(On Closed Session Agenda Items Only)

(Closed Session Agenda Item)

(Closed Session Agenda Item)

(Closed Session Agenda Item)

The Board and District staff will recognize students for the following accomplishments:

NPHS Boys Football - Canyon League Co-Champions

TOHS Marching Band - 2023 Southern California School Band and Orchestra Association (SCSBOA) Field Show Championships - First Place, Division 3A

Student Board Reporters:

Century Academy:  Abigail Vey  

Conejo Valley High School:  Mariah Hill

Newbury Park High School: Evan Sussman

Thousand Oaks High School:  Ashley Deach  

Westlake High School:  Kaitlin Knight

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2024?

BACKGROUND:

Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on December 13, 2023.
 

RATIONALE:

This review and approval is procedural.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Cindy Goldberg

President, CVUSD Board of Education

MWM:CG:sf

ISSUE:

Should the Board of Education adopt a resolution declaring February 5-9, 2024, as "National School Counseling Week"?

INFORMATION:

Districts are encouraged to adopt Board resolutions commending School Counselors and publicize the role of School Counselors in the educational process.  School Counselors continue to reduce barriers to learning and provide the support necessary for all students to achieve at the highest level possible. It is appropriate that the Board of Education recognize and express their appreciation for School Counselors for the hard work and dedication of these individuals for students, schools, and the community.  This resolution should be shared with each school and work site to honor School Counselors for the tremendous impact they can have in helping students achieve school success. 

The theme for this year's National School Counseling Week is "School Counseling: Standards-Based, Student-Focused".

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna B. Ashmore

Assistant Superintendent, Human Resources

MWM:SBA:mj

ISSUE:

Should the Board of Education adopt a resolution declaring February 10, 2024, as the start of the Chinese Lunar New Year?

INFORMATION:

February 10, 2024, will usher in the Lunar New Year for 2024 - the Year of the Dragon. The Lunar New Year is of special significance and represents a major celebration for Chinese and many other Asian people throughout the world, including families with roots in countries that include China, Vietnam, South Korea, and Singapore. The Lunar New Year represents a number of important traditional, social, and cultural events and values, many of which have become customary to observe in the United States.

Conejo Valley Unified School District is committed to honoring and valuing the traditions and cultural significance of the Lunar New Year and the contributions and accomplishments of the Asian and Pacific Islander communities.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services 

MWM:SWM:kp

ISSUE:

Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits for 2022-2023?

INFORMATION:

The Building Fund (Measure I) Financial and Performance Audit for 2022-2023 was conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor's findings and conclusions are stated in the audits.

The Auditor's opinion: "In our opinion, the financial statements referred to above present fairly, in all materials respects, the financial position of the Building Fund (Measure I) of Conejo Valley Unified School District as of June 30, 2023, and the changes in financial position for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America."

The Auditor's opinion regarding the performance audit: "The results of our tests indicated that the District expended Building Fund (Measure I) funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1(b)(3)(C) of the California Constitution."

The Independent Citizens' Bond Oversight Committee received the audit at their public meeting on December 20, 2023.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of December 13, 2023

ISSUE:

Should the Board of Education approve the amendments to Board Bylaw 9124 - Attorney?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw is updated to revise the first philosophical paragraph to recognize the need to provide legal representation to the district and the importance of cost-effective legal advice and services, clarify that the Governing Board may appoint and fix and order paid legal counsel's compensation, expand the types of entities that the Board may contract with to serve as legal counsel, and reflect that the Board supports pursuing collaborative legal efforts with other districts as well as other government agencies as appropriate. This bylaw is also updated to clarify that districts may, but are not required, to initiate a Request for Proposals to advertise and solicit proposals for legal services, and that districts may consider the attorney's, firm's, and/or entity's relevant legal reputation when evaluating such attorneys, firms, and/or entities. Additionally, this bylaw is updated to reflect that any attorney representing the district is required to be admitted to practice law in California.

The attached version includes verbiage updates, referenced in bold/blue/italics, that were requested by the Board of Education at the 12/13/23 Board meeting.

FISCAL IMPACT:
 

None

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the amendment of Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest, as submitted?

INFORMATION:

An official or employee of a state or local government agency whose position has been designed in the agency's Conflict of Interest code to file statements of economic interest or whose position has not been listed in the code but makes or participates in making governmental decisions must be included in Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest. This exhibit is being amended to include the addition of a designated certificated management position and title changes to existing positions.  

FISCAL IMPACT:

N/A

AMENDED LEGEND:

Black - Existing Verbiage

Bold/Red - Information changed by request of the Ventura County Deputy Clerk of the Board, County of Ventura

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R23-650 - R23-654

      C.  Interns / Student Teachers / Agency Hires

           Order #: R23-655 - R23-658

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Coaches

           Order #: E23-220 - E23-227

      B.  New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Other

           Order #: E23-228 - E23-241

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C23-406 - C23-441

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C23-442 - C23-450

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E23-493 - E23-529

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E23-530 - E23-550

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 4113 - Assignment?

INFORMATION:

The Board Policy was updated to remove obsolete language from the No Child Left Behind Act and add language concerning misassignments per Education Code 44258.9. It also includes language on the equitable distribution of qualified and experienced teachers. 

The Administrative Regulation updates include the removal of obsolete language based on the No Child Left Behind Act. The updates also include expanded language on the assignment of teachers to departmentalized classes outside their credential authorization, assignment of teachers to elective courses outside their credential authorization, and assignment to special schedules. 

LEGEND:
 

Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language 
Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna B. Ashmore, Ed.D. 

Assistant Superintendent, Human Resources

MWM:SBA:mj

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states "wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted."  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education reauthorize the following booster club to function as a Board-approved parent support/booster organization?

WHL PFA

INFORMATION:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

The CVUSD Booster Handbook offers our booster clubs a wealth of information. It covers many topics that booster clubs may need assistance with, for example:

• What is a booster club and how do they successfully operate?
• Facility use and information
• Budget and Audit requirements
• Coaches and support personnel

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education preauthorize overnight trips for high school winter co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?

INFORMATION:

The high school winter co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions.  The following winter activities may be involved: boys/girls basketball, boys/girls soccer, boys/girls water polo, and wrestling.

For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) for lodging. The remainder of the costs will be paid through Booster Club and Athletic funds.  In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the amendments to Board Policy 0410 - Nondiscrimination in District Programs and Activities?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This Board Policy is updated to reflect new law (AB 1078, 2023) which (1) requires that the district's policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the Governing Board and Superintendent in enacting policies and procedures that govern the district, (2) clarifies when it is unlawful discrimination for the Board to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library, (3) requires the California Department of Education to develop, by July 1, 2025, guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum, and (4) provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the district's uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified. This policy is also updated to reference new U.S. Department of Education Office Of Civil Rights Guidance documents which provide that (1) a district may not separate students based on race, but may include group discussions or activities that focus on race as part of the curriculum, courses, or programs so long as access or participation is not permitted or limited based on race, (2) a school-sponsored program with emphasis on race, such as a student club, that is open to all students, typically would not violate Title VI solely because of its race-related theme, and (3) a district's responsibility not to discriminate against students applies to any of its programs or activities, whether directly or through contractual or other arrangements. Additionally, this policy is updated to expand the list of characteristics for which discrimination is prohibited in order to more closely align with law; and, to reflect new law (SB 523, 2022) which includes reproductive health decision-making as a characteristic for which employees, job applicants, unpaid interns and volunteers are protected against unlawful discrimination and harassment.

FISCAL IMPACT:
 

None

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:sf

MWM:sf

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 1312.2 - Complaints Concerning Instructional Materials?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
 

This Board Policy is updated to reflect new law (AB 1078, 2023) which (1) requires the California Department of Education (CDE) to develop, by July 1, 2025, guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum, (2) clarifies when it is unlawful discrimination for the Governing Board to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library, (3) provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the district's uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified, and (4) requires CDE to issue, by July 1, 2025, guidance regarding how to review instructional materials to ensure that they represent diverse perspectives and are culturally relevant. This policy is also updated to expand and amend the list of criteria to be considered when instructional or library materials are being challenged; and, to provide that, unless required by law, any challenged material that is reviewed by the district will not be subject to further reconsideration for 12 months.

This Administrative Regulation is updated to provide that for an instructional materials complaint for a nonprinted material the location of the objection be given; include that acknowledgement of receipt of an instructional materials complaint and notification of a review committee's decision be in writing; and, add that staff, in addition to the Superintendent or designee and teacher(s), be notified by the Principal as appropriate when an instructional materials complaint is received. This regulation is also updated to delete material in the section "Formal Complaint" related to a request by a parent/guardian who has filed a complaint for the student to be excused from using the challenged material while the complaint is pending, and, move the section "Review Committee" to come before the section "Superintendent Determination" so that it follows chronologically. Additionally, this regulation is updated to amend the section "Review Committee" to provide that (1) the Superintendent or designee may appoint parents/guardians and students, in addition to administrators and staff from relevant instructional and administrative areas, to serve on the committee, (2) include that the Superintendent or designee may provide training to the review committee to ensure the committee is informed regarding its responsibilities, applicable laws, and Board policies and administrative regulations when reviewing instructional materials, and (3) delete the list of criteria to be considered when instructional materials are being challenged, as this list is provided in the accompanying Board policy.

None

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:sf

ISSUE:

Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school?

INFORMATION:

Attached are the Obsoleting Curriculum Approval form and minutes for the textbooks to be obsoleted and recycled. These items include high school Chemistry and Biology textbooks from previous adoptions. They are being replaced with the updated textbook editions that align with the latest curriculum. All items will be recycled. 

FISCAL IMPACT:

None. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve a contract amendment with WOW! Events for Newbury Park High School?

INFORMATION:

WOW! Events will provide services related to the Associated Student Body at Newbury Park High School for the 2025 Prom. WOW! Events will provide event planning, entertainment, DJ and stage packages, venue and all necessary rentals, appetizer and dessert service, and unlimited soda and water for the 2025 Newbury Park High School Prom.

FISCAL IMPACT:

$57,965.00 will be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the development and implementation of the 2022-2023 School Accountability Report Cards (SARCs)?

INFORMATION:

Since November 1988, state law has required that schools receiving state funding to prepare and distribute a School Accountability Report Card (SARC). A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA). As required by state law, the draft SARC documents were prepared and published on the CVUSD website at https://www.conejousd.org/SARC-SPSA on or before February 1, 2024.

The purpose of the report card is to provide parents and the community with important information about each school. A SARC can be an effective way for a school to report on its progress toward achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators, including demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data.

BP0510 requires the Board of Education to approve the draft SARC documents and CVUSD to notify parents and the community of the availability of the report cards, which can be obtained both online or as a hard copy upon request.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter, Ph.D.

Assistant Director, Educational Technology and Student Performance

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:cr

ISSUE:

Should the Board of Education approve the contract amendment with Be GLAD, LLC?

INFORMATION:

This amendment extends the term of the Be GLAD Contract to 6/20/2025. Be GLAD is a professional development model that targets and promotes language skills, academic achievement, and cross-cultural skills. The knowledge gained in the professional development will strengthen our designated and integrated ELD lessons and our DLI Instruction. 

FISCAL IMPACT:

Not to exceed $19,800 (ESR3)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:pm

ISSUE:

Should the Board of Education approve a new contract with Ultimate Entertainment, LLC dba The Fun Company?

INFORMATION:

Ultimate Entertainment, LLC dba The Fun Company provides carnival games, inflatables, small rides, face painting, and balloon character making for students during special events. This contract includes services for the Spring Carnival at Los Cerritos Middle School on May 3, 2024. 

FISCAL IMPACT:

$8,200 paid by school site funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:hn

ISSUE:

Should the Board of Education approve the contracts for the Non-Public School Placements listed below?

INFORMATION:

The District and County could not meet Special Education classes and services for the student listed below for the 2023-2024 school year. Therefore, the classes and services were provided through a contracted Non-Public School Placement at a total cost of $75,794.25.

FISCAL IMPACT:

Special Education funds: $75,794.25

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve a new contract with Simun Psychological Assessment Group, PC?

INFORMATION:

This contract will allow Simun Psychological Assessment Group, PC, to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $2,500.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve the Memorandums of Understanding with Pleasant Valley School District?

INFORMATION:

Special Education classes and services for two students could not be met by the District and/or County at this time. Therefore, in order to provide placement of these students at the recommended education setting, a Memorandum of Understanding Agreement was established with Pleasant Valley School District for each student.

FISCAL IMPACT:

Special Education Fund: $30,480.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Erin Roderick

Director, Special Education, Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:ER:cc

ISSUE:

Should the Board of Education approve the new contract with 1 Shine Youth?

INFORMATION:

1 Shine Youth will provide a performing arts production highlighting African Americans' cultural heritage. This production will showcase dance, drumlines, songs, and spoken words. These performances will occur on February 27, 2024, at Los Cerritos Middle School, Westlake High School, and Newbury Park High School. 

FISCAL IMPACT:

$5,975.00 to be paid from Ethnic Studies Block Grant

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Dwight Rogers

Assistant Director, Diversity, Equity and Inclusion

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DR:nm

ISSUE:

Should the Board of Education approve the new contract with Cross Country Education?

INFORMATION:

Cross Country Education is an agency that contracts with school districts in Ventura County for the purpose of providing staff to assist District Nurses with hearing and vision screenings for students. Conejo Valley Unified School District's Student Support Services department will enter into a contract with Cross Country Education to hire temporary staff to fill vacant school-related services.  

FISCAL IMPACT:

The estimated Fiscal Impact is $65,000.00 from Student Support Services funds allocated for positions funded for the 2023/2024 school year. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Christina Harrison

Director, Student Support Services

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:CH:gea

ISSUE:

Should the Board of Education approve the ratification of the December 2023 Workers' Compensation claims?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed, and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period December 1 through December 31, 2023.