(On Closed Session Agenda Items Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.

The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2021-2022 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.

The 2021-2022 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.

Report from African American District Advisory Council Chairperson, Alysia Flamer.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the contract for the new Assistant Superintendent of Student Services?

BACKGROUND:

This position is necessary to oversee Student Services, including but not limited to special education, multilingual learners, equity, and mental health programs.

Starting in 2021, contracts for Cabinet level positions moved away from the past practice of having the contract verbiage read out, rather than posted in its entirety, and approved by the Board of Education with availability through public request. The contract for Assistant Superintendent, Student Services, is attached in its entirety on the agenda for public viewing.

FISCAL IMPACT:

Per the agreed upon and attached contract - consistent with the other CVUSD Assistant Superintendents' contracts.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2022-2023 school year?

INFORMATION:

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
 

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel.  The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.

The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2022-2023 and included an estimate of additional needs that may arise during the school year based upon experience.  At this time, the District estimates a minimal need for teachers with emergency permits. 

FISCAL IMPACT:

None. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

The Board of Education will hold a public hearing on the proposed 2022-2023 District budget.

INFORMATION:

The Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a public hearing must be duly published and posted in accordance with District procedures.

The Proposed Budget is now available and presented for comment and consideration. The 2022-2023 Budget is based upon revenue projections reflecting information received from the Governor's revised 2022-2023 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature and the Governor continue to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.

FISCAL IMPACT:

Estimated General Fund Revenues: $254,904,832

Estimated General Fund Expenditures: $245,871,091

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

The Board of Education will hold a public hearing to receive comments on the proposed 2022-2023 EPA spending plan.

INFORMATION:

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all tax payers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

The new revenues generated from Proposition 30 are deposited into a new created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
 

• General administration refers to agency-wide administrative activities including governing board, superintendent, and district-level fiscal, personnel, and central support services.
• School administration refers to activities concerned with directing and managing the operation of a particular school.
• Instructional administration refers to activities for assisting instructional staff in planning, developing, and evaluating the process of providing learning experiences for students.
   

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."

Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2022-23.

FISCAL IMPACT:

General Fund: $3,404,458

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the 2022/2023 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents?

INFORMATION:

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education.  The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.

A public hearing will be held for community input on June 14, 2022. Concurrently, the proposed budget was also presented for information and public participation. A copy of the full 2022/2023 LCAP draft is currently posted on the District's website https://www.conejousd.org/LCAP and is available for review upon request. Board action adopting the 2022/2023 LCAP will occur on June 21, 2022.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education adopt a resolution recognizing the "Declaration of the Rights of All Students to Equity in Arts Learning"?

INFORMATION:

This year, CVUSD's Arts Planning Team reviewed the District's current art programs and practices, and then identified a practical vision for the arts for the next five years. As part of these efforts, the planning team identified this resolution as one important symbol to reflect the beliefs and actions of CVUSD in regards to the support of arts for all students. Other school districts that are exemplary in the arts have supported similar resolutions as part of California's Statewide Arts Education Coalition to become an "Arts Equity District". This resolution embodies the key concepts and priorities within the CVUSD Strategic Arts Plan (2022-2027). 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of May 3, 2022
• Regular Meeting of May 17, 2022

ISSUE:

Should the Board of Education approve the recommended applicants to serve on the Independent Citizens' Bond Oversight Committee?

INFORMATION:

Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was April 22, 2022, at 12:00 p.m.

The following Committee positions will be filled: Business Organization Representative (1), Community At-Large Representative (2), and Taxpayers' Organization Representative (1).

After reviewing the applications and conducting interviews, the subcommittee, comprised of Board President Karen Sylvester, Board Member Bill Gorback, and Superintendent Dr. Mark McLaughlin, recommends the Board appoint the following candidates:
 

• Business Organization Representative:  Andrew Pletcher
  • Mr. Pletcher as completed his first term as the Business Organization Representation on the Independent Citizens' Bond Oversight Committee and is excited to continue another term in this capacity. He is a practicing attorney with experience in municipal law, administrative law, public policy, Brown Act, and statutory interpretation.
     
• Community At-Large Representatives:  Dean Bower and Tony Gitt
  • Mr. Bower is a Certified Public Accountant with experience in auditing municipalities and background in the field of education as a member of the Faculty of UCLA Extension, Business and Management Department, where he previously taught the Certified Internal Auditor (CIA) Examination Review course.
     
  • Mr. Gitt served as an original member of the Independent Citizens' Bond Oversight Committee and completed his three-year term from 2015 to 2021. He is excited to return as a devoted committee member with experience in Engineering, Project Management, and Financial Management, and with existing knowledge of the District's process for developing and managing bond projects. 
     
• Taxpayers' Organization Representative:  Yonah Barkhordari
  • Mr. Barkhordari is a proud parent of a CVUSD student and has dedicated his 15-year career to corporate accounting and finance, with experience assisting companies in monitoring, reporting, and controlling expenditures. He hold a B.S. in Managerial Economics and a minor in Law from UCSD, an accounting certificate from UCLA, and an MBA from Pepperdine's Graziadio School of Management.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-392

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-393 - R21-511

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-126 - E21-132

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-726 - C21-744

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-745 - C21-752

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-617 - E21-628

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-629 - E21-637

ISSUE:

Should the Board of Education approve the proposed Memorandum of Understandings with CSEA, as submitted?

INFORMATION:

The proposed Memorandum of Understandings reflect the agreements between the District and CSEA regarding Juneteenth, Vaccination and Testing Requirements, Salary Step Adjustments, and a Stipend. CSEA association members ratified the agreements on May 10, 2022.

FISCAL IMPACT:

Estimated one time cost to the District of $400,000.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mj

ISSUE:

Should the Board of Education approve a School Psychology Supervised Fieldwork Agreement with Loyola Marymount University?

INFORMATION:

Loyola Marymount University has established an approved program to provide students enrolled in the Loyola Marymount University School Psychology program with an opportunity to acquire needed experience from current educators, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this cooperative agreement. The "Educator" will be a resource person for students in the School Psychologist Placement program. The University and the District will mutually agree upon selection of Educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mj

ISSUE:

Should the Board of Education approve a Student Field Placement Agreement with Antioch University Santa Barbara?

INFORMATION:

Antioch University has established an approved program to provide students enrolled in the University's MA in Clinical Psychology program with an opportunity to acquire needed experience from current educators, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this cooperative agreement. The "Educator" will be a resource person for students in the Student Field Placement program. The University and the District will mutually agree upon selection of Educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mj

ISSUE:

Should the Board of Education approve the Substitute Salary Schedule for the 2022-2023 school year?

INFORMATION:

The salary schedule allows the District to maintain comparable compensation in order to be able to attract and retain quality substitute teachers. The schedule reflects a sliding scale which provides incentives for those taking additional substitute teaching assignments within our District.

FISCAL IMPACT:

General Fund: Approximately $500,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV

ISSUE:

Should the Board of Education approve the contracts listed below?

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a contract amendment with Biomedical Waste Disposal?

INFORMATION:

For many years, we have used Biomedical Waste Disposal to remove hazardous medical waste from our campus on a monthly basis.  We are asking for an approval to extend the current contract to a multi-year contract ending June 30, 2025.

FISCAL IMPACT:

$8,964.00, to be paid by Conejo Valley Adult Education Program funding.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:MS:ab

ISSUE:

Should the Board of Education approve the Memorandum of Understanding renewal between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?

INFORMATION:

The purpose of the Memorandum of Understanding is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD).  This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.

FISCAL IMPACT:

$8,819.81 to be paid out of Title I, Title IIA, and Indian Education funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2022/2023 Consolidated Application and Reporting System (CARS)?

INFORMATION:

Each year, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Assistant Superintendent, Instructional Services, assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.

The District is anticipating the following estimated funding entitlements for the 2022/2023 school year.  The amounts below reflect allocation projections only based on previous year allocations.

Federal Funds: Title I, Part A: Basic Grant                                    $1,721,381

                      Title II, Part A: Teacher & Principal Training               $325,000

                      Title III, Part A: Program for LEP Students                $230,000

                      Title IV, Part A: Student Support and

                                             Academic Enrichment                       $121,346

                             Total Consolidated Funding                             $2,397,727

It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District. Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:

• Additional academic support for targeted students
• Additional staffing with a focus on improving student outcomes in mathematics and English language arts
• Professional Development
• Provide Outreach personnel to increase elementary parent engagement
• Provide a District Title I Social Worker for Title I schools

FISCAL IMPACT:

Total of $2,240,000 in federal Title I-IV funding to support our students and staff.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the Adult School courses for the 2022/2023 school year?

INFORMATION:

California school districts providing adult education must have their course outlines approved by their local state school board, and on record with the California Department of Education Adult Education office. Section 51056 of the Education Code requires that the Adult Education courses offered by the school districts be approved annually by the State Department of Education.  

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the amendment with VCCCD for the College and Career Access Pathways Partnership Agreement for Fall 2022/2023? 

INFORMATION:

The College and Career Access Pathways Partnership Agreement (CCAP) is between Ventura County Community College District/Moorpark College and the Conejo Valley Unified School District.  Assembly Bill 288 authorizes the governing board of a community college district to enter into a College and Career Access Pathways partnership with the governing board of a school district, for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are under-represented in higher education.

The goal is to develop seamless pathways from high school to community college for career technical education, prepare for transfer, improve high school graduation rates, and help high school students achieve college and career readiness. 

This agreement amendment will specify the courses that Conejo Valley Unified School District high school students are allowed to enroll in at Moorpark College. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education ratify the recommended school time schedules for the 2022/2023 school year?

INFORMATION:

Each year, the Board of Education ratifies the school time schedules for the District.  Attached is a list of the proposed school time schedules for the 2022/2023 school year.  Revisions for the 2022/2023 school year are highlighted in bold print.  The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the overnight trip for the NPH Spirit Cheer Team as described below? 

INFORMATION:

Ms. Alexis Fetzer, Spirit Cheer Team Advisor at Newbury Park High School, and two other volunteers, request permission to take thirty five (35) students to Santa Barbara, CA for the Spirit Cheer Camp at UCSB. The trip will take place on Thursday, July 28, 2022, through Sunday, July 31, 2022. The students will not miss any school as this camp occurs during summer break. The students will travel via bus to and from the camp.

Attending this cheer camp will allow these students to improve their cheer skills, participate in team bonding, and afford them the opportunity to work with many cheer professionals. 

This trip will be fully funded by Spirit Cheer Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$16,205.00 to be paid for by NPH Spirit Cheer Team Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a renewal contract with WOW! Events?

INFORMATION:

WOW! Events will provide services related to the Associated Student Body at Newbury Park High School for the 2023 Prom. WOW! Events will provide event planning, entertainment, DJ and stage packages, venue and all necessary rentals, appetizer and dessert service, and unlimited soda and water for the 2023 Newbury Park High School Prom.

FISCAL IMPACT:

$53,065.00 will be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5131.1 - Bus Conduct?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 5131.1 is updated to add the additional section on surveillance systems, including language requiring the district to provide notification of the use of surveillance systems to students, parents/guardians, and staff. Administrative Regulation 5131.1 is updated to include revised bus rider rules, including fastening passenger restraint systems (#4), bringing and using electronic devices on the bus (item #9), and prohibition against bringing animals, except guide, signal, or service animals onto the bus (item #2), in accordance with California Highway Patrol regulations. The regulation also contains a new note and text regarding viewing recordings from bus surveillance systems in accordance with federal law on student records.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Expanded Learning Opportunities Program (ELO-P) plan, as submitted?

INFORMATION:

The Expanded Learning Opportunities Program is authorized by Item 6100-110-0001 of the 2021–22 Budget Act (Senate Bill 129, Chapter 69, Statutes of 2021), and Assembly Bill (AB) 130, Chapter 44, Statutes of 2021, as amended by AB 167, Chapter 252, Statutes of 2021.

The Expanded Learning Opportunities Program (ELO-P) provides funding for afterschool and summer school enrichment programs for transitional kindergarten through sixth grade.

“Expanded learning” means before school, after school, summer, or intersession learning programs that focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences. It is the intent of the Legislature that expanded learning programs are pupil-centered, results driven, include community partners, and complement, but do not replicate, learning activities in the regular school day and school year.

FISCAL IMPACT: 

$1,477,596 revenue and restricted, grant approved, expenditures for the 2021/22 and 2022/23 school years

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

ISSUE:

Should the Board of Education approve the required Universal Pre-Kindergarten Plan, as submitted?

INFORMATION:

The 2021–22 State Budget package established the UPK Planning and Implementation Grant Program as a state early learning initiative with the goal of expanding access to pre-kindergarten programs at local educational agencies (LEAs). As a condition of receiving grant funds, state law requires each LEA to create a plan, articulating how all children in the attendance area of the LEA will have access to full-day learning programs the year before kindergarten that meet the needs of parents, including through partnerships with the LEA’s expanded learning offerings, the After-School Education and Safety Program, the California State Preschool program, Head Start programs, and other community-based early learning and care programs (EC Section 8281.5). Under state law, the plan must be developed for consideration by the LEA’s governing board or body at a public meeting on or before June 30, 2022, after which the LEA must provide data, as specified by the State Superintendent of Public Instruction, to the CDE.

FISCAL IMPACT: 

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

ISSUE:

Should the Board of Education approve the overnight trip for the TOH Dance Team as described below? 

INFORMATION:

Ms. Jaleen Murphy, Dance Team Director at Thousand Oaks High School, and Ms. Jordan Jones, Thousand Oaks High School Dance Coach, request permission to take twenty-four (24) students to Palm Springs, CA for the USA Elite Dance Camp. The trip will take place on Sunday, July 31, 2022, through Wednesday, August 3, 2022. The students will not miss school as this trip will take place during summer break. The students will travel via private cars to and from the competition.

Attending this camp will allow these students to learn dance material for the upcoming football season, build skill sets, and interact with other high school elite dance programs. 

This trip will be fully funded by Dance Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$12,000.00 to be paid for by TOH Dance Boosters.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the annual report on the Educator Effectiveness Block Grant (0EFG)?

INFORMATION:

On December 14, 2021, the CVUSD Board of Education approved the proposed Educator Effectiveness Block Grant 2021-2026. Assembly Bill 130 authorized the Educator Effectiveness Fund (EEF) Block Grant (2021-2026), resulting in one-time funds of $3,739,625 for CVUSD, to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds may be expended during the 2021–22, 2022–23, 2023–24, 2024–25 and 2025–26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026.

EEF may be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended for any of the following purposes:
 

• Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision-making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.
• Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.
• Practices and strategies that reengage pupils and lead to accelerated learning.
• Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.
• Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.
• Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.
• Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.
• New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c).
• Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to EC Section 51226.7 into pupil instruction for grades 7 to 12, inclusive.
• Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

During the 2021-2022 school year, $130,173.97 of these funds have been spent, in accordance with the approved plan, for the following:
 

• Hiring additional Induction Teachers on Special Assignment (TOSA) to provide supports to new CVUSD teachers.
• Professional services contract to provide educational technology training to CVUSD teachers and the cost for additional teacher work time to collaborate and attend training.
• Professional services contract to provide school counselors with ongoing training to develop a more comprehensive and proactive school counseling system TK-12.

FISCAL IMPACT:

CVUSD received $3,739,625 in one-time funds for professional learning (2021-2026) and has spent $130,173.97 to date.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL

ISSUE:

Should the Board of Education approve the amended contract with UCLA Center X?

INFORMATION:

The original agreement with UCLA Center X was approved by the Board of Education on February 1, 2022. Training provided through this contract has been successful, and therefore the amendment proposes additional teacher professional learning this summer and in accordance with the approved Educator Effectiveness Block Grant Plan (2021-2026). The amendment includes training to be provided on June 15-16, 2022, in which facilitators will take a new cohort of secondary English/Language Arts teachers through 15 hours of the (De)Normalizing Literature professional learning that will support their teaching and adoption of new diverse core literature titles. An additional advanced cohort will also participate in guided lesson planning for diverse texts on June 17, 2022. 

FISCAL IMPACT:

$11,356.00 to be paid for out of 0EFG (Educator Effectiveness Grant)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve a contract renewal with STAR Education Inc.?

INFORMATION:

STAR Education will provide After School Services during the period of June 21, 2022 - July 15, 2022, at Glenwood Elementary School under the EL0-P Program. The Program will serve approximately 120 students per day in Grades K-5 and run from 12:00 to 5:30 pm. The Conejo Valley Unified School District has been in partnership with STAR Education since 2011 as they provide high-quality academic and enrichment programs designed to enhance the school's curriculum and improve student achievement.    

FISCAL IMPACT:

$18,520 paid out of EL0P funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a contract renewal with Zoom Video Communications, Inc.?

INFORMATION:

The Zoom Video Conferencing Platform provides a way for staff, students, and the community to interact virtually in a social distancing environment. This contract will allow for CVUSD staff to have the subscriptions necessary to provide live virtual direct instruction, host staff meetings, and provide live community-based webinars.

FISCAL IMPACT:

$45,815.00 from ESSRIII

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve a contract renewal with Instructure (MasteryConnect Subscription)?

INFORMATION:

MasteryConnect is a standards-based, mastery-based system for formative and benchmark assessment. The primary focus of MasteryConnect is to help educators use data (not simply collect data) for the purpose of helping students and improving instructional practice. MasteryConnect is owned by Instructure (the parent company of Canvas) and integrates seamlessly into Canvas.

FISCAL IMPACT:

$87,937.25 from 0DTW

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve an amendment to the contract with IXL Learning?

INFORMATION:

The amendment will add access for students in Grades 6-12 to address learning loss and learner acceleration in mathematics. Math IXL uses a comprehensive assessment to pinpoint a student's individual grade level proficiency in mathematics, and then takes students on a personalized learning action plan based on the needs of the student. Math IXL provides teachers with updated assessment data on individual students and trends for the entire class. Math IXL can also be used in-class for teachers who can assign concepts that relate directly to the current instruction content for both whole group and small group instruction.

FISCAL IMPACT:

$87,682.00 from ESSRIII

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve a contract renewal with Explore Learning, LLC (Gizmos)?

INFORMATION:

This contract renewal covers the purchase of Gizmos licenses for secondary students.  These supplemental online materials enhance student learning and support the Next Generation Science Standards and CVUSD's adopted science curriculum. Through this engaging technology platform, teachers facilitate and students use online labs and interactive activities to build a deeper understanding of various areas of science. Middle and high school science departments have been using Gizmos for the past four years and have requested a renewal of licenses for the 2022-23 school year.

FISCAL IMPACT:

Total of $34,413.50:

$17,206.75 from 0085

$17,206.75 from 0090

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve the new contract with Boys & Girls Clubs of Greater Conejo Valley?

INFORMATION:

Conejo Valley Unified School District, in coordination with the Boys and Girls Clubs of Greater Conejo Valley, will be offering an Extended Learning Program to incoming sixth grade students attending the Middle School Summer program at Redwood Middle School. Pursuant to the ELO-P funding requirements, targeted students will be English Learners, socio-economically disadvantaged and/or foster students.  The Extended Learning Program will be held on July 5-29, 2022, 11:50 am to 5:30 pm at the Redwood Middle School Boys & Girls Club facility.

FISCAL IMPACT:

Amount not to exceed $51,300.00, to be paid out of ELO-P (Extended Learning Opportunity Program Grant).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the renewal for the Turnitin.com agreement?

INFORMATION:

TurnItIn.com is currently used by Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School, and Westlake High School as a platform for our students and teachers to collaborate on assignments.

Turnitin.com is a web-based writing assessment toolkit which allows instructors to provide feedback to students through markup tools, rubrics, proofing tools and originality reports to detect plagiarism. Turnitin also provides peer review options. Districts and school sites purchase licenses to use the software as a service (SaaS) website, which checks submitted documents against its database and the content of other websites with the aim of identifying plagiarism. Results can identify similarities with existing sources, and can also be used in formative assessment to help students learn to avoid plagiarism and improve their writing.

This is a one-year renewal agreement. 

FISCAL IMPACT:

$29,859.15 from OMRD

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter

Assistant Director, Educational Technology and Student Performance

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:JS:hn

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5113 - Absences and Excuses?

INFORMATION:

This policy has been updated to reflect the requirement for Board approval of reasonable methods by which students can verify absences due to illness or quarantine. 

This regulation has been updated to reflect Laws (1) SB 14, 2021 - which includes an absence for the benefit of a student's mental or behavioral health within an absence due to a student's illness, (2) AB 516, 2021 - which includes an absence for a student’s participation in a cultural ceremony or event as an excused absence, (3) AB 2289 - which (a) amends the definition of "immediate family" for the purpose of authorizing certain excused absences, and (b) clarifies that students may be excused from school, under specified conditions, for work in the entertainment or allied industry, participation with a nonprofit performing arts organization in a performance for a public school audience, or other reasons at the discretion of school administrators, (4) AB 1592, 2016 - which provides that a student's attendance at their own naturalization ceremony constitutes, an excused absence, and (5) Parental notification requirement that a student may be excused for religious exercises or instruction and that a student's grade will not be lowered following an excused absence provided that missed schoolwork is completed within a reasonable period of time.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the new Administrative Regulation 5131.41 - Use of Seclusion and Restraint?

INFORMATION:

The new regulation reflects law AB 2657, which prohibits seclusion and behavioral restraint of students as a means of discipline and provides that seclusion and restraint may be used only to control behavior that poses a clear and present danger of serious physical harm to a student or others if that behavior cannot be immediately prevented by a less restrictive response. The regulation specifies the conditions for such use, reporting requirements, and a list of seclusion and behavioral techniques that are always prohibited.  CVUSD has adhered to this law since in was incorporated into California Education Code January 1, 2019, along with adherence to AR 6159.4 "Behavioral Interventions for Special Education Students" since updated in the 2013-2014 school year.   

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6159.1 - Procedural Safeguards for Special Education?

INFORMATION:

This policy is updated to encourage early, informal resolution of any dispute regarding special education services.  The policy also reflects State Regulations (Register 2020, No. 21), which establish a complaint process, separate from UCP, for complaints alleging noncompliance with federal or state laws related to the provision of FAPE to students with disabilities, such as the district's violation of the federal Individuals with Disabilities in Education Act or state law on special education, violation of a settlement agreement, failure to implement a due process hearing order, or physical safety concerns that interfere with the provision of FAPE.

This regulation is updated to clarify that due process complaints should be filed with the state Office of Administrative Hearings. Such complaints must generally be filed within two years of the date the parent/guardian or district knew or should have known about the alleged violation.  The regulation also adds a new section on "State Compliance Complaints" reflecting State Regulations (Register 2020, No.21).

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the contract for a Residential Treatment Center Placement as listed below?

INFORMATION:

Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Residential Treatment Center Placement is as follows:

FISCAL IMPACT:

$4,702.70 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contracts for Non-Public School Placements as listed below?

INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placements for the students at the recommended educational settings, contract numbers must be established for the 21/22 school year. The cost for the Non-Public School Placements are as follows:

FISCAL IMPACT:

$13,373.40  from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the renewal contract with EdFiles?

INFORMATION:

EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records for special education students. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.

FISCAL IMPACT:

$11,000.00 funded from the Special Education Data Storage budget.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the renewal contract with HopSkipDrive Inc.?

INFORMATION:

HopSkipDrive Inc. works with school districts across Ventura County to provide transportation services to students and families in need, including those facing insecure housing.  HopSkipDrive Inc. contacts parents/legal guardians directly to confirm location, pick-up time, and return time to the residence.  All drivers complete requirements set forth by the District in order to work in the presence of our students.  HopSkipDrive Inc. prioritizes the health and safety of riders by ensuring compliance with federal, state and local COVID-19 regulations and by maintaining sanitizing kits in their vehicles.

FISCAL IMPACT:

$78,000.00 from the Expanded Learning Opportunity Grant (HELO)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the renewal contract with Maxim Healthcare Services?

INFORMATION:

Maxim Healthcare Services is an agency that contracts with school districts in Ventura County for the purpose of providing nursing as vacancies arise. Conejo Valley Unified School District's Student Support Services Department will enter into a contract with Maxim Healthcare Services to hire temporary staff to fill vacant nurse positions.

FISCAL IMPACT:

Estimated Fiscal Impact is $80,000 from Student Support Services funds allocated for positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the renewal contract with STAR of CA LLC (dba STAR of CA, ERA Ed)?

INFORMATION:

STAR of CA LLC (dba STAR of CA, ERA Ed) is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Student Support Services Department will enter into a contract with STAR of CA LLC (dba STAR of CA, ERA Ed) to hire temporary staff to fill vacant paraeducator positions through June 30, 2023.

FISCAL IMPACT:

$400,000.00 paid from the Student Support Services Department budget with funds allocated for paraeducator positions in the 2022-2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve a renewal contract with The Genesis Group?

INFORMATION:

The Genesis Group is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with The Genesis Group to hire temporary staff to fill vacant school-related service and nursing positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $205,000.00 from Special Education funds and Student Support Services funds allocated for positions funded for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:kp

ISSUE:

Should the Board of Education approve the renewal contract with Cortica Behavioral Health, Inc.?

INFORMATION:

Cortica Behavioral Health, Inc. is an agency that contracts with school districts in Ventura County for the purpose of providing direct services/supports for students with Individual Education Plans (IEPs). Conejo Valley Unified School District's Student Support Services department will enter into a contract with Cortica Behavioral Health, Inc. to hire temporary staff to fill vacant special education paraeducator positions.

FISCAL IMPACT:

$80,000.00 from funds allocated for special education paraeducator positions for the 2022/2023 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:lg

ISSUE:

Should the Board of Education approve a three-year contract with Curriculum Associates, LLC in order to continue the implementation of a positive data-driven approach to effectively monitor the linguistic and academic progress of every active English Learner and Reclassified as Fluent Proficient (RFEP) Student in CVUSD?

INFORMATION:

Curriculum Associates, LLC software was implemented three years ago and is a student information system, specifically for English Learners. The English language proficiency results and all relevant academic data is contained in Curriculum Associates, LLC for federal programing compliance and program improvement purposes. The State criteria to reclassify students from English Learner to Fluent Proficient is closely monitored, allowing leaders to provide effective English Learner Instruction and System of Support.

FISCAL IMPACT:

$64,108.80 to be paid by Tittle III (OLEP) funds. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Ricardo Araiza, Ed.D. 

Director, Multilingual Learners and Equity

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:RA:nm

ISSUE:

Should the Board of Education approve the renewal contract with Savvas Learning Company, LLC?

INFORMATION:

iLit ELL serves as the core ELD curriculum for 6-12th grade students in order to provide Designated ELD.

FISCAL IMPACT:

$8,900.00 to be paid by Tittle III (OLEP) funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Ricardo Araiza, Ed.D. 

Director, Multilingual Learners and Equity

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:RA:nm

ISSUE:

Should the Board of Education ratify the 2022-2023 Stop Loss Renewal Agreement with Berkshire Hathaway Specialty Insurance?

INFORMATION:

A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out-of-pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan). As a self-insured organization, CVUSD takes on all responsibility and risk that a fully insured employer has transferred to the insurance company. However, CVUSD assumes the risk only to a pre-determined threshold.

Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold. The CVUSD threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.

The renewal agreement with Berkshire Hathaway Specialty Insurance runs from July 1, 2022, through June 30, 2023, with the following term:

• $300,000 deductible
• Covered expenses from 7/1/21 through 6/30/23, and paid from 7/1/22 through 6/30/23
• Unlimited maximum per person
• A composite rate of $128.13/mo. based on 722 covered units

FISCAL IMPACT:

Estimated annual premium - $1,110,118.32 from the Health and Welfare Fund, subject to change depending on enrollment

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve Amendment No. 2 to the Carrier Agreement for Pupil Transportation Services (Home-to-School Transport) with American Transportation Systems?

INFORMATION:

American Transportation Systems currently provides the District with Pupil Transportation Services (Home-to-School Transport). Amendment No. 2 will allow an annual price increase during the District's fiscal year 2022-2023 in accordance with the Consumer Price Index (CPI) increase, but not to exceed 3%. Amendment No. 2 will also allow the Contract to apply a District-negotiated fuel surcharge to home-to-school route invoices.

FISCAL IMPACT:

General Fund: See attached Amendment No. 2 with price increases and fuel surcharge information.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Richard Villafan

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:RV:mn

ISSUE:

Should the Board of Education approve Amendment No. 2 to the Carrier Agreement for Pupil Transportation Services (Athletic and Field Trips) with American Transportation Systems?

INFORMATION:

American Transportation Systems currently provides the District with Pupil Transportation Services (Athletic and Field Trips). Amendment No. 2 will allow an annual price increase during the District's fiscal year 2022-2023 in accordance with the Consumer Price Index (CPI) increase, but not to exceed 3%. Amendment No. 2 will also allow the Contractor to apply a District-negotiated fuel surcharge to trip invoicing.

FISCAL IMPACT:

General Fund: See attached Amendment No. 2 with price increases and fuel surcharge information.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Richard Villafan

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:RV:mn

ISSUE:

Should the Board of Education approve addendum No. 2 to the lease agreement with Ventura County Superintendent of Schools for Dean Triggs Educational Center?

INFORMATION:

A lease agreement with Ventura County Superintendent of Schools (Ventura County Office of Education), dated August 26, 1991, for space at Conejo Elementary and Newbury Park High School for County special education classes, offices and other related services expired on June 30, 2021. The Ventura County Office of Education (VCOE) notified the Conejo Valley Unified School District of its intent to non-renew the agreement for use of the Triggs Center. However, the Triggs Center houses the County operated Medical Therapy Unit (MTU) that provides services to CVUSD students. VCOE had informed CVUSD that a potential new location in Moorpark would be suitable, however, it was not ready for occupancy. On June 1, 2021, an addendum was approved to extend the agreement till June 30, 2022 until the facility was ready. The County is still looking for a space to operate the MTU; the second addendum will extend the agreement for another year, or until the facility is ready.

FISCAL IMPACT:

General Fund: n/a

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of May 1, 2022, through May 31, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $1,220,507.75

Child Development Fund: $8,500.00

Cafeteria Fund: $5,000.00

Deferred Maintenance Fund: $21,455.00

Bond Measure I: $343,563.80

Bond Measure I Endowment: $5,981.08

TOPASS Fund: $56,175.00

Worker Compensation Fund: $61,733.61

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of May 1, 2022, through May 31, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $189,699.58

Adult Education Fund: $ 6,556.50

Child Development Fund: $13,164.94

Cafeteria Fund: $14,063.71

Deferred Maintenance Fund: $4,235.04

Bond Measure I: $42,568.78

Bond Measure I Endowment: $4,964.99

Developer Donation Fund #2: $477.37

Worker Compensation Fund: $23.44
Health & Welfare Fund: $ 5,634.66

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D

Deputy Superintendent, Business Services

MWM:VPH:AF:ls 

ISSUE: