(On Closed Session Agenda Items Only)

(Closed Session Agenda Item only)

Stipulated Agreement #4-21/22 SA

Modified Stipulated Agreement #3-21/22 SA

(Closed Session Agenda Item Only)

Student Board Reporters:

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2022?

BACKGROUND:

Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on December 14, 2021.
 

RATIONALE:

This review and approval is procedural.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Karen Sylvester

President, CVUSD Board of Education

MWM:KS:sf

ISSUE:

Should the Board of Education select a School Board Representative to Vote in Election for Members of the County Committee on School District Organization and approve the Certification?

INFORMATION:

Pursuant to Education Code Sections 35023 and 72403, the Governing Board of each School District and each Community College District shall annually at its initial meeting select one of its members to serve as its representative for purposes of Article 1 (commencing with Section 4000) of Chapter 1 of Part 3. The Board of Education tabled the selection of a representative at their annual organizational meeting on December 14, 2021, to be addressed at a future Board meeting. 

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the continuation of electronic (virtual) Board meetings as currently in place through the month of February 2022 pursuant to Government Code Section 54953(E)?

INFORMATION:

In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically.  Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30.  In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time.

The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  Currently, local officials have recommended social distancing, (https://vcportal.ventura.org/covid19/docs/PH%20Recomendation%20for%20Remote%20Particiapation%20and%20Virtual%20Meetings%20Letter%20from%20Ventura%20County_Final_2021-09-21.pdf), for legislative bodies within Ventura County, and it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus.  Accordingly, the governing board may hold meetings pursuant to AB 361 after determining meeting in person would present imminent risks to the health or safety of attendees.

At their Special Meeting on September 27, 2021, the Board of Education approved Resolution #21/22-17 authorizing electronic meetings of the Governing Board during a state of emergency pursuant to Government Code Section 54953(E), and allowing the Governing Board to meet electronically for 30 days following Board approval.  In order to continue to meet electronically beyond that time, and specifically for the Board meetings in January 2022, the Board must re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. AB 361 requires a renewal of this affirmation to continue electronic meetings every 30 days.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the nomination packet for Trustee Lauren Gill to run for CSBA's Delegate Assembly?

INFORMATION:

The Board of Education will review the resume and nomination packet for Trustee Lauren Gill and vote on approving the submission of her nomination to run for election to CSBA's Delegate Assembly. Trustee Gill is currently a CSBA Delegate Assembly member, as she replaced Trustee Jenny Fitzgerald for the remainder of her term.

Delegates serve a two-year term beginning April 1, 2022, through March 31, 2024.  Delegates must attend two required Delegate Assembly meetings each year.  In 2022, the dates are May 21-22 and November 29-30.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education adopt a resolution declaring February 2022 as National Black History Month in the Conejo Valley Unified School District?

INFORMATION:

National Black History Month is a time to celebrate and commemorate the roles African Americans have made in the history of our country; and to also acknowledge that African Americans have contributed economically, culturally, and socially to the development of United States history. 

Conejo Valley Unified School District is committed to honoring and valuing the legacy, experiences, and contributions of African Americans, not just during February but yearlong.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services 

MWM:LAM:kp

ISSUE:

Should the Board of Education accept the Annual Audit Report and Comprehensive Financial Report of the District's Financial Statements for 2020-2021?

INFORMATION:

Harshwal & Company, LLP has audited the District's financial records for the fiscal year ending June 30, 2021, and prepared the attached report. The audit report includes a report on internal controls. The findings and recommendations, if any, are listed in the audit report along with a summary of corrective action taken, or in the process of being taken. The annual comprehensive financial report is a financial statements report of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits for 2020-2021?

INFORMATION:

The Building Fund (Measure I) Financial and Performance Audit for 2020-2021 was conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor's findings and conclusions are stated in the audits.

The Auditor's opinion: "In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Building Fund (Measure I) of Conejo Valley Unified School District at June 30, 2021, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America."

The Auditor's opinion regarding the performance audit: "The results of our tests indicated that the District expended Building Fund (Measure I) funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1(b)(3)(C) of the California Constitution."

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:
 

• Regular Meeting of November 16, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

     
      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-268 - R21-271

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-107 - E21-113

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: C21-486

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-487 - C21-513

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-514 - C21-525

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-457 - E21-484

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-485 - E21-495

ISSUE:
 

Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and Pacific Oaks College School of Cultural and Family Psychology for a Student Field Placement Agreement through June 30, 2025, effective the date of approval?

INFORMATION: 
 

Conejo Valley Unified School District (CVUSD) is partnering with Pacific Oaks College School of Cultural and Family Psychology to provide unpaid school psychology supervised fieldwork internships.  Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics, and special needs.   

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the temporary Substitute Salary Schedule?

INFORMATION:

The salary schedule allows the District to maintain comparable compensation in order to be able to attract and retain quality substitute teachers. The change reflects a sliding scale which provides incentives for those taking additional substitute teaching assignments within our District.

FISCAL IMPACT:

General Fund: Approximately $500,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new agreement with Craig Newton?

INFORMATION:

As a singer-songwriter and performer, Craig Newton performs his music throughout schools and libraries primarily in Southern California. His programs are inspirational and interactive as he combines historical themes with music and demonstrates a wide variety of instruments. His music classes will be taught to all grade levels in TK-5.

FISCAL IMPACT:

$7,650 to be paid through PTA.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a contract renewal with Fulcrum Learning Systems, Inc.?

INFORMATION:

Fulcrum Learning Systems offers the Stand Proud program to all fifth-grade students within the Conejo Valley Unified School District. This company has over 20 years experience working with the youth and the Conejo Valley Unified School District Elementary Counselors. The Stand Proud Foundation covers Social Emotional Learning through Self-Management, Self-Awareness, Social Awareness, Relationship Skills and Responsible Decision-Making.  

This program includes: Reaching about 1,100 students, a day at Valley Trails Ranch for Team Development and Leadership activities includes a challenge course. In addition, a Field Day at each elementary site includes high impact activities, overcoming struggle through determination, and a fun day of learning. 

FISCAL IMPACT:

$131,000 from 0FSP

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the overnight trip for the TOH Dance Team as described below? 

INFORMATION:

Ms. Jaleen Murphy, Dance Team Director at Thousand Oaks High School, and Ms Jordan Jones, Thousand Oaks High School Dance Coach, request permission to take six (6) students to San Marcos, CA for the Miss Dance Drill Team Competition. The trip will take place on Thursday, January 27, 2022, through Saturday, January 29, 2022. The students will miss all periods on Friday, January 28, 2022, and are required to obtain prior approval from their teachers. The students will travel via private cars to and from the competition.

Attending this competition will allow these students to complete against other high school drill teams from across California. They will also be able to observe other schools perform. 

This trip will be fully funded by Dance Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$1050.00 to be paid for by TOH Dance Team Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the MOU between the VCOE and Conejo Valley Unified School District to assist with the NGSS curriculum?

INFORMATION:

VCOE will provide five (5) half day trainings and five (5) full day trainings, virtually and in person, for up to twelve (12) teachers and administrators.  Together they will work on a customized NGSS science curriculum for CVUSD to put through the curriculum adoption process for all CVUSD secondary schools. 

FISCAL IMPACT:

$7,975.00 to be paid for by Instructional Services.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for Middle School?

INFORMATION:

An attachment with a list of the Middle School textbooks and materials to be obsoleted and recycled has been added to Public files.  These items include various Science, History/Social Science, and English Language Development materials from previous adoptions. Items will be sold to a second-hand buyer or donated to arts programs within the community.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of December 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of December 1 to December 31, 2021.

FISCAL IMPACT:

Change to Fund Balance: -$3,330

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the December 1 to December 31, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $18,256.92

Total deposited to the General Fund for 2021-22: $212,325.52

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for December 2021?

INFORMATION:

The warrant summary for December includes warrants paid for the period December 1, 2021 through December 31, 2021. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for December 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of December 1 through December 31, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $0

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

The Board of Education is required to approve the Quarterly Report on Willaims Uniform Complaints for the quarter ending December 31, 2021.

INFORMATION:

California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendents of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Child Development tuition increase for the 2022-2023 school year?

INFORMATION:

The Child Development Department encompasses three programs, including Child Care, Wonder Preschool and the California State Preschool Program (CSPP).  The department typically employs 110 staff and has approximately 1,250 students enrolled.  Child Care and Wonder Preschool operate from 7:00 am - 6:00 pm and are open several days during fall, winter and spring break to accommodate our working families.  CSPP operates half-day and full-day classes.  The full-day state program runs year-round.

For the 2022-2023 school year, Child Development is projecting an enrollment of 1,200 students in Child Care, 100 students in Wonder Preschool, and 160 students/week in the Summer Camp program.  Child Care operates with a staff-to-student ratio not to exceed 16:1.  Wonder Preschool has a mandated licensing ratio of 12:1.

The 2022-23 Child Development tuition rates for Child Care, Wonder Preschool, and Summer Camp programs are necessary to set early so the District can plan, market, and staff appropriately.  The proposed rates were set with sustainability in mind to maintain our low student to staff ratio while accounting for rising costs. 

The 2022-23 estimated registration timeline is as follows:

• Priority Child Care (current families) - April 4, 2022
• Open Child Care - April 18, 2022
• Priority Wonder Preschool - January 19, 2022
• Open Wonder Preschool - February 1, 2022
• Priority Summer Camp - March 7, 2022
• Open Summer Camp - March 14, 2022

The 2022-23 proposed rates are as follows:

FISCAL IMPACT:

Pending enrollment numbers and no major changes in staffing costs, it is projected that the Child Development Fund ends the year with a positive balance of approximately $250,000.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills
Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AM:mn

ISSUE:

Should the Board of Education approve the award of the three-year contract to provide District-wide custodial supplies to the lowest responsive and responsible bidder?

INFORMATION:

The Conejo Valley Unified School District publicly advertised a Request for Bids, RFP #2021-04, on November 8, 2021, to retain qualified firms to provide District-wide custodial supplies. Twelve (12) firms submitted bids by the December 8, 2021 deadline. Per Section 5 (Award of Contract) from the Bid Form (Exhibit B in the original RFB #2021-04 document), the District may award multiple contracts based upon the lowest unit price amounts received from responsive and responsible bidders for each individual item listed (120 custodial supply items) in RFB #2021-04. The results of the evaluated bids are based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) and are shown below and in the attached Bid Recap.

*Office Depot, LLC bid under OMNIA Partners cooperative contract #R190303 pricing.

FISCAL IMPACT:

General Fund: See attached Bid Recap for individual bid item pricing.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of December 1, 2021, through December 31, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $305,662.11

Bond Measure I: $989,248.46

Developer Donation Fund #2: $36,142.86

TOPASS Fund: $204,509.16

Worker Compensation Fund: $70,531.30

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of December 1, 2021, through December 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $204,798.26
Adult Education Fund: $4,868.10
Child Development Fund: $5,747.22

Cafeteria Fund: $1,304.89
Bond Measure I: $34,752.15

Bond Measure I Endowment: $850.00

TOPASS Fund: $21,667.05
Worker Compensation Fund: $173.44

Health & Welfare Fund: $2,156.52

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth.  Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.  

FISCAL IMPACT:

None 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $251,214.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

During the Regular Board Meeting on June 1, 2021, Board Member Goldberg requested that the Student Services Division provide a presentation on Project 2Inspire. This presentation will be provided by:

Dr. Lisa A. Miller, Assistant Superintendent, Student Services

Dr. Ricardo Araiza, Director, Multilingual Learners and Equity

Carina Pivaral, Colina Middle School Parent

Claudia Hernandez, Los Cerritos Middle School and Thousand Oaks High School Parent

Rocio Perez Turijan, Thousand Oaks High School Parent

ISSUE:

Should the Board of Education approve amendments to Board Policy 6170.1 – Transitional Kindergarten?

INFORMATION:

The Board Policy is updated to reflect new law (AB 130, 2021) which:

(1) gradually revises the timespans for mandatory transitional kindergarten (TK) admittance such that, by the 2025-26 school year, children who turn four by September 1 will be eligible for TK
(2) establishes the California Prekindergarten Planning and Implementation Grant Program as an early learning initiative with the goal of expanding access to classroom-based prekindergarten programs at districts, including but not limited to TK programs, and which requires districts to develop a plan for how all children in the attendance area of the district will have access to full-day learning programs the year before kindergarten

(3) establishes the California Preschool, Transitional Kindergarten, and Full-Day Kindergarten Facilities Grant Program to provide one-time grants to school districts to construct new school facilities or retrofit existing school facilities including for the purpose of providing TK classrooms

(4) prohibits TK eligibility from impacting family eligibility for a preschool or childcare program, and

(5) requires districts to maintain an average TK class enrollment of not more than 24 students for each school site and which, commencing with the 2022–23 school year, requires districts to maintain an average of at least one adult for every 12 students for TK classrooms and, contingent upon an appropriation of funding, maintain an average of at least one adult for every 10 students commencing with the 2023-24 school year.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new high school (11-12) core literature title, Cold Mountain?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes, “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed Cold Mountian. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 11th and 12th grade. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on Thursday, January 13, 2022, and Thursday, January 27, 2022, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:

Update on progress/focus - Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)

Dates To Be Determined:

Open School Facilities -- Playgrounds on nights and weekends

Transportation to/from school for Conejo Valley High School students (may be provided via Board report)

Newcomer Program @ NPHS 

Secondary grading policy

BP 1313 - Civility

Ongoing:

Recognition of academic and visual/performing arts competitions

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture

Report on activities/events at the sites in relation to acknowledgment of resolutions (Weekly Board Reports)

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

February 1, 2022

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.