(On Closed Session Agenda Items Only)

(Closed Session Agenda Item)

The Board will recognize the Newbury Park High School Boys and Girls Cross Country teams for the following accomplishments:

NPHS Boys Cross Country:  Marmonte League Champions, CIF Champions, State Champions

NPHS Girls Cross Country:  Marmonte League Champions, CIF Champions, State 2nd Place

Student Board Reporters:

Century Academy – Harry Esau

Conejo Valley High School – Roselyn Gonzalez will sub for Aria Turner

Newbury Park High School – Sophia Di Stefano

Thousand Oaks High School – Andrew Schuberg

Westlake High School – Sophia Kane

Report from Ms. Lana Clark, Executive Director, Conejo Schools Foundation 

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The Board of Education will consider the following:

The proposed regular Board meeting dates are for the remainder of the 2022-2023 school year (January through June 2023) and a portion of the 2023-2024 school year (August - December 2023) reflecting the Board's request to change Board meeting days to Wednesdays:

The proposed Board meeting schedule reflects regular meetings on the first and third Wednesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m.  Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. 

* - off-cycle Board meeting

ISSUE:

Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2023?

BACKGROUND:

Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on December 13, 2022.
 

RATIONALE:

This review and approval is procedural.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lauren Gill

President, CVUSD Board of Education

MWM:LG:sf

ISSUE:

Should the Board of Education adopt a resolution declaring February 2023 National Black History Month in the Conejo Valley Unified School District?

INFORMATION:

National Black History Month is a time to celebrate and commemorate the roles African Americans have played in our country's history; and acknowledge that African Americans have contributed economically, culturally, and socially to the development of the United States history. 

Conejo Valley Unified School District is committed to honoring and valuing African Americans' legacy, experiences, and contributions, not just during February but yearlong.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services 

MWM:SME:kp

ISSUE:

Should the Board of Education approve the amendments to Board Policy 5125 - Student Records?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. All black/bold/italics font shows required changes noted by CDE FPM Program Reviewers in order to meet statutory program requirements for categorical programs.

This Board Policy was amended after the December 17, 2022 Board of Education meeting to include the additional section, "Model Policies for Annual Information Notice to Parents and Guardians General Information Policy (2018)" (pages 4-5) as required by recent FPM Reviewer feedback.

FISCAL IMPACT:

None

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language
Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education adopt a resolution declaring February 6-10, 2023, as "National School Counseling Week"?

INFORMATION:

Districts are encouraged to adopt Board resolutions commending School Counselors and publicize the role of School Counselors in the educational process.  School Counselors continue to reduce barriers to learning and provide the support necessary for all students to achieve at the highest level possible. It is appropriate that the Board of Education recognize and express their appreciation for School Counselors for the hard work and dedication of these individuals for students, schools, and the community.  This resolution should be shared with each school and work site to honor School Counselors for the tremendous impact they can have in helping students achieve school success. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the additional Declaration of Need for Fully Qualified Educators for the 2022-2023 school year?

INFORMATION:

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
 

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel.  The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing. An estimate was submitted in June, but due to some extenuating circumstances, the need arose for a Single Subject Industrial Technology Education emergency permit, and since this was not an identified area of need at the time of the last Declaration of Need for Fully Qualified Educators, the county has asked that we update the information in order for us to obtain the needed temporary credential. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes and Agenda:
 

• Regular Meeting of December 13, 2022 (view minutes by clicking on "View Minutes" above under the Agenda Item Details section)

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R22-531

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-532 - R22-664

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E22-090 - E22-093

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: C22-431

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-432 - C22-467

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-468 - C22-476

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E22-538 - E22-555

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-556 - E22-578

ISSUE:
 

Should the Board of Education approve the Psychology Practicum Placement Program Agreement between the Conejo Valley Unified School District and California Southern University?

INFORMATION:

California Southern University has an established Master of Psychologist program that allows California Southern University psychology students to gain practicum experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the psychology students enrolled in the California Southern University Master of Psychology Program and can provide the opportunity for students to obtain their practical learning experience. District credentialed psychologists will mentor, observe, and provide a summary assessment for the students involved in their practicum placement for the District.

FISCAL IMPACT:

None

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education eliminate Board Policy 4112.24 - Teacher Qualifications Under the No Child Left Behind Act?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions that may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 4112.24 outlines the teacher qualifications based on the No Child Left Behind Act. The federal No Child Left Behind Act is no longer in effect. The passage of the Every Student Succeeds Act ended requirements in the No Child Left Behind Act. Since this act is no longer in effect, the information contained in Board Policy 4112.24 is no longer in effect and is subject to elimination.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education grant permission for the DATA students from Newbury Park High School to attend a watercraft trip to Santa Cruz Island in Ventura County?

INFORMATION:

Three DATA teachers at Newbury Park High School request permission to take 20 students to Ventura, California, on Thursday May 11, 2023. All DATA seniors will take part in this trip. The students will travel by bus to Ventura Harbor in Ventura, CA, and board a boat to Santa Cruz Island Prisoner's Harbor. This trip will allow the students the opportunity to see the impacts of restoration projects on the island that they have studied. The trip will be guided by a dedicated naturalist. No students will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

$2,100.00 to be paid for by the OCPA grant.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a 3-year contract renewal with US Games dba BSN Sports for FitnessGram software?

INFORMATION:

US Games dba BSN Sports provides access to FitnessGram Software. FitnessGram software is the data management system used for keeping Physical Fitness Testing (PFT) data for the district. California State Department of Education requires that all students in grades five, seven, and nine take the PFT to the best of their ability. All schools in the district will need access to the FitnessGram software for ease of data entry, recordkeeping, and reporting requirements. 

FISCAL IMPACT:

$15,224.40 for 3 years

$5,074.80 each year out of account #0DTW

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve the contract renewal with Conejo Recreation and Park District?

INFORMATION:

Acacia Magnet School will be utilizing the services of the Conejo Recreation and Park District beginning January 18, 2023, for the Afterschool enrichment program for all ELOP participants. The program will run Monday-Friday from 1:30-5:30 pm with Friday activities being held at the Conejo Community Park at 1175 Hendrix Avenue in Thousand Oaks. This program will service approximately 84 students per day. 

FISCAL IMPACT:

$42,000 to be paid out of ELOP funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a contract renewal with Conejo Recreation and Park District (CRPD)?

INFORMATION:

The Conejo Recreation and Park District is serving students at five (5) of our elementary schools with after-school enrichment classes for our Expanded Learning Opportunity Program participants this school year. Students take part in classes such as soccer, chorus, karate, and dance. There is a long history of partnering with the Conejo Recreation and Park District to offer access to facilities and provide quality youth programming to our community. With the addition of CRPD programs, our Expanded Learning Opportunity Programs can provide even more enrichment for students after school, including to students that would not have been able to participate otherwise. 

FISCAL IMPACT:

$7,797.33 paid out of ELOP funds 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the new contract with Newsela?

INFORMATION:

Newsela is an online news-as-literacy platform that features high-interest articles on everything from current events to myths and legends and from literature to science. This service will provide reading and research materials to aid in current class discussions and projects.  

FISCAL IMPACT:

$15,000.00 to be paid for by site funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the new contract with Triumph Protection Group?

INFORMATION:

During the weeks of 8th grade Outdoor School participation, Triumph Protection Group will provide an unarmed security guard who will be on the premises of Camp Ramah to provide added safety and security measures.  This is in addition to the certificated staff, classified staff, and high school counselors who will be supervising students throughout camp. The guard will be onsite from 10pm to 6 am (8 hours) on the following dates of 2023:

January: 25, 26, 30, 31

February: 1, 2, 6, 7, 8, 9, 27, 28

March: 1, 2, 6, 7, 8, 9

FISCAL IMPACT:

Amount for services shall be paid at the rate of $35/per hour, not to exceed $5,500.00, to be paid from Outdoor School funding.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 1312.3 - Uniform Complaint Procedures?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. All black/bold/italics font shows required changes noted by CDE FPM Program Reviewers in order to be meet statutory program requirements for categorical programs.

In addition, CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws. All black/bold font shows new Gamut language, and is described below:

Amendments to Board Policy 1312.3 reflect new law (AB 131, 2021) which renumbers the license-exempt California State Preschool Program code sections, ensures consistency with the California Department of Education's current federal program monitoring instrument, clarifies that districts may not offer or facilitate an informal resolution process to resolve allegations that an employee sexually harassed a student, adds to the section regarding "Non-UCP Complaints" that any complaint alleging that a student, while in an education program or activity as specified, was subjected to sexual harassment as defined in 34 CFR 106.30 be addressed through federal Title IX complaint procedures, and clarifies that complaints alleging a physical safety concern that interferes with a free appropriate public education is a non-UCP complaint.

Amendments to Administrative Regulation 1312.3 reflect the timeline in the "Notifications" section for submitting appeals to the California Department of Education (CDE), as specified in state regulations. The section on "Investigation of Complaint" is revised to clarify that state regulations regarding the consequences of a respondent's failure to cooperate in an investigation only apply when the respondent is the district. Additional revisions, including expansion of the section "Health and Safety Complaints in License-Exempt Preschool Programs," were made to more directly reflect the standards in CDE's Federal Program Monitoring instrument. 

Administrative Regulation 1312.3 is updated to delete outdated and/or repealed U.S. Department of Education's Office for Civil Rights (OCR) references and, where appropriate, add current OCR material; ensure consistency with the California Department of Education's current federal program monitoring instrument, clarify posting requirements for the annual notification, compliance officer contact information, and information related to Title IX, add material regarding the requirement for an administrator who is not designated as a compliance officer who receives a complaint to notify the compliance officer, clarify that districts may not offer or facilitate an informal resolution process to resolve allegations that an employee sexually harassed a student, delete material regarding the respondent being sent the investigation report at the same time it is provided to the complainant as this simultaneous exchange is not required by law, amend language in regard to pursuing civil law remedies in the notice to complainants included in investigation reports for allegations of unlawful discrimination, harassment, intimidation, and bullying based on state law, clarify when either party may request reconsideration of an appeal by the Superintendent of Public Instruction, and reflect new law (AB 131, 2021) which renumbers the license-exempt California State Preschool Program code sections.

FISCAL IMPACT:

None

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the amendments to Board Policy 5145.13 - Immigration Enforcement?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. All black/bold/italics font shows required changes noted by CDE FPM Program Reviewers in order to be meet statutory program requirements for categorical programs.

FISCAL IMPACT:

None

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the new contract with Lyricos Learning, LLC?

INFORMATION:

This teaching platform entitled STEAM on Demand is a pilot for five schools to be trained for the enrichment of the ELOP program. This program is a technology-infused interactive video platform with Steam project-based lessons. It is designed to develop critical thinking, problem-solving, creative, and collaborative skills with STEAM On Demand hands-on projects. Teachers will receive kits and training as this will be an alternative to the curriculum currently being used for the ELOP Program. 

FISCAL IMPACT:

$3,000.00 to be paid from ELOP funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a new contract with John Tracy Center?

INFORMATION:

This contract will allow John Tracy Center to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund:  $8,636.25.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:cc

ISSUE:

Should the Board of Education approve a new contract for non-public school placement for Student #30-22/23?

INFORMATION:

Special Education classes and services for Student #30-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/12/2022 through 6/30/2023. The total cost for this non-public school placement is $22,690.80, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $3,223.00. The total District cost is $19,467.80.

