(On Discussion Session Agenda Items Only)

Board members, District staff, and Student District Advisory Committee members will debrief their attendance at the California School Boards Association Annual Education Conference in December of 2022.

(On Closed Session Agenda Items Only)

The Board will recognize the Westlake High School Girls' Tennis team as Marmonte League Champions for 2022/2023.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of January 17, 2023

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-665 - R22-672

      C.  Interns / Student Teachers / Agency Hires

           Order #: R22-673 - R22-678

2.  Certificated Service - Exempt:

      A.  New Employment / Change in Status: Coaches

           Order #: None

      B.  New Employment / Assignment Change / Change in Status: Exempt Specialists and Substitute Teachers

           Order #: E22-094 - E22-100

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: None

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-477 - C22-497

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-498 - C22-504

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E22-579 - E22-583

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-584 - E22-591

ISSUE:
 

Should the Board of Education approve the School Counseling Internship Program Agreement between the Conejo Valley Unified School District and Walden University, LLC?

INFORMATION:

Walden University LLC has an established Master in School Counseling degree program that allows Walden University, LLC school counseling students to gain practicum experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the school counseling students enrolled in the Walden University, LLC Master of School Counseling Program and can provide the opportunity for students to obtain their practical learning experience. A District credentialed counselor will mentor, observe, and provide a summary assessment for the students involved in their practicum placement for the District.

FISCAL IMPACT:

None

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve Resolution #22/23-19: Ordering of Seniority of Certificated Employees Who First Rendered Service on the Same Day?

BACKGROUND:
 

The administrative staff is recommending the Board of Education approve the issuance of March 15 notices to employees providing particular kinds of certificated services notifying them that their services will not be required for the ensuing school year.  The Education Code requires that notices be provided to certificated employees who are the least senior certificated employees providing the particular kind of certificated services approved by the Board for reduction.  The Education Code defines seniority based upon the first day the certificated employee provided paid District service in a probationary status.  Since there are often multiple employees sharing the same first date of paid service, the Education Code allows Governing Boards to approve criteria breaking ties, and ordering the order of termination, based solely on the needs of the District and its students. 

RATIONALE:

In consultation with legal counsel assisting the District with the certificated layoff action, the staff is recommending criteria for ordering ties in seniority as contained in Resolution #22/23-19.  The recommended criteria for ordering ties in seniority was brought forward for Board approval during the 2009-2010, 2010-2011, 2011-2012, 2016-2017, 2018-2019, 2019-2020, 2021-2022, and 2022-2023 school years.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MM:JV:mj

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 4112.21 - Interns?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Administrative Regulation 4112.21 - Interns, clearly states that a Memorandum of Understanding (MOU) be established between the district and the university program. The MOU will detail the level of support and supervision the intern will receive and what the expectations are for the program.

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language 

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 4112.22 - Staff Teaching English Learners?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Administrative Regulation 4112.22 - Staff Teaching English Learners, includes better definitions of key terms such as "English Learner" and who qualifies as such. It also better identifies teacher qualifications and includes allowances made to hire those without a CTC credential if all other attempts to hire a California certificated teacher are exhausted.

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language 

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the amendments to Board Policy 6145 - Extra-Curricular and Co-Curricular Activities?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. 

All blue/bold font shows required changes noted by CDE FPM Program Reviewers in order to meet statutory program requirements for categorical programs.

The annual policy review requirement is new CSBA Gamut language pursuant to California Education Code 35160.5.

FISCAL IMPACT:

None

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the new contract with All It Takes for Sycamore Canyon School?

INFORMATION:

All It Takes will provide a teambuilding program for 7th grade students to help bridge differences and build appreciation to work effectively as a school community. Students will be provided tools to access their individual strengths, feel the positive impact of team contribution, and directly experience traits such as courage, encouragement, respect, kindness, support, acceptance, patience, resilience, and the powerful gift of self-worth.  The All It Takes 7th grade program will be provided as part of a one day field trip to the Brandeis Bardin Campus in Simi Valley.

FISCAL IMPACT:

$20,000.00 to be paid out of the school's ESSER III funds, in alignment with their School Plan for Student Achievement (SPSA).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5141.52 - Suicide Prevention?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. All blue/bold font shows required changes noted by CDE FPM Program Reviewers in order to meet statutory program requirements for categorical programs.

This policy was also updated based on CSBA's Gamut to expand material regarding stakeholder engagement and best practices for suicide prevention, intervention, and postvention, and for consistency with CDE's Model Youth Suicide Prevention Policy, including an enhanced list of participants for staff development, the importance of resiliency skills to student instruction, the review of materials and resources for alignment with safe and effective messaging, information to be provided to parents/guardians and caregivers, and the establishment of district and/or school site crisis intervention team(s). The policy was also updated to clarify that the policy may be reviewed more frequently than the five-year review requirement of law and that district data pertaining to reports of suicidal ideation, attempts, or death and data that reflect school climate be periodically reviewed to aid in program development.
 

This regulation was updated to expand the section on "Staff Development" by adding to the list of participants for suicide prevention training, topics to be included in such training, and additional professional development for specified groups and to enhance the section on "Instruction" by adding to the list of topics to be taught and authorizing the development and implementation of school activities that raise awareness about mental health wellness and suicide prevention. The regulation was also updated to include, for districts that have crisis intervention teams, the contact information for district and/or school site crisis intervention team members, add that school counselors may disclose a student's personal information to report child abuse and neglect as required by law, and include providing comfort to a student who has attempted or threatened to attempt suicide.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

and

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:SME:KL:kp

ISSUE:

Should the Board of Education approve the 2022-2023 SELPA Master contract with AMN Healthcare, Inc.?

INFORMATION:

AMN Healthcare, Inc. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with AMN Healthcare, Inc. to hire temporary staff to fill vacant school-related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $150,000.00 from Special Education funds allocated for special education positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve Amendment No. 2 to the Transportation Services Agreement with Ventura Transit System, Inc.?

INFORMATION:

Ventura Transit System, Inc. provides the District with student transportation services and is an alternative when the District's main transportation provider(s) is not available. Amendment No. 2 to the Transportation Services Agreement provides for new rates for transportation services, and extends the term of the contract until June 30, 2024.

FISCAL IMPACT:

See attached Amendment No. 2 (Exhibit A) for new rates for transportation services.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve Amendment No. 1 to the Independent Contractor/Professional Services Agreement for District-wide custodial supplies with C & L Supply Company?

INFORMATION:

C & L Supply Company is one of eight vendors awarded contracts under Request for Bids (RFB) #2021-04 that currently provides the District with custodial supplies. Amendment No. 1 revises the unit pricing for their specific awarded items until June 30, 2023. An annual adjustment to their unit price schedule may be requested from the District under Section 18 on page 5 of the General Conditions and Instructions for Bidding in the original RFB document (RFB #2021-04).

FISCAL IMPACT:

General Fund: See attached Amendment No. 1 for new unit pricing.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of January 1, 2023, through January 18, 2023, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $495,620.66

Cafeteria Fund: $107,734.00

Bond Measure I: $1,010,622.27 

TOPASS Fund: $13,190.64

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve Change Order 2 to the contract with Rutherford Co., Inc., for the drywall portion of the project at Sequoia Middle School?

INFORMATION:

On December 16, 2021, the Conejo Valley Unified School District entered into a contract with Rutherford Co., Inc., for the drywall portion of the project. Additional work to the exterior stucco of the building was required due to unforeseen conditions. Details of these change orders include plastering the walls at the equipment well in building A, and results to an increase to the original scope of work.  Reference purchase order B22-0089.

Original contract amount: $298,850.00

Change order amount: $4,523.00

Previous approved Change Order: $16,371.31

New contract amount: $319,894.31

FINANCIAL IMPACT:

Bond Measure I: $4,523.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 2 to the contract with Smith Mechanical-Electrical-Plumbing, for the HVAC portion of the project at Sequoia Middle School?

INFORMATION:

On December 14, 2021, the Conejo Valley Unified School District entered into a contract with Smith Mechanical-Electrical-Plumbing, for the HVAC portion of the project. Details of these change orders include the replacement of large HVAC equipment pads in building A, which were not included in the bid scope of work, and results in an increase to the original scope of work.  Reference purchase order B22-00964.

