(On Closed Session Agenda Items Only)

The Board welcomes public comments.  You may participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 2:00 p.m. on the day of the meeting (Tuesday, September 14, 2021). Board members will review these written comments prior to the Board meeting.

In addition to the written comment opportunity described above, the District will also permit members of the public to address the Board via telephone. If you would like to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 5:00 p.m. the day before the meeting (Monday, September 13, 2021). 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

The Board welcomes public comments.  You may participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 2:00 p.m. on the day of the meeting (Tuesday, September 14, 2021). Board members will review these written comments prior to the Board meeting.

In addition to the written comment opportunity described above, the District will also permit members of the public to address the Board via telephone. If you would like to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 5:00 p.m. the day before the meeting (Monday, September 13, 2021). 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

INFORMATION:

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

A public hearing will be held for community input on September 14, 2021. Board action adopting Resolution #21/22-02 will occur on October 5, 2021.

FISCAL IMPACT:

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

State and Federal Program Coordinator

MWM:KL:ab

ISSUE:

Should the Board of Education adopt a resolution declaring October 10-16, 2021, as "Week of the School Administrator?"  

BACKGROUND:

Districts are encouraged to adopt Board Resolutions commending the management team and publicize administrators' role in the educational process.

RATIONALE:

The Senate of the State of California established October 10-16, 2021, as the "Week of the School Administrator."  In keeping with legislative intent, it is appropriate that the Board of Education publicly recognize certificated and classified managers and the contribution of those individuals to our students, schools, and the community.  This resolution is to be shared with each school and worksite to honor our certificated and classified administrators.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV: sam

ISSUE:

Should the Board of Education approve filing the 2020-2021 Unaudited Actual Financial Report for the General Fund and Ancillary Funds?

INFORMATION:

As per Board Policy 3460, on or before September 15, the Board shall approve and file with the County Superintendent a statement of the District's unaudited actual receipts and expenditures for the preceding fiscal year. The Superintendent or designee shall prepare this statement using the state's standardized account code structure (SACS) as prescribed by the Superintendent of Public Instruction (SPI). (Education Code 42100)

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Special Meeting of August 12, 2021
• Regular Meeting of August 31, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education, Teachers, School Psychologists

           Order #: R21-245 - R21-248

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-039 - E21-051

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-174 - C21-249

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-250 - C21-254

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-142 - E21-170

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-171 - E21-199

ISSUE:

Should the Board of Education approve the amendment to Exhibit A of Board Bylaw 9270 - Conflict of Interest?

INFORMATION:

CVUSD receives updated to Board Policies and Administrative Regulations three times a year from GAMUT:  July, November and March. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.

The terms of the California Code of Regulations, Title 2, Section 18730, require that districts submit any amendments to the Conflict of Interest Code to the Fair Political Practices Commission (FPPC) for adoption. This Board Bylaw amendment reflects changes to Exhibit A - Designated Positions and Filing Officers, which includes adding new positions and noting position title revisions for positions that must be designated. 

FISCAL IMPACT:

None.

RATIONALE:

These revisions will keep our Board Bylaws current with new and existing law.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red (reflects changes on this exhibit per FPPC request)

Stikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the APEX Learning Renewal Agreement for Conejo Valley Unified School District for the period of August 23, 2021, to August 22, 2022?

INFORMATION:

APEX Learning provides e-Learning solutions for education. It offers many online course options to assist in the balance of classroom and virtual learning. The digital curriculum offers an active learning experience that engages all students in rigorous course work to prepare them for college and the workforce.

The cost to the District includes all materials and training that are needed to continue this program in our District's high schools.

FISCAL IMPACT:

$74,200.00 will be paid by Instruction and Intervention funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the renewal agreement with Seesaw Learning, Inc. for the Conejo Valley Unified School District for the period of July 13, 2021, through May 31, 2022? 

INFORMATION:

Seesaw Learning provides students a place to document their learning and to journal their work through photos, videos, drawings or notes. Teachers also find and create activities to share with students using this platform. 

FISCAL IMPACT:

$27,270.00 from ESR2

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers,

Director, Elementary Education

On behalf of, 

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal agreement with Companion Corporation for Conejo Valley Unified School District for period of August 1, 2021, to August 31, 2022? 

INFORMATION:

Companion Corporation provides the District with Alexandria Library Software services for a web-based textbook and library management system for all 26 schools within the CVUSD.  The Alexandria Library Software provides access to library catalogs from any browser on any device.  

FISCAL IMPACT:

$36,764 from 0ALX

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenny Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal agreement with Mystery Science, Inc. for the Conejo Valley Unified School District for the period of July 1, 2021, through June 30, 2022. 

INFORMATION:

Mystery Science, Inc. offers video-based lessons that inspire children to love science through hands-on learning experiences. The lessons are NGSS-aligned for Grades K-5 and assist teachers with resources to make science more engaging. Lessons are designed around the topics of weather, engineering, biodiversity, habitats, earth features, and energy.

FISCAL IMPACT:

$21,233 from ESR2 funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with Document Tracking Services for years 2 and 3 (2021/2022 and 2022/2023)?

INFORMATION:

Document Tracking Services is an easy-to-use web service for streamlining template-based documents, forms, translations, and for collecting and storing documents.

FISCAL IMPACT:

$20,925.00 paid for out of 0MRD ($6,975.00 per year).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter, Ph.D.

Assistant Director, Educational Technology and Student Performance 

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the renewal contract with Assistance League Vision for the Future?

INFORMATION:

Assistance League Vision for the Future is a philanthropic program designed by the Assistance League to provide vision care to students possibly needing eyeglasses. Students are identified by District nurses through a vision screening process, and if they do not have access to vision care, are referred to the Assistance League Vision for the Future program. Assistance League Vision for the Future partners with Target Optical in Newbury Park for referred students to have an eye exam and to be fitted with new frames and lenses if needed.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna B. Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SBA:kp

ISSUE:

Should the Board of Education approve the renewal contract with Assistance League Operation School Bell?

INFORMATION:

Assistance League Operation School Bell is a philanthropic program designed by the Assistance League to provide students in need with the opportunity to shop for new clothing at JC Penney in Thousand Oaks. The program also offers books to young children, information to inform students on how to respond to emergencies if home alone, and basic needs for young and/or single parents to care for their infants and themselves. Students are identified for the program by school site staff and Student Support Services staff.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Shauna B. Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed. D.

Assistant Superintendent, Student Services

MWM:LAM:SBA:kp

ISSUE:

Should the Board of Education approve the renewal contract with Interface Children and Family Services?

INFORMATION:

Interface Children & Family Services is a nonprofit corporation that provides mental health and trauma treatment services to Conejo Valley Unified students that are referred by school staff. Interface Children & Family services provides registered and/or licensed mental health professionals to provide counseling services, and work collaboratively with school administrative and counseling staff in support of student attendance and achievement. Parent permission is obtained prior to any services commencing.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna B. Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SBA:kp

ISSUE:

Should the Board of Education approve a new contract with Simun Psychological Assessment Group PC?

INFORMATION:

This contract will allow Simun Psychological Assessment Group PC to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Samantha Goldman?

INFORMATION:

This contract will allow Samantha Goldman to collaborate and consult with staff members in our District.

FISCAL IMPACT:

Special Education Fund: $8,186.20.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the new contract with the Anti-Defamation League (ADL)?

INFORMATION:

The Anti-Defamation League (ADL), in conjunction with the BreakThrough Student Assistance Program, will provide two one-hour virtual Parent/Guardian workshops, on September 30, 2021, and January 20, 2022, about diversity, equity and inclusion.

FISCAL IMPACT:

$2500.00 to be charged to the BreakThrough Student Assistance Program fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of, 

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:ch

ISSUE:

Should the Board of Education approve a new contract with Mary Large, Ph.D.?

INFORMATION:

This contract will allow Mary Large, Ph.D. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Dr. Cynthia Cottier, Augmentative Communication Therapies?

INFORMATION:

This contract will allow Dr. Cynthia Cottier, Augmentative Communication Therapies to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $2,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for August 2021?

INFORMATION:

The warrant summary for August includes warrants paid for the period of August 1, 2021, through August 31, 2021. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the August 1 to August 31, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $39,383.41

Total deposited to the General Fund for 2021-22: $39,683.41

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of August 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of August 1 to August 31, 2021.

FISCAL IMPACT:

Change to Fund Balance: -$172,341

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for August 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of August 1 through August 31, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $17,378.25

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-15: Establishing the Gann Appropriations Limit for 2021-2022, for the Conejo Valley Unified School District?

INFORMATION:

As per Board Policy 3460, on or before September 15, the Board shall adopt a resolution identifying, pursuant to Government Code 7900-7914, the District's estimated appropriations limit for the current fiscal year and the actual appropriations limit for the preceding fiscal year. Documentation used to identify these limits shall be made available to the public on the day of the Board meeting. (Education Code 42132; Government Code 7910).

FISCAL IMPACT:

General Fund: $133,398,967.70

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

FISCAL IMPACT:

Bond Measure I: $88,900

TOPASS Fund: $108,998.50

Developer Donation Fund #2: $22,169

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of August 11, 2021, through August 31, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $453,230.80
Deferred Maintenance Fund: $30,000.00

Bond Measure I: $67,476.00

Bond Measure I Endowment: $2,163.00

TOPASS Fund: $5,862.00
Worker Compensation Fund: $17,378.25

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of August 1, 2021, through August 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $328,330.85
Adult Education Fund: $24,995.02
Child Development Fund: $6,159.46

Cafeteria Fund: $5,180.02
Bond Measure I: $23,231.53

Bond Measure I Endowment: $1,461.35
Developer Donation Fund #2: $7,744.28

TOPASS Fund: $9,714.71

Worker Compensation Fund: $531.71

Health & Welfare Fund: $4,103.64

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the Statement of Work with CDW Government LLC to manage the migration of Classlink to the Azure cloud?

INFORMATION:

In order to mitigate against the loss of Classlink access due to an internal network issue, Technology Services is recommending the migration of the Classlink single sign-on application to Azure. This migration would allow Classlink to remain accessible to remote students in the event of an internal CVUSD network outage.

FISCAL IMPACT:

General Fund: $12,394

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3516.2 - Bomb Threats?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Administrative Regulation 3516.2 is amended to add language incorporating bomb threat procedures into the District's emergency preparedness plan and/or comprehensive safety plan. The regulation is also expanded to address bomb threats received through electronic means, communications during bomb threat incidents, and counseling.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by the CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3541.1 - Transportation for School-Related Trips?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Administrative Regulation 3541.1 is amended to reflect new law (SB 929) which changes the age and weight criteria for children to be required to ride in the rear seat with a child passenger restraint system. The update also lists circumstances under which children may be exempted from the requirement to properly secure children in the rear seat in a passenger restraint system. The regulation also clarifies legal requirements pertaining to liability insurance.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Statement of Work from Infinity Communications and Consulting to administer the Emergency Connectivity Fund (ECF) application process on behalf of the District?

INFORMATION:

In order to successfully apply for ECF funding in support of CVUSD's remote learning needs, Technology Services is recommending Infinity Communications and Consulting be contracted to administer the application process. Infinity's responsibilities will include performing a needs assessment, determining the funding request amounts, filing the necessary forms and providing application updates to CVUSD leadership.

FISCAL IMPACT:

General Fund: estimated $27,839.34 (stimulus funds)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:HO:mn

ISSUE:

Should the Board of Education approve the purchase from STS Education of the Lightspeed online web filtering solution?

INFORMATION:

To ensure ongoing online web safety and security for CVUSD students and staff, Technology Services recommends purchasing the Lightspeed online web filtering solution. Lightspeed's web filter is powered by a comprehensive online content database to block inappropriate or harmful web content.

FISCAL IMPACT:

General Fund: $187,824 for 3-years (stimulus dollars)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:HO:mn

ISSUE:

Should the Board of Education award the contract for the landscape portion of the project for the new STEM Building at Westlake High School, to the lowest responsive and responsible bidder(s)?

INFORMATION:

The Board approved Major Project #MP18/19-72-WHS, at Westlake High School on May 5, 2020. The District publicly advertised for bids in compliance with public contract and bidding laws. One (1) contractor attended the mandatory pre-bid job walk on August 11, 2021, and submitted a bid for this project on the August 24, 2021, deadline. Bid results are listed below.

FINANCIAL IMPACT:

Bond Measure I: $180,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School?

INFORMATION:

On July 28, 2020, the Conejo Valley Unified School District entered into a contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School.

On September 11, 2020, six weeks after entering the Contract with Enterprise Construction, Addendum #001 was issued and approved by DSA. This had a substantial impact on the structural aspect of the building. The District, while working with the Contractor on determining the cost impact of the Addendum #001 changes, directed them to proceed with the changes on a T&M basis to alleviate delays in the schedule. Through weekly reviews, the District agrees that the stated costs for such changes is a fair market value for the additional scope of work.

The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount. Reference purchase order B21-00680.

Original contract amount: $1,290,000

Change order this request: $101,167.18

New contract amount: $1,391,116.71

FINANCIAL IMPACT:

Bond Measure I: $101,167.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the new agreement with Forensic Analytical Consulting Services, Inc. for environmental health consulting services?

INFORMATION:

Forensic Analytical Consulting Services is being retained to provide expert indoor air quality investigations of complaints and concerns related to classrooms and other occupied areas as they arise.

FISCAL IMPACT:

General Fund: estimated $10,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the amendment to the 2021-2022 Major Project List?

INFORMATION:

On May 18, 2021, the Major Project List was presented to the Board of Education and approved. As conditions change, projects are updated, added, held, modified or deleted. The attached list represents the most up to date list of projects.

FISCAL IMPACT:

Bond Measure I: $58,413,77

Developer Donations Fund #2: $960,700

TOPASS Fund: $1,350,000

Deferred Maintenance Fund: $300,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Workers' Compensation claims that are over $50,000?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) exceeding $50,000 listed below is brought forward for approval:

FISCAL IMPACT:

Workers' Compensation Fund: $83,608.15

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

(Policy 1- Mobile Communication Devices)

ISSUE:

Should the Board of Education approve new Board Policy 5131.8 – Mobile Communication Devices?

INFORMATION:

This new policy reflects new law (AB 272) which authorizes boards to limit or prohibit student use of smartphones while at school or while under the supervision and control of a district employee, except under specified circumstances (i.e., in an emergency, with permission of a teacher or administrator, when directed by student's health care provider, or when required by a student's individualized education program).  The policy also addresses reasonable search of students' mobile communication devices, employees' authority to confiscate a device, and discipline for off-campus use of a mobile communication device which poses a threat of danger to the safety of students, staff, or district property or substantially disrupts school activities. Existing CVUSD Board Policy and Administrative Regulation 5131 on "Conduct" does provided limited guidance on mobile communication devices, which is now detailed further with this proposed new policy.

FISCAL IMPACT:

None.

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

(Policy 2 - Search and Seizure)

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure, as submitted?

INFORMATION:

Updates to Board Policy and Administrative Regulation 5145.12 - Search, and Seizure, have been made to reflect current law and to protect the health, safety, and welfare of Conejo Valley Unified School District's personnel and pupils.  

FISCAL IMPACT:

None

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the amendments to Board Policy 3600 - Consultants?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3600 is amended to reflect new law (AB 2257, 2020) which recodifies the three-part test established in Dynamex Operations West, Inc. v. Superior Court of Los Angeles to determine whether a person providing services for remuneration should be classified as an employee or an independent contractor, and new laws (AB 2258 and 323, 2020) which establish exceptions to the use of the three-part test. The requirement to afford equal opportunity for contracts was revised to add ethnicity and reflect new law (AB 3664, 2020) which changes the term "military and veteran status" to "veteran or military status."

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the submission of the SGIP grant and agreement with Tesla, Inc. for the installation of energy storage systems to provide emergency backup power and cost savings through peak shaving?

INFORMATION:

The California Public Utilities Commission's (CPUC) Self-Generation Incentive Program (SGIP) provides incentives to support existing, new, and emerging distributed energy resources. SGIP provides rebates for qualifying distributed energy systems installed on the customer's side of the utility meter.  Because CVUSD and the Red Cross have an established agreement for potential use as shelters during emergency situations, certain District schools qualify for the grant.  The District has been working with Tesla, Inc. on providing battery backup solutions to provide power during power outages while utilizing the system to save on utility costs through peak shaving, i.e. using the batteries to draw power rather than the grid during peak times.  

The submission includes all installation costs of approximately $8 million and a 10-year agreement (no-cost to District) for maintenance, service, and upkeep of the systems.  Six sites have been identified to meet the criteria.  Below is the estimate of cost, projected savings, and duration of power provided for each school site:

FISCAL IMPACT:

Grant Funded (Internal management and project oversight built into District fixed costs, inspection costs TBD on DSA, if necessary)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:

Dual Immersion Program @ Conejo Elementary (October) 

4th, 5th, 6th - Family Life Video Update (October)

Update on Dress Code policy (November 2021 via Board Report)

Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)

Dates To Be Determined:

Adoption of resolution on grading equity 

BP 1313 - Civility 

Ongoing:

Recognition of academic and visual/performing arts competitions 

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgment of resolutions 

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

September 21, 2021 (Special Board Meeting)

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.