(On Closed Session Agenda Items Only)

Stipulated Agreement #6-21/22 SA

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

Student Board Reporters:

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
• If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
• Opportunity to speak will be closed once each agenda item begins
• Telephone callers will speak first
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve Resolution #21/22-41: Designate Century Academy as TK-12 Hub for Alternative Learning Programs, as submitted?

INFORMATION:

Currently, there are 406 CVUSD students enrolled in alternative learning schools or programs, which include Century Academy (Grades 6-12), SHINE Homeschool (Grades TK-12), and Long-Term Independent Studies (Grades TK-12). Alternatives to traditional in-person learning continues to meet an important need of CVUSD's student and family community. The creation of a single alternative learning hub for CVUSD families under Century Academy will enhance student programming and streamline family communication, while simultaneously allowing each alternative learning school or program to retain its own unique identify and “fit” for students and families.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

ISSUE:

Should the Board of Education adopt a resolution declaring May 1-7, 2022, as "National Teacher Appreciation Week?"

INFORMATION:

In 1982, the State of California Legislature established "National Teacher Appreciation Week."  Since that time, the Conejo Valley Unified School District has also formally and publicly recognized the substantial contribution teachers make to their students, the community, and society as a whole.  In keeping with legislative intent and past practice, it is appropriate that the Board of Education continue to recognize its teachers publicly.  California Education Code Section 37222 designates a week each May as "National Teacher Appreciation Week" as a means of expressing appreciation to the state's teachers, instructors, professors, and other educators.  This resolution should be shared with each school and worksite to encourage recognition activities and the communication of the resolution to the school and community.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MM:JV:MJ

ISSUE:

Should the Board of Education adopt a resolution declaring May 11, 2022, as "National School Nurse Day?"

INFORMATION:

The California Department of Education and National Association of School Nurses encourage districts to celebrate School Nurses for supporting students and student health every day and to recognize the contributions that school nurses are making to the health and learning of our nation's children. The Conejo Valley Unified School District establishes May 11, 2022 as "National School Nurse Day". It is appropriate that the Board of Education publicly recognize School Nurses for the hard work and dedication of these individuals to students, schools, and the community, and for their accomplishments in supporting health and ensuring that students are healthy, safe, and ready to learn. This resolution would be shared with each school and worksite to honor School Nurses.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MM:JV:MJ

ISSUE:

Should the Board of Education adopt a resolution recognizing May 2022 as Asian American Pacific Islander Heritage Month in the Conejo Valley Unified School District?

INFORMATION:

May is Asian American Pacific Islander Heritage Month, a time to honor the generations of Asian Americans and Pacific Islanders that enrich our Nation and are instrumental in its future success.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education adopt a resolution recognizing the month of May 2022 as National Mental Health Month in the Conejo Valley Unified School District?

INFORMATION:

National Mental Health Month is a time to raise awareness of those living with mental or behavioral health issues and provide the resources to assist them to get the help they need. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education adopt a resolution recognizing May 2022 as Jewish American Heritage Month in the Conejo Valley Unified School District?

INFORMATION:

May is Jewish American Heritage Month in recognition of the indelible contributions Jewish Americans have made and continue to make, to our Nation's history, culture and society.  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2022-2023 through the issuance and sale of one or more series of 2022-2023 Tax and Revenue Anticipation Notes (TRANs)?

INFORMATION:

Due to County property tax collection schedules and subsequent payments to the School District, borrowing funds for cash flow purposes is necessary for the District to meet its financial obligations.  By passing the resolution before the Board, the District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation. The Program issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs.

Through participation in the Cash Reserve Program, the District will be able to issue a tax and revenue anticipation note as part of a cost-effective pooled structure. An overview of this cash management concept and the Program is provided below:

Cash Reserve Program Background: The first Cash Reserve Program as issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million. Since that time, the Program has grown dramatically in size, servicing the majority of California school district TRANs issuers. Each year, the Program has resulted in a significant benefit to the participants. The highlights of the Program are as follows:

• Participants benefit from a cost-effective and administratively simple method to issue their TRANs
• Documentation is streamlined for governing board approval
• Participants benefit from year-round administrative assistance

Tax and Revenue Anticipation Notes (TRANs): TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund. In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs. These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).

TRANs Economics: Through our participation in the Program, the District will issue a tax-exempt note. The proceeds from the sale of this note, when not needed for cash flow, are invested in a taxable investment. This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.

Cash Reserve Program Process:

The Cash Reserve Program involves the following key steps in order to participate:

1. Adoption of Resolution: Adoption of the resolution does not obligate the District to participate in the Program. The resolution simply delegates to the administration the right to decide on participation.
2. Cash Flow and Credit Background Process: Participants submit a completed credit questionnaire and financial information (including audits, budget, and second-period interim cash flow report) that is used to develop an initial pro-forma cash flow statement for 2021-2022. Participants review, revise, and approve their cash flow statement in consultation with Dale Scott & Company, the Program's Financial Advisor. The cash flows are reviewed by Orrick, Herrington & Sutcliffe, the Program's Bond Counsel.
3. Sale of TRANs: The pricing of the issue is anticipated to occur in mid-June. At that time, the interest rate on the notes will be locked-in. Our District is not obligated to participate until it acknowledges issuance after the sale of the TRANs.
4. Closing: Closing of the issue will occur in early July. Our District will have access to the proceeds of the TRANs available to meet our temporary cash flow needs.

FISCAL IMPACT:

Estimated interest: TBD depending on cash flow needs and the size of the note.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of March 1, 2022
• Regular Meeting of March 15, 2022

ISSUE:

Should the Board of Education approve the amendments to Board Policy 1100 - Communication with the Public?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 1100 is updated to include protocols for media relations, mass mailings regarding ballot measures or other campaign activities, and communication with other segments of the public. This policy is also updated to include language, pursuant to Education Code 48985 and the Americans with Disabilities Act (28 CFR 35.130 and 35.160), which requires the district to develop communication strategies that shall take into account the needs of all members of the public, including individuals with disabilities, and those whose primary language is not English.  Additionally, this policy includes updates from CSBA regarding strategies for internal and external communication practices on issues that are important to the district and community.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT: 

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

The Board of Education approved the submission of the ballot for membership on the CSBA Delegate Assembly for Region 11-B at their regular Board meeting on February 15, 2022, selecting candidates Daniel Sandoval, Shelly Griffen, and Efrain Cazares. A tie vote between Efrain Cazares and Darlene Bruno has resulted in a run-off election in Region 11-B.  

The Board wishes to select Efrain Cazares as the delegate to serve the two-year term that will end on March 31, 2024.

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-317 - R21-324

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-325 - R21- 344

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-120 - E21-125

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: C21-632 - C21-634

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-635 - C21-670

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-671 - C21-673

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-571 - E21-583

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-584 - E21-593

ISSUE:

Should the Board of Education approve a Student Field Placement Cooperative Agreement with California Baptist University?

INFORMATION:

California Baptist University has established an approved program to provide students enrolled in the University's Master's of Science in Counseling Psychology program an opportunity to acquire needed experience from current educators, which will benefit the public by training students to become future educators. The District shall provide students with qualified educators responsible for the educational activities, supervision, and evaluation of University students participating under this cooperative agreement. The "Educator" will be a resource person for students in the Student Field Placement program. The University and the District will mutually agree upon selection of Educators.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:mj

ISSUE:

Should the Board of Education approve the contract amendment with Dial Security?

INFORMATION:

Dial Security is a local company in Camarillo that has been providing consistent and effective on-campus security at Conejo Valley Adult Education.  The contract amendment extends the contract through the 2022/2023 fiscal year.

FISCAL IMPACT:

$16,800.00, to be paid by Conejo Valley Adult Education Program funding.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:MS:ab

ISSUE:

Should the Board of Education preauthorize overnight trips for high school spring co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?

INFORMATION:

The high school spring co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance.  Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions.  The following activities many be involved: baseball, boys golf, boys/girls lacrosse, softball, boys/girls swimming, boys tennis, boys/girls track and field, and boys volleyball.

For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) for lodging. The remainder of the costs will be paid through Booster Club and Athletic funds.  In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school?

INFORMATION:

An attachment with a list of the high school textbooks and materials to be obsoleted and recycled has been added to Public files.  These items include various Government, Engineering, Math, and Science materials from previous adoptions. All items will be recycled.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education grant permission for the DATA students from Newbury Park High School to attend a watercraft trip to Santa Cruz Island in Ventura County?

INFORMATION:

Three DATA teachers at Newbury Park High School request permission to take 25 students to Ventura, California, on Friday, April 29, 2022. All DATA seniors will take part in this trip. The students will travel by bus to Ventura Harbor in Ventura, CA, and board a boat to Santa Cruz Island Prisoner's Harbor. This trip will allow the students the opportunity to see the impacts of restoration projects on the island that they have studied. The trip will be guided by a dedicated naturalist. No students will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

$1,800.00 to be paid for by the OCPA grant.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip for the Thousand Oaks High School Cross Country Team to Big Bear, CA?

INFORMATION:

The Thousand Oaks High School Cross Country Team requests permission to take 30 students to the Big Bear Team Retreat in Big Bear, California, from June 11, 2022, to June 15, 2022.  Head Coach Mr. Andy Thompson, Assistant Coach Sarah Fitzgerald, and Assistant Coach Todd Benley, will accompany the students. The group will travel to and from Big Bear, California by private vehicles and rental vans.  The students will not miss any school, as this trip will take place during summer break.  No student shall be denied participation due to lack of funds. 

FISCAL IMPACT:

$375.00 per student to be paid for by the Booster Club.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the renewal agreement with Mystery Science, Inc. for the Conejo Valley Unified School District for the period of July 1, 2022, through June 30, 2023?

INFORMATION:

Mystery Science, Inc. offers video-based lessons that inspire children to love science through hands-on learning experiences. The lessons are NGSS-aligned for Grades K-5 and assist teachers with resources to make science more engaging. Lessons are designed around the topics of weather, engineering, biodiversity, habitats, earth features, and energy. 

Teachers use Mystery Science in conjunction with the Foss Units to provide additional resources for students as they gain knowledge in the science standards.  Using Mystery Science enables teachers to use multiple learning modalities to teach science.

FISCAL IMPACT:

$22,525 from ESR2

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with IXL Learning for the period of July 1, 2022 through June 30, 2023, as submitted?

INFORMATION:

IXL Learning is a targeted learning tool that offers experiences for students tailored to their age group by specific subject and topic. By offering problem-solving and recommendations, it is able to support teaching and learning with a focused outcome.

Teachers use IXL in the classroom to both teach and review essential Math and ELA concepts and standards.  Students can be assigned units in IXL based on standards, or students can work through IXL in a natural progression of standards and mastery for each subject.

FISCAL IMPACT:

$90,970 paid for out of ESR3

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal contract with Seesaw Learning, Inc. for the Conejo Valley Unified School District for the period of June 1, 2022, through May 31, 2023?

INFORMATION:

Seesaw is a way for teachers and students to record and share what is happening in the classroom. Students learn to work with their journals and add things such as photos, videos, drawings, and notes. Seesaw also enables teachers to find and create activities to share with students. 

Teachers use Seesaw as an alternative to written assignments where students can record, scribe, match, drag, or type into assignment templates.  Assessments and assignments can be uploaded and assigned to students, or teachers can meet with students in small group or one-on-one to practice a skill, learn how to add video or sound recordings, or to learn a new concept.

FISCAL IMPACT:

$25,500 to be paid out of ESR3 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the new contract with McLogan Supply Company Inc.?

INFORMATION:

McLogan Supply Company Inc. will provide delivery, installation, and training on the Roland VG2-540 printer/cutter. This printer/cutter was purchased for the ETHOS Academy's Marketing and Virtual Enterprise classes. The machine will be used to make banners, vinyl stickers, and assist with student projects for state competitions. This printer/cutter will also be used to start a student-run business on the campus of Thousand Oaks High School. The student-run business is directly conjoined with the California Partnership Academy goals and expectations for student learning. 

FISCAL IMPACT:

$18,718.21 to be paid for by ECP grant funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High School Education

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6159.2 - Nonpublic, Nonsectarian School and Agency Services for Special Education?

INFORMATION:

This policy was updated to include the provision of nonpublic, nonsectarian school and agency (NPS/A) services in the comprehensive local plan of the Special Education Local Plan Area.  The policy reflects law (AB 1172, 2019) which requires districts to verify that the NPS/A provides staff training in the use of practices and interventions specific to the unique behavioral needs of the student population at the NPS/A.  The policy also reflects the requirement for the district to pay the full amount of the school's tuition or, as amended by AB 1172, the fees for the agency.  The legal cite for Education Code 56366.3 was deleted as it has been repealed.

This regulation was updated to include the maximum term of the master contract between the district and NPS/A, expand the components of the contract in accordance with state law and regulations, and include the ability to terminate the contract for cause with 20 days notice.  The regulation also provides more detail regarding the annual IEP review focused on NPS/A students.  The new section on "On-Site Visits" reflects law (AB 1172, 2019) which (1) requires the district to conduct an on-site visit of an NPS/A the first time the district places a student at that NPS/A, and (2) requires the district to annually conduct an on-site monitoring visit to review the services provided to the student, the facilities, and the student's progress.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve an Amended contract with N2Y, LLC?

INFORMATION:

N2Y, LLC will provide Unique Learning System, a comprehensive online curriculum, and News-2-You, a digitally delivered weekly newspaper utilizing Symbol Stix, which provides visual reinforcement of all topics.  The materials are age-respectful and developed for individuals with special needs.  This online curriculum is currently being used by the special education teachers to instruct students in our District.

FISCAL IMPACT:

$35,000.00 funded from the Special Education budget. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contract for a Non-Public School Placement as listed below?

INFORMATION:

Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Non-Public School Placement is as follows:

FISCAL IMPACT:

$19,917.90 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the renewal contract with Kern County, Medical Administrative Activities?

INFORMATION:

The Medi-Cal Administrative Activities Program is a federal program that reimburses the District for certain activities and services provided to our students. This includes providing specific services in Individual Education Plans (IEPs) for students. This renewal will allow the District to continue to utilize the Kern County Superintendent of Schools to provide administrative services in relation to the Medi-Cal Administrative Activities (MAA) Program.

FISCAL IMPACT:

Estimated Fiscal Impact is $280,000.00 over 5 years, an amount not to exceed 15% of the revenue generated by the program, to be paid by Student Support Services.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:lag

ISSUE:

Should the Board of Education approve a new contract with Behavior Insights, Inc. - Dr. Tammy Van Fleet?

INFORMATION:

This contract will allow Behavior Insights, Inc. - Dr. Tammy Van Fleet to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $3,500.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of March 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of March 1 to March 31, 2022.

FISCAL IMPACT:

Change to Fund Balance: $546,165

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the March 1 to March 31, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $371,737.48

Total deposited to the General Fund for 2021-22: $929,770.87

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for March 2022?

INFORMATION:

The warrant summary for March includes warrants paid for the period March 1, 2022 through March 31, 2022. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for March 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of March 1 through March 31, 2022.

FISCAL IMPACT:

Workers' Compensation Fund: $9,980

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2022.

INFORMATION:

California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendents of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve Amendment #1 for third-party claims administration of the self-funded Workers' Compensation program agreement with LWP Claims Solutions, Inc.?

INFORMATION:

On May 7, 2019, the Board of Education approved a three-year contract with LWP Claims Solutions, Inc. for administration services until May 31, 2022. This amendment extends the contract for another three years to May 31, 2025.

FISCAL IMPACT:

Workers' Compensation Fund

Year 1: $199,619

Year 2: $205,607

Year 3: $211,775

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval,  The attached report for the period of March 1, 2022, through March 31, 2022, is presented for expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $1,939,141.92

Child Development Fund: $5,500.00

Cafeteria Fund: $ 43,065.55

Deferred Maintenance Fund: $17,851.84

Bond Measure I: $1,066,398.28

Bond Measure I Endowment: $312,838.58

TOPASS Fund: $16,924.00

Worker Compensation Fund: $98,783.89

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report? 

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval.  The attached report for the period of March 1, 2022, through March 31, 2022, is presented for ratification.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. 

FISCAL IMPACT:

General Fund: $691,635.48

Adult Education Fund: $23,005.60

Child Development Fund: $21,431.11

Cafeteria Fund: $3,557.24

Deferred Maintenance Fund: $10,654.45

Bond Measure I: $26,040.95

Bond Measure I Endowment: $115,448.17

Developer Donation Fund #2: $4,006.39

TOPASS Fund: $2,145.79

Worker Compensation Fund: $106.61

Health & Welfare Fund: $2,229.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

General Fund: $16,973

TOPASS Fund: $149,208

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the agreement with Thousand Oaks Chinese School for the use of Thousand Oaks High School?

INFORMATION:

Thousand Oaks Chinese School has been utilizing classrooms and other facilities at Thousand Oaks High School for many years. The school uses facilities on Saturdays throughout the school year to offer Chinese education to Conejo Valley and area students. Charges in this agreement are in line with the fee schedule and may vary depending on use.

FISCAL IMPACT:

General Fund Revenue: estimated $60,920 first year, $61,200 second year

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendment to the 2021-2022 Major Project List?

INFORMATION:

On May 18, 2021, the Major Project List was presented to the Board of Education, with approval of the first amendment on September 14, 2021, and approval of the second amendment on December 14, 2021. As conditions change, projects are updated, added, held, modified or deleted. The attached list represents the most up-to-date list of projects.

FISCAL IMPACT:

Bond Measure I: $10,964,910

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:mn

ISSUE:

Should the Board of Education approve the proposed Ethnic Studies course (Grades 9-12) to commence as an optional elective class during fall 2022?

INFORMATION:

On March 16, 2021, the CVUSD Board of Education amended CVUSD Administrative Regulation 6143 "Courses of Study" to include the creation of an ethnic studies course commencing with the fall of 2022. Since then, the California State Board of Education (SBE) approved Ethnic Studies Model Curriculum on March 18, 2021 to assist high schools in developing ethnic studies courses. California Assembly Bill 101 amended Section 51225.3 and California’s high school graduation requirements on November 18, 2021 to now include an ethnic studies course. CVUSD staff, in collaboration with educational partners, have designed an ethnic studies course based on the Ethnic Studies Model Curriculum to be a course pilot to implement in Fall 2022. 

FISCAL IMPACT:

Instructional materials estimated at $5,000 using District textbook funds, and training estimated at $5,000 using Educator Effectiveness Block Grant funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,