(On Closed Session Agenda Items Only)
(Closed Session Agenda Item)
Executive Director Lana Clark will provide a report to the Board for the Conejo Schools Foundation (CSF).
Public Comments:
Public Comments - Process:
ISSUE:
Should the Board of Education adopt an annual resolution supporting LGBTQ+ History Month in the Conejo Valley Unified School District?
INFORMATION:
LGBTQ+ History Month is observed every year in the United States during October to raise awareness of the history of LGBTQ+ people.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dr. Shanna M. Egans
Assistant Superintendent, Student Services
MWM:SME:it
ISSUE:
Should the Board of Education adopt an annual resolution declaring October 13-19, 2024, as the "Week of the School Administrator"?
INFORMATION:
In observance of the importance of educational leadership at the school, school district, and county levels, the California Legislature has designated the second full week in the month of October of each year to be the "Week of the School Administrator." Districts are encouraged to adopt Board resolutions commending the management team, and to publicize the role of administrators in the educational process. For the 2024-2025 school year, October 13-19, 2024, has been designated as the "Week of the School Administrator." It is appropriate that the Board of Education, in keeping with legislative intent, publicly recognize certificated and classified managers, and the contribution of those individuals, to our students, schools and the community. This resolution would be shared with each school and work site to honor our certificated and classified administrators.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will be held by the Governing Board of the Conejo Valley Unified School District regarding consideration of the scope of the district's existing or prospective use of Independent Study as an instructional strategy, its purposes in authorizing Independent Study, and factors bearing specifically on the maximum realistic lengths of assignments and acceptable number of missed assignments for specific populations of students or adult education students. (Education Code 51747; 5 CCR 1171)
YOU WILL THEREFORE TAKE NOTICE THAT a public hearing will be held before the Governing Board of the District as follows:
DATE: Wednesday, September 18, 2024
TIME: 6:00 pm
LOCATION: Conejo Valley Unified School District
Board Room
1402 E. Janss Road
Thousand Oaks, CA 91362
Please contact Sheri Fehlman, Executive Administrative Assistant at (805) 497-9511, extension 1101, if you require more information prior to the Public Hearing.
ISSUE:
Should the Board of Education adopt an annual resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?
INFORMATION:
Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.
As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.
Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks). In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.
A public hearing was held for community input on September 4, 2024.
FISCAL IMPACT:
Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
State and Federal Program Coordinator
MWM:KL:ss
ISSUE:
Should the Board of Education approve the CVUSD District Advisory Committee and Council (DAC) Handbook, as submitted?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) proudly hosts several District Advisory Committees and Councils to review District matters related to education programs, policies, procedures, community issues, and to assist the District in strengthening the effectiveness of its operations and student learning.
Heartfelt appreciation is extended to the parents and guardians who generously volunteer their time and share their important perspectives to make CVUSD an exceptional school district. Their commitment plays a crucial role in shaping the educational experience and success of all students. These volunteer groups provide greater community participation and input into local public education and into CVUSD’s related plans, including the Local Control Accountability Plan, that work in conjunction to implement the CVUSD's four district wide goals:
During its annual special board meeting to discuss district goals on May 23, 2024, the CVUSD Board of Education requested that additional clarification and guidance be provided to CVUSD Advisory Committee and Council members regarding the role and scope of these important groups. This handbook reflects the discussion of the CVUSD Board of Education and is designed as an informational tool outlining the role, responsibilities, and protocols for these District created committees and councils.
In order to ensure compliance with Board of Education policy, administrative regulations, and California Education Code, members are asked to adhere to the guidelines contained in this handbook.
The CVUSD District Advisory Committee and Council Handbook was discussed during the September 4, 2024 meeting of the CVUSD Board of Education where consensus was reached on a number of adjustments to be made to the handbook. Attachments to this board agenda item include a version of the document that includes track changes (i.e. strikethrough, new language in red font), and another document that reflects the final version of the handbook
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ss
ISSUE:
Should the Board of Education ratify the 2025-2026 and 2026-2027 school year calendars, as submitted (pending quarter/semester dates)?
BACKGROUND:
The Board of Education of the Conejo Valley Unified School District (CVUSD) has adopted the 2025-2026 and the 2026-2027 school year calendars which identifies student instructional days, staff development days, and holidays throughout the course of each school year.
The requested change on the 2025-2026 school calendar includes moving the Secondary Prep Day from January 5, 2026 to January 9, 2026. The requested change on the 2026-2027 school calendar includes moving the Secondary Prep Day from January 4, 2027 to January 8, 2027. These changes have been requested to provide additional time for students to complete any necessary make-up work and assessments.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board approve the amendments to Board Bylaw 9220 and adopt new Exhibit 9220 - Governing Board Elections?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Bylaw 9220 is updated to reference that a city/county charter might take precedence over district policies in regard to school board elections. Additionally, this bylaw is updated to reflect new law (AB 764, 2023), also known as the Fair And Inclusive Redistricting for Municipalities And Political Subdivisions (FAIR MAPS) Act, which establishes a comprehensive set of rules that local governments, including school districts, must follow during the redistricting process. In addition, this bylaw is updated to reference new Exhibit (1), which includes a non-exhaustive list of offenses the conviction of which makes someone ineligible to be a school board member. Lastly, this bylaw is also updated for clarity, precision, organization, and consistency.
FISCAL IMPACT:
None
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board approve the amendments to Board Bylaw 9223 - Filling Vacancies?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Bylaw 9223 is updated to reflect new law (AB 1326, 2023), which requires that the notice of a provisional appointment be posted on the district's website. Additionally, this bylaw is updated to (1) focus on filling vacancy by appointment rather than special election, (2) enable the Governing Board to approve, by resolution, the procedures for selecting the person to be provisionally appointed to fill the vacancy, and (3) explain how long an appointed Board member may serve. In addition, this bylaw is updated for clarity, precision, organization, and consistency.
FISCAL IMPACT:
None
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve contract amendment #1 with Secural Security Corporation for security services for the 2024-2025 school year?
INFORMATION:
The Conejo Valley Unified School District contracts with Secural Security Corporation to provide security services for various District and school site events. This amendment allows for the utilization of security services through June 30, 2025, and includes a new pricing schedule for the 2024-2025 school year.
FISCAL IMPACT:
Based on use.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: None
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R24-311 - R24-389
C. Interns / Student Teachers / Agency Hires
Order #: R24-390 - R24-394
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Coaches
Order #: E24-077 - E24-078
B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Other
Order #: E24-079 - E24-101
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C24-132
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C24-133 - C24-157
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C24-158 - C24-160
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E24-192 - E24-199
B. Specialist, Proctor, Student Helper, Others
Orders #: E24-200 - E24-208
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 4030 - Nondiscrimination in Employment?
INFORMATION:
The Board Policy is updated to reflect new federal regulations (89 Fed. Reg. 33474) which clarify that discrimination on the basis of sex, including sex-based harassment, for the purpose of Title IX includes sex stereotypes; sex characteristics; gender identity; sexual orientation; pregnancy; childbirth; termination of pregnancy; or lactation, including related medical conditions or recover; and parental, marital, and family status and require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may constitute sex discrimination unter Title IX to follow the Title IX grievance procedures when investigating and resolving complaint based on the alleged conduct. Additionally, the policy is updated to reflect the new law (SB 100, 2023) which prohibits the district from discriminating against an employee in termination, or any term or condition of employment, or otherwise penalizing a person, based on the person's use of cannabis when off the job or away from the workplace.
The Administrative Regulation is updated to reflect the new federal regulations (89 Fed. Reg. 33474) which (1) require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may consistitue sex discrimination under Title IX, including sex-based harassment, to follow Title IX grievance procedures when investigatin and resolved a complaint based on the alleged conduct, (2) require districts to provide a notice of nondiscrimination on the basis of sex, and (3) require specified training related to sex discrimination for all district employees, as well as additional training for investigatores, decisionmakers, and other persons who are responsible for implementing the district's grievance procedures or have the authority to modify or terminate supportive measures; facilitators of an informal resolution process; and the Title IX Coordinator(s) and designees. Additionally, the regulation is updated to reflect remedies for violation of the Providing Urgent Maternal Protections (PUMP) for Nursing Mothers Act, the Pregnant Workers Fairness Act, and other provisions of state law.
