(On Closed Session Agenda Items Only)

Stipulated Agreement #1-22/23 SA

(Closed Session Agenda Item Only)

Student Board Reporters:

Century Academy – Harry Esau

Conejo Valley High School – Aria Turner

Newbury Park High School – Sophia Di Stefano

Thousand Oaks High School – Andrew Schuberg

Westlake High School – Sophia Kane

Report from Lee Ann Holland, District Advisory Council Chairperson.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt a resolution declaring October 2022 as National Bullying Prevention Month in the Conejo Valley Unified School District?

INFORMATION:

National Bullying Prevention Month is a campaign in the United States founded by PACER's National Bullying Prevention Center.  During the month of October, communities across the nation campaign to raise awareness and educate people on the long term effects that bullying has on children.  The goal of recognizing National Bullying Prevention Month in the Conejo Valley Unified School District is to encourage parents, students, and staff to unite against bullying and share the message that no one deserves to be bullied.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:SA:kp

ISSUE:

Should the Board of Education adopt a resolution declaring October 19, 2022, as Unity Day in the Conejo Valley Unified School District?

INFORMATION:

Unity Day has been celebrated in the United States and around the world since 2011.  It is the most well-known event of National Bullying Prevention Month, sponsored by Pacer's National Bullying Prevention Center.  To participate in Unity Day, individuals, schools, communities, and businesses wear or display orange to show support for students who have been bullied, in addition to sending the message that no child should ever experience bullying.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:SA:kp

ISSUE:

Should the Board of Education adopt a resolution recognizing the month of October as Disability History and Awareness Month?

BACKGROUND:

Districts are encouraged to adopt this Board Resolution to increase awareness, respect, and acceptance for people with disabilities, to bring a greater sense of pride to people with disabilities, and to provide public recognition of the many contributions that people with disabilities have made throughout American history.

RATIONALE:

It is appropriate that the Board of Education publicly recognize the month of October as Disability History and Awareness Month to encourage our schools to provide instruction on disability history, people with disabilities, and the disability rights movement.  This resolution is to be shared with each school and worksite to increase knowledge, understanding, and awareness of individuals with disabilities, and to promote positive attitudes in schools and the workplace to create a culture of mutual respect, understanding, and equal opportunities for all.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:kp

ISSUE:

Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

INFORMATION:

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

A public hearing will be held for community input on September 20, 2022. Board action adopting Resolution #22/23-15 will occur on October 11, 2022.

FISCAL IMPACT:

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

State and Federal Program Coordinator

MWM:KL:ew

ISSUE:

Should the Board of Education adopt Resolution #22/23-08 for High School Voter Registration Weeks in the Conejo Valley Unified School District?

INFORMATION:

Assembly Bill 1817 was signed designating the last two full weeks in September and April as High School Voter Education Weeks to promote civic education and foster an environment that encourages voting.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education Rescind Resolution #21/22-53: Committed Fund Balance

INFORMATION:

Adequate reserves are critically important for school districts to ensure continuity of programs and services. The State of California dictates funding for public schools and has a number of mandates around funding including a minimum and maximum reserve for local school districts. All four criteria to require a deposit into the Public School System Stabilization Account were met in 2020-21 and 2021-22, and a third deposit is expected in 2022-23. The (May) revised rainy day fund total represented approximately 9.7% of K-12's portion of the minimum guarantee.

Existing law imposes a 10% cap on the amount local school districts can maintain in their reserves in the year succeeding the fiscal year in which the education rainy day fund deposit is at least 3% of K-12 Proposition 98 funding - a condition that was met with the 2021-22 deposit amount, triggering the local reserve cap for the 2022-23 fiscal year. Thus, local school districts were required to take action to comply with the law with the adoption of their budgets by June 30, 2022, as well as anticipate that the cap on their reserves will be in place for the foreseeable future.

Based upon the Governor's May Revise budget proposal, CVUSD was allocated approximately $23 million in one-time funds. School Services of California and other advocacy groups recommended districts commit funds for the uncertain road ahead, therefore the Board of Education took action to commit $16 million of those one-time funds. Subsequently, the Legislature and the Governor changed the State budget to remove the one-time discretionary funds due to CVUSD and replaced them with two "pots" of one-time funds (restricted) estimated at $20,475,662. The State's actions require a rescission of this resolution as those discretionary funds are no longer due to CVUSD.

FISCAL IMPACT:

Net between original budget proposal and current estimated allocation: Approximately -$2,524,338

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education adopt a resolution declaring October 9-15, 2022, as "Week of the School Administrator?"  

BACKGROUND:

Districts are encouraged to adopt this Board Resolution in observance of the importance of educational leadership at the school and school district, and to provide public recognition of the contributions that school administrators make to successful pupil achievement.

RATIONALE:

The Senate of the State of California established October 9-15, 2022, as the "Week of the School Administrator."  In keeping with legislative intent, it is appropriate that the Board of Education publicly recognize certificated and classified managers and the contribution of those individuals to our students, schools, and the community.  This resolution is to be shared with each school and worksite to honor our certificated and classified administrators.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of August 16, 2022 (view minutes by clicking on "View Minutes" above under the Agenda Item Details section)

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-138 - R22-248

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E22-007 - E22-036

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: C22-104 - C22-106

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-107 - C22-219

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-220- C22-227

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E22-158

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-159 - E21-198

ISSUE:
 

Should the Board of Education approve the School Counseling and Psychology Internship Agreement between the Conejo Valley Unified School District and University of Massachusetts Global?

INFORMATION:

University of Massachusetts Global has established an approved program of special training through the School Psychology and Counseling Internship program to provide counseling and psychology experience through supervised internships to students enrolled in their program. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the educational setting, supervision, and equipment needed by University of Massachusetts Global student interns as part of their practical learning experience. A District Support Provider will mentor, observe, and provide a summary assessment for the student intern.

FISCAL IMPACT:

None

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:
 

Should the Board of Education approve the CalState TEACH Program Agreement between the Conejo Valley Unified School District and California State University?

INFORMATION:

California State University has established the CalState TEACH Program, an approved program to provide student teacher placements to California State University students. This program requires supervision and facilities where students can gain experience in the public school setting required in the curriculum. The District has the educational setting, supervision, and equipment needed by the CalState TEACH Program student teachers as part of their practical learning experience. District credentialed teachers will mentor, observe, and provide a summary assessment for the student teachers.

FISCAL IMPACT:

None

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve the contracts under $5,000 listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ew

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6158 - Independent Study, as submitted?

INFORMATION:

On June 30, 2022, Assembly Bill 181, the 2022–2023 omnibus budget trailer bill, was enacted. The bill contains revisions to the provisions of the Education Code for Independent Study. Because the bill is a budget trailer bill, it went into effect immediately. During the 2021-2022 school year, independent study was significantly overhauled by the California Legislature with the passage of Assembly Bill 130, which redesigned independent study as the alternative to in-person learning.

Assembly Bill 181 includes some of the pertinent amendments to independent study listed below:

• Local education agencies (LEAs) are required to obtain a signed written agreement for an independent study or course-based independent study program 15 days or more before the beginning of independent study, and for an independent study or course-based program of less than 15 days, within 10 days of the beginning of the first day of the student’s enrollment. 
• If a student receives special education and related services and the individualized education program (IEP) team decides the student can receive a free appropriate public education (FAPE) in independent study, “the certificated employee with responsibility for the student’s special education programming” must be a signatory to the written agreement.
• Attendance triggers for implementation of tiered reengagement were revised to require tiered reengagement in the following circumstances:
  • ​​​Students not generating attendance for more than 10 percent of instructional time over four weeks; or
  • Students not participatory in synchronous instructional offerings for more than 50 percent of the scheduled times for such instruction in a school month.

The California School Boards Association has not yet released a new GAMUT version of Board Policy (BP) 6158 or Administrative Regulation (AR) 6158 based on Assembly Bill 181. Nonetheless, new language in the proposed BP and AR include citations to the specific amended California Education Code. AR 6158 also includes previously Board-adopted language on "Independent Study Program - Physical Education", which was inadvertently not included during the most recent revision to the BP and AR in August 2021.

During the 2022-2023 school year, CVUSD will continue to provide students and families with multiple educational alternatives, including Century Academy (Grades 6-12), SHINE Homeschool (Grades TK-12), and Long-Term Independent Studies (Grades TK-12). 

As discussed by the Board of Education on August, 16, 2022, AR 6158 was amended to include (cf. 6183 - Home and Hospital Instruction) on page 2 of 12. 

FISCAL IMPACT:

None

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL

ISSUE:

Should the Board of Education approve a contract amendment with Instructure (EdTech JPA)?

INFORMATION:

MasteryConnect is the District's online assessment software with Canvas Integration. This amendment would include the addition of the Online PD Subscription and the KDS Inspect Formative Assessment Item Bank Subscription. The Online PD subscription allows for additional on-demand tutorial videos and help documents that CVUSD has subscribed to with previous assessment systems. The on-demand tutorials provide teachers with immediate support should they need it when navigating the system. The KDS Inspect item banks include CAASPP-style questions for grades 3-8, as well as pre-built SBAC-style assessments that provide teachers with formative, actionable data for preparing students to achieve on the SBAC ELA and Math exams.

