(On Closed Session Agenda Items Only)

Stipulated Agreement #7-21/22 SA

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

Report from LGBTQ+ Advisory Committee Chairperson, Megan Goebel.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the proposed Ethnic Studies course (Grades 9-12) to commence as an optional elective class during fall 2022?

INFORMATION:

On March 16, 2021, the CVUSD Board of Education amended CVUSD Administrative Regulation 6143 "Courses of Study" to include the creation of an ethnic studies course commencing with the fall of 2022. Since then, the California State Board of Education (SBE) approved Ethnic Studies Model Curriculum on March 18, 2021 to assist high schools in developing ethnic studies courses. California Assembly Bill 101 amended Section 51225.3 and California’s high school graduation requirements on November 18, 2021 to now include an ethnic studies course. CVUSD staff, in collaboration with educational partners, have designed an ethnic studies course based on the Ethnic Studies Model Curriculum to be a course pilot to implement in Fall 2022. 

FISCAL IMPACT:

Instructional materials estimated at $5,000 using District textbook funds, and training estimated at $5,000 using Educator Effectiveness Block Grant funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

ISSUE:

Should the Board of Education adopt a resolution recognizing June 2022 as National Pride Month in the Conejo Valley Unified School District?

INFORMATION:

June is National Pride Month in recognition of the valuable contributions LGBTQ+ individuals across America have made to our nation, their fight for equality, and their tireless ongoing struggle against discrimination and injustice.      

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education adopt a resolution declaring May 15-21, 2022, as Classified School Employee Week?

INFORMATION:

The California Legislature passed a resolution declaring the third week of May as Classified School Employee Week.  Districts are encouraged to adopt board resolutions commending classified employees and to publicize the role of classified employees in the educational process. It is appropriate that the Board of Education publicly recognize classified employees for the hard work and dedication of these individuals to the students, schools, and community.  This resolution would be shared with each school and worksite to honor the Classified employees.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mlj

ISSUE:

Should the Board of Education adopt a resolution declaring June 19, 2022 and each June 19 thereafter, as Juneteenth Independence Day?

INFORMATION:

The nineteenth of June has been observed as "Juneteenth" to commemorate the joyous events of June 19, 1865, and Juneteenth celebrations have occurred in states across the United States. "Juneteenth" and similar Emancipation Day observances formally recognize the abolition of slavery. Americans of all colors, creeds, cultures, religions, and countries of origin share a common love of, and respect for freedom, as well as the determination to protect their right to freedom through the democratic institutions by which the tenants of freedom are guaranteed and protected. The Resolution also recognizes the historical significance of the Tulsa Race Massacre. Current events in our nation are a reminder that people of color, particularly African Americans, have not been afforded the same opportunities promised by the Declaration of Independence, including the unalienable rights of "Life, Liberty and the pursuit of Happiness."

The State of California, the United States Congress, and President Biden have designated June 19 as a special day of observance to recognize the emancipation of all enslaved people in the United States and to support a nationwide celebration of the Juneteenth Independence Day.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mlj

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Special Meeting of April 5, 2022

ISSUE:

Should the Board of Education approve Resolution #21/22-45 ordering a Regular Governing Board Member Election, ordering consolidation with other elections, and constituting "Specification of the Election Order to be held on November 8, 2022, as submitted?

INFORMATION:
 

Pursuant to Election Code Section 1302(b) and Education Code Section 5340, a consolidated election is required to be held for Governing Board Members whose terms expire on the second Friday in December 2022.  The County Superintendent of Schools has adopted Resolution No. 22-05 which consolidates the Governing Board Member Election of the Conejo Valley Unified School District with all other elections held on November 8, 2022, by certain other school districts or other political subdivisions on the same day and in the same area. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the new three-year contract with Blackboard Inc., as submitted?

INFORMATION:

Blackboard Inc. provides the District with services for a mass notification system and custom branded mobile communication application integration services. This agreement also includes the addition of a new website hosting system, custom website templates, and a web community manager to ensure ADA compliance.

FISCAL IMPACT:

Cost of $225,535.01 to the General Fund, paid over a three year term ending July 6, 2024.  

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kimberly Gold

Coordinator, Communications, Community Engagement and Marketing

MWM:KG:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-344

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-345 - R21-351

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: No Items

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: C21-674 - C21-676

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-677 - C21-697

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-698 - C21-703

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-594 - E21-598

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-599 - E21-606

ISSUE:

Should the Board of Education approve Resolution #21/22-37: Termination of Certificated Employees, as submitted?

INFORMATION:

On March 1, 2022, the Board of Education approved Resolution #21/22-37 authorizing the layoff of certificated employees due to intern/permit status and ELOG funding expiration.  Initial layoff notices were provided to the appropriate teachers prior to March 15, 2022.  The impacted employees were provided notice of their right to a hearing, and did not request a hearing to challenge their layoff.  Prior to May 15, 2022, employees who received a March 15 layoff notice must be notified in writing that they will not be re-employed for the 2022-2023 school year, i.e., that the layoff is confirmed.  Alternately, they must be provided written notification that the original layoff notice has been rescinded, and they will be employed in 2022-2023.  The language of Resolution #21/22-37 has been provided by District legal counsel and satisfies Education Code provisions. 

In the interest of finalizing certificated staffing, teacher placement, and establishing class lists and secondary master schedules for the 2022-2023 school year, the District will send final layoff notices to all Certificated employees included in Attachment A. 

Staff is recommending the Board approve Resolution #21/22-37.  Staff believes this resolution allows principals and teachers to move forward with certainty to prepare for a smooth opening of school while also providing for future budget protection.  It also provides certainty for certificated employees who received layoff notices, reducing not only their anxiety, but the concerns of principals, fellow teachers, students, and parents who care about them.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mlj

ISSUE:

Should the Board of Education approve the 2022-2023 School Calendar, as submitted?

INFORMATION:

On November 2, 2021, the Board of Education approved the 2022-2023 School Calendar. However, the calendar had been revised to reflect the correct number of work days for certificated staff. The correct calendar was updated on November 3, 2021 and posted on the District website.

FISCAL IMPACT:

None
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:mlj

ISSUE:

Should the Board of Education approve a Student Field Placement Cooperative Agreement with Phillips Graduate Institute?

INFORMATION:

Phillips Graduate Institute has established an approved program to provide students enrolled in the University's Master of Marriage and Family Therapy program an opportunity to acquire needed experience from current educators, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this cooperative agreement. The "Educator" will be a resource person for students in the Student Field Placement program. The University and the District will mutually agree upon selection of Educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mj

ISSUE:

Should the Board of Education approve an extension (1st Amendment) of the Student Field Placement Agreement with California State University, Long Beach?

INFORMATION:

California State University, Long Beach, desires to extend their approved program to provide students enrolled in the University's School of Social Work program an opportunity to acquire needed experience from current educators, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this cooperative agreement. The "Educator" will be a resource person for students in the Student Field Placement program. The University and the District will mutually agree upon selection of Educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mlj

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.?

INFORMATION:

In partnership with Vista Real Public Charter, Inc., Conejo Valley Unified School District will use the Vista Real Public Charter, Inc. Learn 4 Life program to facilitate the credit recovery middle school summer school program during the summer of 2022.

FISCAL IMPACT:

No fiscal impact 

Draft Revenue amount - $296,625.92

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,Brian Mercer

Director, High Schools and Assessment

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.?

INFORMATION:

In partnership with Vista Real Public Charter, Inc., Conejo Valley Unified School District will use the Vista Real Public Charter, Inc. Learn 4 Life program to facilitate the credit recovery high school summer school program during the summer of 2022.

FISCAL IMPACT:

No fiscal impact 

Draft Revenue amount - $303,214.58

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,Brian Mercer

Director, High Schools and Assessment

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the renewal agreement with Companion Corporation for Conejo Valley Unified School District for the period of July 1, 2022, to July 31, 2023?

INFORMATION:

Companion Corporation provides the District with Alexandria Library Software services for a web-based textbook and library management system for all 26 schools within the CVUSD. The Alexandria Library Software provides access to library catalogs from any browser on any device. Training and support are provided by the company for all Librarians and Instructional Media Technicians on an as-needed basis. The Alexandria Software program has been a successful tool for the past 8 years. 

FISCAL IMPACT:

$39,481.00 from 0ALX

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the new contract with The Fun Company?

INFORMATION:

The Fun Company will be providing inflatables for the Los Cerritos Middle School Carnival on May 6, 2022.  The services will include the delivery, setup, attendants, teardown and pickup.

FISCAL IMPACT:

$5,000.00 paid from ASB funding.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D

Director, Middle School Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KM:SW:ch

ISSUE:

Should the Board of Education approve the assignment of permanent status to the following courses, which are currently middle and high school pilot courses?

INFORMATION:

Attached are the courses of study for each of these courses.  Board approval is sought for assignment of permanent status to these courses.  Planned 2022-23 offerings for consideration are:

Middle school and high school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On March 30, 2022, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. 

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness.  All teacher committees at the site and District levels have recommended these courses. 

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks. Cost TBD.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director of High Schools

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the proposed high school pilot courses?

INFORMATION:

Board approval is sought for assignment of pilot status to these courses for the 2022-2023 school year. Attached are the course of studies for these pilot courses:

High school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On February 2, 2022, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well.

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses.

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks, TBD.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a new contract with South East Ventura County YMCA?

INFORMATION:

South East Ventura County (SEVC) YMCA will provide after-school expanded learning opportunities to students currently enrolled at Acacia, Ladera, Madrona, Maple, and Walnut. The YMCA will run their Find My Genius program beginning on May 2, 2022, and ending on June 9, 2022. The program will serve students in grades TK-5 from the end of the school day until 5:30 to create a 9-hour school day for students. There will be one (1) Instructional Coach for the entire site, and support staff based on the number of students enrolled at each site. The program will operate for 3 hours per day, five days per week (Monday through Friday). This program is free of charge to students and families. Unduplicated pupils are prioritized for registration in the program in accordance with the Expanded Learning Opportunities Program. 

FISCAL IMPACT:

$135,000 paid out of ELOP funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a new contract with Roberta Fields Poster, M.A.?

INFORMATION:

This contract will allow Roberta Fields Poster, M.A., to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $2,500.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Sandra A. Alexander, M.S.?

INFORMATION:

This contract will allow Sandra A. Alexander, M.S., to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $1,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contract for a Non-Public School Placement as listed below?

INFORMATION:

Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Non-Public School Placement is as follows:

FISCAL IMPACT:

$26,661.88 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

General Fund: $17,420

Bond Measure I: $261,535

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? 

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of April 1, 2022, through April 12, 2022, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $334,260.09

Cafeteria Fund: $68,342.95 

Bond Measure I $194,203.94

Bond Measure I Endowment: $170,403.44

Developer Donation Fund #2: $17,441.13

TOPASS Fund: $8,779.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services 

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the Workers' Compensation claims that are over $50,000?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our District of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320, and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) exceeding $50,000 listed below is brought forward for approval:

FISCAL IMPACT:

Workers' Compensation Fund: $140,622

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the Transportation Fees for the 2022-2023 School Year?

INFORMATION:

On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who are determined eligible according to the State of California Food Stamp and Aid to Families Dependent Children (AFDC) criteria were offered free or reduced transportation services.

The District has the responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule and has increased the pricing 5.33% for the 2022-2023 school year.

Currently, there are approximately 395 students taking advantage of the program with 80% free-eligible, 6% at the reduced rate, and 14% paying the full fare.

Proposed Transportation Fees for the 2022-2023 school year are as follows:

FISCAL IMPACT:

General Fund: Transportation costs (home to school for 2018-19) $506,009. Transportation fees collected: $42,668

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Richard Villafan

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:RV:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the School Meal and Ala Carte Prices for the 2022-2023 school year?

INFORMATION:

The District annually reviews meal prep costs, cost of supplies and materials, food costs and, in turn, prices that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule and recommends the changes as noted in the attached document.

FISCAL IMPACT:

Cafeteria Fund: Varies based on sales

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Virginia Beck

Director, Child Nutrition Program

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:VB:mn

ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2022-2023 school year?

INFORMATION:

On September 21, 2021, the Board of Education extensively reviewed the District's facility use program through an in depth audit that included comparison with similar school districts. The Board used that information, modified some of the recommendations and established a fee schedule for 2021-2022 with gradual increases on certain fees spread out over a number of years. On November 2, 2021, the Board approved the fee schedule. The next fee schedule for 2022-2023 includes the previously discussed fee changes and increases to the Custodial and Lighting/Sound Technician charge by 6% and increase in Tier III fees by 5%.

Alternatives:

(A) Approve the 2023 Fee Schedule as presented

(B) Modify the 2023 Fee Schedule

FISCAL IMPACT:

Varies dependent on use

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education waive the school facilities fee for the Homekey Project?

INFORMATION:

The City of Thousand Oaks, together with other local community partners, has taken important steps in recent years to more effectively address the growing challenge of homelessness in our City.

In January 2022, the City, in partnership with the County of Ventura, and Shangri-La Industries, LLC/Step Up on Second, Inc., submitted a grant application to the state's Homekey program and is poised to receive $24.6 million to support the rehabilitation and conversion of the Quality Inn and Suites (located at 12 Conejo Boulevard) into 77 units of permanent supportive housing to assist persons experiencing homelessness in Thousand Oaks. The fully renovated facility will offer critical onsite wraparound services for residents. These onsite services and programs are individually tailored to residents and encompass life skills training and connection to mainstream benefits and healthcare, mental health and peer support services, access to substance use treatment, as well as education and employment services. Ultimately, the housing and supportive services are designed to support residents in attaining or restoring a greater sense of stability and dignity in their lives, enabling them to contribute meaningfully to our community in ways that otherwise would not be possible.

To support the financial viability of the project from the local level, the City has committed $1.8 million and will be waiving multiple permitting fees. The County of Ventura has allocated an initial $2.5 million and will be considering an additional $3.3 million when funding becomes available in Spring 2022. Additionally, the City will be requesting the Conejo Recreation and Park District's consideration to waive their fees for this project as a demonstration of community partnership in addressing this important issue in our community.

Likewise, the City would like to respectfully request Conejo Valley Unified School District's consideration to waive school facilities fees for this important project.

These District fees are designed to address school capacity impacts relating to development projects. The City's Homekey project consists of single-room units accommodating adults and thus the project is not anticipated to have a direct impact on our local schools. On the other hand, waiving these fees would have a meaningful impact on the financial viability of developing and providing 77 units of housing and supportive services to some of our most vulnerable residents.

FISCAL IMPACT:

Varies depending on overall square footage:

Residential fees are calculated at $3.36 sq. ft.

Commercial fees are calculated at $.54 sq. ft.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the agreement with Total Compensation Systems, Inc. for actuarial services of post-employment benefits other than pensions (OPEB)?

INFORMATION:

The Government Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP).

The GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions, (Statement 45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring an OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45).

Other post-employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits.

This agreement for services to prepare the compliance report is required for the annual audit.

FISCAL IMPACT:

2021-22:

Health and Welfare Fund: $6,120

2022-23:

Health and Welfare Fund: $3,060

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

On April 12, 2022, Board Members requested an update on the progress of Resolution #20/21-08 - Commitment to Racial Equity in CVUSD.

Presentation by:

Dr. Lisa A. Miller, Assistant Superintendent, Student Services

Mr. Kenny Loo, Assistant Superintendent, Instructional Services

Ms. Jeanne Valentine, Assistant Superintendent, Human Resources

ISSUE:

Should the Board of Education approve the amendments to Board Policy 1112 - Media Relations?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 1112 is updated to include language regarding building positive media relations, restriction of release of student records or personally identifiable student information that is private or confidential as required by law, Board policy, or administrative regulation, requirements for media presence on campus (Education Code 33212, 48907, 48950), identification of district primary media contact(s), and inclusion of crisis communication strategies. 

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT: 

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Upcoming District Presentations:

Expanded Learning Opportunity Grant (May 17, 2022)

LCAP Update (June 14, and June 21, 2022)

Adopted Budget (June 14 and June 21, 2022)

Ongoing Topic(s):

Secondary Grading Policy 

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

May 17, 2022

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.