(On Closed Session Agenda Items Only)

Stipulated Agreement #8-21/22 SA

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

Update provided by Sue Wells, Conejo Schools Foundation President.

The Board will recognize Catherine Xu for her service as the 2021-2022 Student Board Trustee and Student District Advisory Committee (SDAC) Chairperson.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Following a public hearing on June 14, 2022, to receive comment on the 2022-2023 Proposed Budget, should the Board of Education approve the 2022-2023 Proposed Budget?

INFORMATION:

The Education Code requires the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a Public Hearing must be duly published and posted in accordance with District procedures.

The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org. The 2022-2023 Budget is based upon revenue projections reflecting the information received from the Governor's revised 2022-2023 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature and the Governor continue to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.

FISCAL IMPACT:

Estimated General Fund Revenues: $254,904,832

Estimated General Fund Expenses: $245,871,091

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the 2022/2023 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents?

INFORMATION:

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education.  The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.

A public hearing was held for community input on June 14, 2022. Concurrently, the proposed budget was also presented for information and public participation. A copy of the full 2022/2023 LCAP draft is currently posted on the District's website https://www.conejousd.org/LCAP and is available for review upon request. 

Recent updates made to the 2022-2023 LCAP based on the feedback from the June 14, 2022, Board of Education meeting includes:

• Goal 1: Addition metric to assess the % of 11th and 12th grade students taking at least one AP or IB course.
• Goal 3: Modification of an existing metric to assess the degree to which parents/guardians feel informed about their child's educational opportunities as collected through a new annual Communications Survey.
• Goal 3: Additional action to examine the content, duration, and title of the annual LCAP survey in order to increase completion rate and value of feedback.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education adopt Resolution #21/22-56 for exemption to the 180-day Wait Period for a Retired CalPERS Annuitant, as submitted?

INFORMATION:

Brenda Johnson has served as the Fiscal Services Supervisor for over five (5) years, and intends to retire July 8, 2022. The current labor market necessitated extended recruitment to attract a viable candidate pool and to complete the selection process. The replacement candidate will need training and additional supports during a critical budget time for the Fiscal Services Department. Staff recommends seeking a waiver to return Ms. Johnson to service prior to the 180-day wait period.

Government Code Section 7522.56, which governs the California public employee retirement system (CalPERS), allows CalPERS retirees who have been retired for at least 180 days to provide extra help on a limited basis to a public agency that contracts with CalPERS without the retiree being reinstated from retirement. To qualify, the extra help must be either (1) provided by a retiree with skills needed to perform work of a limited duration, or (2) needed during an emergency to prevent stoppage of public business. The only compensation the retiree may receive is an hourly pay rate that is this no less and no more than the salary rates paid to other employees performing comparable work. The retired annuitant may be employed sooner than 180 days if the employer finds the person’s employment is necessary to fill a critically needed position and certifies the nature of the employment, and the Board of Education approves the appointment as an item of business not on the consent calendar.

FISCAL IMPACT:

No impact

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine
Assistant Superintendent, Human Resources

MWM:JV:MM

ISSUE:

Should the Board of Education adopt Resolution #21/22-57 for exemption to the 180-day Wait Period for a Retired CalPERS Annuitant, as submitted?

INFORMATION:

Ron Alessi had served as the Maintenance Supervisor-Trades for five (5) years, and retired on May 26, 2022, after 35 years of service for the District. The District is having to reopen the recruitment for said job class and conduct a selection and hiring process, which may result in a vacancy for upwards of 6-8 weeks. The Maintenance and Operations Department requires support in critical technical areas and staff support until a replacement is hired and trained.  

Government Code Section 7522.56, which governs the California public employee retirement system (CalPERS), allows CalPERS retirees who have been retired for at least 180 days to provide extra help on a limited basis to a public agency that contracts with CalPERS without the retiree being reinstated from retirement. To qualify, the extra help must be either (1) provided by a retiree with skills needed to perform work of a limited duration, or (2) needed during an emergency to prevent stoppage of public business. The only compensation the retiree may receive is an hourly pay rate that is no less and no more than the salary rates paid to other employees performing comparable work. The retired annuitant may be employed sooner than 180 days if the employer finds the person’s employment is necessary to fill a critically needed position and certifies the nature of the employment, and the Board of Education approves the appointment as an item of business not on the consent calendar.

FISCAL IMPACT:

No impact

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine
Assistant Superintendent, Human Resources

MWM:JV:MM

ISSUE:

Should the Board of Education approve the allocation of funding and authorize the administration to move forward with the process of opening select school campuses after hours and weekends?

INFORMATION:

The Board of Education had requested a review of District schools in regards to opening the campuses for public use on weekdays after hours and weekends.  On February 1, 2022, the Board received a presentation on the matter.  There have been a series of follow up meetings and actions:

• BOE discussion on Feb 1, 2022
• Feb 25 – District met with City of T.O., CRPD, and TOPD
• Mar 4 – District had an internal meeting
• Mar 22 – CVUSD had a meeting with TOPD
• April 1 – Potential sites were identified
• Site assessments and playground inspections were performed by Risk Manager
• May and June - Internal discussions and review of assessments

FISCAL IMPACT:

General Fund: $206,000 estimated and $181,000 (on-going)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH

The Board of Education will consider the following change to the schedule Board meeting dates:

• Cancel the Regular Board meeting date of 9/6/2022 (due to Labor Day holiday)

The following Board meeting would take place on 9/20/2022 as previously approved by the Board of Education at their Regular Board meeting on 12/14/2021.

ISSUE:

Should the Board of Education approve the amendments to Board Policy 0200 - Goals for the School District, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 0200 is updated to include language regarding the requirement for the Governing Board to adopt a three-year local control and accountability plan (LCAP) by July 2014, and to update the LCAP on or before July 1 of each subsequent year (Education Code 52060-52077). This policy update also includes language regarding the inclusion of annual goals aligned with state and local priorities for all students and for each numerically significant subgroup (Education Code 52052), and provides the definition of subgroups based on Education Code 52052, as amended by AB 104 (Ch. 13, Statutes of 2015).

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT: 

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-512 - R21-546

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-133 - E21-140

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: C21-753

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-754 - C21-762

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-763 - C21-769

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-638 - E21-639

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-640 - E21-652

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve Resolution #21/22-46, for Conejo Valley Unified School District to become an Associate Member of the EdTech JPA (Joint Powers Authority)?

INFORMATION:

Conejo Valley Unified School District has been considering methods to better address the procurement costs, data privacy protection and pricing of its education software.  Other public agencies (school districts, community college districts, county offices of education) have determined that there is a need to form a coalition of public districts to acquire education technology and services for use at their respective facilities.  California law enables these entities to actively control procurement and privacy terms, and to acquire educational software and services for use at their respective facilities. 

The District has determined that entering into an Associate Membership Agreement to avail the District of the benefits of the EdTech JPA, including obtaining legally compliant and economically priced technology services and products, as well as the financial, technical and professional development services to support the successful implementation of products and services purchased through a JPA, is in the best interests of the District.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the renewal contract with EdFiles for the 2022/2023 school year?

INFORMATION:

EdFiles provides a high security electronic storage system for Conejo Valley Unified School District's student records.  The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.

FISCAL IMPACT:

$6,158.00 funded from the Instructional Services budget. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo                                      

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the renewal agreement with ESGI, LLC for the Conejo Valley Unified School District for the period of July 2, 2022, through July 2, 2023?

INFORMATION:

ESGI Software (Educational Software for Guiding Instruction) provides one on one assessment solutions for TK through 2nd Grade, ESL, SEL, and Special Education students. TK-2 grade teachers use the data to differentiate instruction, inform parents and administration, re-teach, show growth over time, and guide their instruction. 

FISCAL IMPACT:

$29,256.00 with Instructional Services funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with Fireworks & Stage FX America?

INFORMATION:

Fireworks & Stage FX America will provide the halftime fireworks shows for each of the high schools' Homecoming 2022 football games. The fireworks at the Homecoming halftime shows are a long-standing tradition throughout CVUSD.

FISCAL IMPACT:

$15,000.00 total - $5,000.00 per site, to be paid for by each school site's ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contract amendment with the Anti-Defamation League?

INFORMATION:

This professional services contract provides all CVUSD school/district administrators and supervisors with anti-bias professional development trainings focus on issues of equity, diversity, and inclusion. These sessions include the examination of personal and cultural identities, the manifestation of biases and their impact on different communities, and the development of specific strategies for responding to stereotypes, prejudice, and bias. An additional 3 hours will be provided to school/district administrators to provide the skills and knowledge to turn incidents bias-incidents into teachable moments while reducing the harm inflicted within the situation. All training will occur before the start of the 2022-2023 school year.

FISCAL IMPACT:

$6,000.00 funded from 0EFG

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo                                      

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a contract amendment with Instructure, Inc. (Canvas)?

INFORMATION:

This is an amendment to the original three-year contract for the addition of 24x7 Tier 1 Support. 

Instructure, Inc (Canvas) is a learning management system that allows for one common platform across grade-levels.  It provides cohesion to the instructional program for staff, students, and families. This is a three-year agreement to be paid for in yearly installments.

FISCAL IMPACT:

3 year total of $54,101.80 from:
 

Year 1 (2020-21) - $16,301.80 (0SUP)

Year 2 (2021-22) - $18,900.00 (0EL0)

Year 3 (2022-23) - $18,900.00 (ESSRIII)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve a contract renewal with FCSS (Cyber High): Fresno County Superintendent of Schools?

INFORMATION:

Cyber High: Fresno County Superintendent of Schools provides online products for High Schools including: Cyber High online courses, grade report and client user support. 

This is a three year renewal agreement.

FISCAL IMPACT:

$119,919.00 for 3 years from 0MRD

$39,973.00 per year

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve the contract for Non-Public School Placement as listed below?

INFORMATION:

Special Education class and service for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for the Non-Public School Placement is as follows:

FISCAL IMPACT:

$2010.02 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve an amended contract with Protocol Agency, Inc.?

INFORMATION:

Protocol Agency, Inc. will extend services from the original contract ending June 30, 2022, through the Extended School Year (ESY) program ending July 15, 2022. 

FISCAL IMPACT:

No fiscal impact for extended services as the $150,000.00 allocated for the original contract is sufficient to cover costs for ESY.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

ISSUE:

Should the Board of Education approve an amended contract with Sunbelt Staffing, LLC.?

INFORMATION:

Sunbelt Staffing, LLC will extend services from the original contract ending June 30, 2022, through the Extended School Year (ESY) program ending July 15, 2022. 

FISCAL IMPACT:

$85,000.00 funded from the Special Education budget. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education adopt Resolution #21/22-54: Approval of Education Protection Account (EPA) Spending Plan for 2022-2023?

INFORMATION:

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2021, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
 

• General administration refers to agency-wide administrative activities including governing board, superintendent, and district-level fiscal, personnel, and central support services.
• School administration refers to activities concerned with directing and managing the operation of a particular school.
• Instructional administration refers to activities for assisting instructional staff in planning, developing, and evaluating the process of providing learning experiences for students.
   

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in an open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."

Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2022-23.

A public hearing was held on June 14, 2022.

FISCAL IMPACT:

General Fund: $3,404,458

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-47: Approval of Appropriation Transfers for Fiscal Year 2022-2023?

INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2022-2023 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-48: Approval of Expense Transfers for the 2022-2023 Fiscal Year?

INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2022-2023 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-49: Approval of Inter-fund Transfers for the 2022-2023 Fiscal Year?

INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for inter-fund transfers for the 2022-2023 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting inter-fund transfers.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-50: Approval of Temporary Loans Between District Funds for the 2022-2023 Fiscal Year?

INFORMATION:

In order to meet cash flow needs, it is necessary that the attached resolution for temporary loans between District funds be approved for the 2022-2023 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-51: Approval of Year-End Budget Transfers for Fiscal Year 2021-2022?

INFORMATION:

At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the District incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-52: Approval of Authorization to Improve Compensation for Certain Categories of Employees after July 1, 2022?

INFORMATION:

Compensation schedules for each year are maintained on file at the Ventura County Superintendent of Schools Office. Board approved compensation schedules must be forwarded by July 1 for the following fiscal year in order for payrolls to be issued. If the District wishes to maintain the flexibility to improve compensation schedules for non-represented employees after July 1, 2022, formal Board of Education action is required. Represented employees' compensation may be revised, including retroactively, through contract negotiations, and this resolution is not necessary for those groups. The attached resolution would allow the Board of Education the right to improve the compensation of non-represented employees on or after July 1, 2022, if they so desire.

FISCAL IMPACT:

XXXX

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education adopt Resolution #21/22-53: Committee Fund Balance for Fiscal Year 2022-2023?

INFORMATION:

Adequate reserves are critically important for school districts to ensure continuity of programs and services. The State of California dictates funding for public schools and has a number of mandates around funding including a minimum and maximum reserve for local school district. All four criteria to require a deposit into the Public School System Stabilization Account were met in 2020-21 and 2021-22, and a third deposit is expected tin 2022-23. The (May) revised rainy day fund total represents approximately 9.7% of K-12's portion of the minimum guarantee. Existing law imposes a 10% cap on the amount local school districts can maintain in their reserves in the year suceeding the fiscal year in which the education rainy day fund deposit is at least 3% of K-12 Proposition 98 funding-a condition that was met with the 2021-22 deposit amount, triggering the local reserve cap for the 2022-23 fiscal year. Thus, local school districts must take action to comply with the law with the adoption of their budgets by June 30, 2022, as well as anticipate that the cap on their reserves will be in place for the foreseeable future.

Non-exempt school districts must limit their reserves in Fund 01 to a limit of no more than 10.0%. The Governor's May Revise estimates approximately $23 million in one-time funds for CVUSD. Any funds that are in the committed portion of the fund balance, meaning that the Board of Education took action to set aside the funds, are not subject to reserve cap limits. As school districts are planning the year-end closing of the books for 2021-22, School Services of California and other advocacy groups are recommending districts to commit funds for the uncertain road ahead. In order to stay below the CAP, $16 million of the 2022-23 projected one-time funds and $3 million from 2015-16 one-time funds (currently committed as a Fiscal Stabilization Reserve) and in order to meet Qualified budget status in the multi-year projection, the following funds will be committed:

$3,000,000 continued Fiscal Stabilization

$7,000,000 for operational expenses (utilities, insurance, transportation, contracted services, salaries)

$9,000,000 for future pension obligations

NOTE: As of this writing, the Governor and Legislature have yet to agree and pass a State budget, which could potentially change a number of factors from the May Revise estimates which are used to build the District's budget. The Board of Education reserves the right to alter this resolution should financial conditions change.

FISCAL IMPACT:

$16,000,000 One-time funds 2022-23

$3,000,000 One-time funds 2015-16

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?

INFORMATION:

Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of Board meetings impacts the ability of the Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2022, through September 30, 2022.

FISCAL IMPACT:

Change orders; if required, cannot exceed the statutory limit of ten percent (10%) of contract value of $15,000 (whichever amount is greater) under this authorization.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:mn

ISSUE:

Should the Board of Education approve the Annual Signature Authorization for the 2022-2023 fiscal year?

INFORMATION:

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the contracts for legal services for July 1, 2022, through June 30, 2023?

INFORMATION:

From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2022-2023 (in alphabetical order):
 

1. Adams, Silva & McNally, LLP
2. Atkinson, Anderson, Loya, Ruud & Romo
3. Burke, Williams & Sorensen, LLP
4. Dannis Woliver Kelley
5. Fagen, Friedman & Fulfrost, LLP
6. Hatch & Cesario
7. Lozano Smith
8. Myers, Widders, Gibson, Jones & Feingold, LLP

FISCAL IMPACT:

Varies depending on use.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve participation in bids/contracts of other public agencies, (school districts, cities and government agencies), cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2022-2023 fiscal year?

INFORMATION:

Many public agencies and other school districts agree to permit school districts to "piggyback" on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture and miscellaneous items. This does not preempt a school district the right to bid and procure on its own, but provides alternative resources. Authorization to participate does not include facilities improvement, construction or Public Works projects.

Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public's best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer's warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software and services. This section only applies to procurement, and not construction. Subsections of PPC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.

FISCAL IMPACT:

Varies dependent on use

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?

INFORMATION:

The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.

FISCAL IMPACT:

Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2022. Current estimate: $220,540

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service?

INFORMATION:

The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.

FISCAL IMPACT:

General Fund: $159,104

Child Nutrition Fund: $21,266

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the renewal agreement with School Services of California, Inc.?

INFORMATION:

School Services of California, Inc. provides the District assistance regarding issues of school finance, legislation, school budgeting, and general fiscal issues.

FISCAL IMPACT:

General Fund: $4,260

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of June 1, 2022, through June 16, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

2021-22

General Fund: $861,072.70

Cafeteria Fund: $25,012.00

Deferred Maintenance Fund: $88,024.35

Bond Measure I: $232,396.99

Bond Measure I Endowment: $28,462.02

Developer Donation Fund #2: $124,105.00

TOPASS Fund: $ 41,435.00

2022-23

General Fund: $6,916,597.92

Cafeteria Fund: $21,266.00

Adult Education Fund: $112,282.05

Child Development Fund: $18,500.00

Worker Compensation Fund: $1,870,047.00

Health & Welfare Fund: $27,123,614.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the agreement with Ventura County Office of Education for special education transportation?

INFORMATION:

The District contracts with Ventura County Office of Education for special education transportation for home-to-school, non-public school, and field trips.

FISCAL IMPACT:

General Fund: estimate $540,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education ratify the Excess Workers' Compensation Insurance (renewal) coverage with Arch Insurance Company?

INFORMATION:

The Conejo Valley Unified School District is self-insured for Workers' Compensation insurance. The District absorbs the first $750k of any claim and carries excess coverage should a claim be significant enough to exceed the threshold. The District worked with our broker and solicited quotes from multiple carriers. Arch Insurance Company had the most competitive quote.

FISCAL IMPACT:

Workers Compensation Fund: $165,428

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3350 - Travel and Meal Expenses?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations and Board Bylaws.

Amendments to Administrative Regulation 3350 are to change the Meeting Related Refreshments or Meal criteria.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $55,200

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

INFORMATION:

The California Uniform Public Construction Cost Accounting Act (CUPPCCA) is a program that was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.

The items below detail contracts awarded, January 1, 2022, through June 10, 2022 as follows: