The Board and District staff will recognize students for the following athletic accomplishments:
Public Comments:
Public Comments - Process:
ISSUE:
Should the Board of Education adopt a new resolution proclaiming April 28, 2025, through May 2, 2025, as “Workforce Readiness Week” in the Conejo Valley Unified School District?
INFORMATION:
The observance of Workforce Readiness Week is a unique opportunity for schools to elevate the importance of workplace justice and for students to learn about the critical history of the labor movement in our state. This year, Assembly Bill (AB) 800 (Ortega) has been implemented in all California public schools. AB 800 requires that all California public schools provide students in grades eleven and twelve with essential information about their rights as workers during Workforce Readiness Week.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional and Student Services
MWM:KL:ss
ISSUE:
Should the Board of Education adopt a resolution recognizing April 21-25, 2025, as Public School Volunteer Week in the Conejo Valley Unified School District?
INFORMATION:
Public School Volunteer Week is held annually during the third week in April and serves as a time to recognize and celebrate the invaluable contributions of volunteers in public education. Volunteers play a critical role in supporting the success of Conejo Valley Unified School District students, teaching and support staff, and our schools, while also promoting the importance of volunteering and community involvement. This resolution should be shared with each school and work site to honor Public School Volunteers for their partnership with our district and schools, and for the positive impact volunteers have on student outcomes.
The theme for this year's Public School Volunteer Week is "Connecting Communities" recognizing the impact volunteers have in building inclusive and flourishing communities. It also explores how volunteering creates lasting relationships that enrich lives.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
ISSUE:
Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2025-2026 through the issuance and sale of one or more series of 2025-2026 Tax and Revenue Anticipation Notes (TRANs)?
INFORMATION:
Due to County property tax collection schedules and subsequent payments to the School District, borrowing funds for cash flow purposes is necessary for the District to meet its financial obligations. By passing the resolution before the Board, the District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation. The Program issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs.
Through participation in the Cash Reserve Program, the District will be able to issue a tax and revenue anticipation note as part of a cost-effective pooled structure. An overview of this cash management concept and the Program is provided below:
Cash Reserve Program Background: The first Cash Reserve Program was issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million. Since that time, the Program has grown dramatically in size, servicing the majority of California school district TRANs issuers. Each year, the Program has resulted in a significant benefit to the participants. The highlights of the Program are as follows:
Tax and Revenue Anticipation Notes (TRANs): TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund. In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs. These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).
TRANs Economics: Through our participation in the Program, the District will issue a tax-exempt note. The proceeds from the sale of this note, when not needed for cash flow, are invested in a taxable investment. This may result in a positive spread between the borrowing rate and the investment return on the TRANs proceeds.
Cash Reserve Program Process:
The Cash Reserve Program involves the following key steps in order to participate:
FISCAL IMPACT:
Estimated interest: TBD depending on cash flow needs and the size of the note.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:tt
ISSUE:
Should the Board of Education adopt Resolution #24/25-36 authorizing delivery of Naylor Act Notices for the 975 Evenstar Avenue Property and declaring the Property "Exempt Surplus Land" under the Government Code?
INFORMATION:
Conejo Valley Unified School District (the “District”) owns an approximately 8.3-acre parcel of real property located at 975 Evenstar Avenue, Westlake Village, California 91361 (the “Property”). The District used the Property for the “Triunfo School” until 1984, at which time the site was declared surplus. Subsequently, the District leased the Property to a private school. Recently, the private school secured an alternate location and is expected to vacate the Property by July 2025.
On November 20, 2024, the District’s Board of Education (the “Board”) authorized the formation of a surplus property advisory committee (the “7-11 Committee”) to review the Property, current and projected student enrollment, district facilities, and other pertinent data; recommend whether the Property should be declared surplus (i.e., not needed for school classroom purposes); and recommend uses of the Property if it is declared surplus. The 7-11 Committee met on January 29, 2025 and February 26, 2025, and concluded that the Property should be declared surplus and made available for lease. On March 19, 2025, the Board adopted Resolution No. 24/25-31, which declared the Property surplus in accordance with the 7-11 Committee’s recommendation.
The District has not yet offered the Property for lease by third parties. Before doing so, the District must comply with the Naylor Act (codified in Education Code Sections 17485, et seq.). This law aims to ensure that there is sufficient recreational land available within local communities. In furtherance of that goal, the statute requires school districts to notify the local city, local park and recreation district, regional park authority, and local county about the availability of school sites with playgrounds, playing fields, and recreational space for lease or sale. The public agencies have 60 days to provide the District written notice of their interest in the Property. However, prior to making an offer to purchase or lease the Property, the public agency’s governing body must make a finding, approved by two-thirds of its members, that public lands in the vicinity of the school site are inadequate to meet the existing and foreseeable needs of the community for playground, playing field, or other outdoor recreational and open-space purposes. By adopting Resolution No. 24/25-36, the Board will authorize District administration to issue Naylor Act notices to the City of Thousand Oaks, Conejo Park and Recreation District, and the Ventura County Parks Department. The notices will indicate that the Property is available for lease only. Any proposed leases will be brought back to the Board for review and approval. The Board reserves the right to reject any and all proposals.
Additionally, the Surplus Land Act, codified in Government Code Sections 54220, et seq., generally applies to real property that a public agency has declared surplus. However, property subject to the 7-11 Committee process is exempt from the Surplus Land Act procedures and requirements. By adopting the attached Resolution, the Board will also find that the Property is “exempt surplus land” pursuant to Government Code Section 54221(f).
FISCAL IMPACT:
TBD
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:tt
ISSUE:
Should the Board of Education adopt Resolution #24/25-37 declaring the District’s intention to lease the 975 Evenstar Avenue Property pursuant to Education Code Sections 17455, et seq.?
INFORMATION:
The Conejo Valley Unified School District (the “District”) owns the real property located at 975 Evenstar Avenue, Westlake Village, California 91361 (the “Property”). The District used the Property for the “Triunfo School” until 1984, at which time the site was declared surplus. Subsequently, the District leased the Property to a private school. Recently, the private school secured an alternate location and is expected to vacate the Property by July 2025.
On March 19, 2025, at a regularly held meeting, the District's Board of Education (the “Board”) adopted Resolution #24/25-31, which declared the Property surplus (i.e., not needed for school classroom purposes). The District is considering leasing the Property to third parties.
As a preliminary step, the District will provide written notice of the availability of the Property for lease to the local city, local park district, any regional park authority, and the local county (the “Naylor Act Agencies”) pursuant to Education Code Sections 17485, et seq., and Resolution #24/25-36 (which was adopted prior to consideration of this Resolution). In the event that the District does not receive a written notice of interest from any one or more of the Naylor Act Agencies within the 60-day timeframe required by law, or if the District receives a timely notice of interest from any one or more of the Naylor Act Agencies but is unable to consummate a final agreement for the lease of the Property with one of the Naylor Act Agencies, then the District may offer the Property for lease to any other tenant(s).
By adopting Resolution #24/25-37, the Board will declare its intention to lease the Property in accordance with Education Code Section 17466. The resolution also specifies the minimum rental price of $25,000 per month with annual increases and various required minimum lease terms and conditions, including, but not limited to, a lease duration of 1-3 years, renewable with a 1 year or less notice of termination by the District (or up to 10 years if the Tenant agrees to make substantial capital improvements to the Property); the allowable uses (e.g., similar to existing use as a school, education center or other related use, and other permitted uses); acceptance of the Property in “as-is” condition; tenant responsibility for ongoing maintenance and repairs; tenant responsibility for grounds maintenance; renovation approval procedures; indemnity; insurance; and other matters. These matters, and additional information regarding the bidding process and the Property, are set forth in a Request for Bids that is attached to the Resolution.
If the Board approves Resolution #24/25-37, then the District will advertise the availability of the Property for lease by publishing notices in the local newspaper, posting notices in at least three public places within district boundaries, and providing information about the process on the District website. (See Education Code Section 17469.) Additionally, the District will host an optional on-site pre-bid meeting at the Property tentatively set for April 30, 2025, at 4:00 p.m. (subject to coordination with the existing tenant).
The Resolution sets 4:00 p.m. on Thursday, June 12, 2025, as the deadline for submission of lease proposals. At its regular June 18, 2025 meeting at 4:00 p.m., the Board will open and declare sealed proposals for leasing the Property, then call for oral bids, pursuant to Education Code Sections 17472 and 17473. The Board would then determine whether it wants to accept any bids at that meeting or an adjourned meeting. (Education Code Section 17475.) Any final lease agreement would be brought back to the Board for approval. Alternatively, the Board may reject any and all bids, either written or oral, and withdraw the Property from lease. (Education Code Section 17476.)
In the event that the District complies with Education Code Sections 17455 et seq., but the process does not result in a final lease, Resolution #24/25-37 grants the Deputy Superintendent, Business Services to independently negotiate a lease at a price not less than fair market value with any other lessee in accordance with Education Code Section 17477. Any such lease would be brought back to the Board for review, consideration, and approval.
FISCAL IMPACT:
The lease is expected to generate a minimum of $300,000 of revenue per year, without expense to the General Budget, which will be deposited into the General Fund as revenue. Additional costs, such as maintenance or improvements, will be the responsibility of the lessee, per the to be negotiated lease terms.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:tt
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9240 - Board Training?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This Bylaw is updated to include ethics training required by Governing Board members who are in office as of January 1, 2025, with completion by January 1, 2026, and every two years thereafter. Additionally, this bylaw is updated to add that the Board president work with the Superintendent or designee to include funds for professional development and associated reasonable travel expenses for the Board as a whole and for each individual Board member in the district’s proposed annual budget and, consistent with the availability of funds in the district’s adopted annual budget, (1) the Board president or designee annually develop, and bring to the Board for adoption, a Board professional development calendar designed to assist the Board as a whole, and (2) individual Board members identify and participate in additional professional development opportunities and then timely inform the Board president and the Superintendent upon doing so. In addition, this bylaw is updated to revise references to relevant training opportunities.
None
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9270 - Conflict of Interest?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This Bylaw is updated to add that Governing Boards are mandated to adopt a conflict of interest code and to adopt policies regarding incompatible offices and activities. Additionally, this bylaw is updated to denote “District Official” as the general term for a position to which the district’s conflict of interest code applies and to reflect new law (SB 1181, 2024) and new law (SB 1243, 2024) which increased the threshold to $500 for certain disclosure requirements and restrictions on accepting, soliciting, or directing campaign contributions. In addition, this bylaw is updated to permit any District Official, who, in good faith, believes that they may be subject to the requirements of the bylaw and has questions, is unclear, or is unsure regarding the application of the requirements of the bylaw, to seek advice from the district’s legal counsel with the permission of the Superintendent, Board president, or majority of the Board. This Bylaw is also updated to include ethics training required by Board members who are in office as of January 1, 2025, with completion by January 1, 2026, and every two years thereafter, and is reorganized for coherence, clarity, and consistent style.
FISCAL IMPACT:
None
LEGEND:
Red - Existing NotesRed/Bold - New GAMUT NotesBlack/Bold - New GAMUT LanguageBlack/Bold/Italics - New CVUSD LanguageBlue/Bold - New Federal Program Monitoring LanguageBlue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: None
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R24-805 - R24-824
C. Interns / Student Teachers / Agency Hires
Order #: None
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Coaches
Order #: E24-237
B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Other
Order #: E24-238 - E24-242
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: None
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C24-418 - C24-433
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C24-434
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: None
B. Specialist, Proctor, Student Helper, Others
Orders #: E24-526
ISSUE:
Should the Board of Education approve the Student Teaching Teaching Agreement Extension between the Conejo Valley Unified School District and California State University Channel Islands?
INFORMATION:
California State University Channel Islands (CSUCI) has a Teacher Credentialing Program that allows CSUCI education students to gain directed teaching experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the education students enrolled in the Teacher Credentialing Program and can provide the opportunity for students to obtain their directed student teaching experience. District credentialed teachers will mentor, observe, and provide a summary assessment for the students involved in their practicum placement for the District.
CVUSD and CSUCI have partnered in this manner for several years.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
ISSUE:
Should the Board of Education approve the overnight trip request from The Center at Thousand Oaks High School for the Regeneron ISEF (International Science and Engineering Fair), as described below?
INFORMATION:
Ms. Nikki Malhotra, science teacher at Thousand Oaks High School, will escort one student to Columbus, Ohio, for the Regeneron ISEF. At this Science and Engineering Fair, this TOHS student participant will compete for scholarship money, meet Nobel laureates, and experience an opportunity to be recruited by top universities - an experience few students ever receive. Ms. Malhotra and the student will depart for this trip on Sunday, May 11, 2025, and return on Friday, May 16, 2025, and will be traveling by chartered airline. The student will miss a total of 5 days of instruction.
This student will not be excluded from participation due to lack of sufficient funds.
FISCAL IMPACT:
All travel costs and trip expenses are paid for by the Ventura County Office of Education.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Nicole Judd
Director, High School Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional and Student Services
MWM:KL:NJ:jo
ISSUE:
Should the Board of Education approve the overnight trip request for the Newbury Park High School Robotics Team to attend the First Robotics Championship in Houston, Texas, as described below?
INFORMATION:
Twelve students from the Robotics Team at Newbury High School will travel to Houston, Texas, for the First Robotics Championship, departing Wednesday, April 16, 2025, and returning Saturday, April 19, 2025. This student competition will provide exposure to world-class robotics and technology. The students will be chaperoned by Charles Seabury (Coach), Michael Weingarden (Newbury Park High School Teacher), Lisa Major (Parent Volunteer), and Steve Lepire (Principal), traveling via private car and commercial airline. Students will miss two days of school for this trip.
No student will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
$9,600.00, to be paid from restricted Career Technical Education Grant (CTG4) funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Nicole Judd
Director, High School Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional and Student Services
MWM:KL:NJ:jo
ISSUE:
Should the Board of Education approve the contracts under $5,000 listed below?
INFORMATION:
Education Code 17604 states "wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.