(On Closed Session Agenda Items Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

Report from Sue Wells, President, Conejo Schools Foundation.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the submission of the 2021-2022 Second Interim Financial Statements?

INFORMATION:

In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The Second Interim report details the District's financial status and projections as of January 31. Certifications are as follows:
 

1. POSITIVE: Will meet financial obligations for the current and two subsequent years.
2. QUALIFIED: May not meet financial obligations for the current or two subsequent years.
3. NEGATIVE: Unable to meet financial obligations for the current or two subsequent years.

The Conejo Valley Unified School District can make a POSITIVE certification.

FISCAL IMPACT:

As presented

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the A-G Completion Improvement Grant Plan?

INFORMATION:

Assembly Bill 130 amended CA Education Code 41590 to establish the A–G Completion Improvement Grant Program, which provides additional supports to help increase the number of California high school pupils, particularly unduplicated pupils, who graduate from high school with A-G eligibility requirements completed for admission to California State University and University of California. CVUSD is receiving $543,821. Allocations were released by California Department of Education on February 8, 2022. A plan for use of funds must be approved by the Board of Education by April 1, 2022, and will be brought forward for possible approval on March 15, 2022.  Funds are available for expenditure or encumbrance through the 2025-26 school fiscal year, which ends on June 30, 2026.

FISCAL IMPACT:

$543,821 of one-time revenue for restricted expenditures

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

ISSUE:

Should the Board of Education ratify the 2022-2023 bell schedules for Newbury Park High School, Thousand Oaks High School, and Westlake High School to be in compliance with Senate Bill 328?

INFORMATION:

In accordance with California Senate Bill 328, commencing July 1, 2022, high schools shall begin no earlier than 8:30 a.m. and middle schools shall begin no earlier than 8:00 a.m. This section does not prohibit a school district or charter school from offering classes or activities to a limited number of pupils before the start of the schoolday that do not generate average daily attendance for purposes of computing any apportionments of state funding. SB 328 only impacts the current bell schedules for Newbury Park High School, Thousand Oaks High School, and Westlake High School, requiring new bell schedules for the 2022-2023 school year.

This year, school staff developed and approved new bell schedules in compliance with SB 328. The development of a new bell schedule is a site-based decision, requiring a 70% approval of faculty in accordance with the current UACT Collective Bargaining Agreement Article 9, Section L (2007). Bell schedules must then be presented for ratification by the Board of Education.

FISCAL IMPACT:

None
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of February 15, 2022

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-303 - R21-316

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-119

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-612 - C21-626

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-627 - C21-631

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-550 - E21-554

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-555 - E21-570

ISSUE:

Should the Board of Education approve amendments to Board Policy 6170.1 – Transitional Kindergarten?

INFORMATION:

The amendment to Board Policy 6170.1 – Transitional Kindergarten will codify the District’s provision to allow extended birthdates to enroll in CVUSD TK programs. Currently, next year’s eligibility is to enroll children who will have their fifth birthday between July 1 and February 2. Amended language will permit those with birthdays after February 2nd based on available space. Information about this extended age eligibility will be advertised if approved by the Board of Education. This amendment seeks to increase student enrollment.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the overnight trip for the Future Business Leaders of America (FBLA) group as described below? 

INFORMATION:

Ms. Laurie Looker, CTE Coordinator at Westlake High School, and Ms Tina Carlisle, Westlake High School teacher, request permission to take fifteen (15) students to Ontario, California to attend the Future Business Leaders of America State Conference. The trip will take place on Thursday, April 7, 2022, through Sunday, April 10, 2022. The students will miss 5th and 6th period on Thursday April 7th, 2022, all periods on Friday, April 8, 2022, and are required to obtain prior approval from their teachers. The students will travel via private cars to and from the conference.

Attending this conference will allow these students to develop their leadership skills and business knowledge by attending the many worshops that are offered and participating in business competitions. 

FISCAL IMPACT:

$5,255.00 to be paid for by CTE Grant funds and student store funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the new contract with Haas Factory Outlet?

INFORMATION:

Haas Factory Outlet supplies metal working machinery and all the options for set up and use of the machine. This desktop mill machine will be installed in the Thousand Oaks High School metal shop. It is a high tech machine and the vendor will go onto the Thousand Oaks High School campus to complete the installation, set up, and calibration. 

FISCAL IMPACT:

$12,681.78 to be funded by the Career Tech grant.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KM:BM:ss

ISSUE:

Should the Board of Education approve the new contract for Graphix?

INFORMATION:

Graphix will be providing services to refurbish the scoreboard at the Westlake High School baseball field.

FISCAL IMPACT:

$3,225.00 to be paid for by the WHS Baseball Boosters donation

$3,225.00 to be paid for by 001B Athletic Funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the new contract with Play Versus, Inc.?

INFORMATION:

Play VS (Play Versus, Inc.) is an online E-sports platform that enables schools to easily build and manage teams, check schedules and track match stats, all with real-time support. Play VS is a CIF-sanctioned E-sports league.

FISCAL IMPACT:

$1,024.00 to be funded by Newbury Park High School.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jayna Suter, Ph.D.

Assistant Director, Educational Technology & Student Performance

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

KL:JS:hn

ISSUE:

Should the Board of Education approve the new three year contract (2021/22, 2022/23, 2023/24) with Hatching Results, LLC?

INFORMATION:

Hatching Results® contracts with state and national leaders in school counseling to personalize your district's professional learning (PL), evaluation, strategic planning, and/or coaching services. Hatching Results designs and delivers high-quality, evidence-based professional learning for school counselors and administrators on the school counselors’ role in a multi-tiered systems of support, conducting root-cause analysis, the delivery of evidence-based tiered interventions, effective district-wide systems, and leadership practices.

The purpose of this professional learning contract is to develop a comprehensive school counseling program (TK-12) that addresses students' academic, college and career, and social-emotional development. Training outcomes include participants being able to: 

• Service students and families more proactively and efficiently through a multi-tiered system of supports
• Utilize more specific data to drive their program, curriculum, and interventions
• Build a robust school counseling curriculum that aligns with state and national standards and student competencies
• Experience greater consistency and equity in access between and among schools in what students receive from the school counseling program

FISCAL IMPACT:

$135,000 to be paid out of Expanded Learning Opportunity Grant ($40,000), Educator Effectiveness Fund Block Grant ($80,000) and Title II Professional Learning Funds ($15,000).

2021/2022     $30,000

2022/2023     $49,000

2023/2024     $56,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new contract with Conejo Recreation and Park District?

INFORMATION:

Conejo Recreation and Park District (CRPD) will be providing an Intersession/Spring Break Program targeting 6th grade unduplicated students.  The Program will occur April 18 - 22, 2022, from 7:30 am to 4:30 pm, at the Thousand Oaks Community Center.  CRPD recreation staff and Youth Outreach Specialists will engage students in a variety of academic and enrichment opportunities, including STEM, art, and technology, as well as physical education, science, and math literacy.

FISCAL IMPACT:

$7500 to be paid out of the Expanded Learning Opportunity Program (ELO-P) budget.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of February 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of February 1 to February 28, 2022.

FISCAL IMPACT:

Change to Fund Balance: -$3,163,483

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the February 1 to February 28, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $260,388.09

Total deposited to the General Fund for 2021-22: $558,033.39

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for February 2022?

INFORMATION:

The warrant summary for February includes warrants paid for the period February 1, 2022 through February 28, 2022. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for February 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of February 1 through February 28, 2022.

FISCAL IMPACT:

Workers' Compensation Fund: $23,280.81

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 9, 2022, through February 28, 2022, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $852,983.34

Cafeteria Fund: $7,946.40

Deferred Maintenance Fund: $45,467.20

Bond Measure I: $842,828.00

Bond Measure I Endowment: $7,955.41

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of February 1, 2022, through February 28, 2022, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $315,620.56
Adult Education Fund: $11,420.77
Child Development Fund: $5,943.34

Cafeteria Fund: $820.57

Deferred Maintenance Fund: $1,765.37

Bond Measure I: $24,672.72

Bond Measure I Endowment: $5,837.28

TOPASS Fund: $1,680.00
Worker Compensation Fund: $23.44

Health & Welfare Fund: -$93.88

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $1,881,266

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify the purchase of 3,000 Touchscreen Chromebooks using Emergency Connectivity Fund funding, as quoted by CDW-G?

INFORMATION:

Conejo Valley Unified School District has been approved for Emergency Connectivity Fund (ECF) funding in the 2021-2022 school year, with which Technology Services plans on purchasing 3,000 touchscreen Chromebooks for students in grades TK-2. The Touchscreen Chromebooks are to ensure that younger students will have a more equitable and accessible learning experience. CDW-G has offered a quote and white glove service for these Touchscreen Chromebooks.

FISCAL IMPACT:

General Fund: $1,231,432.50 (ECF Funding)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

ISSUE:

Should the Board of Education approve the Category 2 Network Electronics project contract that will modernize and strengthen the wired and wireless Network at CVUSD Secondary School Sites to the lowest responsive and responsible bidder?

INFORMATION:

The District issued a request for proposal (RFP) to technology vendors in order to seek out competitive bids for CVUSD’s Category 2 Network Electronics project, which will modernize and strengthen the wired and wireless Network at CVUSD Secondary School Sites. Bids were received and evaluated in conjunction with the District’s E-rate (the Federal E-rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware) consultant, Infinity Communications and Consulting, Inc.  Bid results are listed below, and the lowest responsible bid is shown in bold.

FISCAL IMPACT:

General Fund: $791,635.92 (remaining 50% paid by E-Rate)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MM:VPH:HO:os

ISSUE:

Should the Board of Education approve new Board Policy 3543.1 - Fleet Vehicle Safety and Care?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3543.1 was created to ensure that District owned vehicles are maintained and operated in a safe and responsible manner in order to prevent injury, property damage, and any premature depreciation in the District's vehicle assets.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Presentation by:

Dr. Lisa A. Miller, Assistant Superintendent, Student Services

Dr. Heather Chamberlin - Coordinator, Mental Health Services

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6159.2 - Nonpublic, Nonsectarian School and Agency Services for Special Education?

INFORMATION:

This policy was updated to include the provision of nonpublic, nonsectarian school and agency (NPS/A) services in the comprehensive local plan of the Special Education Local Plan Area.  The policy reflects law (AB 1172, 2019) which requires districts to verify that the NPS/A provides staff training in the use of practices and interventions specific to the unique behavioral needs of the student population at the NPS/A.  The policy also reflects the requirement for the district to pay the full amount of the school's tuition or, as amended by AB 1172, the fees for the agency.  The legal cite for Education Code 56366.3 was deleted as it has been repealed.

This regulation was updated to include the maximum term of the master contract between the district and NPS/A, expand the components of the contract in accordance with state law and regulations, and include the ability to terminate the contract for cause with 20 days notice.  The regulation also provides more detail regarding the annual IEP review focused on NPS/A students.  The new section on "On-Site Visits" reflects law (AB 1172, 2019) which (1) requires the district to conduct an on-site visit of an NPS/A the first time the district places a student at that NPS/A, and (2) requires the district to annually conduct an on-site monitoring visit to review the services provided to the student, the facilities, and the student's progress.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 4112.2 - Certification?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 4112.2 is amended to include specific priorities for hiring when a credentialed teacher is unavailable. The policy adds language to promote a career continuum for teachers and to provide parental notifications for each school receiving Title 1 funds. Administrative Regulation 4112.2 is amended to include updates for the basic skills proficiency criteria, and to add language regarding the Provisional Internship Permit (PIP) and Teaching Permit for Statutory Leave (TPSL).

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

JV:mj

ISSUE:

Should the Board of Education approve the amendments to Board Policy 1100 - Communication with the Public?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 1100 is updated to include protocols for media relations, mass mailings regarding ballot measures or other campaign activities, and communication with other segments of the public. This policy is also updated to include language, pursuant to Education Code 48985 and the Americans with Disabilities Act (28 CFR 35.130 and 35.160), which requires the district to develop communication strategies that shall take into account the needs of all members of the public, including individuals with disabilities, and those whose primary language is not English.  Additionally, this policy includes updates from CSBA regarding strategies for internal and external communication practices on issues that are important to the district and community.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

FISCAL IMPACT: 

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education waive the school facilities fee for the Homekey Project?

INFORMATION:

The City of Thousand Oaks, together with other local community partners, has taken important steps in recent years to more effectively address the growing challenge of homelessness in our City. 

In January 2022, the City, in partnership with the County of Ventura, and Shangri-La Industries, LLC/Step Up on Second, Inc., submitted a grant application to the state’s Homekey program and is poised to receive $24.6 million to support the rehabilitation and conversion of the Quality Inn and Suites (located at 12 Conejo Boulevard) into 77 units of permanent supportive housing to assist persons experiencing homelessness in Thousand Oaks. The fully renovated facility will offer critical onsite wraparound services for residents. These onsite services and programs are individually tailored to residents and encompass life skills training and connection to mainstream benefits and healthcare, mental health and peer support services, access to substance use treatment, as well as education and employment services. Ultimately, the housing and supportive services are designed to support residents in attaining or restoring a greater sense of stability and dignity in their lives, enabling them to contribute meaningfully to our community in ways that otherwise would not be possible.

To support the financial viability of the project from the local level, the City has committed $1.8 million and will be waiving multiple permitting fees. The County of Ventura has allocated an initial $2.5 million and will be considering an additional $3.3 million when funding becomes available in Spring 2022. Additionally, the City will be requesting the Conejo Recreation and Park District’s consideration to waive their fees for this project as a demonstration of community partnership in addressing this important issue in our community.

Likewise, the City would like to respectfully request Conejo Valley Unified School District’s consideration to waive school facilities fees for this important project.

These District fees are designed to address school capacity impacts relating to development projects. The City’s Homekey project consists of single-room units accommodating adults and thus the project is not anticipated to have a direct impact on our local schools. On the other hand, waiving these fees would have a meaningful impact on the financial viability of developing and providing 77 units of housing and supportive services to some of our most vulnerable residents.

FISCAL IMPACT:

Varies depending on overall square footage:

Residential fees are calculated at $3.36 sq. ft.

Commercial fees are calculated at $.54 sq. ft.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Recognize the District's efforts in financial reporting and transparency for the Fiscal Year 2020-21.

INFORMATION:

The Association of School Business Officials International (ASBO) is a nonprofit organization that, through its members and affiliates, represents approximately 30,000 school business professionals worldwide.  They recognize school districts for exceptional financial operations and reporting through the "Certificate of Excellence in Financial Reporting" (COE) program. The COE is a distinct award that recognizes districts that have met high standards for financial reporting and transparency and promotes and recognizes reporting that informs stakeholders about the financial and economic state of the District, making it an important communications tool for building trust and engaging with the school community. 

The CVUSD Comprehensive Annual Financial Report has been reviewed by a team of financial professionals that ensured the report has met a set of high standards.   The review has been concluded and the CVUSD has been awarded the "Certificate of Excellence in Financial Reporting" (COE) for fiscal year 2021. This marks the second consecutive year that CVUSD has earned the Certificate of Excellence distinction for its Comprehensive Annual Financial Report. 

By participating in the program, CVUSD demonstrates a commitment to financial transparency.  Our District’s participation in the COE program can also help facilitate bond rating and continuing bond disclosure processes.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled - All Board Member Requested Information:

Presentation - Progress on Student Achievement (TBD)

Board Requests:

Secondary Grading Policy (Board Goal - TBD)

Addition of resolution to recognize Pride Month in June (May 2022)

Upcoming District Staff Presentations:

McKinney-Vento Presentation (April 12, 2022)

Expanded Learning Opportunity Grant (TBD)

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

April 12, 2022

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.