FISCAL IMPACT:

Special Education Fund: $19,467.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve a new contract for a residential treatment center placement for Student #30A-22/23?

INFORMATION:

Special Education classes and services for Student #30A-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/12/2022 through 06/30/2023. The total cost for this residential treatment center placement is $115,898.61, less reimbursement (from SELPA Mental Health Fund Embedded) of $0.00 $100,914.06 and less District income of $3,223.00. The total District cost is $112,675.61 $11,761.55.

FISCAL IMPACT:

Special Education Fund: $112,675.61 $11,761.55.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:cc

ISSUE:

Should the Board of Education approve the renewal Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)?

INFORMATION:

California Association for Bilingual Education (CABE) provides training to parents to increase their leadership skills, knowledge development, and educational commitment to raise their children's academic achievements. 

Approval of this MOU will allow CABE parent engagement specialists to provide twelve (12) one-and-a-half-hour training sessions on level 2 of the Project 2Inspire curriculum, which is research-based and proven to deepen the understanding of the American Public School system to immigrant and Multilingual Learner families. The training will be provided to CVUSD parents participating in the first year of the Project 2Inspire Program. 

FISCAL IMPACT:

$13,000 funded from the Title III Immigrant Student Education Program.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Ricardo Araiza, Ed.D.

Director, Multilingual Learners

On behalf of, 

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:RA:nm

ISSUE:

Should the Board of Education approve the amendments to Board Policy 5146 - Married/Pregnant/Parenting Students?

INFORMATION:

This school year, CVUSD is undergoing Federal Program Monitoring (FPM) by the California Department of Education (CDE). FPM is an overall determination of whether a local educational agency is meeting statutory program and fiscal requirements for state and federal categorical programs. School districts are randomly selected to undergo this required review. Part of this process requires CVUSD staff to upload evidence based on several program instruments, which represent state or federal laws, regulations, or controlling judicial decisions that are arranged into statutory core and supporting items. The program instrument is used by CDE to determine whether a local educational agency is meeting the requirements of each program. All black/bold/italics font shows required changes noted by CDE FPM Program Reviewers in order to be meet statutory program requirements for categorical programs.

In addition, policy updated to reflect law (AB 2289) which requires notification to parents/guardians and to pregnant and parenting students of their rights under the law; authorizes an excused absence for a parenting student to care for a sick child without a physician's note; provides that a pregnant or parenting student is entitled to eight weeks of parental leave, or longer if deemed medically necessary by the student's physician, and authorizes the use of uniform complaint procedures for complaints alleging noncompliance with the law.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold - New Federal Program Monitoring Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:kp

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of December 1, 2022, through December 31, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $255,553.12

Adult Education Fund: $18,905.42

Child Development Fund: $16,928.78

Cafeteria Fund: $522.82

Deferred Maintenance Fund: $11,085.11

Bond Measure I Fund: $51,895.04

Bond Measure I Endowment: $4,111.68

Developer Donation Fund #2: $ 1,649.03

Worker Compensation Fund: $23.44

Health & Welfare Fund: -$78.14

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of December 1, 2022, through December 31, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.   

FISCAL IMPACT:

General Fund: $343,980.30

Adult Education Fund: $32,985.00

Cafeteria Fund: $39,488.87

Bond Measure I: $516,012.06

TOPASS Fund: $66,356.75

Workers Compensation Fund: $69,258.84

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of December 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of December 1 to December 31, 2022.

FISCAL IMPACT:

Change to Fund Balance: -$15,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the December 1 to December 31, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $89,489.34

Total deposited to the General Fund for 2022-23: $763,755.53

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $2,167,130

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for December 2022?

INFORMATION:

The warrant summary for December includes warrants paid for the period December 1, 2022, through December 31, 2022. Expenditures outlined in the attachments are in accordance with the 2022/2023 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for December 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of December 1 through December 31, 2022.