Original contract amount: $847,060.00

Change order amount: $6,235.00

Previous approved Change Order: $6,396.22

New contract amount: $859,691.22

FINANCIAL IMPACT:

Bond Measure I: $6,235.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $142,367

General Fund (0SFT): $42,025

General Fund (ESR3): $24,146

TOPASS Fund: $45,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

Presentation by Michele McDonald, Principal of Cypress Elementary School; and Cypress Elementary School Teachers - Katie Collins, Christine Hardison and Lisa Ross. 

Presentation by CVUSD College & Career Readiness Counselors - Kelsey Daigneault (TOHS), Monica Mora (WHS) and Nikki Sanchez (NPHS). 

ISSUE:

Public and Board of Education review and feedback is sought for the District's Transportation Plan.

INFORMATION:

Home-to-School (HTS) Transportation Reimbursement was implemented by Assembly Bill (AB) 181 (Chapter 52, Statutes of 2022) and amended by AB 185 (Chapter 571, Statutes of 2022). It provides reimbursement funding for school districts and county offices of education (COEs) based on the prior year eligible transportation expenditures and prior year Local Control Funding Formula (LCFF) transportation related add-on funding.

Feedback and input will be received and the plan will be brought back to the BOE for approval prior to April 1. 

FISCAL IMPACT:

General Fund: $2,049,844 less estimated reimbursement of $439,989

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Memorandum of Understanding with Conejo Schools Foundation for the All District Music Festival?

INFORMATION:

The Conejo Schools Foundation (CSF) produces the All District Music Festival annually.  This event, in cooperation with the Conejo Valley Unified School District (CVUSD), provides CVUSD students an opportunity to perform on a "main stage" and with other CVUSD students.  The CSF will produce the event at the Thousand Oaks Civic Arts Plaza and will be responsible for all production activities. This MOU details each parties responsibilities in putting on a successful event. 

FISCAL IMPACT:

General Fund: $26,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Comprehensive Safety Plans for the 2022-2023 school year?

INFORMATION:

In accordance with Education Code 32280-32289, all elementary and secondary schools in the Conejo Valley Unified School District, in collaboration with their School Site Councils, have completed a review and revision of their Comprehensive School Safety Plans. As required by law, Safety Plans at every school will include the following components:

• Child Abuse Reporting procedures
• Disaster procedures and emergency response plans
• Suspension/Expulsion policies and procedures
• Procedures for notifying teachers of dangerous pupils
• Discrimination and Harassment Policies that include hate crime reporting procedures and policies
• School-wide Dress Code as applicable to prohibit gang-related apparel
• Procedures for safe ingress and egress of pupils, parents, and school employees to and from the school site
• Policies for maintaining a safe and orderly environment conducive to learning at the school
• Rules and procedures on school discipline
• Procedures for conducting tactical responses to criminal incidents, including procedures related to individuals with guns on school campuses and at school-related functions

As part of the Comprehensive School Safety Plan update, principals sought suggestions regarding local plans from School Resource officers who are familiar with their schools. In addition, a public meeting (EC 35294.81[g]) was held at each school to allow the parents and the community to give input regarding the Safety Plan. Finally, each School Site Safety Plan was revised as appropriate and approved by the local School Site Council.

This information about School Site Safety Plans is a required component of the School Accountability Report Card. With a School Site Safety Plan in place, students will have the opportunity to learn in a safe, orderly environment. These plans reflect our schools' efforts to thoughtfully address the need to plan for the safety of our students and staff. A complete copy of the Comprehensive School Safety Plan for each school is available in each school's office.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CSPI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 0450 - Comprehensive Safety Plan?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendments to Board Policy 0450 clarify language related to approval of the tactical response plan and add material regarding the district's requirement to provide data to the California Department of Education pertaining to lockdown or multi-option response drills conducted at district schools.

