(On Closed Session Agenda Items Only)

Stipulated Agreement #8-21/22 SA

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

Student Board Reporters will provide their final reports for the 2021-22 school year.

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

Students from Cristy Warner's class at Weathersfield Elementary School will present their K-kids Book of Kindness and discuss their community outreach and acts of kindness.

The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.

The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2021-2022 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.

The 2021-2022 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.

The District recognizes outstanding classified employees through an open, District-wide nomination process. Nominations were accepted from April 11, 2022 through May 3, 2022, with the intent to recognize those with outstanding contributions above and beyond the call of duty; superior efficiency and productivity in the course of work; initiative taken to learn new technologies, improve work processes and/or excellence in customer service; actions taken with direct impact on and benefit to one’s respective school site, department, division and/or the District, in general. Additional criteria was used pertaining to employment status (non-supervisory and holding a regular classified service position) and a minimum of three (3) years in classified service.

Staff recommend awarding Board recognition for outstanding classified service to the following classified employees:

Marla Baker - Secretary, Newbury Park High School

Lisa Showalter - Purchasing Specialist, Purchasing Department

Amanda Rogers - Secretary, Westlake High School

Rebecca Mertel - College and Career Guidance Technician, Westlake High School

Meridith Knapp - Senior Office Assistant I, Redwood Middle School

Acela Brooks - Paraeducator, Banyan Elementary School

Constance Ollivier - School Occupational Therapist, Maple/Walnut Elementary and Sequoia Middle Schools

Shannon Sanchez - Campus Safety Assistant, Walnut Elementary School

Stacey Caine - Child Nutrition Assistant-Satellite, Madrona Elementary School

The Outstanding Achievement awards will be presented by Jeanne Valentine, Assistant Superintendent, Human Resources and Marina Mihalevsky, Director, Classified Human Resources.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The Conejo Valley Unified School District was successful in the election conducted on November 4, 2021, in obtaining authorization from the District's voters to issue up to $197,000,000 aggregate principal amount of the District's school facilities bond, Measure I (click here for more information about the Measure I ballot question as it appeared on the November 4, 2014 election ballot). Pursuant to Section 15278 of the Education Code, the District is obligated to establish an Independent Citizens' Bond Oversight Committee in order to satisfy the accountability requirements of Proposition 39.

Conejo Valley Unified School District is proud to share information on an on-going basis about Measure I, and the transformative Measure I projects taking place across the Conejo. This agenda item reflects the annual report to the Board of Education and will be presented by Andrew Pletcher, the 2021-22 Chair of the Independent Citizens' Bond Oversight Committee.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of April 12, 2022

ISSUE:

Should the Board of Education approve the amendments to Board Policy 1112 - Media Relations?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 1112 is updated to include language regarding building positive media relations, restriction of release of student records or personally identifiable student information that is private or confidential as required by law, Board policy, or administrative regulation, requirements for media presence on campus (Education Code 33212, 48907, 48950), identification of district primary media contact(s), and inclusion of crisis communication strategies. 

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT: 

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-352

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-353 - R21-391

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: No Items

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-704 - C21-722

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-723 - C21-725

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-607 - E21-614

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-615 - E21-616

ISSUE:

Should the Board of Education approve a Student Teaching Agreement with California State University Channel Islands?

INFORMATION:

California State University Channel Islands has established an approved program to provide students enrolled in the education program an opportunity to acquire needed classroom teaching experience, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this student teaching agreement. The "Educator" will be a supervising teacher for students in the student teaching assignment. The University and the District will mutually agree upon selection of educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mj

ISSUE:

Should the Board of Education approve the amendment with VCCCD for the College and Career Access Pathways Partnership Agreement? 

INFORMATION:

The College and Career Access Pathways Partnership Agreement (CCAP) is between Ventura County Community College District/Moorpark College and the Conejo Valley Unified School District.  Assembly Bill 288 authorizes the governing board of a community college district to enter into a College and Career Access Pathways partnership with the governing board of a school district, for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are under-represented in higher education.

The goal is to develop seamless pathways from high school to community college for career technical education, prepare for transfer, improve high school graduation rates, and help high school students achieve college and career readiness. 

This agreement amendment will specify the courses that Conejo Valley Unified School District high school students are allowed to enroll in at Moorpark College. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contracts listed below?

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the Career-Applied Technology Carl Perkins Education Grant for 2022/2023?

INFORMATION:

The purpose of the Carl D. Perkins Vocational and Technical Education Act of 1998, P.L. 105-332, is to assist local education agencies in conducting applied technology education programs/services. These programs are directly related to the preparation of students for employment or advanced training in vocational fields upon graduation and are conducted at the high school level through the Career-Applied Technology Education Department, as well as the Career Centers and Work Experience programs. In order to comply with the provisions of the laws governing Career-Applied Technology Education funds, the acceptance of grant funding must be approved by the Board of Education of the local education agency. The funding is as follows:

Approval of the 2022/2023 application is expected June 30, 2022. Based off of last year's application, the Career-Applied Technology Carl Perkins Education Grant will make available to the CVUSD approximately $122,698.00 to expand, improve and create career-applied technology education programs for high school students.

FISCAL IMPACT:

Restricted revenue of $122,698

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contract renewal for the AVID College Readiness System for Conejo Valley Unified School District high schools?

INFORMATION:

"Advancement Via Individual Determination" (AVID) College Readiness System is a professional learning program for educators to improve college readiness for all students, especially those traditionally under-represented in higher education. AVID provides trainings, conferences, and resources for educators to assist high school students in preparing for college. The cost of this program includes all materials and training needed.

FISCAL IMPACT:

$20,427.00 will be paid for by the College Readiness Grant.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a new contract with Laura Belevica Solutions at Conejo Elementary?

INFORMATION:

Laura Belevica Solutions was created by Conejo parent Laura Belevica for her unique, innovative, and resilient art program entitled CONNECTEDkind. This program will be taught using lesson plans, and other instructional matters directly related to the teaching of the CONNECTEDkind techniques and created art itself. The program is designed to improve personal well-being and confidence and skills through artistic creation.  All of the students at Conejo Elementary will benefit from this art program.    

FISCAL IMPACT:

$8,588 paid by donations from the Conejo Schools Foundation

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh 

ISSUE:

Should the Board of Education approve the new contract for Darvik Productions Inc.?

INFORMATION:

Darvik Productions Inc. will be providing rental, set up, and removal of the jumbotron used during the Newbury Park High School graduation ceremony. 

FISCAL IMPACT:

$10,917.00 will be paid for by NPH ASB.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a contract renewal with Southeast Ventura County YMCA?

INFORMATION:

Southeast Ventura County (SEVC) YMCA will provide educational services for up to 100 students currently attending CVUSD schools. The Power Scholars Academy Summer Program, Find My Genius, will take place at Conejo Elementary School beginning on June 27, 2022, and ending on July 29, 2022. The program will serve students in grades K-5 that will be grouped in clusters (classrooms) of up to twenty (20) students per cluster. There will be one (1) Instructional Coach for the entire site, one (1) Academic Teacher per cluster for the academic portion of the program day, one (1) Enrichment Teacher per cluster for the enrichment component of the program day, and one (1) Assistant Teacher per cluster for the entire program day. The program will operate for 8 hours per day, five days per week (Monday through Friday). The program includes academic instruction, enrichment activities, and traditional summer camp fun. In addition, the students will participate in swim lessons twice a week and on weekly field trips. The program will begin at 7:30 AM and end at 4:00 PM. No student will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

None - $250,000 paid by Southeast Ventura County YMCA 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract between Newbury Park High School and Grand*Stand LLC?

INFORMATION:

Grand*Stand LLC will provide seating for the Newbury Park High School graduation ceremony for 2021/2022.

FISCAL IMPACT:

$12,967.70 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the Amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure?

INFORMATION:

Amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure have been made to reflect current law and to protect the health, safety, and welfare of Conejo Valley Unified School District's personnel and pupils.  The proposed amendments were brought to the Board on October 5, 2021, as Action (Consent) Item M.  Questions from Board members were raised in that Board meeting, resulting in further information being provided to Board Members in a weekly update on February 13, 2022.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the contract for a Residential Treatment Center Placement as listed below?

INFORMATION:

Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Residential Treatment Center Placement is as follows:

FISCAL IMPACT:

$7,385.00 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contracts for Non-Public School Placements as listed below?

INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placements for the students at the recommended educational settings, contract numbers must be established for the 21/22 school year. The cost for the Non-Public School Placements are as follows:

FISCAL IMPACT:

$59,037.15 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of April 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of April 1 to April 30, 2022.

FISCAL IMPACT:

Change the Fund Balance: -$138,498

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the April 1 to April 30, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $105,309.62

Total deposited to the General Fund for 2021-22: $1,035,080.49

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for April 2022?

INFORMATION:

The warrant summary for April includes warrants paid for the period April 1, 2022, through April 30, 2022. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for April 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of April 1 through April 31, 2022.

FISCAL IMPACT:

Workers' Compensation Fund: $14,546.25

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the summer camp contracts for the Child Care program?

INFORMATION:

The contracts listed are for services during summer camp for Child Care programs at the school sites.

FISCAL IMPACT:

Child Development Fund: $25,004.58

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

General Fund: $41,182

Bond Measure I: $251,975

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of April 13, 2022, through April 30, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $528,154.09

Bond Measure I: $100,180.00

Bond Measure I Endowment: $16,960.66

Developer Donation Fund #2: $23,180.00

Workers Compensation Fund: $ 140,622.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report? 

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of April 1, 2022, through April 30, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $493,002.93

Adult Education Fund: $15,494.22

Child Development Fund: $23,577.97

Cafeteria Fund: $608.20

Deferred Maintenance Fund: $3,980.44

Bond Measure I: $35,223.88

Bond Measure I Endowment: $84,623.22

TOPASS Fund: $4,000.00

Worker Compensation Fund: $199.70

Health & Welfare Fund: -$75.69

Private Purpose Trust Fund: $109.12

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls