1. CLOSED SESSION
Subject
A. Comments - Public
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(On Closed Session Agenda Items Only)

 

 

Subject
B. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code §54957
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session Agenda Item Only)

 

 

 

Subject
C. Consideration of Stipulated Award in accordance with provisions in Government Code Section 54956.95 - insurance pooling, tort liability losses; public liability losses; workers' compensation liability; Stipulated Award request for 1893800034
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session Agenda Item Only)

 

 

 

Subject
D. Labor Negotiations, Pursuant to Government Code §54957.6. The agency negotiator is Jeanne Valentine, Assistant Superintendent, Human Resources. Employee Organization: California School Employees Association (CSEA)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information

(Closed Session Agenda Item Only)

2. OPEN SESSION
Subject
A. Call the Meeting to Order
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Reports from Student Board Reporters
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

Student Board Reporters:

 

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

Subject
F. Comments - Public
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Public Comments:

 

  • The Board appreciates active and respectful participation by the public
  • Comments on specific agenda items must be made when the agenda item is called
  • Comments on topics not on the agenda should be made during the Public Comment segment of the meeting
    • No action or discussion can be undertaken for items not on the agenda
    • Board or staff can briefly respond or ask clarifying questions
  • Be aware that all comments will be heard by those watching
    • Please make comments factual and respectful
    • Please respect the privacy rights of students and employees

 

Public Comments - Process:

  • If you wish to speak on a specific agenda item, submit a speaker card (blue) to the recording secretary prior to the start of that agenda item.
  • If you wish to speak on a topic that is not on the agenda, submit your speaker card (blue) prior to the Public Comments segment of the meeting.
  • Opportunity to speak will be closed once each agenda item begins
  • Telephone callers will speak first
  • All speakers will receive 3 minutes to speak
 
Subject
G. Comments - Board of Education
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Comments - Superintendent
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Human Resources - Approval of Resolution #21/22-36: Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #21/22-36: Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve Resolution #21/22-36: Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year, as submitted?

 

INFORMATION:


Pursuant to Education Code Sections 44955 and 44949, the Governing Board of the Conejo Valley Unified School District has determined that it shall be necessary at the close of the current school year to reduce or discontinue the particular kinds of services of the District as itemized in Resolution #21/22-36, and as a result of this reduction or discontinuance in particular kinds of services, terminate the employment of certain Certificated employees of the District at the end of the 2021-2022 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MM:JV:sm

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:
 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Human Resources - Personnel Assignment Orders
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-276 - R21-281

     
      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-282 - R21-302

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: No Items

 

3.  Classified Service:

     

A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-575 - C21-609

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-610 - C21-611

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E21-520 - E21-533

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-534 - E21-549

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Approval of Memorandum of Understandings Between the Conejo Valley Unified School District and the Conejo Valley Pupil Personnel Association (CVPPA)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Memorandum of Understandings between the Conejo Valley Unified School District and the Conejo Valley Pupil Personnel Association (CVPPA), as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve the Memorandum of Understandings between the Conejo Valley Unified School District and the Conejo Valley Pupil Personnel Association (CVPPA)?

 

INFORMATION:

 

The District and CVPPA understand the need to have a Lead Psychologist, Elementary Lead Counselor and Secondary Lead Counselor as the main point of contact for their members.

 

FISCAL IMPACT:

 

General Fund $12,000
 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - Overnight Trip Request - Newbury Park High School Choir Spring Tour
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the overnight trip request, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve an overnight trip request for the Newbury Park High School Choral program to attend the Choir Spring Tour in San Francisco, California?

 

INFORMATION:

 

Mr. John Sargent, Newbury Park High School Choral Music Director, Mr. Steve Lepire, Newbury Park High School Principal, and three volunteers, request permission to take 40 students to San Francisco, California for the Choir Spring Tour. The trip will take place on Thursday, April 7, 2022, through Sunday, April 10, 2022. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via charter bus to and from the competition.

 

Students will learn and work on vocal ensemble honors curriculum, make career connections, and build group and individual skills in performance settings.

 

FISCAL IMPACT:

 

$26,000.00 to be paid for by the Choral Booster Club.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools

On behalf of,

Kenneth Loo
Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Contracts Under $5,000
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

Type

Jolly Jumps

Fun Run

ETS

$954.00

4

New

Kendals Bees – Sager Family Farm

Bee Life Cycle

ETS

$300.00

4

New

CRPD Facilities ETS $0.00 4 New

 

FISCAL IMPACT:

 

See above.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of New Contract - The Core Collaborative
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with The Core Collaborative, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education approve the new contract with The Core Collaborative?

 

INFORMATION:

 

The Core Collaborative and Thousand Oaks High School are participating in Impact Team Professional Development with a trained facilitator. These trainings will be held vitually over the following dates: 

 

September 29, 2021 (1 hr)

November 3, 2021 (6 hrs)

February 16, 2022 (1 hr)

March 18, 2022 (6 hrs)

May 18, 2022 (1 hr)

 

Impact Teams utilize consistent and structured protocols to create a high-functioning, high impact dynamic by putting attention on influences that will improve student learning. To help prevent teams from sliding into the unproductive high-functioning, low-impact arena, Paul Bloomberg and Barb Pitchford designed a specific three-step protocol to guide the work of teams. The Evidence-Analysis-Action (EAA) protocol sets teams up for inquiry through the collaborative analysis of evidence to create actionable next steps, and helps teams stay focused on the right student-facing questions. Having these predictable, protocol-based patterns in place allows teachers to spend more time leveraging evidence-based feedback. In addition to guiding the team’s inquiry, the Impact Team Model protocols create recurring opportunities for teachers to draw on their own strengths and experience by contributing their knowledge, creativity, and skills.

 

FISCAL IMPACT:

 

$12,375.00 to be funded by Professional Development funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High School Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services- Approval of New Contract with Dance 4 Wellness
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Dance 4 Wellness, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve a new contract with Dance 4 Wellness at Westlake Elementary School?

 

INFORMATION:

 

Dance 4 Wellness has been working with the CVUSD students for over 12 years with their program entitled "The Showtime Project" where students learn to dance in cultural Latin, Ballroom, Hip Hop, Swing, and Bollywood style. Each grade level then performs a short sequence once their 8-week sessions are completed. These sessions will be held for 30-45 minutes depending on grade level, one day a week for eight weeks. 

 

FISCAL IMPACT:

 

$12,000 ($9,500 grant from TOArts & $2,500 from Westlake PFA)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

 

MWM:KL:DS:lh

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Student Services - Approval of Contract for Residential Treatment Center Placement
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract for Residential Treatment Center Placement, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract for a Residential Treatment Center Placement as listed below?

 

INFORMATION:

 

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Residential Treatment Center Placement is as follows:

 

Contract #

Contract Period

Placement Cost

Less SELPA Reimbursement

Less ADA

Fiscal Impact from Special Ed Fund

27-21/22

02/07/22-6/30/22

$76,972.70

$58,786.70

$2,930.00

 

$15,256.00

 

 

FISCAL IMPACT:

 

$15,256.00 from the Special Education Budget

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Student Services – Approval of Amendment for the Professional Service Agreement with Soliant Health LLC
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendment contract for the professional Service agreement with Soliant Health, LLC, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the amendment for the Professional Service Agreement with Soliant Health, LLC?

 

INFORMATION:

 

Soliant Health, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related service positions as vacancies arise. Conejo Valley Unified School District's Special Education Department entered into a contract with Soliant Health, LLC to hire temporary staff to fill vacant school-related service positions.

 

FISCAL IMPACT:

 

The estimated fiscal impact is $250,000.00 from Special Education Funds allocated for positions funded for the 2021/2022 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Student Services - Approval of Renewal Contract with Phyllis Fagell
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal contract with Phyllis Fagell, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the renewal contract with Phyllis Fagell?

 

INFORMATION:

 

In a virtual BreakThrough parent presentation, Phyllis Fagell, LCPC, and author of “Middle School Matters” will focus on strategies for parents and guardians to support their children during a pandemic, the influence of social media, and navigating teen mental health struggles.

 

FISCAL IMPACT:

 

Estimated Fiscal Impact is $1,200.00 from the BreakThrough Student Assistance funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Shauna Ashmore

Director, Student Support Services

 

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:SA:lg

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Student Services - Approval of New Contract with Shoshana Wheeler
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Shoshana Wheeler, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the new contract with Shoshana Wheeler?

 

INFORMATION:

 

In a virtual BreakThrough parent presentation, Shoshana Wheeler, counselor and certified Echo parent educator will focus on strategies for parents and guardians to strengthen communication with and build positive relationships with their children.

 

FISCAL IMPACT:

 

Estimated Fiscal Impact is $250.00 from the BreakThrough Student Assistance funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Shauna Ashmore

Director, Student Support Services

 

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:SA:lg

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Student Services - Approval of New Memorandum of Understanding (MOU) with Ventura County Office of Education (VCOE)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new Memorandum of Understanding (MOU) with Ventura County Office of Education (VCOE), as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Ventura County Office of Education (VCOE)?

 

INFORMATION:

 

This MOU will allow the Conejo Valley Unified School District to receive $9,000 from the American Rescue Plan – Homeless Child and Youth Funds by way of VCOE. The funds shall be spent by June 30, 2024, and will focus on providing our McKinney-Vento youth with needed materials and supplies each year as well as hotspots and transportation support as needed.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Shauna Ashmore

Director, Student Support Services

 

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:SA:lg

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Student Services - Approval of New Contract - Joseph Camarillo, M.S. CCC-SLP
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Joseph Camarillo, M.S. CCC-SLP, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a new contract with Joseph Camarillo, M.S. CCC-SLP?

 

INFORMATION:

 

This contract will allow Joseph Camarillo, M.S. CCC-SLP, to provide assessment and support services to a student enrolled in our District.

 

FISCAL IMPACT:

 

Special Education Fund: $1,800.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Student Services - Approval of Amendments to Administrative Regulation 5125 - Student Records
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve amendments to Administrative Regulation 5125 - Student Records, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 5125 - Student Records?

 

INFORMATION:

 

This regulation is updated to enhance clarity by separating administrative guidance for requests involving changes to student records of current students and guidance related to requests for changes to gender or the legal name of former students. The regulation was also updated to move materials related to former students to the end of the regulation in a new section - “Updating Name and/or Gender of Former Students.”

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:kp

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Student Services - Approval of New Board Policy 6159 and Amendments to Administrative Regulation 6159 - Individualized Education Program
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve new Board Policy 6159 and amendments to Administrative Regulation 6159 - Individualized Education Program, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve new Board Policy 6159 and Amendments to Administrative Regulation 6159 - Individualized Education Program?

 

INFORMATION:

 

This policy includes the requirement, formerly in BP/AR 0430 - Comprehensive Local Plan for Special Education, to provide a free appropriate public education (FAPE) to students who have been suspended or expelled from school or who are placed by the district in a nonpublic, nonsectarian school. The policy also adds the requirement to provide FAPE to individuals age 18-21 who are incarcerated in an adult correctional facility if they had been identified as students with disabilities or had an individualized education program (IEP) in their prior educational placement. 

 

The regulation updates the section on "Contents of the IEP" to consolidate lists of IEP requirements for clarity. The regulation reflects law (SB 98, 2020) which requires the IEP to describe the means by which the IEP will be provided under emergency conditions in which instruction and/or services cannot be provided to the student at school or in person for more than 10 school days. The regulation also reflects law (AB 947, 2019) which (1) authorizes districts to consider elements of the "expanded core curriculum," as defined, when developing an IEP for a student who is blind, has low vision, or is visually impaired, and (2) establishes requirements for orientation and mobility evaluations conducted for such students. In addition, the regulation also reflects law (AB 605, 2019) which requires districts to provide assistive technology devices for use in a student's home or other setting when required by the student's IEP, and requires that such students be given continued access to assistive technology devices for up to two months after transferring out of the district.  The section on "Parent/Guardian Consent for Provision of Special Education and Services" has been revised to more directly reflect law.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent Student Services

 

MWM:LAM:kp

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Business Services - Approval of Purchase Order Report (POs exceeding $5,000)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?  

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 1, 2022, through February 8, 2022, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $424,609.83

Deferred Maintenance Fund: $27,473.63

Bond Measure I: $298,312.00

Developer Donation Fund #2: $25,804.18

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services


MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Business Services - Ratification of DynTek Certificate/PKI (Public Key Infrastructure) Agreement
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of DynTek's agreement for review and reinforcement of certificate and public key infrastructure, as submitted.

ISSUE:

 

Should the Board of Education ratify DynTek's agreement for review and reinforcement of certificate and public key infrastructure?

 

INFORMATION:

 

Due to issues with how District computers and servers securely communicate with each other, Technology Services has sought out a solution to strengthen the District's certificate and public key infrastructure.  DynTek has provided CVUSD with a statement of work outlining the review and repair of these infrastructures, which will reduce the likelihood of critical service interruptions during the repair process.

 

FISCAL IMPACT:

 

General Fund: $2,000

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Henry Ortiz

Director, Technology Services

 

On behalf of,

Victor P. Hayek, Ed.D

Deputy Superintendent, Business Services

 

MWM:VPH:HO:os

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - Approval of New Facilities Use Improvement, Storage, and Maintenance Agreement with Thousand Oaks Girls Softball Association
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new Facilities Use Improvement, Storage, and Maintenance Agreement with Thousand Oaks Girls Softball Association, as submitted.

ISSUE:

 

Should the Board of Education approve the new agreement listed below for facility use improvement, storage, and maintenance for outside user groups?

 

INFORMATION:

 

Historically for the past few decades here at CVUSD, outside user groups have had the opportunity to perform light maintenance and care to the baseball/softball fields they use for practice, games, training, etc.

 

In coordination with the CVUSD Maintenance and Operations team, approval of this agreement will allow the outside user group continuation of the light maintenance as outlined in this contract for their specific requirements including, but not limited to, buildings, grounds, or playing fields.

 

All contracts will expire on June 30, 2022.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance & Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Award of Contracts - Under the Guidelines of California Uniform Public Construction Cost Accounting Act (CUPCCAA)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the award of contracts under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA), as submitted.

ISSUE:

 

Should the Board of Education approve the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?  

 

INFORMATION:

 

The California Uniform Public Construction Cost Accounting ACT (CUPCCAA) is a program that was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.

 

The items below detail contracts awarded January 1, 2022, through January 31, 2022, as follows:

 

Site

Project Number

Type

Project Description

Contract Amount

Funding Source

Contractor

Westlake HS

DM21/22-915-WHS

Deferred Maintenance

Elevator Upgrades

$45,858

DM

GMS Elevator Services

Newbury Park HS

6475-CVS Newbury Park High School

Deferred Maintenance

Abatement

$24,455

DM

VenTerra Environmental Inc.

 

FISCAL IMPACT:

 

Deferred Maintenance Fund: $70,313

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance & Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. Business Services - Approval of Times and Material Maintenance Agreements for 2021-2022
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2021-2022 Times and Material Maintenance service agreement, as submitted.

ISSUE:

 

Should the Board of Education approve the agreement listed below for maintenance services for the period of July 1, 2021, to June 30, 2022?

 

INFORMATION:

 

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of this contract will allow the District to arrange for timely repairs and services with the least delay or disruption to school sites. All contracts will expire on June 30, 2022.

 

Vendor

Service

Not to Exceed Amount

Funding Source

Bay City Equipment Industries Inc.

dba Bay City Electric Works

Generator Services

$14,999

General

 

FISCAL IMPACT:

 

General Fund: Up to $14,999, as needed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance & Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Service

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Disposal of Surplus and Obsolete Equipment List, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:lb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. Business Services - Approval of Workers' Compensation Claims (over $50,000)
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Workers' Compensation Claims for over $50,000, as submitted.

ISSUE:

 

Should the Board of Education approve the Workers' Compensation claims that are over $50,000?

 

INFORMATION:

 

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our District of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

 

As per Board Policy 3320, and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) exceeding $50,000 listed below is brought forward for approval:

 

Claim Number

Funding Amount

Comments

1893800034

$73,530

Stipulated award with open future medical

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $73,530

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services - Presentation: A-G Improvement Grant
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve the A-G Improvement Grant Plan?

 

INFORMATION:

 

Assembly Bill 130 amended CA Education Code 41590 to establish the A–G Completion Improvement Grant Program. Provide additional supports to help increase the number of California high school pupils, particularly unduplicated pupils, who graduate from high school with A-G eligibility requirements completed for admission to California State University and University of California. CVUSD is receiving $543,821. Allocations were released by California Department of Education on February 8, 2022. A plan for use of funds must be approved by the Board of Education by April 1, 2022, and will be brought forward for possible approval on March 15, 2022.  Funds are available for expenditure or encumbrance through the 2025-26 school fiscal year, which ends on June 30, 2026.

 

FISCAL IMPACT:

 

$543,821 of one-time revenue for restricted expenditures

 


Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

 

 

Subject
B. Instructional Services - Approval of Proposed High School Bell Schedules
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion, Information

ISSUE:

 

Should the Board of Education ratify the 2022-2023 bell schedules for Newbury Park High School, Thousand Oaks High School, and Westlake High School to be in compliance with Senate Bill 328?

 

INFORMATION:

 

In accordance with California Senate Bill 328, commencing July 1, 2022, high schools shall begin no earlier than 8:30 a.m. and middle schools shall begin no earlier than 8:00 a.m. This section does not prohibit a school district or charter school from offering classes or activities to a limited number of pupils before the start of the schoolday that do not generate average daily attendance for purposes of computing any apportionments of state funding. SB 328 only impacts the current bell schedules for Newbury Park High School, Thousand Oaks High School, and Westlake High School, requiring new bell schedules for the 2022-2023 school year.

 

This year, school staff developed and approved new bell schedules in compliance with SB 328. The development of a new bell schedule is a site-based decision, requiring a 70% approval of faculty in accordance with the current UACT Collective Bargaining Agreement Article 9, Section L (2007). Bell schedules must then be presented for ratification by the Board of Education.

 

FISCAL IMPACT:

 

None
 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

 

 

Subject
C. Instructional Services - Approval of Amendments to Board Policy 6170.1 - Transitional Kindergarten
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy 6170.1 – Transitional Kindergarten?

 

INFORMATION:

 

The amendment to Board Policy 6170.1 – Transitional Kindergarten will codify the District’s provision to allow extended birthdates to enroll in CVUSD TK programs. Currently, next year’s eligibility is to enroll children who will have their fifth birthday between July 1 and February 2. Amended language will permit those with birthdays after February 2nd based on available space. Information about this extended age eligibility will be advertised if approved by the Board of Education. This amendment seeks to increase student enrollment.

 

FISCAL IMPACT:

 

None.

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:ab

 

 

Subject
D. Business Services - Approval of New Board Policy 3543.1 - Fleet Vehicle Safety and Care
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the new Board Policy 3543.1 - Fleet Vehicle Safety and Care?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Board Policy 3543.1 was created to ensure that District owned vehicles are maintained and operated in a safe and responsible manner in order to prevent injury, property damage, and any premature depreciation in the District's vehicle assets.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topic requests with anticipated date(s) to bring information back to the Board:

 

Scheduled - All Board Member Requested Information:

Discussion Session - CSBA Debrief (March 15, 2022)

 

Board Requests:

Discussion Session - CSBA Debrief (March 15, 2022)

Secondary Grading Policy (Board Goal - TBD)

Addition of resolution to recognize Pride Month in June (May 2022)

Study Session to review annual Governance Calendar and Board goals/objectives (TBD)

Reprisal of DAC presentation - "Progress on Student Achievement" (TBD)

 

Upcoming District Staff Presentations:

Wellness Center Presentation (March 15, 2022)

McKinney-Vento Presentation (April 12, 2022)

Expanded Learning Opportunity Program (TBD)

Expanded Learning Opportunity Grant (TBD)

 

Italics - additions from the previous Board meeting.

 

 

 

 

Subject
B. Adjournment
Meeting
Mar 1, 2022 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

March 15, 2022

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.