The amendments to Administrative Regulation 0450 reflect new law (SB 906, 2022) which requires, starting with the 2023-2024 school year, districts to include in the annual notification to parents/guardians information related to the safe storage of firearms, and for certificated and classified employees of the district, and other school officials such as Governing Board members, whose duties bring the employee or other school official in contact on a regular basis with students in any of grades 6-12, as part of a middle school or high school, who are alerted to or observe any threat or perceived threat of a homicidal act, to immediately report the threat or perceived threat to law enforcement. The regulation is also updated to reflect new law (AB 1352, 2021) which authorizes districts to request the Military Department, in consultation with the California Cybersecurity Integration Center (Cal-CSIC), to perform an independent security assessment of the district or an individual district school and new law (AB 2355, 2022) which requires districts that experience a cyberattack, which impacts more than 500 students or personnel, to report the cyberattack to Cal-CSIC. Additionally, the regulation is updated to include in the optional list of comprehensive safety plan components (1) strategies aimed at preventing potential incidents involving crime and violence on school campuses, (2) provision of safety materials and emergency communications in language(s) understandable to parents/guardians, (3) procedures for the early identification and threat assessment of, and appropriate response to, suspicious and/or threatening digital media content, (4) district policy and/or plan related to pandemics, (5) communication with parents/guardians regarding unification plans and necessity of cooperating with first responders, and (6) continuity of operations procedures to ensure that the district's essential functions are not disrupted during an emergency, to the extent possible.

LEGEND:

Red- Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3250 - Transportation Fees?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3250 is updated to reflect NEW LAW (AB 181, 2022) which exempts a student classified as unduplicated from paying a fee for transportation. The policy is also updated to include an optional waiver of transportation fees for any group of district students, at the recommendation of the Superintendent. Also, the provision regarding privacy is moved from the administrative regulation to the Board policy.

Administrative Regulation 3250 is updated to add that bus passes shall be sold electronically, if available, and to remove language related to income eligibility that is no longer relevant. The provision regarding privacy was moved to the Board Policy and deleted from the Administrative Regulation.

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3260 - Fees and Charges?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3260 is updated to include a reference to CDE Fiscal Management Advisory 22-01, Summer School, Third Parties, Tuition Fees, and updates the reference to CDE FMA 20-01, Pupil Fees, Deposits, and Other Charges.

Administrative Regulation 3260 is updated to reflect new law (AB 181, 2022) which prohibits charging the parent of an unduplicated student a fee for transportation, removed the policy related to the sale or lease of personal computers or internet appliances because of the increased use of technology in the modern classroom, changed terminology from "homemaking" to "family and consumer sciences," and reflects new law (AB 130, 2021) which requires a district to provide a free breakfast and lunch daily to any student who requests a meal.

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3460 - Financial Reports and Accountability?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3460 is updated to reflect the predictors of fiscal distress as identified by FCMAT in its 2019 "Indicators of Risk or Potential Insolvency." This updated policy is also revised to reflect the law more clearly with respect to studies, reports, evaluations, and audits, that the County Superintendent of Schools is required or authorized to consider when reviewing a district's budget.

Administrative Regulation 3460 is updated to add a new section - "Leasing Accounting," to reflect GASB Statement 87 which, starting June 15, 2021, changed the rules for the financial reporting of governmental entities' leases, including the rules for the recognition, measurement, and disclosure of such leases in financial statements.

LEGEND:

Red - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy 3540 - Transportation?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3540 is updated to reflect new law (AB 181, 2022) which authorizes a district to provide transportation services by way of a joint powers agreement, a cooperative student transportation program, or a consortium, and which requires, as a condition of apportionment, a district to adopt a transportation plan that describes the transportation services to be provided to certain student groups, as specified, by April 1, 2023, and update the plan annually by April 1.

LEGEND:

Red - Existing Note

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Board Requests:

Implementation of standard practices/oversight of Booster Clubs - March 15, 2023

Elementary Literacy - April 5, 2023

Feedback on Ethnic Studies class - April 19, 2023

Strategic plan for inclusion - June 7, 2023

CVUSD English Language Development (ELD) program - TBD

Service organizations involved in CVUSD - TBD

Secondary Grading Policy - TBD

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

February 15, 2023

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.