1. CLOSED SESSION
Subject
A. Comments - Public
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(On Closed Session Agenda Items Only)

 

 

Subject
B. Conference with Legal Counsel, Anticipated Litigation, Pursuant to Gov. Code § 54956.9(d)(2). Number of matters: 1. Carden Westlake Village, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session Agenda Item Only)

Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2022030461 and OAH 2022030819
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session Agenda Item only)

 

 

 

Subject
D. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2022040350 and OAH 2022040427
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session Agenda Item only)

 

2. OPEN SESSION
Subject
A. Call the Meeting to Order
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Public Comments:

 

 

Public Comments - Process:

Subject
F. Comments - Board of Education
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Student Services - Adoption of Resolution #22/23-03 for National Hispanic Heritage Month
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Adopt Resolution #22/23-03 in support of National Hispanic Heritage Month, as submitted.
Goals
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)

ISSUE:

 

Should the Board of Education adopt Resolution #22/23-03, declaring September 15, 2022, to October 15, 2022, as National Hispanic Heritage Month in the Conejo Valley Unified School District?

 

INFORMATION:

 

National Hispanic Heritage Month began as a week-long observance in 1968, expanded to a month-long observance in 1988 and was enacted into law that same year on the approval of Public Law 100-402.  National Hispanic Heritage Month is celebrated nationwide from September 15 to October 15 to honor the contributions that Hispanic and Latino Americans have made to our Nation and society.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:kp

 

 

Subject
B. Business Services - Approval of 2021-2022 Unaudited Actual Financial Report
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the filing of the 2021-2022 Unaudited Actual Financial Report, as submitted.

ISSUE:

 

Should the Board of Education approve filing the 2021-2022 Unaudited Actual Financial Report for the General Fund and Ancillary Funds?

 

INFORMATION:

 

As per Board Policy 3460, on or before September 15, the Board shall approve and file with the County Superintendent a statement of the District's unaudited actual receipts and expenditures for the preceding fiscal year. The Superintendent or designee shall prepare this statement using the state's standardized account code structure (SACS) as prescribed by the Superintendent of Public Instruction (SPI). (Education Code 42100)

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
C. Human Resources - Notice of Public Hearing to Approve the Submission of the Disclosure of Collective Bargaining Agreement (AB 1200) for 2022-2023
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Information, Public Hearing

ISSUE:

 

The Board of Education shall hold a public hearing on the Disclosure of Collective Bargaining Agreement (AB 1200) for 2022-2023.

 

INFORMATION:
 

The District has reached a tentative Collective Bargaining Agreement (CBA) with California School Employees Association and its Conejo Chapter 620.  While the Unified Association of Conejo Teachers (UACT), Classified Management, Certificated Management, and Confidential employees saw an increase in salaries for the last school year, CSEA was still in the negotiation process which was completed over the summer. The agreement includes a change in compensation, and Government Code Section 3547.5 requires that the public is made aware of the costs associated with a tentative collective bargaining agreement before it becomes binding on the District.  The law established the attached document, known as Assembly Bill (AB 1200), as the vehicle to detail these costs, and substantiates that the District can meet the financial obligation of the CBA, including positive certification by Dr. Mark McLaughlin, Superintendent, and Dr. Victor Hayek, Deputy Superintendent, Business Services.  The CBA and accompanying AB 1200 calculations effectively cover non exempt classified employees.

 

A public hearing precedes the consideration of the agreement noted on Item 3D of the current agenda.  The AB 1200 disclosure, along with copies of the Tentative Agreements, have been forwarded to the Ventura County Office of Education for review.  

 

FISCAL IMPACT:

 

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that is being presented to the Board of Education for approval.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV:mj

 

 

 

 

 

 

 

 

 

 

Subject
D. Human Resources - Approval of Tentative Agreement Between the Conejo Valley Unified School District and California School Employees Association and its Conejo Chapter 620 (CSEA)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the Tentative Agreement with the California School Employees Association and its Conejo Chapter 620 (CSEA), as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve the proposed Tentative Agreement with the California School Employees Association and its Chapter 620 (CSEA)?

 

INFORMATION:

 

The proposed Tentative Agreement provides for a six percent (6.0%) increase to the 2022-23 salary schedule beginning July 1, 2022, and a two percent (2.0%) off-schedule one time payment. While the Unified Association of Conejo Teachers (UACT), Classified Management, Certificated Management, and Confidential employees saw an increase in salaries for the last school year, CSEA was still in the negotiation process which was completed over the summer.  Prior to approval and pursuant to the Disclosure of Collective Bargaining Agreement (AB 1200), the Board of Education must conduct a Public Hearing on the proposed agreements.  The details of the Tentative Agreements are outlined in the documents that follow. The agreement allows the District to maintain comparable compensation in order to be able to attract and retain quality employees. CSEA members are scheduled to vote to ratify the agreement on August 15, 2022.

 

FISCAL IMPACT:

 

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that was considered by the Board of Education on Agenda Item 3C.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV:mj

 

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:
 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Board of Education - Approval of Amendment to Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Amendment to Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest, as submitted.

ISSUE:

 

Should the Board of Education approve the amendment of Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest, as submitted?

 

INFORMATION:

 

An official or employee of a state or local government agency whose position has been designed in the agency's Conflict of Interest code to file statements of economic interest or whose position has not been listed in the code but makes or participates in making governmental decisions must be included in Exhibit A - Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest. This exhibit is being amended to include the addition or removal of designated certificated or classified management positions, and title changes.  

 

FISCAL IMPACT:

 

N/A

 

AMENDED LEGEND:

 

Black - Existing Verbiage

Bold/Red - Information changed by request of the Ventura County Deputy Clerk of the Board, County of Ventura

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D

Superintendent

 

MWM:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Personnel Assignment Orders
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R22-001 - R22-137

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E22-001 - E22-006

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: C22-001

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C22-002 - C22-051

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C22-052 - C22-103

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E22-001 - E22-068

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E22-069 - E22-157

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Human Resources - Approval of Contract Amendment to the Group Variable Annuity Contract
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Contract Amendment to the Group Variable Annuity Contract, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve the amendment to the Group Variable Annuity Contract Number GA74610 0000?

 

INFORMATION:

 

A change to the Conejo Valley Unified School District third party 457 Plan was necessitated due to the vendor no longer accepting contributions into the AUL Fixed Interest Account.  All future elections to the AUL Fixed Interest Account will be directed the AUL Stable Value Account unless the participant transfers the amount to a Competing Investment Option. Samples of the Participant Notice and Participant FAQ, which will be mailed to employees who are participants in the program, have been included.

 

FISCAL IMPACT:

 

None. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV:mj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Human Resources - Approval of Agreements Between the Conejo Valley Unified School District and California State University, Northridge – General Education Intern Programs
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Conejo Valley Unified School District and California State University, Northridge - General Education Intern Programs Agreements, as submitted.

ISSUE:
 

Shall the Board of Education approve the General Education Multiple Subject Intern Program agreement and the Secondary Education Single Subject University Intern Program agreement between the Conejo Valley Unified School District and California State University, Northridge?

 

INFORMATION:

 

California State University, Northridge (CSUN) has established an approved program of special training to provide teaching experience through supervised internships to students enrolled in teacher training curricula. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the educational setting, supervision, and equipment needed by CSUN students interns as part of their practical learning experience. A District Support Provider will mentor, observe, and provide a summary assessment for the student intern.

 

 

FISCAL IMPACT:

 

None

 


Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV;mj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Human Resources - Approval of Agreement Between the Conejo Valley Unified School District and California Lutheran University – School Counseling Internship
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Conejo Valley Unified School District and California Lutheran University - School Counseling Internship Agreement, as submitted.

ISSUE:
 

Shall the Board of Education approve the School Counseling Internship Agreement between the Conejo Valley Unified School District and California Lutheran University?

 

INFORMATION:

 

California Lutheran University has established an approved program of special training through the School Internship Credential program to provide counseling experience through supervised internships to students enrolled in counselor training. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the educational setting, supervision, and equipment needed by California Lutheran University student interns as part of their practical learning experience. A District Support Provider will mentor, observe, and provide a summary assessment for the student intern.

 

 

FISCAL IMPACT:

 

None

 

Respectfully submitted,
Mark W McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV;mj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Annual Review of Quarter 4 Williams Report by the Ventura County Office of Education
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Quarter 4 Williams Report prepared by the Ventura County Office of Education, as submitted.

ISSUE:

 

Should the Board of Education approve the Quarter 4 Williams Report as prepared by the Ventura County Office of Education for the 2021-2022 Fiscal Year, as submitted?

 

INFORMATION:

 

California Education Code §1240(c)(2)(C) requires that the County Superintendent report the results of any Williams Lawsuit Settlement visits, on a quarterly basis, to the Governing Board of districts with schools ranked in deciles 1 to 3 of the 2012 Academic Performance Index to ensure that all students in grades TK - 12 have access to standards-aligned textbooks or instructional materials in the four core subject areas of English language arts, mathematics, history/social science, science, and additionally in grades 9-12 for foreign languages, health and appropriate science laboratory equipment, and to ensure that all classrooms and amenities are safe, clean, and functional. Information regarding the review of teacher assignments and vacancies, audit findings related to Williams Settlements, and the annual School Accountability Report Cards (SARC) are not present in this quarterly report, but will be included in the annual report.

 

The County Office of Education inspectors visited all Williams schools from April through June 2022, to determine if sufficient textbooks or instructional materials were available and to assess the condition of the school facilities. The findings of these visits are summarized in the attached Quarter 4 Williams Report. In summary, the County Superintendent of Schools found the Conejo Valley Unified School District to be in compliance with the requirements regarding Instructional Materials and Facilities.

 

FISCAL IMPACT:

 

None

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Instructional Services - Approval of Contracts Under $5,000
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

 

Company

Activity

School

Amount

LCAP Goal

Type

Delta Math Solutions

Online Teaching

WHS

$1,740.00

1

New

Balloon Decor by Ritchie Graduation Decor Century Academy $300.00 4 New
Community Classroom Non-Paid Internship Agreement DEC $0.00 n/a New
Smartest EDU/Formative Site License WHS $1,840.00 1 New
Perfection on Wheels BMX Bicycle/Motivational Assembly WHL $1,397.00 4 New
CJ Seto Support Services Photochemical Waste Pickup & Disposal NPHS $2,000.00 1 Renewal
5-Star Students, LLC Subscription Renewal Package TOHS $1,850.00 4 Renewal
Instructure (Ed Tech JPA) Go Math Assessment Input DEC $3,375.00 1 Amendment
Cornerstone Photography Photography Services LCMS $0.00 4 Amendment
SLiK Entertainment  DJ Services LCMS $4,420.00 4 New
Jolly Jumps Inflatables - 2022/23 LCMS $4,500.00 4 New
Velocity Fundraising Fundraising LCMS $0.00 4 Renewal

 

 

FISCAL IMPACT:

 

See above.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:ew

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Instructional Services - Approval of New Contract for Off Broadway Kids LLC
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Off Broadway Kids LLC, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve a new contract with Off Broadway Kids LLC?

 

INFORMATION:

 

Off Broadway Kids is an enrichment program that will serve students at Conejo Elementary in Grades K-5. This program will take place throughout the school year and each trimester will focus on a different program and skill. The three types of programs that Off Broadway Kids will deliver will be Public Speaking through Arts, Choir, and Musical Theater Showcase. 

 

FISCAL IMPACT:

 

$15,900 paid by Conejo Schools Foundation

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Dena Sellers, Ed.D.

Director, Elementary Education

 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:DS:lh

 

 

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Instructional Services - Overnight Trip Request - TOH Journalism Club
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the overnight trip request, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the overnight trip for the TOH Journalism Club as described below? 

 

INFORMATION:

 

Ms. Tasha Beaudoin, Journalism Club Advisor at Thousand Oaks High School, requests permission to take fifteen (15) students to St. Louis, Missouri for the NSPA Journalism Convention. The trip will take place from Wednesday, November 9, 2022, through Sunday, November 13, 2022. The students will miss two (2) days of school for this trip and will be required to obtain permission from their teachers before the trip. The students will travel via charter bus and airplane during this trip.

 

Attending this convention will allow these students to attend workshops each day, compete in write-off competitions, and meet with top industry professionals.  

 

No student will be excluded from participating due to financial hardship.

 

FISCAL IMPACT:

 

$14,250 to be paid for by TOH Journalism Club funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Instructional Services - Approval of Contract Amendment - Music, Memories, and More - TOH and NPH
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract amendment with Music, Memories, and More, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the contract amendment with Music, Memories, and More?

 

INFORMATION:

 

Music, Memories, and More will provide services related to the Associated Student Body at Thousand Oaks High School and Newbury Park High School. Music, Memories, and More will provide event production for rallies, dances, and the graduation ceremony for the 2022-2023 school year.

 

FISCAL IMPACT:

 

$77,200 will be paid for by ASB funds from both schools.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Instructional Services - Approval of New Contract for Leader in Me by Franklin Covey
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Leader in Me by Franklin Covey for Conejo Elementary School, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve a new contract with Leader in Me by Franklin Covey?

 

INFORMATION:

 

Franklin Covey has been providing educators the tools to help build leadership in students and improve their students' academic performance by giving them the skills to achieve their highest potential. Franklin Covey has been a known leadership resource for our district for the past 10 years. 

 

FISCAL IMPACT:

 

$9306.48 paid out of Title 1 funds

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

 

MWM:KL:DS:lh

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Instructional Services - Approval of Renewal Site Reservation Agreement - Pali Institute - EARThS Magnet School
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal site reservation agreement with Pali Institute, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a renewal site reservation agreement with Pali Institute?

 

INFORMATION:

 

During the 2022-2023 school year, the fifth-grade students from EARThS Magnet School will work in partnership with the Santa Monica Mountains National Recreation Area Rangers on a monthly basis restoring selected plots of land while learning about plant and animal life, geology, cultural history, and weather. The Pali Institute Science Camp in Running Springs, California will offer the opportunity for the students to experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls. 

 

No student will be denied participation due to a lack of funds. 

 

FISCAL IMPACT:

 

$31,320 will be paid by parent donations, matching funds, and the EARThS PTA

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:DS:lh 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Instructional Services - Approval to Obsolete and Recycle Previous High School Textbooks and Materials (Grades 9-12)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the request to obsolete and recycle previous high school textbooks and materials, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school?

 

INFORMATION:

 

Below is a list of the high school textbooks and materials to be obsoleted and recycled as the department has moved on to the next/current editions.  All items will be recycled.

 

School Site Title ISBN Number Quantity
NPHS     The American Pageant Guidebook: A Manual for Students for the Advanced Placement Program 9780840029041 240
NPHS The American Pageant Guidebook: A Manual for Students for the Advanced Placement Program to accompany Vol. 1 9780840029065 1
NPHS The American Pageant Guidebook: A Manual for Students for the Advanced Placement Program to accompany Vol. 2 - teachers edition 29780840029072 1

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High School Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Instructional Services - Approval of New Contract - The Vineyards - TOH
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with The Vineyards, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the new contract with The Vineyards?

 

INFORMATION:

 

The Vineyards will host and provide the catering services for the Thousand Oaks High School 2023 Prom. 

 

FISCAL IMPACT:

 

$43,600 will be paid for by ASB funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Instructional Services - Approval of New Contract - NoRedInk - TOH
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with NoRedInk, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a new contract with NoRedInk?

 

INFORMATION:

 

NoRedInk is a web-based program that assists students in writing techniques and improvement.  The English Department will participate in an online webinar training and implement this tool in their English classes.

 

FISCAL IMPACT:

 

$11,000.00 will be paid for by site funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Instructional Services - Approval of Renewal Contract - Committee for Children
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal contract with Committee for Children, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve a renewal contract with Committee for Children for Second Step Middle School (Grades 6-8), social-emotional learning curriculum?

 

INFORMATION:

 

Committee for Children will provide five (5) licenses to its Second Step Middle School program, used by educators to teach social-emotional learning skills to students. Committee for Children is a non-profit organization that develops programs rooted in social-emotional learning (SEL) that help transform schools into supportive and successful learning environments. Second Step helps provide students with the tools and strategies they need to excel in the classroom and beyond. This curriculum will help improve behavior, build a positive school environment, and facilitate the development of SEL competencies, including self-awareness, self-management, responsible decision-making, relationship skills, and social awareness. Second Step social emotional learning lessons are interactive and discussion-based for each grade-level. Units of instruction include: mindsets and goals, recognizing bullying and harassment, thoughts, emotions and decisions, and managing relationships and social conflict.

 

FISCAL IMPACT:

 

$10,075.50 from the Elementary/Secondary School Relief Fund (ESR3).

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

 

On behalf of,

Kenneth Loo,

Assistant Superintendent, Instructional Services

 

MWM:KL:SW:ch

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Instructional Services - Approval of Renewal Contract - Mindful Strategies, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal contract with Mindful Strategies, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the renewal contract with Mindful Strategies, Inc.?

 

INFORMATION:

 

Mindful Strategies, Inc. will provide coaching and support to the CVUSD Arts Planning Team for the implementation of the Strategic Arts Education Plan in order to increase access and equity to visual and performing arts education for all students.  CVUSD's Visual and Performing Arts Teacher on Special Assignment will continue to work closely with facilitator, Peggy Burt, who supported CVUSD in the development of the Strategic Arts Education Plan and has successfully worked with school districts across California to implement successful strategic arts plans.

 

FISCAL IMPACT:

 

$6,000 from the Educator Effectiveness Block Grant Fund (0EFG). 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:SW:ch

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Instructional Services - Approval of Contract Renewal - Edmentum (Apex Learning) - HS
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract renewal with Edmentum (Apex Learning), as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract renewal with Edmentum (Apex Learning)?

 

INFORMATION:

 

APEX Learning provides e-Learning solutions for education. They offer many online course options to assist in the balance of classroom and virtual learning. The digital curriculum offers an active learning experience that engages all students in rigorous course work to prepare them for college and the workforce.

 

FISCAL IMPACT:

 

$74,200.00 Total

 

Using funds from account# 0010 & 0090

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director High Schools

 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:hn

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. Instructional Services - Approval of the Amended 2022-2023 Local Control Accountability Plan (LCAP)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amended 2022-2023 Local Control Accountability Plan (LCAP) based on the revisions from the Ventura County Office of Education, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the amended 2022-2023 Local Control Accountability Plan (LCAP) based on the revisions from the Ventura County Office of Education?

 

INFORMATION:

 

Each year, the Ventura County Office of Education reviews and provides final approval of the LCAP. During this year's review, no significant changes were made to the goals, metrics, actions/services to CVUSD's 2022-2023 LCAP. Additional fiscal information has been added that reflects the feedback from the Ventura County Office of Education. 

 

FISCAL IMPACT:

 

None

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MM:KL

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. Instructional Services - Approval of Renewal Contract - Boys & Girls Clubs of Greater Conejo Valley
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal contract with Boys & Girls Clubs of Greater Conejo Valley, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the renewal contract with the Boys & Girls Clubs of Greater Conejo Valley?

 

INFORMATION:

 

Conejo Valley Unified School District, in coordination with the Boys and Girls Clubs of Greater Conejo Valley, will be offering an Extended Learning Program (ELO-P) to incoming sixth grade students for the 2022-23 school year at Colina, Los Cerritos, Redwood, Sequoia, and Sycamore Canyon middle schools.  Pursuant to the ELO-P funding requirements, targeted students will be English Learners, socio-economically disadvantaged, or foster students.  Before and after school programming will be provided by the Boys and Girls Club at the Anderson, Johnston, Morton, and Notter facilities.  Programming will include enrichment opportunities, homework support, character building, leadership, career development, health and life skills development, sports, recreation and fitness opportunities, and social-emotional learning experiences.

 

FISCAL IMPACT:

 

Amount not to exceed $416,900.00, to be paid out of ELO-P (Extended Learning Opportunity Program Grant).

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson

Director, Middle School Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:SW:ch

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. Student Services - Approval of SELPA Master Contract with Sunbelt Staffing, LLC
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the SELPA Master contract with Sunbelt Staffing, LLC, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the 2022-2023 SELPA Master contract with Sunbelt Staffing, LLC?

 

INFORMATION:

 

Sunbelt Staffing, LLC is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with Sunbelt Staffing, LLC to hire temporary staff to fill vacant school-related service positions.

 

FISCAL IMPACT:

 

The estimated Fiscal Impact is $185,000.00 from Special Education funds allocated for positions funded for the 2022/2023 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:EJ:ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
W. Student Services - Approval of SELPA Master Contract with Soliant Health
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the SELPA Master contract with Soliant Health, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the 2022-2023 SELPA Master contract with Soliant Health?

 

INFORMATION:

 

Soliant Health is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with Soliant Health to hire temporary staff to fill vacant school psychologist, speech/language therapist, occupational therapist, and behaviorist positions.

 

FISCAL IMPACT:

 

The estimated Fiscal Impact is $90,000.00 from Special Education funds allocated for positions funded for the 2022/2023 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:EJ:ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
X. Student Services - Approval of SELPA Master Contract with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the SELPA Master contract with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the 2022-2023 SELPA Master contract with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC.?

 

INFORMATION:

 

3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC. to hire temporary staff to fill vacant school psychologist, speech/language therapist, occupational therapist, and behaviorist positions.

 

FISCAL IMPACT:

 

The estimated Fiscal Impact is $350,000.00 from Special Education funds allocated for special education positions funded for the 2022/2023 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:EJ: ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Y. Student Services - Approval of SELPA Master Contract with The Stepping Stones Group, LLC.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the SELPA Master contract with The Stepping Stones Group, LLC., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE: 

 

Should the Board of Education approve a SELPA Master contract with The Stepping Stones Group, LLC.?

 

INFORMATION:

 

The Stepping Stones Group, LLC. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with The Stepping Stones Group, LLC. to hire temporary staff to fill vacant school-related service positions.

 

FISCAL IMPACT:

 

The estimated Fiscal Impact is $350,000.00 from Special Education funds allocated for positions funded for the 2022-2023 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:EJ:ks

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Z. Student Services - Approval of SELPA Master Contract with APA Speech Therapy, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the SELPA Master contract with APA Speech Therapy, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the 2022-2023 SELPA Master contract with APA Speech Therapy, Inc.?

 

INFORMATION:

 

APA Speech Therapy, Inc. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide staff for special education-related service positions. Conejo Valley Unified School District's Special Education Department will work with APA Speech Therapy, Inc. to hire temporary staff to fill vacant speech/language therapist positions.

 

FISCAL IMPACT:

 

The estimated Fiscal Impact is $150,000.00 from Special Education funds allocated for speech-language pathologist positions funded for the 2022/2023 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Dr. Shanna M. Egans

Assistant Superintendent, Student Services

 

MWM:SME:EJ:ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
AA. Business Services - Ratification of Workers' Compensation Claims (under $50,000)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the Worker Compensation Claims for under $50,000, as submitted.

ISSUE:

 

Should the Board of Education approve the Worker Compensation claims for June and July 2022?

 

INFORMATION:

 

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

 

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of June 1 through July 31, 2022.

 

 

Claim Number

Funding Amount

Comments

1693800033

$6,090.00

Stipulated Award with Open Future Medical

2093800050 $4,350.00 Stipulated Award with Open Future Medical
1993800027 $26,390.00 Stipulated Award

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $36,830

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:GB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
BB. Business Services - Ratification of Warrants - June and July 2022
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the warrant lists for June and July 2022, as submitted.

ISSUE:

 

Should the Board of Education approve the ratification of the warrant lists for June and July 2022?

 

INFORMATION:

 

The warrant summary for June and July includes warrants paid for the period June 1, 2022, through July 31, 2022. Expenditures outlined in the attachments are in accordance with the 2022/2023 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

 

FISCAL IMPACT:

 

As per the attached reports.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
CC. Business Services - Acceptance of Donations/Gifts
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the donations/gifts, intended location and purpose, as submitted.

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the June 1 through July 31, 2022, gift and donation report?

 

INFORMATION:

 

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

 

FISCAL IMPACT:

 

2021-22

Total deposited to the General Fund on this report: $103,304.83

Total deposited to the General Fund for the year: $1,455,837.55

 

2022-23

Total deposited to the General Fund on this report: $43,225.90

Total deposited to the General Fund for the year: $43,225.90

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
DD. Business Services - Approval of Transfer of Funds - June and July 2022
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Transfer of Funds Summary for June and July 2022, as submitted.

ISSUE:

 

Should the Board of Education approve the Transfer of Funds Summary for the months of June and July 2022?

 

INFORMATION:

 

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of June 1 to July 31, 2022.

 

FISCAL IMPACT:

 

Change to Fund Balance: -$570,845

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
EE. Business Services - Approval of Quarterly Report on Williams Uniform Complaints
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Quarterly Report on the Williams Uniform Complaints, as submitted.

ISSUE:

 

The Board of Education is required to approve the Quarterly Report on the Williams Uniform Complaints for the quarter ending June 30, 2022.

 

INFORMATION:

 

California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
FF. Business Services - Approval of Application to Receive Mandate Block Grant Funding for Fiscal Year 2022-2023
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the application to receive Mandated Block Grant funding for fiscal year 2022-2023, as submitted.

ISSUE:

 

Should the Board of Education approve the application to receive Mandated Block Grant Funding for the fiscal year 2022-2023 in lieu of submitting individual reimbursements for claims activity?

 

INFORMATION:

 

The Mandated Block Grant (MBG) codifies the process of mandate reimbursement through an ADA allocation. The State has implemented this process to relieve districts of the administrative burden caused by completing detailed logs and submitting other documentation to support reimbursements of mandated programs, directives, and policies. Districts that elect to continue to claim under this system still have the power to submit itemized records; however, there is no dedicated funding source in the current fiscal year for that purpose.

 

FISCAL IMPACT:

 

The 2022 Budget Act appropriates $242,252,000 for the MBG. Allocation of funds is based on average daily attendance (ADA) calculated as of the 2021-22 Second Principal Apportionment. Specific categories of ADA used to calculate funding are available on CDE's MBG web page.

 

The 2022-2023 funding rates set forth in Item 6100-296-0001 of the 2022 Budget Act are displayed in the table below. If available funds are insufficient to apportion funding to participating LEAs as the established rates, funding rates shall be reduced proportionally.

 

Grade Span

2022-2023 ADA Funding Rate

Grades K-8

$34.94

Grades 9-12

$67.31

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
GG. Business Services - Approval of Petty Cash Funds and Responsible Administrator for 2022-2023
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the establishment of petty cash funds for staff administrators for 2022-2023, as submitted.

ISSUE:

 

Should the Board of Education approve the establishment of petty cash funds for staff administrators for 2022-2023?

 

INFORMATION:

 

In order to facilitate minor purchases, the Superintendent or designee may establish a petty cash fund at each school. The petty cash fund shall be used for unforeseen, small school expenses, such as postage or individual purchases of supplies. The amount of the petty cash fund shall not exceed $200 per location. The principal or designee shall be responsible for all expenditures from the fund and shall create a system for tracking fund expenditures. Each expenditure shall be supported by appropriate documentation.

 

Expenditures shall be reconciled and accounted for whenever the principal requests that the fund be replenished, at the end of the fiscal year, or at the request of the Superintendent or designee. The principal or designee shall ensure that the petty cash fund is kept in a safe and secure location.

 

Location - Responsible Administrator

Not to Exceed Amount

Acacia ES - Bennett Wutkee

$200

Aspen ES - Shane Craven

$200

Banyan ES - Allison Kennedy

$200

Century Academy - Yuliya Eisenberg

$200

Colina MS - Shane Frank

$200

Conejo ES - Erica Ulteras

$200

Conejo Valley High School – Martin Manzer

$200

Conejo Valley Adult Ed - Mike Sanders

$200

Cypress ES - Michele McDonald

$200

DEC (Janss Rd) - Dr. Mark McLaughlin

$200

DOC (Mitchell Rd) - Dr. Victor Hayek

$200

EARTHS Magnet - Jeff Rickert

$200

Glenwood ES - Vivian Vina-Hunt

$200

Ladera ES - Lori Wall

$200

Lang Ranch ES - Megan Triplett

$200

Los Cerritos MS - Jason Klinger

$200

Madrona ES – Dr. Issac Huang

$200

Maintenance and Operations - Dave Riccardi

$200

Maple ES - Patty Lewis

$200

Neighborhood for Learning/NCP/NCS - Amie Mills

$200

Newbury Park HS - Steve Lepire

$200

Redwood MS - Nicole Judd

$200

Sequoia MS - Karla DiDomizio

$200

Sycamore Canyon - Doug Hedin

$200

Thousand Oaks HS - Dr. Eric Bergmann

$200

Walnut ES - Aileen Wall

$200

Weathersfield ES - Laurie Davis

$200

Westlake ES - Terri Culpepper

$200

Westlake Hills ES - Mike Niemczyk

$200

Westlake HS - Jason Branham

$200

Wildwood ES - Kevin Lynch

$200

 

FISCAL IMPACT:

 

General Fund: $6,200

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
HH. Business Services - Approval of Addendum to the Certification of Signatures for 2022-2023
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the addendum to the Certification of Signatures for 2022-2023, as submitted.

ISSUE:

 

Should the Board of Education approve the Addendum to the Certification of Signatures for 2022-2023?

 

INFORMATION:

 

Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certificate of Signatures adds the recently hired Supervisor of Fiscal Services.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
II. Business Services - Approval of Amendment No. 3 to the Carrier Agreement for Pupil Transportation Services (Home-To-School Transport) with American Transportation Systems
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Amendment No. 3 with American Transportation Systems for pupil transportation services for home-to-school transport, as submitted.

ISSUE:

 

Should the Board of Education approve Amendment No. 3 to the Carrier Agreement for Pupil Transportation Services (Home-To-School) with American Transportation Systems?

 

INFORMATION:

 

American Transportation Systems currently provides the District with Pupil Transportation Services (Home-To-School). Amendment No. 3 clarifies how transportation invoicing for the ELO-P "Find My Genius" program is to be calculated and billed.

 

FISCAL IMPACT:

 

General Fund: See attached Amendment No. 3 with billing clarifications

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Richard Villafan

Transportation Specialist

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:RV:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
JJ. Business Services - Ratification of Memorandum of Understanding with the City of Thousand Oaks for Vehicle Fuel Purchase
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the Memorandum of Understanding with the City of Thousand Oaks for vehicle fuel purchase, as submitted.

ISSUE:

 

Should the Board of Education approve the memorandum of understanding with the City of Thousand Oaks for vehicle fuel purchase?

 

INFORMATION:

 

The District has been given an opportunity to partner with the City of Thousand Oaks in a Cooperative Fuel Purchasing Program that will help lower our overall expected annual fuel cost. Approval of the attached Memorandum of Understanding (MOU) will allow the District the ability to purchase gasoline and diesel fuel for our entire fleet of equipment below the standard market rate. The MOU will expire on June 30, 2027.

 

FISCAL IMPACT:

 

General Fund: $80,000 estimate

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
KK. Business Services - Approval of Amendment No. 1 to the Transportation Services Agreement with Ventura Transit System, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Amendment No. 1 to the Transportation Services Agreement with Ventura Transit Systems, Inc., as submitted.

ISSUE:

 

Should the Board of Education approve Amendment No.1 to the Transportation Services Agreement with Ventura Transit System, Inc.?

 

INFORMATION:

 

Ventura Transit System, Inc. provides the District with student transportation services and is an alternative when the District's main transportation provider(s) is not available. Amendment No. 1 to the Transportation Services Agreement provides for revised rates for service and extends the term of the contract until June 30, 2023.

 

FISCAL IMPACT:

 

See attached Amendment No. 1 (Exhibit A) for revised rates for service.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Antony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
LL. Business Services - Approval of Resolution #22/23-07: Establishing the Gann Appropriations Limit 2022-2023
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #22/23-07: Establishing the Gann Appropriations Limit for 2022-2023, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #22/23-07: Establishing the Gann Appropriations Limit for 2022-2023, for the Conejo Valley Unified School District?

 

INFORMATION:

 

As per Board Policy 3460, on or before September 15, the Board shall adopt a resolution identifying, pursuant to Government Code 7900-14, the District's estimated appropriations limit for the current fiscal year and the actual appropriations limit for the preceding fiscal year. Documentation used to identify these limits shall be made available to the public on the day of the Board meeting. (Education Code 42132; Government Code 7910).

 

FISCAL IMPACT:

 

General Fund: $133,375,440.83

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
MM. Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Disposal of Surplus and Obsolete Equipment List, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
NN. Business Services - Approval of Purchase Order Report (POs exceeding $5,000)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of June 17, 2022, through August 9, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

2021-22

General Fund: $191,184.97

Bond Measure I: $47,524.81 

 

2022-23

General Fund: $5,915,227.11

Adult Education Fund: $7,500.00

Child Development Fund: $28,062.00

Cafeteria Fund: $2,162,000.00

Deferred Maintenance Fund: $157,012.09

Bond Measure I: $1,642,553.94

Bond Measure I Endowment: $30,690.02

Developer Donation Fund #2: $ 53,406.40

TOPASS Fund: $5,951.28

Worker Compensation Fund: $56,196.59

Health & Welfare Fund: $6,200.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
OO. Business Services - Ratification of Purchase Order Report (POs under $5,000)
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the under $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of June 1, 2022, through July 31, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

2021-22

General Fund: $234,483.69

Adult Education Fund:$7,970.49

Child Development Fund: $3,795.93

Cafeteria Fund: $650.07

Deferred Maintenance Fund: $4,509.62

Bond Measure I: $11,113.66

Bond Measure I Endowment: $620.12

Worker Compensation Fund: $71.64

Health & Welfare Fund: -$277.45

 

2022-23

General Fund: $504,262.83

Adult Education Fund: $113,446.09

Child Development Fund: $48,811.17

Cafeteria Fund: $6,908.11

Deferred Maintenance Fund: $6,434.67

Bond Measure I: $18,857.05

Developer Donation Fund #2: $407.37

Worker Compensation Fund: $1,000.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
PP. Business Services - MEASURE I - Change Order 1: Abatement – Conejo Elementary School – VenTerra Environmental, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Order 1 to modify the contract with VenTerra Environmental, Inc., as submitted.

ISSUE:

 

Should the Board of Education approve Change Order 1 to the contract with VenTerra Environmental, Inc., for the abatement project at Conejo Elementary School?

 

INFORMATION:

 

On May 23, 2022, the Conejo Valley Unified School District entered into a contract with VenTerra Environmental, Inc., for the abatement project at Conejo Elementary School.  Details of this change order include returning the unused allowance of the contract to the District, and is a decrease to the contract.  Reference purchase order B22-01220.

 

Original contract amount: $42,220

Change order amount: ($3,625)

New contract amount: $38,595

 

FINANCIAL IMPACT:

 

Bond Measure I: ($3,625)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
QQ. Business Services - MEASURE I - Change Order 1: Masonry Seat Wall, V-Ditch and Landscaping – Lang Ranch Elementary School – Civic Construction Associates
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Order 1 to modify the contract with Civic Construction Associates, as submitted.

ISSUE:

 

Should the Board of Education approve Change Order 1 to the contract with Civic Construction Associates, for the Masonry Seat Wall, V-Ditch and Landscaping project at Lang Ranch Elementary School?

 

INFORMATION:

 

On August 20, 2021, the Conejo Valley Unified School District entered into a contract with Civic Construction Associates, for the Masonry Seat Wall, V-Ditch and Landscaping project at Lang Ranch Elementary School.  Details of this change order include returning the unused allowance of the contract to the District, and is a decrease to the contract.  Reference purchase order B22-00702.

 

Original contract amount: $63,500

Change order amount: ($10,000)

New contract amount: $53,500

 

FINANCIAL IMPACT:

 

Bond Measure I: ($10,000)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
RR. Business Services - MEASURE I - Change Order 1: Abatement – Sequoia Middle School – VenTerra Environmental, Inc.
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Order 1 to modify the contract with VenTerra Environmental, Inc., as submitted.

ISSUE:

 

Should the Board of Education approve Change Order 1 to the contract with VenTerra Environmental, Inc, for the abatement project at Sequoia Middle School?

 

INFORMATION:

 

On Decemeber 7, 2021, the Conejo Valley Unified School District entered into a contract with VenTerra Environmental, Inc., for the abatement project at Sequoia Middle School.  Details of this change order include returning the unused allowance of the contract to the District, and is a decrease to the contract.  Reference purchase order B22-00898.

 

Original contract amount: $55,175

Change order amount: ($10,000)

New contract amount: $45,175

 

FINANCIAL IMPACT:

 

Bond Measure I: ($10,000)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
SS. Business Services - Change Order 1: HVAC – Sequoia Middle School – Brannon Inc. DBA Smith MEP
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Order 1 to modify the contract with Brannon Inc. DBA Smith MEP, as submitted.

ISSUE:

 

Should the Board of Education approve Change Order 1 to the contract with Brannon Inc. DBA Smith MEP, for the HVAC portion of the project at Sequoia Middle School?

 

INFORMATION:

 

On December 16, 2021, the Conejo Valley Unified School District entered into a contract with Brannon Inc. DBA Smith MEP, for the HVAC portion of the project as Sequoia Middle School.  Details of these change orders include added replacement of the HVAC equipment pads and results to an increase to the original scope of work.  Reference purchase order B22-00964.

 

Original contract amount: $847,060.00

Change order amount: $6,396.22

New contract amount: $853,456.22

 

FINANCIAL IMPACT:

 

TOPASS Fund: $6,396.22

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
TT. Business Services - Notices of Completion
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a Notice of Completion for the contracts, as listed.

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount

Funding Source

Contractor

Acacia ES

Jan. 13 2022

MMR

Hydration Station

MP21/22-401-ACA

B22-01135

$12,215 - MI

$8,779 - TOPASS

Precision Plumbing-Mechanical

Century Academy

Jan. 31 2022

MMR

Paint – Exterior

MP19/20-503-CAH

B22-00997

$61,000

MI

Color New Co.

Century Academy

Feb. 4 2022

MMR

Concrete

MP19/20-503-CAH

B22-01044

$510,400

MI

DJS General Contracting Inc

Century Academy

Jan. 21 2022

SS

Surveillance System

MP21/22-604-CAH

B22-00989

$35,544

DD

Avidex Industries, Inc.

Century Academy

Feb. 7 2022

MMR

Metal Panels

MP19/20-503-CAH

B22-01084

$138,803

MI

David Atkin Construction, Inc

Conejo Valley Adult Ed (WAV)

June 1 2022

MMR

HVAC

MP21/22-1005-WAV

B22-01247

$24,924

GF-ESR3

Western Allied Corporation

Conejo ES

May 23 2022

MMR

Abatement

MP19/20-10-CON

B22-01220

$38,595

MI

VenTerra Environmental, Inc

Conejo ES

Mar. 7 2022

MMR

Demolition

MP19/20-CON

B22-01090

$32,960

MI

Central Coast Demolition-4 Inc

Conejo ES

May 23 2022

MMR

Flooring

MP19/20-10-CON

B22-01219

$20,971

MI

Reliable Floor Covering, Inc

Conejo ES

Mar. 1 2022

MMR

Framing

MP19/20-10-CON

B22-01069

$15,645

MI

David Atkin Construction, Inc

Conejo ES

June 3 2022

MMR

Flooring

MP19/20-10-CON

B22-01281

$18,690

MI

Reliable Floor Covering, Inc

Conejo Valley HS

Nov. 17 2021

SS

Surveillance System

MP21/22-604-CVH

B22-00827

$24,567

DD

Avidex Industries, Inc

Los Cerritos MS

Apr. 20 2022

MMR

Paint – Ext Str Steel MP18/19-36-LCR

B22-01186

$16,690

MI

Ray-Mac Painting, Inc

Los Cerritos MS

Apr. 5 2022

MMR

Exhaust Fans

MP21/22-1005-LCR

B22-01142

$16,864

GF-ESR3

Western Allied Corporation

Madrona ES

May 13 2022

MMR

HVAC

MP21-22-1005-MAD

B22-01207

$24,997

GF-ESR3

Western Allied Corporation

Sequoia MS

Apr. 12 2022

MMR

HVAC

MP21/22-1005-SEQ

B22-01158

$16,995

GF-ESR3

Western Allied Corporation

Sequoia MS

Dec. 13 2021

MMR

Steel Pipe Grip System

MP19/20-18-SEQ

B22-00847

$33,750

MI

HR Towers Company, Inc

Sequoia MS

Dec. 3 2021

MMR

Demolition

MP19/20-18-SEQ

B22-00862

$92,967

MI

Central Coast Demolition-4 Inc

Sequoia MS

Dec. 6 2021

MMR

Paint

MP19/20-18-SEQ

B22-00899

$64,890

MI

Ray-Mac Painting, Inc

Sequoia MS

Feb. 25 2022

MMR

Framing

MP19/20-18-SEQ

B22-01059

$35,998

MI

David Atkin Construction, Inc.

Sequoia MS

Dec. 7, 2022

MMR

Abatement

MP19/20-18-SEQ

B22-00898

$45,175

MI

VenTerra Environmental, Inc

Sequoia MS

Dec. 16, 2021

MMR

HVAC

MP19/20-18-SEQ

B22-00964

$853,456

MI

Brannon Inc DBA Smith MEP

Westlake HS

Jan. 21 2022

SS

Surveillance System

MP21/22-604-WHS

B22-00995

$25,804

MI

Avidex Industries, Inc

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Bond Measure I: $2,018,009

Developer Donations Fund #2: $60,111

General Fund (ESR3): $83,780

TOPASS Fund: $8,779

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
UU. Business Services - Approval of Renewal Agreement for Firewall Support with Digital Scepter
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal agreement for firewall support with Digital Scepter, as submitted.

ISSUE:

 

Should the Board of Education approve the renewal agreement with Digital Scepter for Palo Alto Falco (firewall) support.

 

INFORMATION:

 

The Conejo Valley Unified School District currently utilizes Palo Alto firewalls to control traffic moving in and out of CVUSD's network. These firewalls play a key role in protecting our network and data from incoming intrusion and attacks, as well as provide visibility into how our network is being utilized. In order to utilize these firewalls to their greatest extent and to ensure regular reviews of CVUSD's configuration, Technology Services has sought out professional services. Digital Scepter has provided an agreement for Falco to assist with firewall configuration audits, support, and reporting.

 

FISCAL IMPACT:

 

General Fund: $18,000.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

Prepared by,

Henry Ortiz

Director, Technology Services

 

MWM:VPH:HO:os

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
VV. Business Services - Accept the GASB 75 Actuarial Valuation
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the GASB 75 actuarial valuation, as submitted.

ISSUE:

 

Should the Board of Education accept the GASB 75 Actuarial Valuation?

 

INFORMATION:

 

The Governmental Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP).

 

The GASB issued Statement No. 75, Accounting and Financial Reporting for Post Employment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Post Employment Benefits Other than Pensions, (Statement 45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45). GASB 75 eliminated the New OPEB obligation and replaced it with the full value of the unfunded Actuarial Accrued Liability (referred to as the New OPEB liability in GASB 75 terms).

 

Other post employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits.

 

The agreement for services to prepare this compliance report was approved May 3, 2022. This report summarizes the GASB actuarial valuation for the Conejo Valley Unified School District's Other Post Employment Benefits (OPEB) for the fiscal year ending June 30, 2022.

 

FISCAL IMPACT:

 

Health & Welfare Fund: $3,060

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
WW. Business Services - Approval of Contract Renewal for Privacy Services with California IT in Education
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract renewal with California IT in Education for Privacy Services, as submitted.

ISSUE:

 

Should the Board of Education approve the contract renewal for privacy services with California IT in Education?

 

INFORMATION:

 

In order to ensure the ongoing protection of personally identifiable student information and compliance with applicable laws and regulations such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA) and California Assembly Bill 1584, CVUSD Technology Services entered into a contract with California IT in Education(CITE) for Privacy Services, in August of 2021. Under this agreement, CITE manages all student data privacy agreements on CVUSD's behalf, engaging directly with vendors on pending agreements and utilizing existing privacy agreements where applicable.

 

FISCAL IMPACT:

 

General Fund: $19,050.00 over 3 years, $6,350.00 per year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

Prepared by,

Henry Ortiz

Director, Technology Services

 

MWM:VPH:HO:os

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
XX. Business Services - Ratification of the Agreement with Bay Actuarial Consultants for the Workers' Compensation Fund Actuarial Study
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the agreement with Bay Actuarial Consultants, as submitted.

ISSUE:

 

Should the Board of Education approve the ratification of the agreement with Bay Actuarial Consultants for the Workers' Compensation Fund actuarial study?

 

INFORMATION:

 

It is a prudent business practice to complete an actuarial study that provides staff with useful information necessary for planning and also provides that District's auditor with pertinent information. The actuarial analysis will be consistent with GASB Statement No. 10 which establishes accounting and financial reporting standards for risk financing and insurance-related activities of state and local governmental entities, including public entity risk pools. The analysis will provide a review of the sufficiency of reserves, recommend future reserves, estimate plan expenses, and recommend future funding rates.

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $5,250

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:GB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
YY. Business Services - Ratification of New Contract with Softchoice for Microsoft Unified Enterprise Support
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the new contract with Softchoice for Microsoft Unified Enterprise Support, as submitted.

ISSUE:

 

Should the Board of Education ratify Softchoice's new contract for Microsoft Unified Enterprise Support?

 

INFORMATION:

 

Conejo Valley Unified School District currently participates in the California IT in Education (CITE) and Microsoft Strategic Alliance (CAMSA) program offered by Softchoice.  In order to maximize this investment, Technology Services has sought out an unified enterprise support solution. Softchoice has provided a contract for Microsoft Unified Enterprise Support, which will offer an assigned Customer Success Account Manager, 24/7 technical support, setup and configuration services, and technical training.

 

FISCAL IMPACT:

 

General Fund: $54,934.42

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

Prepared by,

Henry Ortiz

Director, Technology Services

 

MWM:VPH:HO:os

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 6158 - Independent Study
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion, Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6158 - Independent Study, as submitted?

 

INFORMATION:

 

On June 30, 2022, Assembly Bill 181, the 2022–2023 omnibus budget trailer bill, was enacted. The bill contains revisions to the provisions of the Education Code for Independent Study. Because the bill is a budget trailer bill, it went into effect immediately. During the 2021-2022 school year, independent study was significantly overhauled by the California Legislature with the passage of Assembly Bill 130, which redesigned independent study as the alternative to in-person learning.

 

Assembly Bill 181 includes some of the pertinent amendments to independent study listed below:

 

The California School Boards Association has not yet released a new GAMUT version of Board Policy (BP) 6158 or Administrative Regulation (AR) 6158 based on Assembly Bill 181. Nonetheless, new language in the proposed BP and AR include citations to the specific amended California Education Code. AR 6158 also includes previously board adopted language on "Independent Study Program - Physical Education", which was inadvertently not included during the most recent revision to the BP and AR in August 2021.

 

During the 2022-2023 school year, CVUSD will continue to provide students and families with multiple educational alternatives, including Century Academy (Grades 6-12), SHINE Homeschool (Grades TK-12), and Long-Term Independent Studies (Grades TK-12). 

 

FISCAL IMPACT:

 

None

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL

Subject
B. Business Services - Approval of New Board Policy 1330.1 - Joint Use Agreements
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve new Board Policy 1330.1 - Joint Use Agreements?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

New Board Policy 1330.1 is for use by districts that have entered, or are considering entering into, joint use agreements with public or private entities for the shared use of either district or community facilities for recreational activities, library services, health centers, or other purposes. This policy addresses the philosophy of joint use, process for developing joint use agreements, and the components to include in an agreement.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
C. Business Services - Approval of Amendment to Board Policy 3110 - Transfer of Funds
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 3110 - Transfer of Funds?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

Amendments to Board Policy 3110 include a clarification on item #4 to requirements for transfers from special reserve funds for capital outlay or other purposes into the general fund for general operating purposes of the district.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
D. Business Services - Approval of Amendment to Administrative Regulation 3517 and Addition of New Exhibit 3517 - Facilities Inspection
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation and addition of new Exhibit 3517 - Facilities Inspection?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

Amendments to Administrative Regulation 3517 reflect new law (AB 367, 2021) which requires any school serving any of grades 6-12 to, at all times, stock and make available and accessible free of cost an adequate supply of menstrual products in specified restrooms beginning with the 2022-23 school year, and to post a notice, as specified, regarding this requirement in a prominent and conspicuous location.

 

The new Exhibit 3517 presents the required notification to be posted in a prominent and conspicuous location in each restroom where free menstrual products are required to be stocked, pursuant to new law (AB 367, 2021)

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
E. Business Services - Approval of New Board Policy and Administrative Regulation 3523 - Electronic Signatures
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve new Board Policy and Administrative Regulation 3523 - Electronic Signatures?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

New Board Policy 3523 reflects the authorization for districts to use electronic signatures in their communications and operations, including the benefits of electronic records and signatures, the requirement that electronic signatures conform with criteria described in law and that the level of security is sufficient for the transaction being conducted, and that electronic records are retained in accordance with law and regulations and as specified in Board policy and administrative regulation.

 

New Administrative Regulation 3523 establishes procedures for district use of electronic signatures, including that in any business transaction, electronic signatures may be used only when each party has agreed to conduct the transaction in such a manner and that in other district operations electronic signatures may be required, criteria that must be met in order for an electronic signature to be used, and specific requirements for notarized signatures and statements that are required to be signed under penalty of perjury.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
F. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3550 - Food Service/Child Nutrition Program
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3550 - Food Service/Child Nutrition Program?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

Amendments to Board Policy 3550 reflect new law (AB 130, 2021) which requires districts to provide nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and new law (AB 486, 2021) which authorizes the coordination of food service programs with classroom instruction and other related district programs.

 

Amendments to Administrative Regulation 3550 reflect necessary change to implement new law (AB 130, 2021) which requires the provision of a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and makes other clarifying changes in the "Food Safety" section.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
G. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

Amendments to Board Policy 3551 reflect new law (AB 130, 2021) which requires districts to provide nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, including revisions to the "Meal Sales" and "Program Monitoring and Evaluation" sections.

 

Amendments to Administrative Regulation 3551 reflect new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility. This updated regulation also includes a revision to the "Payment for Meals," "Cafeteria Funds," and "Contracts with Outside Services" sections to make them generally applicable to all food service programs, and the deletion of the "Unpaid and Delinquent Meal Charges" section, which is no longer applicable.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
H. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3553 - Free and Reduced Price Meals
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 3553 - Free and Reduced Price Meals?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

 

Amendments to Board Policy 3553 reflect new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility. The updated policy includes general requirements applicable to federal National School Lunch and Breakfast Programs as well as the state Universal Meal Program. This updated policy also includes a revision to the "Confidentiality/Release of Records" section to permit the use of student information to facilitate the provision of targeted educational services to a student based on the local control and accountability plan, as clarified in the California Department of Education's Management Bulletin SNP-02-2018.

 

The amendment to Administrative Regulation reflects new law (AB 130, 2021) which requires districts to provide a nutritionally adequate breakfast and lunch to any student who requests a meal, regardless of the student's free and/or reduced-price meal eligibility, and includes program implementation changes to "Verification of Eligibility" and "Nondiscrimination Plan" sections and the deletion of the "Prices" section, which is no longer necessary.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topic requests with anticipated date(s) to bring information back to the Board:

 

Board Requests:

Budget/LCAP Committee - Direction from Board of Education

 

 

Ongoing Topic(s):

Secondary Grading Policy 

 

 

Italics - additions from the previous Board meeting.

 

 

 

 
 

 

Subject
B. Adjournment
Meeting
Aug 16, 2022 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

September 13, 2022 (if date change approved by Board of Education)

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.