(On Closed Session Agenda Items Only)
(Closed Session Agenda Item)
Student Board Reporters:
Century Academy – Harry Esau
Conejo Valley High School – Aria Turner
Newbury Park High School – Emily Kulhanek is subbing for Sophia Di Stefano
Thousand Oaks High School – Andrew Schuberg
Westlake High School – Savannah Branham is subbing for Sophia Kane
The Board will recognize a Sequoia Middle School student for being selected to participate in the 2023 California All-State Honor Band - Junior High School Symphonic Band.
The Board will recognize the Westlake High School Academic Decathlon team for winning the 2023 Ventura County Academic Decathlon competition.
Public Comments:
Public Comments - Process:
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the submission of the 2022-2023 Second Interim Financial Statements?
INFORMATION:
In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The Second Interim report details the District's financial status and projections as of January 31. The Conejo Valley Unified School District makes a POSITIVE certification.
FISCAL IMPACT:
As presented.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
The Board of Education will consider the following changes to the scheduled Board meeting dates for the remainder of the 2022-2023 school year and for the 2023-2024 school year:
ISSUE:
Should the Board of Education approve CIF-Southern Section sanctioned Girls' Flag Football at the high school level?
INFORMATION:
The California Interscholastic Federation (CIF), the state's athletic governing body, approved the proposal to sanction the sport in September 2022. The approval opened the door for the formation of teams, leagues, and playoffs at the high school level. All three of our comprehensive high school surveyed current students and had an overwhelming number of students interested. The District is required to provide additional athletic stipends for coaches. Coaches must meet all CVUSD, CIF-SS, State CIF mandated requirements in regard to coaching in California high schools. Student athletes must meet all CVUSD and CIF-Southern Section eligibility requirements for participation. This will be designated as a fall sport.
FISCAL IMPACT:
Approximately $10,500 per high school site plus coaches stipends
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the opening of Westlake Hills Elementary Campus after hours?
INFORMATION:
On 2/1/22, 6/21/22, and subseqently 12/13/22, the Board of Education received information and directed staff to open certain school campus' after hours for community enjoyment. District staff had previously met with TOPD and CRPD to put together guidelines in determining the best campus' to open. While Westlake Hills Elementary did not meet the criteria established (it is currently adjacent to a park and the play structures are located in the middle of the campus), the surrounding community has reached out to the Board of Education to reconsider.
FISCAL IMPACT:
General Fund: $206,000 (for all current open campuses)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9220 - Governing Board Elections?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Bylaw 9220 has been updated to reflect new law (AB 2584, 2022), by adding a new section - "Recalling a Board Member." This bylaw was also updated to revise the "Election Process and Procedure" section to reflect new law (SB 1061, 2022) regarding the requirement that any petition for a special election to fill a Board vacancy include the county election official's estimate of the cost of conducting the special election.
FISCAL IMPACT:
N/A
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9323 - Meeting Conduct?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Bylaw 9323 has been updated to reflect new law (SB1100, 2022), which authorizes the Board President to remove an individual for disrupting a Board meeting, establishes a procedure for warning the individual prior to their removal, and defines "disrupting" and "true threat of force." Changes made based on input from Board members from the previous Board meeting are noted in Blue/Bold/Italics.
FISCAL IMPACT:
N/A
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Administrative Regulation 1220 - Citizen Advisory Committees?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Administrative Regulation 1220 has been updated to clarify committees that are subject to and exempt from compliance with Brown Act requirements as specified in California Education Code 35147. This regulation also clarifies that any materials provided to a council or committee shall be made available to any member of the public upon request pursuant to the California Public Records Act, Government Code 6250-6270. Changes made based on input from Board members from the previous Board meeting are noted in Blue/Bold/Italics.
FISCAL IMPACT:
N/A
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: R22-712
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R22-713 - R22-739
C. Interns / Student Teachers / Agency Hires
Order #: R22-740 - R22-741
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Coaches
Order #: None
B. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E22-115 - E22-116
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C22-520
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C22-521 - C22-534
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C22-535 - C22-537
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E22-638 - E22-664
B. Specialist, Proctor, Student Helper, Others
Orders #: E22-665 - E22-672
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 4112.2 - Certification?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.
Board policy changes include the addition of the local assignment option in the priorities for hiring based on the unavailability of a credentialed teacher and a clarification that an approved intern must possess an intern credential. An additional section details parental notifications for schools receiving Title 1 funds including the four-week notification requirements of a teacher who has taught for four or more weeks and does not meet the applicable state certification or licensure requirements for the grade level and subject area to which a teacher has been assigned concludes the Board policy.
Administrative Regulation 4112.2 – Certification, amends and expands the section on "Basic Skills Proficiency" to include a list of the ways a person may demonstrate basic skills proficiency, and reflects new law (AB 130, 2021) which exempts a person from the basic skills proficiency test requirement by earning at least a letter grade of B in qualifying coursework and, in conjunction with new law (AB 167, 2021), exempts a person from the basic skills proficiency test requirement if it is determined that a person has demonstrated proficiency through a combination of coursework, passage of a component(s) of the basic skills proficiency test, and other specified exams. A section was also updated to reflect new law (AB 320, 2021) which impacts what is "qualifying coursework" by defining a "regionally accredited institution". Additionally, this regulation was updated to provide more detail for when an out-of-state prepared teacher is not required to meet the basic skills requirement within one year of being issued a California preliminary credential by the California Commission on Teacher Credentialing.
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:mj
ISSUE:
Should the Board of Education approve the contracts under $5,000 listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
| Papi Digital | LinkedIn Workshops & Work Based Learning | NPH | NTE $4,500.00 | 1 | Renewal |
|
Sub Zero Ice Cream |
STEM Presentation |
WHS |
$2,715.00 |
1 |
Renewal |
| David Hagerman | Science Assembly on 3/13/23 | SCMS | $2,275.00 | 4 | New |
| Health Connected | Professional Training | DEC | $1,000.00 | 1 | Renewal |
| AV Masters | Sound System/AV & Audio Tech | RED | $2,058.73 | 3 | Renewal |
| Oaks Event Rentals | Promotion Rental Equipment | RED | $3,317.92 | 3 | New |
| Marc Bakerman | Visiting Speaker | RED | $0.00 | 4 | New |
| 1 Shine Youth | Black History Month Celebration | DEC | $4,975.00 | 1 | New |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ew
ISSUE:
Should the Board of Education approve the overnight trip for TOH ETHOS and DECA as described below?
INFORMATION:
Ms. Sabrina Chase and Mr. Jon Fleming, ETHOS and DECA Advisors at Thousand Oaks High School, requests permission to take six (6) students to Anaheim, California for the State Career Development Conference. The trip will take place from Friday, March 3, 2023, through Monday, March 6, 2023. The students will miss two (2) days of school for this trip and will be required to obtain permission from their teachers before the trip. The students will travel via rental van during this trip.
Attending this conference allows students to network with professionals in the field of business. This conference also provides the students with learning opportunities in business marketing, business management, and finance.
No student will be excluded from participating due to financial hardship.
FISCAL IMPACT:
$3,100 to be paid for by CTG2 and ETHOS
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the overnight trip for The Center at Thousand Oaks High as described below?
INFORMATION:
Mr. Robert Haar, and Ms. Tasha Beaudoin, teachers and co-coordinators for The Center at TOH, and Ms. Lisa Chow, the Center CORE Lab manager at Thousand Oaks High School, along with 1 teacher, request permission to take forty (40) students to Northern California for The Center Spring College Tour. During this trip, the students will visit UC Berkeley, UC Davis, UC Santa Clara, Stanford, San Jose State University, and UC Santa Cruz. The trip will take place from Sunday, May 14, 2023, through Wednesday, May 17, 2023. The students will miss three (3) days of school for this trip and will be required to obtain permission from their teachers before the trip. The students will travel via charter bus during this trip.
Attending this trip will allow students to tour all of the campuses mentioned above, visit college classes, speak with college professors, and work with the admissions offices.
No student will be excluded from participating due to financial hardship.
FISCAL IMPACT:
$20,000.00 will be paid for by The Center Parent Network.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High School Education and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school?
INFORMATION:
Attached are the Obsoleting Curriculum Approval forms for the textbooks to be obsoleted and recycled. These items include IB Spanish and IB Social Studies textbooks from previous adoptions. They are being replaced with the updated textbook editions that align with the latest curriculum. All items will be recycled.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High School Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the renewal contract for the AVID College Readiness System for Conejo Valley Unified School District high schools?
INFORMATION:
"Advancement Via Individual Determination" (AVID) College Readiness System is a professional learning program for educators to improve college readiness for all students, especially those traditionally under-represented in higher education. AVID provides trainings, conferences, and resources for educators to assist high school students in preparing for college. The cost of this program includes all materials and training needed. This renewal contract is valid for the 2023/2024 school year.
FISCAL IMPACT:
$21,577.00 will be paid for by the College Readiness Grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve a renewal contract with Conejo Recreation and Park District (CRPD)?
INFORMATION:
The Conejo Recreation and Park District is offering courses at multiple elementary school sites as part of their after-school enrichment classes for our EL0P Program. The CRPD staff work with the CVUSD principals to select which courses will work best at each site. These courses include various sports and games, art, science, music, and more. The partnership with CRPD and the CVUSD has fostered a long list of cooperative programming on CVUSD campuses and at local community centers to provide quality youth programming to our community.
FISCAL IMPACT:
$50,000 paid out of EL0P funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM: KL:DS:lh
ISSUE:
Should the Board of Education approve the renewal contract for Darvik Productions Inc.?
INFORMATION:
Darvik Productions Inc. will be providing rental, set up, and removal of the jumbotron used during the Newbury Park High School graduation ceremony.
FISCAL IMPACT:
$10,525.00 will be paid for by NPH ASB.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve a new contract for a residential treatment center placement for Student #31-22/23?
INFORMATION:
Special Education classes and services for Student #31-22/23 cannot be met by the District and/or County at this time. Therefore, to provide placement of this student in the recommended educational setting, a contract number must be established for 02/07/2023 through 06/30/2023. The total cost to the District for this residential treatment center placement is $60,494.34. ($63,102.0 less the ADA income of $2,607.70)
FISCAL IMPACT:
Special Education Fund: $60,494.34
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dawn Thomas
Director, Special Education, Secondary
On behalf of,
Dr. Shanna M. Egans
Assistant Superintendent, Student Services
MWM:SME:DT:cc
ISSUE:
Should the Board of Education approve the new contract with International Institute for Restorative Practices?
INFORMATION:
This contract shall allow the International Institute for Restorative Practices to train 10 District Leadership team members on Restorative Practices. Upon completion of the training, the identified administrators shall be certified trainers to implement Restorative Practices in the Conejo Valley Unified School District going forward.
FISCAL IMPACT:
$13,600.00 funded from Student Support Services' Educator Effectiveness Block Grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna B. Ashmore
Director, Student Support Services
On behalf of,
Dr. Shanna M. Egans
Assistant Superintendent, Student Services
MWM:SME:SBA:gea
ISSUE:
Should the Board of Education approve the amendments to Administrative Regulation 5141.3 - Health Examinations?
INFORMATION:
Administrative Regulation 5141.3 - Health Examinations was updated to reflect new law (AB 2329), which authorizes districts to enter into a memorandum of understanding with a nonprofit eye examination provider to provide eye examinations and eyeglasses to students at a school site. The regulation was also updated to reflect new law (SB 97), which requires that beginning on or after January 1, 2023, districts make Type 1 diabetes materials developed by CDE available to parents/guardians when a student is first enrolled in elementary school or as part of certain notifications.
LEGEND:
RED - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shanna B. Ashmore
Director, Student Support Services
On behalf of,
Dr. Shanna M. Egans
Assistant Superintendent, Student Services
MWM:SME:SBA:kp
ISSUE:
Should the Board of Education approve the Transportation Plan for school years 2023 and 2024?
INFORMATION:
Home-to-School (HTS) Transportation Reimbursement was implemented by Assembly Bill (AB) 181 (Chapter 52, Statutes of 2022) and amended by AB 185 (Chapter 571, Statutes of 2022). It provides reimbursement funding for school districts and county offices of education (COEs) based on the prior year eligible transportation expenditures and prior year Local Control Funding Formula (LCFF) transportation related add-on funding.
The plan was reviewed by the Budget/LCAP Committee on February 21, 2022.
FISCAL IMPACT:
General Fund: $2,049,844 less estimated reimbursement of $439,989
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Transportation Fees for the 2023-2024 and 2024-2025 School Years?
INFORMATION:
On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who were determined eligible according to the State of California Food Stamp and Aid to Families Dependent Children (AFDC) criteria were offered free or reduced transportation services. Currently, there are approximately 393 students taking advantage of the program, with 79% free-eligible, 9% at the reduced rate, and 12% paying the full fare.
Recent changes to Ed Code 41850.1, provide reimbursement to school districts for 60% of the annual cost, less the current transportation add-on and require prioritization for certain student groups. With the passage of the 2023-24 transportation plan, the CVUSD transportation program is in compliance with the new regulations.
In addition to changes in the law, the District has the responsibility to evaluate fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule and has adjusted the transportation offerings as noted below (10% for the 2023-2024 school year and 10% for the 2024-2025 school year, elimination of discounts, and establishing free fare for "unduplicated" students).
|
ROUNDTRIP |
||||||
|
|
2022-2023 |
2023-2024 |
2024-2025 |
|||
|
Semester |
Year |
Semester |
Year |
Semester |
Year |
|
|
First Student |
$242 |
$484/$437* |
$266 |
$532 |
$293 |
$585 |
|
Each Additional Student |
$221 |
$442/$406* |
n/a |
n/a |
n/a |
n/a |
|
Reduced |
$100 |
$200 |
n/a |
n/a |
n/a |
n/a |
| Unduplicated Students | free/red | free/red | $0 | $0 | $0 | $0 |
*Discount for one payment (in August) for entire year
|
ONE WAY |
||||||
|
|
2022-2023 |
2023-2024 |
2024-2025 |
|||
|
Semester |
Year |
Semester |
Year |
Semester |
Year |
|
|
First Student |
$126 |
$252/$232* |
$139 |
$277 |
$153 |
$305 |
|
Each Additional Student |
$116 |
$232/$211* |
n/a |
n/a |
n/a |
n/a |
|
Reduced |
$58 |
$116 |
n/a |
n/a |
n/a |
n/a |
| Unduplicated Students | free/red | free/red | $0 | $0 | $0 | $0 |
*Discount for one payment (in August) for entire year
FISCAL IMPACT:
General Fund: $2,049,844 less estimated reimbursement of $439,989
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:RV:mn
ISSUE:
Should the Board of Education award the contract for the HVAC and Duct Replacement project at Sequoia Middle School, to the lowest responsive and responsible bidder?
INFORMATION:
The District publicly advertised for bids for the HVAC and Duct Replacement project. Five (5) contractors attended the mandatory pre-bid job walk on January 5, 2023. Three (3) of the contractors who attended the mandatory pre-bid job walk submitted bids for this project on January 26, 2023. Bid results are listed below, with the lowest responsive and responsible bid shown in bold.
|
Contractor |
HVAC and Duct Replacement MP19/20-18-SEQ |
|
Bon Air, Inc |
$1,450,000 |
|
Smith MEP |
$1,644,462 |
|
Western Allied Corporation |
$725,286 |
FISCAL IMPACT:
Bond Measure I: $725,286
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contract for the play equipment installation and site work project at Westlake Elementary School, to the lowest responsive and responsible bidder?
INFORMATION:
The District publicly advertised for bids for the play equipment installation and site work project. Four (4) contractors attended the mandatory pre-bid job walk on January 17, 2023. One (1) of the contractors who attended the mandatory pre-bid job walk submitted a bid for this project on January 31, 2023. Bid results are listed below, with the lowest responsive and responsible bid shown in bold.
|
Contractor |
HVAC and Duct Replacement MP19/20-18-SEQ |
|
R.E. Schultz Construction, Inc |
$213,980 |
FISCAL IMPACT:
Bond Measure I: $213,980
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 1, 2023, through February 9, 2023, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $1,010,176.45
Deferred Maintenance Fund: $8,681.27
Bond Measure I: $766,073.36
Bond Measure I Endowment: $49,655.23
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MVM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
195 |
Sycamore Canyon |
46D |
Purchasing |
|
010 |
Acacia |
200 |
TOHS |
49D |
Risk Management |
|
020 |
Aspen |
220 |
University |
50D |
Maintenance & Operations |
|
030 |
Banyan |
230 |
Walnut |
54D |
Grounds |
|
040 |
Colina |
245 |
Century Academy |
55D |
Middle School Instruction |
|
050 |
Conejo ES |
24D |
Special Ed |
56D |
High School Instruction |
|
060 |
CVHS |
250 |
Weathersfield |
59D |
Planning & Facilities |
|
070 |
Cypress |
260 |
Westlake ES |
84D |
Student Support Services |
|
080 |
Glenwood |
270 |
WHS |
85D |
Support Services |
|
100 |
Ladera |
280 |
Westlake Hills |
86D |
EL Services |
|
105 |
Lang Ranch |
28D |
Instructional Services |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
290 |
Wildwood |
CND |
Child Nutrition |
|
120 |
Madrona |
29D |
Elementary Instruction |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
37D |
Superintendent |
NCS |
Neighborhood City Center |
|
140 |
Maple |
41D |
Personnel |
PSC |
Printing Services Center |
|
160 |
NPHS |
42D |
Classified Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
43D |
Business Services |
WHNP |
Central Warehouse |
|
180 |
Redwood |
44D |
Fiscal Services |
|
|
|
190 |
Sequoia |
45D |
Technology Services |
|
|
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education approve of an initial three-year contract plus two optional one-year extension terms to Moss, Levy & Hartzheim, LLP to provide auditing/ACFR services?
INFORMATION:
The Conejo Valley Unified School District publicly advertised a Request for Bids, RFP #2023-01, on January 5, 2023, to retain a qualified firm to provide annual auditing and Annual Comprehensive Financial Report (ACFR) services based upon a scope of services developed by staff. Four (4) firms submitted proposals by the February 3, 2023 deadline. The results of the evaluated bids are based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) and are shown below and in the attached Bid Recap.
|
|
Final Rank |
Total |
Evaluation Criteria 1 |
Evaluation Criteria 2 |
Evaluation Criteria 3 |
Evaluation Criteria 4 |
|
Supplier |
|
/100 pts |
/20 pts |
/30 pts |
/20 pts |
/30 pts |
|
Moss, Levy & Hartzheim, LLP |
1 |
86.5 |
17.75 |
29 |
15 |
24.75 |
|
Eide Bailly, LLP |
2 |
81.75 |
16.5 |
25.75 |
17.5 |
22 |
|
Christy White, Inc. |
3 |
77.5 |
18 |
26.5 |
17.75 |
15.25 |
|
Harshwal & Company, LLP |
4 |
76.75 |
13.75 |
23 |
14.75 |
25.25 |
FISCAL IMPACT:
General Fund: $64,995 per year
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:mn
ISSUE:
Should the Board of Education approve the updated 2022-2023 Major Project List?
INFORMATION:
On May 17, 2022, the Major Project List was presented to the Board of Education. As conditions change, projects are updated, added, held, modified or deleted. The attached list represents the most up-to-date list of projects.
FISCAL IMPACT:
Bond Measure I: $25,997,041
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the 2023-2024 bell schedules for Thousand Oaks High School and Westlake High School to be in compliance with Senate Bill 328?
INFORMATION:
In accordance with California Senate Bill 328, commencing July 1, 2022, high schools shall begin no earlier than 8:30 a.m. and middle schools shall begin no earlier than 8:00 a.m. This section does not prohibit a school district or charter school from offering classes or activities to a limited number of pupils before the start of the school day that do not generate average daily attendance for purposes of computing any apportionments of state funding. New bell schedules, compliant with SB 328, were implemented during the 2022-2023 school year; however, newly bell schedules which also comply with SB 328 are being proposed for Thousand Oaks High School and Westlake High School.
This year, school staff developed and approved new bell schedules in compliance with SB 328. The development of a new bell schedule is a site-based decision, requiring a 70% approval of faculty in accordance with the current UACT Collective Bargaining Agreement Article 9, Section L (2007). Bell schedules must then be presented for ratification by the Board of Education.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education approve the new middle school (7th grade) core literature title, When Stars are Scattered?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 6-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes, “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed When Stars are Scattered. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 7th grade. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
When Stars are Scattered |
Victoria Jamieson & Omar Mohamed |
9780525553915 |
7 |
http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, preview events will be held via zoom webinar on Thursday, March 9, 2023, and Thursday, March 30, 2023, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.
FISCAL IMPACT:
District textbook funds shall be used to pay for requested textbooks from each school site.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the new high school core literature titles, Interpreter of Maladies, Purple Hibiscus, and World of Wonders?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes, “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed Interpreter of Maladies, Purple Hibiscus, and World of Wonders. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for grades 10, 11, and 12, respectively. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
|
Interpreter of Maladies |
Jhumpa Lahiri |
9780358213260 |
12 |
|
| Purple Hibiscus | Chimamanda Ngozi Adichie | 1616202416 | 10 | |
| World of Wonders | Aimee Nazukumatathil | 1571313656 | 11 |
http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, preview events will be held via zoom webinar on Thursday, March 9, 2023, and Thursday, March 30, 2023, that provide parents and community members the opportunity to learn about the titles and ask questions of available staff.
FISCAL IMPACT:
District textbook funds shall be used to pay for requested textbooks from each school site.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9223 - Filling Vacancies?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Bylaw 9223 has been updated to reflect new law (SB 1061, 2022), by adding information at the end of the "Provisional Appointments" section regarding the requirement for petitions for special elections to contain the county official's estimate of cost of conducting a special election, expressed on a per-student basis. This bylaw was also updated to reflect a new attorney-general opinion on how a vacancy is to be filled when a district's trustee areas have been revised or election method has changed from "at-large" to "by-trustee area," since the Board member whose term is to be completed was last elected. These amendments also rearrange the items in "Timelines for Filling a Vacancy" and offer districts to option to revise as necessary for clarity.
FISCAL IMPACT:
N/A
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 1250 - Visitors?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The Board Policy is revised to reflect Education Code 32212, which authorizes the Governing Board to adopt policy to control classroom interruptions consistent with local circumstances, and Education Code 35160, which authorizes the Governing Board to act in any manner not inconsistent with law, including the authority to require all visitors to register upon entering a school campus and to comply with other reasonable requirements (Penal Code 627.1). This policy is also revised in accordance with Penal Code 626.7. authorizing the principal or designee to request that any individual who is causing disruption to immediately leave school grounds, and in accordance with Penal Code 290, requiring any person who is required to register as a sex offender to request written permission from the principal before entering school grounds.
The Administrative Regulation is revised to reflect Education Code 32211, requiring that a notice describing visitor registration requirements be posted at every entrance to school grounds, and reflecting Penal Code 627.1, 627.2, and Evidence Code 1070, clarifying individuals considered "visitors" who are required to register upon entering school premises during school hours. This regulation is also revised to clarify a principal's registration authority, including the right to revoke any visitor's registration if they have a reasonable basis to conclude an evident disruption or interference with peaceful conduct of school activities, and the right for the principal or designee to request that the individual promptly leave school grounds.
FISCAL IMPACT:
N/A
LEGEND:
Red - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
Current Board topic requests with anticipated date(s) to bring information back to the Board:
Board Requests:
Implementation of standard practices/oversight of Booster Clubs - March 15, 2023
Elementary Literacy - April 5, 2023
Feedback on Ethnic Studies class - April 19, 2023
Annual LCAP/Strategic plan for inclusion/Adopted Budget - June 7, 2023
CVUSD English Language Development (ELD) program - TBD
Service organizations involved in CVUSD - TBD
Secondary Grading Policy - (Ongoing)
CTE Presentation - TBD
Hatching Results Training Presentation - TBD
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
March 15, 2023
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks \ Public participation via Zoom Webinar, internet livestream through CVUSD website, or regular television broadcast.
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.