(On Closed Session Agenda Items Only)

Stipulated Agreement #2-21/22 SA

Stipulated Agreement #3-21/22 SA

Voluntary Consent #1-21/22 SA

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item Only)

The Vice President hands the gavel to the Superintendent for the nominations for the new President. There is no need for a second when making nominations for office.

1. Election of President - The newly elected President assumes leadership of the meeting.
2. Election of Vice President
3. Election of Clerk
4. Elect a School Board Representative to Vote in Election for Members of the County Committee on School District Organization
5. Authorize Certification of Signatures (See Consent Item 4AA)
6. Set Date, Time, and Place of Regular Board of Education Meetings (See Action Item 3A)
7. Board Committee assignments will be discussed. Final assignments may be made no later than the latest Board meeting in January.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The District will recognize the following individuals that were nominated and chosen as CVUSD Inclusion Heroes:

Shealen Nash-Wynner, Special Education Teacher - Madrona Elementary School

Jacqueline Luderer, Special Education Teacher - Ladera STARS Academy

Lorelei Church, Special Education Teacher - Los Cerritos Middle School

Andrea Pappas, General Education Teacher - Thousand Oaks High School

Elizabeth Alamilla, Bilingual Facilitator - Walnut Elementary School

The Board of Education will consider the following:

The proposed regular Board meeting dates are for the remainder of the 2021-2022 school year (January through June 2022) and a portion of the 2022-2023 school year (August - December 2022):

The current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m.  Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. 

* - off-cycle Board meeting

ISSUE:

Should the Board of Education approve the continuation of electronic (virtual) Board meetings as currently in place through the month of January 2022 pursuant to Government Code Section 54953(E)?

INFORMATION:

In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically.  Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30.  In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time.

The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  Currently, local officials have recommended social distancing, (https://vcportal.ventura.org/covid19/docs/PH%20Recomendation%20for%20Remote%20Particiapation%20and%20Virtual%20Meetings%20Letter%20from%20Ventura%20County_Final_2021-09-21.pdf), for legislative bodies within Ventura County, and it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus.  Accordingly, the governing board may hold meetings pursuant to AB 361 after determining meeting in person would present imminent risks to the health or safety of attendees.

At their Special Meeting on September 27, 2021, the Board of Education approved Resolution #21/22-17 authorizing electronic meetings of the Governing Board during a state of emergency pursuant to Government Code Section 54953(E), and allowing the Governing Board to meet electronically for 30 days following Board approval.  In order to continue to meet electronically beyond that time, and specifically for the Board meetings in January 2022, the Board must re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. AB 361 requires a renewal of this affirmation to continue electronic meetings every 30 days.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the local plan for the Educator Effectiveness Fund Block Grant (2021-2026)?

INFORMATION:

Assembly Bill 130 authorized the Educator Effectiveness Fund (EEF) Block Grant (2021-2026), resulting in one-time funds of $3,739,625 for CVUSD to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds may be expended during the 2021–22, 2022–23, 2023–24, 2024–25 and 2025–26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026.

EEF may be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended for any of the following purposes:

• Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision-making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.
• Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.
• Practices and strategies that reengage pupils and lead to accelerated learning.
• Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.
• Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.
• Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.
• Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.
• New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c).
• Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to EC Section 51226.7 into pupil instruction for grades 7 to 12, inclusive.
• Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

Staff met with all CVUSD labor organizations to discuss possible recommendations for use of professional learning funds. Prior feedback from educational partners collected as part of ESSER III and the 21-22 LCAP was also reviewed and considered.

FISCAL IMPACT:

One-time revenue of $3,739,625 (EEF)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL

ISSUE:

Should the Board of Education approve the updated Human Growth and Development Videos (Grade 4-6) from MarshMedia?

INFORMATION:

Each spring, 4th, 5th and 6th grade students have the opportunity to view Human Growth and Development Videos aligned with the California Health Education Content Standards. These videos provide students with a fact-based understanding of the changes in their physical development, and emphasizes the importance of proper rest, nutrition and physical exercise while growing. Videos aim to build student's self-esteem and healthy behaviors as they move into adolescence.

Human Growth and Development Videos from MarshMedia (https://marshmedia.com/) were first adopted by the Board of Education in 1986. The publisher periodically updates the videos, and CVUSD most recently purchased updated videos from 2009. The following proposed videos are the most updated versions from MarshMedia:

• 4th Grade: “Meet the New You! For Girls” (2013) and “Meet the New You! For Boys” (2013)
• 5th Grade: “Puberty: A Girl’s Journey” (2016) and “Puberty: A Boy’s Journey” (2016) 
• 6th Grade: “We’re Growing Up!” (2010) and “A Baby Is Born” (2008)
• Publisher provided accessibility videos: "A Boy’s Guide to Growing Up” (2007) and “A Girl’s Guide to Growing Up” (2007)

All CVUSD families were sent a communication "You're Invited: Preview the Upcoming Human Growth and Development Videos for Grades 4-6" on November 17, 2021. A reminder about this event was included in the November 29, 2021 and December 6, 2021 Communication Snapshot. In addition, the December 6, 2021 Communication Snapshot included a link to the proposed videos for families to view the videos at anytime on this new CVUSD webpage. CVUSD Instructional Services hosted a virtual preview event on December 7, 2021, at 6:00 PM prior to the Board of Education's possible approval of these new materials during the December 14, 2021 meeting. Maximum attendance during the webinar was 35 individuals. 

Prior to Human Growth and Development Videos (Grades 4-6) being viewed at school, parents/guardians will receive information about this instruction and how to preview the videos. In accordance with California Education Code 51240, parents/guardians can provide a signed, written note to the Conejo Valley Unified School District, school principal, or teacher if their child will not participate in this instruction.

FISCAL IMPACT:

Not to exceed $5,000 for updated videos for all elementary and middle schools paid through Instructional Services funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Dena Sellers

Director, Elementary Education

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:DS

ISSUE:

Should the Board of Education adopt Resolution #21/22-24, declaring Thursday, January 27, 2022, as International Holocaust Remembrance Day in the Conejo Valley Unified School District?

INFORMATION:

At the Board Meeting on January 26, 2021, Board Member Gorback requested that the District adopt a resolution in recognition of International Holocaust Remembrance Day for the 2021-2022 school year. Supporting International Holocaust Remembrance Day will not only provide an opportunity for students, staff, and community members to remember and memorialize those who were killed during the Holocaust, but it also reminds them of their responsibility to confront hatred, prevent genocide, and promote human dignity.    

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the submission of the 2021-2022 First Interim Financial Statements?

INFORMATION:

In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The First Interim report details the District's financial status and projections as of October 31. Certifications are as follows:

1. POSITIVE: Will meet financial obligations for the current and two subsequent years.
2. QUALIFIED: May not meet financial obligations for the current or two subsequent years.
3. NEGATIVE: Unable to meet financial obligations for the current or two subsequent years.

The Conejo Valley Unified School District can make a POSITIVE certification.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education terminate the District’s lease with Carden Westlake Village, Inc. for the real property located at 975 Evenstar Avenue, Westlake Village, CA 91361 (Carden Conejo School)?

INFORMATION:

In June 1983, the Triunfo Elementary School located at 975 Evenstar Avenue, Westlake Village CA 91361 (the “Property”) was closed.  On January 25, 1984, the Board declared the Property to be “surplus property.”  Later that same year, the District leased the Property to Carden Junior School, Inc. for operation of a preschool to eighth grade private educational program commonly known as the Carden Conejo School.  In approximately 2005, the lease was assigned to Carden Westlake Village, Inc., which continued administering the Carden Conejo School at the Property.  Carden Westlake Village, Inc. is owned by Mr. Robert T. Fleming and Dr. Hollis D. Fleming. 

At a regular meeting held on June 20, 2017, the Board approved an updated lease (the “Lease”) between the District and Carden Westlake Village, Inc. for continued use of the Property for the Carden Conejo School.  A copy of the Lease is attached. 

This agenda item concerns the possible termination of the Lease by the District.  The Lease renews automatically on June 30 of each year for a three-year term.  (Lease, § 5.1.)  However, either party may terminate the Lease by delivering written notice to the other party on or before December 31 of each year.  (Id.)  If timely written notice is provided, then the Lease terminates three years from July 31 of the following year.  (Id.)  Furthermore, the District may immediately terminate the Lease by written notice in the event of certain defaults, including an assignment or transfer of the Lease to a third party, or the sale, transfer, or assignment of a controlling interest in the corporate shares of Carden Westlake Village, Inc.  (Lease, §§ 17.1, 18.1(e), 18.2(a).) 

Approval of this agenda item will direct District administration to: terminate the Lease by issuing a written notice of termination to Carden Westlake Village Inc. on or before December 31, 2021, with a termination effective date of July 31, 2025 (Lease, § 5.1) or as of an earlier effective date should the current lessee separate from the business (Lease, §§ 17.1, 18.1(e), 18.2(a)); and undertake any other actions reasonably necessary to effectuate the foregoing.

RATIONALE:

Mr. and Dr. Fleming have informed their staff and the District that they intend to retire soon.  Any new tenant, if any, would require a new lease agreement pending the site is not utilized by the District. 

FISCAL IMPACT:

Estimated rental income: $248,268

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of November 2, 2021

ISSUE:

Should the Board of Education approve the Quarter 1 Williams Report as prepared by the Ventura County Office of Education for the 2021-2022 Fiscal Year, as submitted?

INFORMATION:

California Education Code §1240(c)(2)(C) requires that the County Superintendent report the results of any Williams Lawsuit Settlement visits, on a quarterly basis, to the Governing Board of districts with schools ranked in deciles 1 to 3 of the 2012 Academic Performance Index to ensure that all students in grades TK - 12 have access to standards-aligned textbooks or instructional materials in the four core subject areas of English language arts, mathematics, history/social science, science, and additionally in grades 9-12 for foreign languages, health and appropriate science laboratory equipment, and to ensure that all classrooms and amenities are safe, clean, and functional. Information regarding the review of teacher assignments and vacancies, audit findings related to Williams Settlements, and the annual School Accountability Report Cards (SARC) are not present in this quarterly report, but will be included in the annual report.

The County Office of Education inspectors visited all Williams schools from July through September 2021, to determine if sufficient textbooks or instructional materials were available and to assess the condition of the school facilities. The findings of these visits are summarized in the attached Quarter 1 Williams Report. In summary, the County Superintendent of Schools found the Conejo Valley Unified School District to be in compliance with the requirements regarding Instructional Materials and Facilities.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R21-264

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-265 - R21-267

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-104 - E21-106

3.  Classified Service:

A.  Establishment / Modification / Elimination of Positions

           Order #: C21-432 - C21-435

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-436 - C21-477

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-478 - C21-485

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-406 - E21-434

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-435 - E21-456

ISSUE:

Should the Board of Education approve a Student Teaching Field Placement or Internship Agreement with the Arizona Board of Regents for and on Behalf of Northern Arizona University?

INFORMATION:

Arizona Board of Regents for and on Behalf of Northern Arizona University has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing, and assessing/assessment of students and classes.  The District has the supervision needed by the Arizona Board of Regents for and on Behalf of Northern Arizona University trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve a Student Field Placement Agreement with Biola University, Inc.?

INFORMATION:

Biola University has established an approved program of specialized training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing, and assessing/assessment of students and classes.  Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socioeconomic, and special needs. The District has the supervision needed by Biola University, Inc. trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education formally receive the 2021-2022 Proposal for Successor Collective Bargaining Negotiations submitted by the Conejo Valley Pupil Personnel Association (CVPPA) and the Conejo Valley Unified School District?

INFORMATION:

The term of the District's current Contract of Agreement with CVPPA is July 1, 2018, to June 30, 2021. CVPPA and the District have requested to open Article 7, Employee Benefits Additional to Salary and Article 10 Leave of Absence. Additionally, CVPPA has requested to open Article 21 Salary. 

FISCAL IMPACT:

To be determined.
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the proposed salary schedule for classified Campus Safety Assistants (non-represented)?

INFORMATION:

State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff is presenting salary schedules that must be modified to comply with minimum wage orders effective January 1, 2022.

FISCAL IMPACT:
 

The annual minimum wage increases are budgeted in advance during the adopted budget development for the respective fiscal year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the proposed salary schedule for exempt positions subject to minimum wage provisions?

INFORMATION:

State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff is presenting salary schedules that must be modified to comply with minimum wage orders effective January 1, 2022.

FISCAL IMPACT:

The annual minimum wage increases are budgeted for in advance during the adopted budget development for the respective fiscal year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #1-21/22 SA who was recommended for expulsion commencing on November 10, 2021?

INFORMATION:

On or about November 3, 2021, a student violated the following Education Code:

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

E.C. 48900 (d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance, or material as a controlled substance, alcoholic beverage, or intoxicant.

A meeting was held with the Student and Parent on November 9, 2021, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.
Superintendent

Presented by,

Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #2-21/22 SA who was recommended for expulsion commencing on November 17, 2021.

INFORMATION:

On or about November 4, 2021, a student violated the following Education Code:

E.C. 48900 (b) Possessed, sold or otherwise furnished any firearm, knife, explosive, or other dangerous object unless, in the case of possession of any such object, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

E.C. 48900 (h) Possessed or used tobacco, or any products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, smokeless tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or possession by a pupil of his or her own prescription products.

A meeting was held with the Student and Parent on November 16, 2021, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.
Superintendent

Presented by,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #3-21/22 SA who was recommended for expulsion commencing on December 2, 2021?

INFORMATION:

On or about November 418, 2021, a student violated the following Education Code:

E.C. 48900 (b) Possessed, sold or otherwise furnished any firearm, knife, explosive, or other dangerous object unless, in the case of possession of any such object, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48915 (1)(b) Possession of any knife or other dangerous object of no reasonable use to the pupil

A meeting was held with the Student and Parent on November 30, 2021, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.
Superintendent

Presented by,

Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education expel student #1-21/22 E  who was recommended for expulsion commencing on November 30, 2021.

INFORMATION:

On or about November 16, 2021, a student violated the following Education Code:

E.C. 48900 (a1) Caused, attempted to cause, or threatened to cause physical injury to another person.

E.C. 48915 (a2) Willfully used force or violence upon the person of another, except in self-defense.

A meeting was held with the Student and Parent on November 19, 2021, to discuss the recommendation for expulsion and interim educational alternatives. An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.
Superintendent

Presented by,

Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education pre-authorize overnight trips for high school winter co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?

INFORMATION:

The high school winter co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions. The following activities many be involved: boys/girls basketball, boys/girls soccer, boys/girls water polo, and wrestling.

For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval), and in some instances (depending on distance from home), lodging. The remainder of the costs will be paid through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.

All parents of participants will receive the necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of High Schools and Assessment.

FISCAL IMPACT:

TBD

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the overnight trip for the NPH Dance Team as described below? 

INFORMATION:

Ms. Cameo Carolan, Dance Team Advisor at Newbury Park High School, and Ms Delaney Minor, Newbury Park High School Dance Coach, request permission to take 26 students to Long Beach, CA for the WCE Dance Nationals Competition. The trip will take place on Thursday, April 21, 2022, through Sunday, April 24, 2022. The students will not miss school as this event is happening over Spring Break. The students will travel via private cars to and from the competition.

Students will compete against other dance teams from around the country. This event is the culmination of their competitive dance season.

This trip will be fully funded by Dance Team fundraising. No student will be excluded due to financial hardship.

FISCAL IMPACT:

$7,250.00 to be paid for by NPH Dance Team Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education grant permission for fifth grade students from EARThS Magnet School to attend an overnight trip to Running Springs, California? 

INFORMATION:

Three fifth grade teachers from EARThS Magnet School, Ms. Franzen, Ms. Huff and Ms. Petersen, request permission to take 84 students to Pali Institute Science Camp in Running Springs, California, from Wednesday, May 11, 2022, to Friday, May 13, 2022. The students will miss three days of school. During the 2021-2022 school year, the fifth grade students from EARThS Magnet School will work in partnership with Santa Monica Mountains National Recreation Area Rangers on a monthly basis restoring selected plots of land while learning about plant and animal life, geology, cultural history, and weather. This field trip will offer the opportunity for the students to experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls. The students will travel by charter bus 130 miles each way. The students will be chaperoned by these three teachers and parent volunteers. 
 

No student will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

This trip will be paid by donations. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve a renewal contract with Pali Institute?

INFORMATION:

The fifth grade students from EARThS Magnet School work in partnership with the Santa Monica Mountains National Recreation Area Rangers learning about plant and animal life, geology, cultural history, and weather. This trip is a culminating experience that sums up most of what the students have learned from K-5 in the SHRUBS (Students Helping Restore Unique Biomes) program. This trip to the Pali Institute Science Camp in Running Springs, California will offer the opportunity for the students to experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls.  

No student will be denied participation due to a lack of funds. 

FISCAL IMPACT:

$26,460.00 will be paid by parent donations, matching funds, and EARThS PTA. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a contract with Upstage Theater Schools, Inc.?

INFORMATION:

Upstage Theater Schools is a provider of year-round after-school and summer day-camp performing arts education for children and young people ages 5 to 14. Their productions feature ensemble casting, reasonable rehearsal hours and a safe environment for the children to find their own level in their own time. The program focuses on teaching Confidence for Life and incorporates skills like responsibility, respect, creativity, stillness, and teamwork in addition to acting, singing and dancing instruction. This musical theater program adheres to no formal audition, but rather workshops with the kids, with all performers rehearsing together to create a community environment. Kids are grouped in casts of 45 for a 90-minute show. 

FISCAL IMPACT:

Contract to be paid for by donations. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education 

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services 

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the new contract with Mindful Strategies, Inc.?

INFORMATION:

Mindful Strategies, Inc. will facilitate a group of CVUSD stakeholders to create a visionary, sustainable Arts Education plan to strategically increase the support for access and equity to visual and performing arts education for all students. CVUSD's Visual and Peforming Arts Teacher on Special Assignment will work closely with facilitator, Peggy Burt, who has successfully worked with school districts across California to develop successful strategic arts plans.

FISCAL IMPACT:

$10,000 to be paid out of the Visual Performing Arts fund (0VPA) from donations received by Conejo Schools Foundation and anticipated donations from TOArts.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:ch

ISSUE:

Should the Board of Education approve the Health Connected Agreement amendment?

INFORMATION:

Health Connected provides the professional development for the comprehensive sexual health education and HIV prevention curriculum, Teen Talk Middle School and Teen Talk Adapted for All Abilities, in accordance with the California Healthy Youth Act.  On June 1, 2021, the Board of Education approved the California Healthy Youth Act material selection and the $17,198.18 Health Connected contract. This is an amendment to the original contract to provide additional days of professional development for General Education and Special Education teachers.

FISCAL IMPACT:

$6,750.00 to be paid for by District funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve the request to obsolete and recycle the previous pilot textbooks for high school?

INFORMATION:

The following titles to be obsoleted and recycled are:

Java Programming : Comprehensive Concepts and Techniques Computer Programming 2 ISBN# 9780619201425 (34 books)

A Creative Approach to Music Fundamentals 9^th Ed ISBN# 049509093X (40 books)

These books were part of a pilot program and were not chosen to be adopted. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve a new contract with Center for Vision Development Optometry, Inc.?

INFORMATION:

This contract will allow Center for Vision Development Optometry, Inc. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $1,050.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:kp

ISSUE:

Should the Board of Education approve a renewal contract with Protocol Agency, Inc.?

INFORMATION:

The Protocol Agency is a non-public agency that offers contractors who are Speech-Language Pathologists (SLPs) and/or Speech-Language Pathologist Assistants (SLPAs) who can provide speech/language services to students who are identified per their Individual Education Plan (IEP). SLPs can provide direct speech/language therapy services, conduct speech/language assessments, diagnose speech/language disorders, recommend speech/language interventions, and conduct/participate in IEP meetings. An SLPA can provide speech/language therapy to all students identified with speech/language needs based on their IEP under the supervision of a licensed SLP. SLPAs can assist an SLP with planning for therapy services, interpreting an assessment in another language (if SLPA is bilingual and bi-literate in the student’s primary language), and documenting speech/language services.

FISCAL IMPACT:

Estimated Fiscal Impact is $150,000.00 from Special Education funds allocated for special education positions funded for the 2021/2022 school year.

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:kp

ISSUE:

Should the Board of Education approve the renewal Transportation Services Agreement for West Shield Adolescent Services?

INFORMATION:

This renewal agreement allows for West Shield Adolescents Services to provide transportation services.

FISCAL IMPACT:

Special Education Fund: $50,000.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a renewal contract with Dr. Zenda Mitchell Abbott?

INFORMATION:

Approval of this contract will allow Dr. Zenda Mitchell Abbott, Consultant, to continue with providing professional development and consultation services to our District in the areas of equity-centered communications, curriculum, and hiring practices.

FISCAL IMPACT:

Approximately $6,000 from the Student Services professional development budget.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Support Services

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ISSUE:

Should the Board of Education approve the Addendum to the Certification of Signatures for 2021-2022?

INFORMATION:

Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signatures of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certificate of Signatures shall reflect the reorganization of the Board of Education, which will take place on December 14, 2021, at its annual organization meeting.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the ratification of the warrant lists for November 2021?

INFORMATION:

The warrant summary for November includes warrants paid for the period of November 1, 2021, through November 30, 2021. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the November 1 to November 30, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $29,480.28

Total deposited to the General Fund for 2021-22: $194,068.60

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of November 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of November 1 to November 30, 2021.

FISCAL IMPACT:

Change to Fund Balance: $3,187,643

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for November 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of November 1 through November 30, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $35,705.94

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the three-year contract plus two optional twelve-month extension terms to Arakelian Enterprises, Inc. (dba Athens Services) to provide District-wide waste disposal and recycling services?

INFORMATION:

The Conejo Valley Unified School District publicly advertised a Request for Bids, RFP #2021-03, to retain a qualified firm for District-wide waste disposal and recycling services based upon a scope of work developed by staff. Three (3) firms submitted bids on November 24, 2021. The results of the evaluated bids are based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) and are shown below.

FISCAL IMPACT:

General Fund: Approximately $334,484.52/year

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the winter camp contracts for the Child Care programs?

INFORMATION:

The contracts listed are for services during the winter camp for Child Care programs at the school sites.

FISCAL IMPACT:

Child Development Fund: $1,969.07

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3350 - Travel and Meal Expenses?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Amendments to Administrative Regulation 3350 were initially approved at the November 16, 2021 meeting, but this amendment is to add clarification on lodging under Travel Related Expenses and meals under Travel Related Meal Expenses.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the application from Adelante Comunidad Conejo, Inc. to be designated as a Tier I group for facility use?

INFORMATION:

On September 21, 2021, the Board of Education adopted a new facility use fee schedule that included a new "Tier" structure for organizations. Tier I groups include school connected organizations, as well as "Community Support Organizations" that provide essential services to the families of the Conejo Valley Unified School District and general community. In order to qualify in Tier I, an organization must submit for consideration by the Board of Education. Adelante Comunidad Conejo, Inc. has submitted the required information and documentation.  Future renewal applications from user groups will include a recap of prior year activities. 

FISCAL IMPACT:

Tier I users groups are responsible only for custodial services when not on duty at the current rate of $50 per hour.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of November 1, 2021, through November 30, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,368,027.61

Adult Education Fund: $34,307.25

Cafeteria Fund: $31,476.40

Deferred Maintenance Fund: $44,998.11

Bond Measure I: $347,200.86

TOPASS Fund: $26,100.00

Worker Compensation Fund: $30,574.50

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of November 1, 2021, through November 30, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $320,915.01
Adult Education Fund: $15,511.75
Child Development Fund: $2,240.25

Cafeteria Fund: $3,821.66
Bond Measure I: $17,903.47

Developer Donation Fund #2: $1,916.11

TOPASS Fund: $11,300.00
Worker Compensation Fund: $354.10

Health & Welfare Fund: -$101.84

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $9,038,584

TOPASS Fund: $1,059,871

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the contracts for the below trades for the Modernization of Buildings A & E project at Sequoia Middle School, to the lowest responsive and responsible bidder(s)?

INFORMATION:

The Sequoia Middle School Modernization Buildings A & E project has been out to bid through a multi-prime delivery method where the District will act as the General Contractor. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. Trades identified for this project were publicly advertised for bids in compliance with public contract code and bidding laws with results as follows:

FINANCIAL IMPACT:

Bond Measure I: $2,854,583

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Letner Roofing Co., for the roof replacement portion of the project at Westlake High School?

INFORMATION:

On April 21, 2021, the Conejo Valley Unified School District entered into a contract with Letner Roofing Co., for the roof replacement portion of the project at Westlake High School.  Details of this change order include returning the unused allowance to the district and is a decrease to the original scope of work.  Reference purchase order B21-01038.