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
ISSUE:
Should the Board of Education approve the ratification of the contract between the Conejo Valley Unified School District and Comprehensive Therapy Associates, Inc.?
INFORMATION:
Comprehensive Therapy Associates, Inc. is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education related service positions as vacancies arise. Conejo Valley Unified School District is able to use the contract created by the Ventura County Department of Education for these purposes, and this contract has been reviewed and is attached. As part of the parent contract, Conejo Valley Unified School District's Special Education Department will enter into a contract with Comprehensive Therapy Associates, Inc. to hire temporary staff to fill speech/language pathologist positions as needed.
FISCAL IMPACT:
The estimated Fiscal Impact is $175,000 from Special Education funds allocated for special education positions funded for the 2024-2025 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Assistant Superintendent, Human Resources
MWM:SBA:mj
ISSUE:
Should the Board approve the amendments to Board Policy and Administrative Regulation 6158 - Independent Study?
INFORMATION:
California Senate Bill 153, signed into law on June 29, 2024, requires updates to CVUSD Board Policy and Administrative Regulation 6158 "Independent Study". Proposed adjustments include: changing the number of days in which long-term and short-term independent study are provided, allowing for a signed written agreement to be obtained during any time in the school year in which a student participates in 15 days or less on independent study, and expanding asynchronous instruction to also include any work completed on an online or computer-based instructional activity, regardless of whether student work products are produced, if the computer program documents student participation. All proposed updates align with new California law.
Policy updates from GAMUT, a service offered through the California School Boards Association (CSBA), have not yet been released and school districts are required to update and implement new policies effective immediately.
FISCAL IMPACT:
None.
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,Kenneth LooAssistant Superintendent, Instructional Services
MWM:KL:ss
ISSUE:
Should the Board of Education approve the new visiting speaker and artist performance agreement with RISE Consultants?
INFORMATION:
RISE Consultants, in collaboration with the Los Angeles Rams, seek to talk with and demonstrate to our students:
All CVUSD middle schools and high schools will be involved in these community conversations, as well as DAC and District Leadership.
FISCAL IMPACT:
NTE $30,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ss
ISSUE:
Should the Board of Education approve the contract amendment with Be GLAD, LLC?
INFORMATION:
Be GLAD is a professional development model that targets and promotes language skills, academic achievement, and cross-cultural skills. The knowledge gained in the professional development will strengthen our designated and integrated ELD lessons and instruction.
FISCAL IMPACT:
$23,070 to be funded from Title I funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:pm
ISSUE:
Should the Board of Education approve a renewal contract with Conejo Recreation and Park District (CRPD) for the Dance Program at Madrona Academy?
INFORMATION:
The Conejo Recreation and Park District is offering a dance program at Madrona Academy for the 2024-2025 school year, offering dance to all students for 30 minutes, one time per week. The partnership with CRPD and the CVUSD has fostered a long list of cooperative programming on CVUSD campuses and at local community centers to provide quality youth programming to our community.
FISCAL IMPACT:
NTE $22,160.00 paid out of Title I funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:pm
ISSUE:
Should the Board of Education approve a contract amendment with Craig Newton to add a TK/K music program for students at Sycamore Canyon School?
INFORMATION:
This contract amendment provides music classes to students in TK and Kindergarten at Sycamore Canyon School. These classes will include learning songs, practicing rhythms, and movement to music. They will also include demonstrations of a wide variety of musical instruments, with some examples from each of the four main instrument families. Whenever possible, students will be allowed to try different instruments such as ukulele, violin, and rhythm instruments.
FISCAL IMPACT:
$9,200.00 to be paid out of 0015 - PTSA.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:pm
ISSUE:
Should the Board of Education approve the contracts under $5,000 listed below?
INFORMATION:
Education Code 17604 states "wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.