(On Closed Session Agenda Items Only)

Stipulated Agreement #3-22/23 SA

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

The Board will recognize the Westlake High School Girls' Tennis team as Marmonte League Champions for 2022/2023.

Report from Ms. Erin Bell, Chairperson, SEDAC

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

On February 24th, 2023, CVUSD will present a Black History Month Event. We will provide a live performance from a youth group from Compton, California. 1 Shine Youth Center will perform a variety of routines, ranging from spoken word to poetry, modern dance, and a drumline routine.  

The group will travel to two schools to perform during the school day and to one school at the end of the school day. Below is the schedule of rotation to each school's performance:

Showtimes: 

• NPHS: 11:30-12:05 pm
• Redwood: 1:30-2:30 pm
• Thousand Oaks High School: Location: TOHS Performing Arts Center (PAC) - Show at 3:45pm (Open to District Students and Families)

The Board of Education will discuss nominations for CSBA Delegate Assembly, Subregion 11-B.

ISSUE:

Should the Board of Education adopt a resolution recognizing March 8, 2023, as International Women's Day and the month of March 2023 as National Women's History Month in the Conejo Valley Unified School District?

INFORMATION:

National Women's History Month began as a week-long observance celebrated the week of March 8, 1980, to honor the contributions women have made to our Nation and society.  That week was chosen to correspond with International Women's Day, which is March 8th.  The event was expanded to a month-long observance in 1987 on the approval of Public Law 100-9, and since that time, each president has issued an annual proclamation designating March as Women's History Month.  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:kp

ISSUE:

Should the Board of Education adopt a resolution proclaiming February 27, 2023, through March 3, 2023, as “Read Across America Week” in the Conejo Valley Unified School District in honor of National Read Across America Day on March 2, 2023, and to celebrate a nation of diverse readers?

INFORMATION:

In March, millions of children across the country will celebrate Read Across America Week, an annual event sponsored by the National Education Association and many of the country’s leading literacy and youth groups.  The event is co-sponsored by the Unified Association of Conejo Teachers and the District.

Schools will participate in activities such as inviting local celebrities and politicians to read to students in the classrooms; encouraging students, teachers, and parents to visit schools of younger students and read to those students; having family reading parties at the school; and organizing student reading events at the school.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 1325 - Advertising and Promotion?

INFORMATION:

The proposed amendments provide updated procedures and requirements for distribution of flyers as a service to the community. This regulation removes the prior list of approved organizations, and instead creates requirements in which non-profit and other outside users may request to distribute fliers through District means. Tier groups are established in alignment with aspects of the District's updated Facility Use Schedule.

FISCAL IMPACT:

None

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve Resolution #22/23-20: Authorizing the District to Apply for Grant Funds from the California Energy Commission to Implement a CalSHAPE Program Project?

INFORMATION:

The School Reopening Ventilation and Energy Efficiency Verification and Repair Program is one of the two grant programs under the School Energy Efficiency Stimulus Program, established by Assembly Bill 841 (Ting, Chapter 372, Statutes of 2020). The program authorizes funding to local educational agencies for assessing, maintaining, and repairing or upgrading school ventilation systems to ensure that systems meet certain classroom ventilation requirements. Known as CalSHAPE, the California Schools Healthy Air, Plumbing, and Efficiency Program has award the District $2,931,510.

The grant will cover assessments related to the following:

• HVAC assessment
• HVAC general maintenance and adjustment
• Filter replacement
• Carbon dioxide monitor installation
• Certain repairs, replacements, and other improvements to HVAC systems

FISCAL IMPACT:

General Fund: $2,931,510

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of February 1, 2023 (view minutes by clicking on "View Minutes" above under the Agenda Item Details section)

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-678 - R22-690

      C.  Interns / Student Teachers / Agency Hires

           Order #: R22-691 - R22-711

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Coaches

           Order #: E22-101 - E22-105

      B. New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E22-106 - E22-114

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-505 - C22-515

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-516 - C22-519

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E22-592 - E22-601

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-602 - E22-637

ISSUE:
 

Should the Board of Education approve the School Counseling Internship Program Agreement between the Conejo Valley Unified School District and the University of Southern California?

INFORMATION:

The University of Southern California (USC) has an established Master of Education in School Counseling Program that allows USC school counseling students to gain practicum experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the school counseling students enrolled in the USC Master of Education in School Counseling Program and can provide the opportunity for students to obtain their practical learning experience. A District credentialed counselor will mentor, observe, and provide a summary assessment for the students involved in their practicum placement for the District. USC has had this agreement with the district in years prior and the current agreement has expired.

FISCAL IMPACT:

None

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the renewal contract for Impact Video Inc.?

INFORMATION:

Impact Video Inc. will provided services related to the 2023 graduation ceremony at Thousand Oaks High School.  Impact Video Inc. will provide the set up, operation, and tear down of the visual displays at the graduation ceremony for Thousand Oaks High School.

FISCAL IMPACT:

$10,599.00 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract between Newbury Park High School and Grand*Stand LLC?

INFORMATION:

Grand*Stand LLC will provide seating for the Newbury Park High School graduation ceremony for 2022/2023.

FISCAL IMPACT:

$13,849.00 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the overnight trip for the TOH Dance Team as described below? 

INFORMATION:

Ms. Jaleen Murphy, Dance Team Director at Thousand Oaks High School, and Ms Julie Kirby, Thousand Oaks High School Booster President, request permission to take nineteen (19) students to Anaheim, CA for the USA Nationals Dance Team Competition. The trip will take place on Thursday, March 16, 2023, through Sunday, March 19, 2023. The students will travel via private cars to and from the competition.

Attending this competition will allow these students to complete against other high school dance teams from across California. They will also be able to observe other schools perform. 

This trip will be fully funded by Dance Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$5,280.00 to be paid for by TOH Dance Team Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a contract renewal with Fulcrum Learning Systems, Inc.?

INFORMATION:

Fulcrum Learning has a unique program offered to our fifth-grade students entitled STAND PROUD. This program includes on-site field days, along with a Ropes Course, at their Culver City location. The company has over 20 years of  experience working with the youth and the Conejo Valley Unified School District Elementary Counselors. Social Emotional Learning through Self-Management, Self-Awareness, Social Awareness, Relationship Skills, and Responsible Decision-Making are just some of the components that are covered with their program. Their outside the classroom content actively engage students with hands-on activities to lead, solve problems, make decisions, and work as a team. Strategizing to build leaders and promote team-building is the primary focus for our students. 
 

The program reaches approximately 1,050 of our fifth-grade students.  

FISCAL IMPACT:

$150,000 paid from 0FSP

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the MOU between Ocean View School District and Conejo Valley Unified School District for Special Education Professional Development?

INFORMATION:

This MOU will assist our district in developing and maintaining a collaborative relationship with Ocean View School District to ensure inter-agency services for students and families. Ocean View School District hosted a WIAT-IV Assessments Training Session on January 27, 2023.

FISCAL IMPACT:

Special Education Fund: $2,000.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of January 2023?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of January 1 to January 31, 2023.

FISCAL IMPACT:

Change to Fund Balance: $125,610

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the January 1 to January 31, 2023, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $134,756.58

Total deposited to the General Fund for 2022-23: $898,512.11

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for January 2023?

INFORMATION:

The warrant summary for January includes warrants paid for the period January 1, 2023, through January 31, 2023. Expenditures outlined in the attachments are in accordance with the 2022/2023 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for January 2023?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of January 1 through January 31, 2023.

FISCAL IMPACT:

Workers' Compensation Fund: $4,765.68

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the Comprehensive Safety Plans for the 2022-2023 school year?

INFORMATION:

In accordance with Education Code 32280-32289, all elementary and secondary schools in the Conejo Valley Unified School District, in collaboration with their School Site Councils, have completed a review and revision of their Comprehensive School Safety Plans. As required by law, Safety Plans at every school will include the following components:

• Child Abuse Reporting procedures
• Disaster procedures and emergency response plans
• Suspension/Expulsion policies and procedures
• Procedures for notifying teachers of dangerous pupils
• Discrimination and Harassment Policies that include hate crime reporting procedures and policies
• Schoolwide Dress Code as applicable to prohibit gang-related apparel
• Procedures for safe ingress and egress of pupils, parents, and school employees to and from the school site
• Policies for maintaining a safe and orderly environment conducive to learning at the school
• Rules and procedures on school discipline
• Procedures for conducting tactical responses to criminal incidents, including procedures related to individuals with guns on school campuses and at school-related functions

As part of the Comprehensive School Safety Plan update, principals sought suggestions regarding local plans from School Resource Officers who are familiar with their schools. In addition, a public meeting (EC 35294.81[g]) was held at each school to allow the parents and the community to give input regarding the Safety Plan. Finally, each School Site Safety Plan was revised as appropriate and approved by the local School Site Council.

This information about School Site Safety Plans is a required component of the School Accountability Report Card. With a School Site Safety Plan in place, students will have the opportunity to learn in a safe, orderly environment. These plans reflect our schools' efforts to thoughtfully address the need to plan for the safety of our students and staff. Action regarding approval of the Safety Plans was noticed on the Board of Education Agenda as an information item for the public on February 1, 2023 with a notice that a complete copy of the Comprehensive School Safety Plan for each school is available in each school's office.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CSPI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve Amendment No. 1 to the Agreement with Arakelian Enterprises, Inc. (dba Athens Services)?

INFORMATION:

Arakelian Enterprises, Inc. (dba Athens Services) currently provides District-wide waste disposal and recycling services. Per the agreement and starting the second contract year, the Contractor may request on an annual basis that the rates be adjusted to reflect a percentage increase in the cost of living calculated upon the basis of the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index (CPI) for all urban consumers applicable to the Los Angeles area. Arakelian Enterprises, Inc. has proposed a 4.00% rate increase for the calendar year 2023.

FISCAL IMPACT:

General Fund: Approximately $347,863.90/year

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the application from Adelante Comunidad Conejo, Inc. to be designated as a Tier I group for facility use?

INFORMATION:

Tier I groups include school connected organizations, as well as "Community Support Organizations," that provide essential services to the families of the Conejo Valley Unified School District and general community. In order to qualify in Tier I, an organization must submit for consideration by the Board of Education. Adelante Comunidad Conejo, Inc. has submitted the required information and documentation. Future renewal applications from user groups will include a recap of prior year activities.

FISCAL IMPACT:

Tier I users groups are responsible only for custodial services when not on duty at the current rate of $55 per hour.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $1,586,821

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of January 1, 2023, through January 31, 2023, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.   

FISCAL IMPACT:

General Fund: $386,962.59

Adult Education Fund: $6,950.61

Child Development Fund: $17,152.27

Cafeteria Fund: $1,982.76

Deferred Maintenance Fund: $19,110.87 

Bond Measure I: $53,411.72

Bond Measure I Endowment: $15,664.18

Developer Donation Fund #2: $6,246.91

TOPASS Fund: $2,566.60

Worker Compensation Fund: $219.53

Health & Welfare Fund: $6,476.77

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? 

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of January 19, 2023, through January 31, 2023, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $203,358.85

Adult Education Fund: $8.82

Cafeteria Fund: $324.00

Deferred Maintenance Fund: $21,844.45

Bond Measure I: $20,843.50

Bond Measure I Endowment: $235.26

Worker Compensation Fund: $11,695.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls