(On Closed Session Agenda Items Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

(Closed Session Agenda Item Only)

Report from District English Learner Advisory Committee (DELAC) Chairperson, Carina Pivaral.

Public Comments:

• The Board appreciates active and respectful participation by the public
• Comments on specific agenda items must be made when the agenda item is called

• Comments on topics not on the agenda should be made during the Public Comment segment of meeting
  • No action or discussion can be undertaken for items not on the agenda
  • Board or staff can briefly respond or ask clarifying questions
• Be aware that all comments will be heard by those watching
  • Please make comments factual and respectful
  • Please respect the privacy rights of students and employees

Public Comments - Process:

• Use “Raise Hand” function on Zoom to request to speak
• Opportunity to speak will be closed after a brief period of time
• Telephone callers will speak first
• Zoom speakers will be asked to unmute their microphone
• Video of speakers will not be live
• All speakers will receive 3 minutes to speak

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The Board of Education will discuss nominations for the CSBA Delegate Assembly.

ISSUE:

The Board of Education shall hold a public hearing on the Disclosure of Collective Bargaining Agreement (AB 1200) for 2021-2022 and 2022-2023.

INFORMATION:
 

The District has reached tentative Collective Bargaining Agreements (CBA) with UACT and CVPPA.  The agreements include a change in compensation, and Government Code Section 3547.5 requires that the public is made aware of the costs associated with a tentative collective bargaining agreement before it becomes binding on the District.  The law established the attached document, known as Assembly Bill (AB 1200), as the vehicle to detail these costs, and substantiates that the District can meet the financial obligation of the CBA, including positive certification by Superintendent Dr. McLaughlin and Dr. Victor Hayek, Deputy Superintendent, Business Services.  The CBA and accompanying AB 1200 calculations effectively cover Certificated Employees, Classified Management/Supervisory, Certificated Management, and Classified Non-Represented Employees, including Confidential Employees and Campus Safety Assistants.

A public hearing precedes the consideration of the agreement noted on Item 3C of the current agenda.  The AB 1200 disclosure, along with copies of the Tentative Agreements, have been forwarded to the Ventura County Office of Education for review.  

FISCAL IMPACT:

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that is being presented to the Board of Education for approval.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sf

ISSUE:

Should the Board of Education approve the proposed Tentative Agreements with Conejo Valley Pupil Personnel Association (CVPPA) and the Unified Association of Conejo Teachers (UACT), and approve the salary increase for Classified Management/Supervisory, Certificated Management, and Classified Non-Represented Employees, including Confidential Employees and Campus Safety Assistants, as submitted?

INFORMATION:

The proposed Tentative Agreements provide for a three percent (3.0%) increase to the 2021-22 salary schedule beginning January 1, 2022, and a three percent (3.0%) increase to the 2022-2023 salary schedule for all UACT and CVPPA Association members.  The District and Associations agree that a two year agreement assists in the budgeting process. Prior to approval and pursuant to the Disclosure of Collective Bargaining Agreement (AB 1200), the Board of Education must conduct a Public Hearing on the proposed agreements.  The details of the Tentative Agreements are outlined in the documents that follow.  Traditionally, the Board has provided Classified Management/Supervisory, Certificated Management, and Classified Non-Represented Employees, including Confidential Employees and Campus Safety Assistants, with similar salary increases provided to represented employees. Staff is recommending that the Board grant the increase for these groups. The agreements allow the District to maintain comparable compensation in order to be able to attract and retain quality employees. Please note, California School Employees Association (CSEA), Chapter 620 is not included, as negotiations have not begun as of the date of this Board Meeting. The District's sunshine letter was sent to CSEA on November 15, 2021. The District received the sunshine letter from CSEA for Successor negotiations on January 28, 2022. The District is scheduled to begin negotiations with CSEA on March 2, 2022. See Action Item 4E for additional information.

FISCAL IMPACT:

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that was considered by the Board of Education on Agenda Item 3B.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV

ISSUE:

Should the Board of Education adopt a resolution proclaiming February 28, 2022, through March 4, 2022, as “Read Across America Week” in the Conejo Valley Unified School District in honor of National Read Across America Day on March 2, 2022, and to celebrate a nation of diverse readers?

INFORMATION:

In March, millions of children across the country will celebrate Read Across America Week, an annual event sponsored by the National Education Association and many of the country’s leading literacy and youth groups.  The event is co-sponsored by the Unified Association of Conejo Teachers and the District.

Schools will participate in activities such as inviting local celebrities and politicians to read to students in the classrooms; encouraging students, teachers, and parents to visit schools of younger students and read to those students; having family reading parties at the school; and organizing student reading events at the school.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education adopt a resolution recognizing March 8, 2022, as International Women's Day, and the month of March 2022 as National Women's History Month in the Conejo Valley Unified School District?

INFORMATION:

National Women's History Month began as a week-long observance celebrated the week of March 8, 1980, to honor the contributions women have made to our Nation and society.  That week was chosen to correspond with International Women's Day, which is March 8th.  The event was expanded to a month-long observance in 1987 on the approval of Public Law 100-9, and since that time each president has issued an annual proclamation designating March as Women's History Month.  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve Resolution #21/22-38: Authorizing the Submission of the Use of School Property Proceeds to the State Allocation Board and Subsequent Transfer of $3,500,000 from the Proceeds of the Sale of District Real Property Located at 2498 Conejo Center Drive, Thousand Oaks, CA to ARC Investment Group, LLC for the specific purpose of purchasing textbooks per the textbook plan herein?

INFORMATION:

Education Code Section 17462 and 17463.7 provides guidance for school districts to transfer surplus site sale proceeds into their general fund account.  School districts that utilize the authority authorized by Education Code Section 17462 are prohibited from participating in any State Allocation Board (SAB) administered programs for five years, as outlined in Education Code Section 17462(d).  Prior to transferring site sale proceeds into their general fund account, school districts must submit the following documents to the Office of Public School Construction (OPSC) in order for their request to be processed:

1. A letter to the Executive Officer of OPSC requesting authorization, pursuant to Education Code Section 17462, from the SAB to transfer site sale proceeds into the District’s general fund account for a one-time general fund purpose.
2. A school board resolution stating the following:
   • The school district has presented a plan to the local school board detailing the source and use of the funds and explaining why the expenditure will not result in on-going fiscal obligations for the district.
   • The school district certifies to the SAB that:
     • The District has no major deferred maintenance needs that cannot be covered by existing capital outlay resources.
     • The sale of the property does not violate the provisions of any local bond act.
     • The district has no anticipated need for additional sites or construction for the next ten years.
   • The proceeds of the sale will be used for a one-time general fund purpose.
   • The school district acknowledges that it will be ineligible for any SAB-administered program funding for at least five years after the transfer of funds into its general fund.
   • The school district acknowledges that the SAB will reduce any state funding received by the district by the amount of any remaining funds derived from the sale of the surplus property and any unencumbered interest earned on those funds.
3. A copy of the original site purpose agreement that delineates the original purchase price, the number of acres on the site, and the sources of funds used to purchase the site.
4. Documentation of the number of acres being sold from the site.

The school district's request must be presented to the SAB for approval prior to the funds being transferred by the school district.

FISCAL IMPACT:

General Fund: $3,500,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of January 11, 2022

ISSUE:

Should the Board of Education adopt new Board Policy 1313 - Civility, as submitted?

INFORMATION:

This new Board Policy addresses the importance of civility to the effective operation of the district, including its role in creating a positive school climate and supporting a focus on student well-being, learning, and achievement. This policy includes First Amendment free speech considerations, behavior and practices that constitute civil behavior, and the importance of educating and providing information to staff, students, parents/guardians, and community members to assist in the recognition, development, and demonstration of civil behavior. Also included is verbiage related to disruptive behavior and the prohibition of, and consequences for behavior which is discriminatory, harassing, or intimidating, including sexual harassment, bullying, and/or hate violence.  While this was a Board member requested policy a few years back, the California School Board Association (CSBA) did generate this policy on 6-1-2021 and helped define the language in the attached CVUSD policy.   

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

     
      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-273 - R21-275 

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-117 - E21-118

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-554 - C21-566

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-567 - C21-574

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-510 - E21-514

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-515 - E21-519

ISSUE:

Should the Board of Education approve the amendments to Board Policy 4020 concerning a Drug and Alcohol-Free Workplace?

INFORMATION:

The Governing Board recognizes the need to keep district schools free of drugs and alcohol in order to create a safe and healthy environment conducive to learning and promote student health and well-being. The Board prohibits the possession, use, or sale of drugs and alcohol at any time in district-owned or leased buildings, on district property, and in district vehicles, unless otherwise permitted by law. This revised Board Policy includes amendments related to Government Code 8355; 41 USC 8103.

FISCAL IMPACT:

None

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sm

ISSUE:

Should the Board of Education formally receive the 2021-2022 Proposal for Successor Collective Bargaining Negotiations submitted by the California School Employees Association (CSEA) and the Conejo Valley Unified School District?

INFORMATION:

The term of the District's current Contract of Agreement with CSEA is July 1, 2018, to June 30, 2021. CSEA has requested to open Article 1-Preamble, Article 2-Duration, Article 3-Employee Rights, Article 4-Organizational Rights, Article 9-Pay and Allowances, and Article 12-Overtime. Additionally, the District would like to open Article 13-Leaves, Article 18-Performance Evaluation, and Article 21-Professional Growth.

FISCAL IMPACT:

To be determined.
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2022?

INFORMATION:

The District is required to provide programs beyond the normal school year for seniors in need of credits for graduation and eligible special education students. Further, the District may offer a credit recovery program for students who need to repeat courses in order to maintain a successful path to graduation.

The District proposes to provide summer school and extended year programs in 2022 for the following programs only:

Dates:                           Start Date              End Date               Instructional Days/Hours

Infant/Toddler/Preschool

Special Education            Wed, June 15        Wed, July 13          20 Days, 3 Hrs/Day                   

                                                                 (off July 4)                     

Grades K-8

Special Education            Wed, June 15        Wed, July 13          20 Days, 4 Hrs 20 min/Day 

                                                                 (off July 4)                                                  

Grades 9-Post

Secondary SpEd              Wed, June 15        Wed, July 13          20 Days, 4 Hrs 20 min/Day   

                                                                 (off July 4)

Grades 9-12

General Education           Tues, July 5           Friday, July 29        19 Days, 6 Hrs/Day 

1^st semester, July 5-8 & July 11-15

2^nd semester July 18-22, July 25-29 Based on contract with Learn 4 Life

Hours:                                         Start Time  End Time   Instr Mins/Day        Location ***

Preschool - Special Education             8:20  11:20           180            University Center

Grades K-8 Special Education             8:20  12:40           260            Madrona

Grades 9- Post-Secondary SpEd          9:25  1:45            260            Thousand Oaks High

Grades 9-12 General Education           8:00  2:40            300            Thousand Oaks High

***Locations subject to revision

Eligibility:

Special Education: Students recommended by the IEP team.

Secondary: All currently enrolled ninth grade through post-secondary students are eligible to apply for an appropriate summer school class.  Priority for enrollment will be given as follows:

   (1) incoming seniors needing classes to graduate (Independent Study only)

   (2) incoming juniors repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)

   (3) incoming sophomores repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)

Administrative Staffing:

Secondary to include one Principal and one Assistant Principal, paid at 100% of the daily rate commensurate with the 2021/2022 Management Salary Schedule for a High School Principal and Assistant Principal, for the 20-day period of the program plus five additional days, 25 days total.

Staffing - Credit Recovery Summer School:

Teachers will be hired in accordance with the contract of agreement between the District and the Unified Association of Conejo Teachers (UACT).

Staffing-Support:

Support staff will be hired as needed in accordance with the contracts of agreement between the District and the various bargaining groups.  Support staff may include custodians, office managers, instructional assistants, campus safety assistants, speech and language specialists, counselors, psychologists, and nurses.

FISCAL IMPACT:

The Extended School Year (ESY) programs are State and Federal funded. The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,                                                                       

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new contract for Impact Audio Visual?

INFORMATION:

Impact Audio Visual will be used by Thousand Oaks High School for their audio and visual equipment needs for the 2022 graduation ceremony. 

FISCAL IMPACT:

$9,999.00 to be paid for by ASB Funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a new contract with Team Play Events?

INFORMATION:

Team Play Events will provide services related to the Senior Associated Student Body at Thousand Oaks High School. Team Play Events will provide an event location, event planning, entertainment, DJ and a food package for the 2022 Senior Picnic. 

FISCAL IMPACT:

$16,334.40 to be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the new contract with Ventura County Arts Council? 

INFORMATION:

Ventura County Arts Council's teaching residency program entitled Artists in the Classroom has contracted with Maple Elementary School for 17 classrooms to receive art classes. Each classroom will participate in a total of 8 lessons which include topics such as Music, Ceramics, Figurative and Abstract Mixed Media, and Basic Cartooning. 

This is part of Visual and Performing Arts and all students will participate in these classes. 

FISCAL IMPACT:

$9,487.50 paid out of Title I funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education pre-authorize overnight trips for high school spring co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?

INFORMATION:

The high school spring co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions. The following activities many be involved: baseball, boys golf, boys/girls lacrosse, softball, boys/girls swimming, boys tennis, boys/girls track & field, and boys volleyball.

For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval), and in some instances (depending on distance from home), lodging. The remainder of the costs will be paid through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.

All parents of participants will receive the necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of High Schools.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the overnight trip for the TOH Dance Team as described below? 

INFORMATION:

Ms. Jaleen Murphy, Dance Team Director at Thousand Oaks High School, and Ms. Jordan Jones, Thousand Oaks High School Dance Coach, request permission to take twenty (20) students to Anaheim, CA for the USA Nationals Dance Team Competition. The trip will take place on Thursday, March 24, 2022, through Sunday, March 27, 2022. The students will miss all periods on Thursday and Friday of the event week, and are required to obtain prior approval from their teachers. The students will travel via private cars to and from the competition.

Attending this competition will allow these students to compete against other high school dance teams from across California. They will also be able to observe other schools perform. 

This trip will be fully funded by Dance Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$6,000.00 to be paid for by TOH Dance Team Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the 2021-2022 School Accountability Report Cards (SARCs)?

INFORMATION:

Since November 1988, state law has required that schools receiving state funding to prepare and distribute a School Accountability Report Card (SARC). A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA). As required by state law, the draft SARC documents were prepared and published on the CVUSD website at https://www.conejousd.org/SARC-SPSA on February 1, 2022. 

The purpose of the report card is to provide parents and the community with important information about each school. A SARC can be an effective way for a school to report on its progress toward achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators, including demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data.

BP0510 requires the Board of Education to approve the draft SARC documents and CVUSD to notify parents and the community of the availability of the report cards, which can be obtained both online or as a hard copy upon request.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for High School?

INFORMATION:

An attachment with a list of the High School textbooks and materials to be obsoleted and recycled has been added to Public files.  These items include various Spanish, Math, World Language, and English Language Development materials from previous adoptions. Items will be sold to a second-hand buyer or donated to arts programs within the community.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a new contract with Center for Vision Development Optometry, Inc.?

INFORMATION:

This contract will allow the Center for Vision Development Optometry to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $1,050.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ

ISSUE:

Should the Board of Education approve a new contract with Sabrina Sabet, OTR/L?

INFORMATION:

This contract will allow Sabrina Sabet, OTR/L, to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $3,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ

ISSUE:

Should the Board of Education approve new Board Policy 5141.5 - Mental Health?

INFORMATION:

Board Policy 5141.5 - Mental Health, addresses strategies and services to promote students' emotional well-being and mental health, including student instruction, staff training, crisis intervention, counseling services, and referrals, Section 504 evaluation, and collaboration with mental health professionals, agencies, and organizations. 

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of January 2022?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of January 1 to January 31, 2022.

FISCAL IMPACT:

Change to Fund Balance: -$2,864,205

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the January 1 to January 31, 2022, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $85,319.78

Total deposited to the General Fund for 2021-22: $297,645.30

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for January 2022?

INFORMATION:

The warrant summary for January includes warrants paid for the period of January 1, 2022, through January 31, 2022. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for January 2022?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of January 1 through January 31, 2022.

FISCAL IMPACT:

Workers' Compensation Fund: $66,555

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the schools' 2021-2022 Comprehensive Safety Plans?

INFORMATION:

As per Board Policy 0450 and California Education Code, School Comprehensive Safety Plans shall be reviewed and updated by March 1 of each year and forwarded to the Board for approval. Each principal or site administrator, along with their respective School Site Council, has reviewed, updated, and signed off on each plan. The final plans are available upon request for inspection at the District Operational Center by Board of Education members; however, due to the sensitivity of the information contained and security precautions, they are not made available to the public.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CSPI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the new agreement listed below for facilities use improvement, storage, and maintenance for outside user groups?

INFORMATION:

Historically for the past few decades here at CVUSD, outside user groups have had the opportunity to perform light maintenance and care to the baseball fields they use for practice, games, training, etc.

In coordination with the CVUSD Maintenance and Operations team, approval of this agreement will allow the outside user group continuation of the light maintenance as outlined in this contract for their specific requirements including, but not limited to, buildings, grounds, or playing fields.

All contracts will expire on June 30, 2022.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance & Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 12, 2022, through January 31, 2022, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $921,393.94

Adult Education Fund: $105.00

Cafeteria Fund: $15,371.27

Deferred Maintenance Fund: $79,843.00

Bond Measure I: $3,783,594.47

Bond Measure I Endowment: $878,243.38

Developer Donation Fund #2: $47,303.18

TOPASS Fund: $110,149.25

Worker Compensation Fund: $23,280.81

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of January 1, 2022, through January 31, 2022, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $386,041.83
Adult Education Fund: $3,660.67
Child Development Fund: $3,278.27

Cafeteria Fund: $4,599.31
Bond Measure I: $27,534.06

Developer Donation Fund #2: $964.85

Worker Compensation Fund: $24.10

Health & Welfare Fund: -$100.19

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve Infinity Communications' Category Two Project Management Services new contract, as submitted?

INFORMATION:

Due to required projects related to telecommunications, internet access, and internal network connections, the Conejo Valley Unified School District has sought out a contract with a consultant to manage E-rate Category Two projects.  Infinity Communications has offered a contract outlining their professional services related to filing necessary forms, facilitating RFP bidding, and providing CVUSD professional guidance on Category Two projects.

FISCAL IMPACT:

General Fund: $40,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the 3-year intranet service contract that will provide network connections between District school sites and offices and the Data Center to the lowest responsive and responsible bidder?

INFORMATION:

The District issued a request for proposal (RFP) to service providers in order to seek out competitive bids for intranet connection services that will provide online access for students and staff for the 2022-23, 2023-24, and 2024-25 school years. Bids were received and evaluated in conjunction with the District's E-Rate (the Federal E-rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware) consultant, Infinity Communications and Consulting, Inc.  Bid results are listed below, and the lowest responsible bid is shown in bold. Please note that Spectrum was the sole bidder on this request for proposal.

FISCAL IMPACT:

General Fund: $1,012,176.00 over 36 Months 

(Estimated $253,044.00 + taxes & fees after E-rate and CTF Discounts)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the 3-year Internet Service Provider Services contract that will provide network connectivity between City Center and the CVUSD Data Center to the lowest responsive and responsible bidder?

INFORMATION:

The District issued a request for proposal (RFP) to service providers in order to seek out competitive bids for intranet connection services that will provide online access for City Center for the 2022-23, 2023-24, and 2024-25 school years. Bids were received and evaluated in conjunction with the District's E-Rate (the Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware) consultant, Infinity Communications and Consulting, Inc.  Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.

FISCAL IMPACT:

General Fund: $3,059.64 over 36 months

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

INFORMATION:

The California Uniform Public Construction Cost Accounting Act (CUPCCAA) is a program that was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.

The items below detail contracts awarded, October 1, 2021, through December 31, 2021 as follows:

FISCAL IMPACT:

Bond Measure I: $1,278,874

General Fund: $20,500

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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