FISCAL IMPACT:

$20,798.60 from #0DTW

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter, Ph.D

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:JS:KL

ISSUE:

Should the Board of Education approve the renewal of the licensing agreement with Nearpod, Inc. for Westlake High School (WHS) for the 2022-23 school year?

INFORMATION:

This renewal agreement with Nearpod, Inc. will allow the teachers and students to continue using this program. Nearpod, Inc. gives our teachers and students an interactive experience with videos, lessons, and activities that can be done virtually, as a class or individually. 

FISCAL IMPACT:

$5,412.50 to be paid for by WHS general funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the new contract with Imagine Learning for TOHS?

INFORMATION:

This agreement with Imagine Learning will allow for two (2) SEL Professional Development webinar trainings and TOHS site licenses. Imagine Learning is a company that creates the curriculum for Purpose Prep.  The Purpose Prep curriculum will be implemented into classrooms at TOHS for Social Emotional Learning.  Students will access the content in their classrooms during the designated SEL time on Wednesdays.  Students will access lessons and activities via canvas, based on their grade level.  Some examples of activities being implemented focus on organizational skills, adopting goal directed behavior, writing life changing goals, and readiness.  Training for staff will be provided in the fall with a trainer from Purpose Prep.  Site administration will monitor the implementation and success/progress of this initiative.

FISCAL IMPACT:

$11,495.00 to be paid for by TOHS general funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the PowerSchool renewal agreement for the 2022/2023 school year? 

INFORMATION:

PowerSchool, which recently purchased Naviance, is a comprehensive college and career readiness platform that enables self-discovery, career exploration, academic planning, and college preparation for students. PowerSchool assists students in exploring their interest and strengths. It develops a course of study that matches their long-term goals with an actionable plan. The PowerSchool subscriptions will benefit our high school students by providing them with direction and planning for their future according to their interests and goals.

FISCAL IMPACT:

$53,824.94 to be paid for by District funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education grant permission for fourth-grade students from EARThS Magnet School to attend a watercraft trip to Anacapa Island, California?

INFORMATION:

Along with the 96 fourth grade students, three fourth-grade teachers and 24 parent volunteers from EARThS Magnet School are requesting permission to go to Anacapa Island, California for a fourth-grade field trip. The field trip takes place on May 5, 2023, and will be attending as their culminating activity of the year. They will be able to study marine ecosystems and environmental factors that affect our ocean systems. Students will participate in the testing of water quality, observe and identify island marine and wildlife, and look at the microcosm of the island's watershed compared to the mainland's watershed. Students will hike through the National Park Services Nature Conservancy with trained island guides and identify native plants. The students will travel by bus to Ventura Harbor and then by an Island Packers Cruises boat to Anacapa Island. No students will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

This trip is supported by donations, so there is no cost to the District. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with Island Packers for EARThS Magnet School?

INFORMATION:

EARThS Magnet School's fourth grade culminating activity is a boat trip to Anacapa Island via Island Packers Cruises. This field trip is for fourth-grade students and takes place on May 5, 2023, where they study marine ecosystems and environmental factors that affect our ocean systems. The students will travel by bus to Ventura Harbor and then by boat (Island Packers Cruises) to Anacapa Island. 

FISCAL IMPACT:

The trip is supported by donations, so there is no cost to the District. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by, 

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a renewal contract with Pegleg Entertainment for Westlake High School?

INFORMATION:

Pegleg Entertainment will provide services related to the Associated Student Body at Westlake High School for the 2022 Homecoming events. Pegleg Entertainment will provide event planning, entertainment, DJ and a stage package.

FISCAL IMPACT:

$35,000 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a new contract with Malibu Mountain Events, Inc. for Newbury Park High School?

INFORMATION:

Malibu Mountain Events Inc. provides services related to the Associated Student Body at Newbury Park High School.  They will provide a picnic event on June 7, 2023, at their facility in Malibu, CA. The event is offered to all seniors at Newbury Park High School that qualify.

FISCAL IMPACT:

$25,605.25 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a contract renewal with STAR Education, Inc.?

INFORMATION:

STAR Education will provide After School Services to Conejo and Glenwood Elementary Schools for the 2022-2023 school year. STAR offers various activities, including academic enrichment such as homework assistance, math, reading, and science. Their educational enrichment activities include music, art, theater, dance, and recreational/fitness. This program is at no cost to the family and operates Monday through Friday from school dismissal through 6:00 pm. The partnership with STAR Education was established in 2011.

FISCAL IMPACT:

$304,613.81 paid out of the After School Education and Safety Program (ASES), no money is owed or paid by CVUSD. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with Medical Billing Technologies, Inc.?

INFORMATION:

Medical Billing Technologies, Inc. provides Conejo Valley Unified School District with a LEA Medi-Cal Direct Billing Program to incorporate best practices to optimize reimbursement opportunities.

FISCAL IMPACT:

$144,100.00 (cost incurred over three years) paid from the Student Support Services fund allocated for Medi-Cal billing compliance for the 2022-2023, 2023-2024, and 2024-2025 school years.  

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of, 

Dr. Shanna M. Egans 

Assistant Superintendent, Student Services

MWM:SME:SA

ISSUE:

Should the Board of Education approve a new contract for a residential treatment center placement for Student #6-22/23?

INFORMATION:

Special Education classes and services for Student #6-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2022 through 6/30/2023. The total cost for this residential treatment center placement is $258,400.48, less reimbursement (from SELPA Mental Health Fund) of $208,488.00, and less District income of $7,266.40. The total District cost is $42,646.08.

FISCAL IMPACT:

Special Education Fund: $42,646.08

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:ks

ISSUE:

Should the Board of Education approve the new contract for residential treatment center placement for Student #12-22/23?

INFORMATION:

Special Education classes and services for Student #12-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2022 through 6/30/2023. The total cost for this residential treatment center placement is $185,604.00, less reimbursement (from SELPA Mental Health Fund) of $146,730.00, and less District income of $6,123.70. The total District cost is $32,750.30.

FISCAL IMPACT:

Special Education Fund: $32,750.30

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:ks

ISSUE:

Should the Board of Education approve the new contract for a residential treatment center placement for Student #18-22/23?

INFORMATION:

Special Education classes and services for Student #18/22-23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2022 through 6/30/2023. The total cost for this residential treatment center placement is $164,532.20, less reimbursement (from SELPA Mental Health Fund) of $127,823.00, and less District income of $5,801.40. The total District cost is $30,907.80.

FISCAL IMPACT:

Special Education Fund: $30,907.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:ks

ISSUE:

Should the Board of Education approve a new contract for non-public school placement for Student #20-22/23?

INFORMATION:

Special Education classes and services for Student #20-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2022 through 6/30/2023. The total cost for this non-public school placement is $32,343.32, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $26,483.32.

FISCAL IMPACT:

Special Education Fund: $26.483.32

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve a new contract for non-public school placement for Student #21-22/23?

INFORMATION:

Special Education classes and services for Student #21-22/23 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 9/07/2022 through 6/30/2023. The total cost for this non-public school placement is $255,188.88, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,156.80. The total District cost is $250,032.08.

FISCAL IMPACT:

Special Education Fund: $250,032.08

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dawn Thomas

Director, Special Education, Secondary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:DT:ks

ISSUE:

Should the Board of Education approve the SELPA Master Contract with Comprehensive Therapy Associates, Inc.?

INFORMATION:

Comprehensive Therapy Associates, Inc. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with Comprehensive Therapy Associates, Inc. to hire temporary staff to fill vacant school-related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $250,000.00 from Special Education funds allocated for special education positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans 

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve the amended SELPA Master contract with Soliant Health, LLC?

INFORMATION:
 

Soliant Health, LLC is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with Soliant Health, LLC to hire temporary staff to fill vacant school-related service positions.  

FISCAL IMPACT:

The estimated Fiscal Impact is $250,000.00 from Special Education funds allocated for vacant positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve the renewal Transportation Services Agreement for Family Crisis International Youth Assistance Inc. DBA West Shield Adolescent Services?

INFORMATION:

This renewal agreement allows for Family Crisis International Youth Assistance Inc. dba. West Shield Adolescent Services to provide transportation services to qualified CVUSD residential placement students.

FISCAL IMPACT:

Special Education Fund: $60,000.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve the new contract with Winsor Learning Inc.?

INFORMATION:

Winsor Learning, Inc. is a contractor who will provide professional development training to 30 Conejo Unified School District teachers on Sonday System Reading Intervention.   

FISCAL IMPACT:

$3,500.00 paid from the Special Education Department budget with funds allocated for the 2022-2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve a renewal contract with All Languages Interpreting and Translating, Inc.?

INFORMATION:

All Languages Interpreting & Translating, Inc. will provide language interpreter services as needed to the Conejo Valley Unified School District for meetings, graduation ceremonies, and other school events.

FISCAL IMPACT:

$50,000.00 funded from the Special Education budget. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve the 2022-2023 SELPA Master contract with Austin Texas Learning Group, LLC DBA ATX Learning?

INFORMATION:

Austin Texas Learning Group, LLC DBA ATX Learning is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with Austin Texas Learning Group, LLC DBA ATX Learning to hire temporary staff to fill vacant school-related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $90,000.00 from Special Education funds allocated for positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson  

Director, Special Education, Preschool & Elementary

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

MWM:SME:EJ:ks

ISSUE:

Should the Board of Education approve the Worker Compensation claims for August 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of August 1 through August 31, 2022.

FISCAL IMPACT:

Workers' Compensation Fund: $102,309.27

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for August 2022?

INFORMATION:

The warrant summary for August includes warrants paid for the period August 1, 2022, through August 31, 2022. Expenditures outlined in the attachments are in accordance with the 2022/2023 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the August 1 through August 31, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $47,579.03

Total deposited to the General Fund for 2022-23: $90,804.93

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of August 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of August 1 to August 31, 2022.

FISCAL IMPACT:

Change to Fund Balance: -$7,300,934

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve new Board Policy 1330.1 - Joint Use Agreements?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

New Board Policy 1330.1 is for use by districts that have entered, or are considering entering into, joint use agreements with public or private entities for the shared use of either district or community facilities for recreational activities, library services, health centers, or other purposes. This policy addresses the philosophy of joint use, process for developing joint use agreements, and the components to include in an agreement.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy 3110 - Transfer of Funds?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Board Policy 3110 include a clarification on item #4 to requirements for transfers from special reserve funds for capital outlay or other purposes into the general fund for general operating purposes of the district.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3517 and the addition of new Exhibit 3517 - Facilities Inspection?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Administrative Regulation 3517 reflect new law (AB 367, 2021) which requires any school serving any of grades 6-12 to, at all times, stock and make available and accessible free of cost an adequate supply of menstrual products in specified restrooms beginning with the 2022-23 school year, and to post a notice, as specified, regarding this requirement in a prominent and conspicuous location.

The new Exhibit 3517 presents the required notification to be posted in a prominent and conspicuous location in each restroom where free menstrual products are required to be stocked, pursuant to new law (AB 367, 2021)

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve new Board Policy and Administrative Regulation 3523 - Electronic Signatures?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

New Board Policy 3523 reflects the authorization for districts to use electronic signatures in their communications and operations, including the benefits of electronic records and signatures, the requirement that electronic signatures conform with criteria described in law and that the level of security is sufficient for the transaction being conducted, and that electronic records are retained in accordance with law and regulations and as specified in Board policy and administrative regulation.

New Administrative Regulation 3523 establishes procedures for district use of electronic signatures, including that in any business transaction, electronic signatures may be used only when each party has agreed to conduct the transaction in such a manner. It also includes criteria that must be met in order for an electronic signature to be used, and specific requirements for notarized signatures and statements that are required to be signed under penalty of perjury.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3550 - Food Service/Child Nutrition Program?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Board Policy 3550 reflect new law (AB 130, 2021) which requires districts to provide nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and new law (AB 486, 2021) which authorizes the coordination of food service programs with classroom instruction and other related district programs.

Amendments to Administrative Regulation 3550 reflect necessary change to implement new law (AB 130, 2021) which requires the provision of a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and makes other clarifying changes in the "Food Safety" section.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Board Policy 3551 reflect new law (AB 130, 2021) which requires districts to provide nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, including revisions to the "Meal Sales" and "Program Monitoring and Evaluation" sections.

Amendments to Administrative Regulation 3551 reflect new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility. This updated regulation also includes a revision to the "Payment for Meals," "Cafeteria Funds," and "Contracts with Outside Services" sections to make them generally applicable to all food service programs, and the deletion of the "Unpaid and Delinquent Meal Charges" section, which is no longer applicable.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 3553 - Free and Reduced Price Meals?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Board Policy 3553 reflect new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility. The updated policy includes general requirements applicable to federal National School Lunch and Breakfast Programs as well as the state Universal Meal Program. This updated policy also includes a revision to the "Confidentiality/Release of Records" section to permit the use of student information to facilitate the provision of targeted educational services to a student based on the local control and accountability plan, as clarified in the California Department of Education's Management Bulletin SNP-02-2018.

The amendments to Administrative Regulation 3553 reflect new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and includes program implementation changes to "Verification of Eligibility" and "Nondiscrimination Plan" sections and the deletion of the "Prices" section, which is no longer necessary.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Certificate for Compliance for 2021-2022 TOPASS?

INFORMATION: