(On Closed Session Agenda Items Only)

(Closed Session Agenda Item only) 

(Closed Session Agenda Item Only)

Report from Hun Kaplowitz, GATE DAC Chairperson.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called
• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda.
  • Board or staff can briefly respond or ask clarifying questions

• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt a resolution declaring December 5, 2022, through December 9, 2022, as Inclusive Schools Week in the Conejo Valley Unified School District?

INFORMATION:

Inclusive Schools Week is an annual event nationally recognized that provides an opportunity for our schools to discuss and celebrate how to successfully include and educate all children.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SMA:kp

ISSUE:

Should the Board of Education approve the additional Declaration of Need for Fully Qualified Educators for the 2022-2023 school year?

INFORMATION:

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
 

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel.  The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing. An estimate was submitted in June, but due to some extenuating circumstances, the need arose for an additional single subject emergency permit. The county encouraged the district to add two additional emergency permits in case the need arose for the rest of the 2022-2023 school year. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:
 

Shall the Board of Education approve a Provisional Internship Permit for Mindy Hostetter to teach Special Education, Mild/Moderate, for the 2022-2023 school year pursuant to Education Code 44225.7?

INFORMATION:

A Provisional Internship Permit (“PIP”) may be requested by an employing agency when there is an anticipated staffing need.  An “anticipated staffing need” exists when a district is aware that an opening is going to occur and conducts a diligent search for a credentialed teacher, but is unable to recruit a viable candidate.  The Special Education Department has interviewed other candidates, but this individual is the best fit for the position and student population, and is working to complete her credentialing program in Special Education.  This individual is currently serving as a substitute teacher in this specific Special Education, Mild/Moderate classroom, but is limited to 60 days due to the Emergency Substitute Permit that she holds.

The District wishes to hire this talented teacher candidate through the use of the Provisional Internship Permit as an anticipated staffing need has occurred and this staffing solution serves the best interests and needs of the student population.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions?

INFORMATION:

Board Policy and Administrative Regulation 5141.21 have been updated to reflect changes in the law regarding the use of anti-seizure and opioid antagonist rescue medications.  Education Code 49414.3 allows school nurses or trained personnel to use naloxone hydrochloride or another opioid antagonist to provide emergency medical aid to persons suffering, or reasonably believed to be suffering, from an opioid overdose.  Administrative Regulation 5141.21 also reflects new law AB743 (Self Administration of Prescribed Asthma Medication) and the acceptance of physician statements for inhaled asthma medication.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna B. Ashmore

Director, Student Support Services

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:SBA:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-414 - R22-443

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E22-064

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: C22-363 - C22-364

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-365 - C22-386

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-387 - C22-392

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E22-386 - E22-393

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-394 - E22-444

ISSUE:

Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?

NPH Band

NPH Baseball

NPH Boys Basketball

NPH Boys Lacrosse

NPH Boys Volleyball

NPH Boys Water Polo

NPH Cheer

NPH Choir

NPH Cross Country

NPH Dance

NPH Football

NPH Girls Aquatics

NPH Girls Basketball

NPH Girls Lacrosse

NPH Girls Volleyball

NPH Parent Facility Association (PFA)

NPH Soccer

NPH Softball

NPH Strings

NPH Stunt

NPH Swim

NPH Tennis

NPH Theatre

NPH Track and Field

NPH Umbrella

NPH Wrestling

TOH Band

TOH Baseball

TOH Boys Basketball

TOH Boys Soccer 

TOH Boys Volleyball

TOH Boys Water Polo

TOH Cheer

TOH Choral

TOH Cross Country

TOH Dance

TOH Field Hockey

TOH Football

TOH Girls Basketball

TOH Girls Lacrosse

TOH Girls Soccer

TOH Girls Volleyball

TOH Girls Water Polo

TOH Orchestra

TOH Softball

TOH Swim

TOH Tennis

TOH The Center

TOH Track and Field

TOH Umbrella

TOH Wrestling

WHS Band

WHS Baseball

WHS Boys Basketball

WHS Boys Lacrosse

WHS Boys Volleyball

WHS Choral

WHS Cross Country and Track & Field

WHS Dance

WHS Football

WHS Girls Basketball

WHS Girls Lacrosse

WHS Girls Volleyball

WHS Soccer

WHS Softball

WHS Spirit Cheer

WHS Swim

WHS Water Polo

WHS Wrestling

LC Band

RWD Band

ASP PFA

CON PFA

MAP PFA

WHL PFA

INFORMATION:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve a new contract with NoRedInk?

INFORMATION:

NoRedInk is a web-based program that assists students in writing techniques and improvement.  The English Department will implement this tool in their English classes.

FISCAL IMPACT:

$7,087.50 will be paid for by site funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a contract renewal with Conejo Recreation and Park District (CRPD)?

INFORMATION:

Westlake Hills Elementary will be using the services of CRPD every Friday to help facilitate the Extended Learning Opportunity Program (EL0P) beginning November 18, 2022, through June 9th, 2023, for up to 51 participants per day. 

The schedule will be as follows:

2:30 pm Check-in/Free Choice/Snack

3:00 pm Physical Education

3:30 pm Art/Drawing/Reading

4:00 pm Science/Nature Exploration

4:30 pm Teambuilding Activities

5:00 pm Free Choice

5:30 pm Pick Up

FISCAL IMPACT:

$16,575 paid from EL0P funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a contract renewal with Craig Newton?

INFORMATION:

Craig Newton is a singer-songwriter who performs his music throughout schools and libraries primarily in Southern California. He demonstrates his music through a wide variety of instruments, and his programs are inspirational and interactive. His music classes will be taught monthly to all 4th graders. 

FISCAL IMPACT:

$9,600 to be paid through Banyan PTA

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a new contract for non-public school placement for Student #25-22/23?

INFORMATION:

Special Education classes and services for Student #25-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/11/2022 through 6/30/2023. The total cost for this non-public school placement is $39,918.70, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,629.40. The total District cost is $35,289.30.

FISCAL IMPACT:

Special Education Fund: $35,289.30

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:ks

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for October 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of October 1 through October 31, 2022:

FISCAL IMPACT:

Workers' Compensation Fund: $20,304.97

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for October 2022?

INFORMATION:

The warrant summary for October includes warrants paid for the period of October 1, 2022, through October 31, 2022. Expenditures outlined in the attachments are in accordance with the 2022/2023 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the October 1 through October 31, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $243,000.89

Total deposited to the General Fund for 2022-23: $573,590.56

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of October 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of October 1 to October 31, 2022.

FISCAL IMPACT:

Change to Fund Balance: $35,497

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the winter camp contracts for the Child Care programs?

INFORMATION:

The contracts listed are for services during the winter camp for Child Care programs at the school sites.

FISCAL IMPACT:

Child Development Fund: $3,795

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AM:mn

ISSUE:

Should the Board of Education ratify the renewal of the CITE (California IT in Education) and Microsoft Strategic Alliance (CAMSA) agreement for Microsoft Volume Licensing?

INFORMATION:

Currently, the District requires 2,000 Microsoft Licenses for teachers/staff, and licensing for all District students, in order to facilitate classroom learning, as well as school and District Office administration.  The CITE and Microsoft Strategic Alliance (CAMSA) grants CVUSD Microsoft Volume licensing discounts.  Softchoice has offered a renewal of our current CAMSA agreement that is valid for three (3) years, 2022-2025.  The pricing proposal is for one (1) year of licensing, renewable annually. Additional modules included in the proposal cover licensing for Microsoft applications not covered under the CAMSA agreement.

FISCAL IMPACT:

General Fund: $180,217.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz,

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education approve the agreement listed below for maintenance services for the period of July 1, 2022, to June 30, 2023?

INFORMATION:

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least delay or disruption to school sites. All contracts will expire on June 30, 2023.

FISCAL IMPACT:

General Fund: Up to $1,000 as needed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance & Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:DR:sb

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of October 15, 2022, through October 31, 2022, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.     

FISCAL IMPACT:

General Fund: $1,165,185.15

Deferred Maintenance Fund: $6,953.04

Bond Measure I: $346,534.60

Bond Measure I Endowment Fund: $385,302.49

Development Donation Fund #2: $5,955.46

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of October 1, 2022, through October 31, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.   

FISCAL IMPACT:

General Fund: $428,648.02

Adult Education Fund: $6,130.44

Child Development Fund: $6,534.52

Cafeteria Fund: $1,448.86

Deferred Maintenance Fund: $55,531.87 

Bond Measure I: $42,558.36

Developer Donation Fund #2: $5,333.86 

TOPASS Fund: $3,232.46

Worker Compensation Fund: $110.00 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services

MWM:VPH:AF:ls 

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose, or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: