(On Closed Session Agenda Items Only)
Stipulated Agreement #1-21/22 SA
(Closed Session Agenda Item Only)
Government Code section 54956.8.
Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.
However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiations, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.
For purposes of this section, negotiators may be members of the legislative body of the local agency.
For purposes of this section, "lease" includes renewal or renegotiation of a lease.
Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.
(Closed Session Agenda Item only)
Report from Conejo Council PTA President, Cathy Riggs.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve Resolution #21/22-23: Confirming Existing Trustee Area Boundary Maps for By-trustee Area Elections of Members of the Board of Education?
INFORMATION:
Cooperative Strategies has conducted an analysis of Conejo Valley Unified School District's ("CVUSD") Trustee Areas to determine population balance in accordance with Education Code Section 5019.5(a). The legal presumption for compliance with the population balance requirement is less than 10% variance of total population between the most populated trustee area and the least populated trustee area. Based on 2020 US Census data (validated by California Department of Finance and finalized on September 27, 2021), it has been determined that CVUSD's current Trustee Areas are in compliance based on total population distribution. The findings for Variance are as follows: Trustee Area 1 - 1.30% Trustee Area 2 - 1.80% Trustee Area 3 - 0.50% Trustee Area 4 - 1.60% Trustee Area 5 - 1.00%
FISCAL IMPACT:
District Costs for Future Elections
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Resolution #21/22-22: Resolution Declaring the Futility of Public Bidding for 6th Grade Outdoor School Rental Agreement Contract?
INFORMATION:
A board resolution declaring the futility of public bidding can be approved by the governing board to not competitively bid and award a contract involving an expenditure of more than $96,700 for non-construction services. The included Board Resolution No. 21/22-22: Resolution Declaring the Futility of Public Bidding for 6th Grade Outdoor School Rental Agreement Contract, details CVUSD's initial partnership with Camp Ramah, CVUSD's existing instructional program at Camp Ramah, critical health and safety procedures agreed upon by CVUSD and Camp Ramah, and the fiscal benefits to the District.
Note: The proposed contract with Camp Ramah in California, Inc. is a separate item in the Consent Agenda for the November 16, 2021 Board of Education Meeting.
FISCAL IMPACT:
The proposed contract with Camp Ramah in California, Inc. is not to exceed $225,500, paid by District funds and revenue collected through donations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education ratify the appointment of Nina Brandt to the Personnel Commission for the term of office 2021-2024?
BACKGROUND:
The governing board must ratify the classified employees’ nominee to the Personnel Commission upon the expiration of each three year term, or upon vacancy, in accordance with the Education Code provision 45246(c). Nina Brandt is currently CSEA’s appointment to the Personnel Commission. The end of her three-year term is November 30, 2021.
On October 6, 2021, CSEA Chapter 620 formally submitted the request for reappointment of Mrs. Brandt for the term of office December 1, 2021-November 30, 2024 in accord with CSEA Bylaws.
RECOMMENDED ACTION:
Appoint Nina Brandt – CSEA nominee, to serve as Personnel Commissioner for the term December 1, 2021, through November 30, 2024
ALTERNATIVE UPON CSEA REQUEST:
Appoint alternate nominee, if so requested by CSEA Chapter 620, for the term December 1, 2021, through November 30, 2024.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
Marina Mihalevsky
Director, Classified Human Resources
MWM:JV:MM
ISSUE:
Should the Board of Education approve the continuation of electronic (virtual) Board meetings as currently in place through the month of December 2021 pursuant to Government Code Section 54953(E)?
INFORMATION:
In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time.
The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. Currently, local officials have recommended social distancing, (https://vcportal.ventura.org/covid19/docs/PH%20Recomendation%20for%20Remote%20Particiapation%20and%20Virtual%20Meetings%20Letter%20from%20Ventura%20County_Final_2021-09-21.pdf), for legislative bodies within Ventura County, and it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining meeting in person would present imminent risks to the health or safety of attendees.
At their Special Meeting on September 27, 2021, the Board of Education approved Resolution #21/22-17 authorizing electronic meetings of the Governing Board during a state of emergency pursuant to Government Code Section 54953(E), and allowing the Governing Board to meet electronically for 30 days following Board approval. In order to continue to meet electronically beyond that time, and specifically for the Board meetings in December 2021, the Board must re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. AB 361 requires a renewal of this affirmation to continue electronic meetings every 30 days.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: No Items
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E21-095 - E21-103
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C21-409 - C21-428
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C21-429 - C21-431
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E21-378 - E21-396
B. Specialist, Proctor, Student Helper, Others
Orders #: E21-397 - E21-405
ISSUE:
Should the Board of Education approve a five-year agreement for Student Field Placement with California State University, Chico for Speech-Language Pathology?
INFORMATION:
Conejo Valley Unified School District (CVUSD) continues to partner with California State University, Chico to provide Speech-Language Pathology Graduate Students with unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech-Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and Grand Canyon University (“GCU”) for a School Counseling Fieldwork Program through December 31, 2024, effective the date of approval?
INFORMATION:
GCU has established an approved program of special training to provide counseling experience through supervised fieldwork to students enrolled in their University’s Master of Arts in Education with an emphasis in School Counseling program. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision, and equipment needed by GCU trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
|
Papidigital |
LinkedIn Student Workshop |
TOH |
$4,583.00 |
1 |
New |
| CLU | Use of Pool | TOH | $1,100.00 | 1 | New |
| Cornerstone | School Photography, Student Pictures | All Schools | $0.00 | 4 | Renewal |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
TOHS Band
LCR Band
Conejo Elementary PFA
OCLM PFA
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Camp Ramah in California, Inc.?
INFORMATION:
Camp Ramah in Ojai, California, is a nearby and well-maintained facility that meets the District's needs for our annual Outdoor School program. Sixth grade students, teachers, and Outdoor School staff participate in this four-day and three-night program, which is an enriching academic and social-emotional experience for our students. The Outdoor Education curriculum focuses on the California 6th Grade Science Content Standards. Camp Ramah has hosted CVUSD 6th Grade Outdoor School since 2018. This agreement represents on-going discussions and agreements with Camp Ramah and CVUSD to ensure important COVID-19 health and safety protocols, as well as a new sliding scale for cost as determined by the number of student participants each week. A donation of $250 per CVUSD student is requested in order to fund the 2021 Outdoor School program. However, no student will be denied the opportunity to due to a lack of funds.
Note: Approval of this contract requires prior approval of Board Resolution #21/22-22: Resolution Declaring the Futility of Public Bidding for 6th Grade Outdoor School Rental Agreement Contract.
FISCAL IMPACT:
Not to exceed $225,500 will be paid with District funds and revenue collected through donations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dr. Sonia Wilson
Director, Middle Schools & Professional Learning
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:SW:ch
ISSUE:
Should the Board of Education approve the renewal contract for the AVID College Readiness System for Conejo Valley Unified School District high schools?
INFORMATION:
"Advancement Via Individual Determination" (AVID) College Readiness System is a professional learning program for educators to improve college readiness for all students, especially those traditionally under-represented in higher education. AVID provides trainings, conferences, and resources for educators to assist high school students in preparing for college. The cost of this program includes all materials and training needed.
FISCAL IMPACT:
$14,037.00 will be paid for by the College Readiness Grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education grant permission for fourth grade students from EARThS Magnet School to attend a watercraft trip to Anacapa Island, California?
INFORMATION:
Three fourth grade teachers and 20 parent volunteers from EARThS Magnet School, request permission to take 91 students to Anacapa Island, California, on Friday, May 13, 2022. The students will attend their day of school on this field trip. This field trip will be the culminating activity of the year when students study marine ecosystems and environmental factors that affect our ocean systems. Students will participate in the testing of water quality, observe and identify island marine and wildlife, and look at the microcosm of the island's watershed compared to the mainland's watershed. Students will hike through the National Park Services Nature Conservancy with trained island guides and identify native plants. The students will travel by bus to Ventura Harbor and then by an Island Packers Cruises boat to Anacapa Island. No students will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
This trip is supported by donations, so there is no cost to the district.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:lh
ISSUE:
Should the Board of Education approve the renewal contract with Island Packers for EARThS Magnet School?
INFORMATION:
EARThS Magnet School's fourth grade culminating activity is a boat trip to Anacapa Island via Island Packers Cruises. The field trip takes place on May 13, 2022, where the students study marine ecosystems and environmental factors that affect our ocean systems. The students will travel by bus to Ventura Harbor and then by boat (Island Packers Cruises) to Anacapa Island.
FISCAL IMPACT:
The trip is supported by donations, so there is no cost to the district.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:lh
ISSUE:
Should the Board of Education approve the request to obsolete and recycle the previous editions of We The People for elementary school?
INFORMATION:
The previous editions of We The People materials and textbooks will be recycled. We currently use the 4th Edition of We the People. These previously used books have been in storage in the warehouse and have not been used since 2016.
We The People, SE & TE, GR 5, 2nd Edition
We The People, SE & TE, GR 5, 3rd Edition
We The People, SE, Supplemental, GR 5, 3rd Edition
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers, Ed.D.
Director, Elementary Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:lh
ISSUE:
Should the Board of Education approve a renewal contract with Mr. Tom Kuznkowski?
INFORMATION:
Mr. Kuznkowski will provide musical entertainment for Be Me Preschool students, staff, and parents approximately eight (8) times during the 2021-2022 school year. In addition, he will perform at Be Me's end-of-year celebration in June 2022.
FISCAL IMPACT:
$2,000.00 will be paid by Be Me Preschool funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the new Memorandum of Understanding Agreement (MOU) with California Association for Bilingual Education (CABE) - Dual Immersion?
INFORMATION:
California Association for Bilingual Education (CABE) provides consultant services for school districts that are starting a Dual Language Immersion (DLI) program.
Approval of this MOU will allow CABE to engage with the Dual Language Immersion (DLI) Leadership team to provide ten (10) days of training and consultation in the following areas: program structure, assessment and accountability, instructional strategies, curriculum development, and professional development. The consultation services will be provided to District leadership and Conejo Elementary leadership and staff.
FISCAL IMPACT:
$25,000 from Title III funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Ricardo Araiza, Ed.D.
Director, Multilingual Learners and Equity
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
ISSUE:
Should the Board of Education approve the contract for a Non-Public School Placement as listed below?
INFORMATION:
Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Non-Public School Placement is as follows:
|
Contract # |
Contract Period |
Placement Cost |
Less SELPA Reimbursement |
Less ADA |
Fiscal Impact from Special Ed Fund |
|
10/11/21-6/30/22 |
$41,772.50 |
$0.00 |
$4629.40 |
$37,143.10 |
|
|
|
|
|
|
|
$37,143.10 |
FISCAL IMPACT:
$37,143.10 from the Special Education Budget
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract for a Residential Treatment Center Placement as listed below?
INFORMATION:
Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for this Residential Treatment Center Placement is as follows:
|
Contract # |
Contract Period |
Placement Cost |
Less SELPA Reimbursement |
Less ADA |
Fiscal Impact from Special Ed Fund |
|
23-21/22 |
10/19/21-6/30/22 |
$134,206.70 |
$98,674.80 |
$4,248.50 |
$31,283.40
|
|
|
|
|
|
|
$31,283.40 |
FISCAL IMPACT:
$31,283.40 from the Special Education Budget
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary for the month of October 2021?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of October 1 to October 31, 2021.
FISCAL IMPACT:
Change to Fund Balance: $71,242
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of October 20, 2021, through October 31, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $506,727.43
Cafeteria Fund: $129,053.93
Bond Measure I: $61,209.00
TOPASS Fund: $21,880.00
Worker Compensation Fund: $5,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of October 1, 2021, through October 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $365,689.91
Adult Education Fund: $13,192.01
Child Development Fund: $11,481.66
Cafeteria Fund: $5,001.00
Bond Measure I: $24,749.29
Developer Donation Fund #2: $746.67
TOPASS Fund: $5,368.83
Worker Compensation Fund: $329.28
Health & Welfare Fund: -$187.76
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the October 1 to October 31, 2021, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $37,689.77
Total deposited to the General Fund for 2021-22: $164,588.32
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for October 2021?
INFORMATION:
The warrant summary for October includes warrants paid for the period October 1, 2021, through October 31, 2021. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education approve the agreements listed below for maintenance services for the period of July 1, 2021, to June 30, 2022?
INFORMATION:
Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least delay or disruption to school sites. All contracts will expire on June 30, 2022.
|
Vendor |
Service |
Not to Exceed Amount Funding Source |
|
Dan John William Tracey dba Airdraulics, Inc. |
Vehicle Lift Inspection & Service |
$14,999 General |
|
Mesa Energy Systems, Inc. dba EMCOR Services |
Chiller Service |
$6,789 General |
FISCAL IMPACT:
General Fund: Up to $21,788, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:sb
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
|
Westlake HS |
Nov. 9, 2020 |
SMCL |
NEW STEM Bldg – Visual Display Wall Panels MP18/19-72-WHS |
B21-00860 |
$96,239.44 MI |
Tech-Wall of Ventura, Inc |
|
|
Westlake HS |
Nov. 23, 2020 |
SMCL |
NEW STEM Bldg – Toilet Partitions & Accessories MP18/19-72-WHS |
B21-00864 |
$30,457 MI |
Stumbaugh & Associates, Inc |
|
|
Earths Magnet School |
June 11, 2021 |
MMR |
Classroom Renovations – Lighting MP20/21-513-EAR |
B22-00433 |
$165,500 MI |
Scott and Sons Electric |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $292,196.44
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Amendment #1 for the Transportation Services Agreement with Pegasus Transit, Inc.?
INFORMATION:
Pegasus Transit, Inc. provides the District with coach type bus transportation services and is an alternative when the District's main transportation provider(s) is not available. Amendment #1 extends the Transportation Services Agreement to October 1, 2022, and includes new hourly rate increases for all bus sizes.
FISCAL IMPACT:
General Fund: estimated $8,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3350 - Travel and Meal Expenses?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Policy 3350 is amended to prohibit use of a district credit card for personal expenses, even if the employee intends to reimburse the district. The policy also adds language on types of reimbursable travel expenses and nonreimbursable personal expenses, alignment of district mileage reimbursement rate with the Internal Revenue Service rate, options for reimbursements of meal costs, submission and approval of expense claims, and the employee's responsibility for costs incurred on improper claims. Administrative Regulation 3350 is amended to update the district's current travel and meal expense policies and procedures.
LEGEND:
RED - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:mn
ISSUE:
Should the Board of Education approve new Board Policy and Administrative Regulation 3316 - Credit Cards?
INFORMATION:
New Board Policy and Administrative Regulation 3316 - Credit Cards were created to address occasions that may arise when the process of issuing a purchase order for a District-related expenditure is not possible, such as when vendors do not accept purchase orders, when District officials or employees are on business travel, or when an emergency purchase is necessary. On these occasions, the Board may authorize the use of a District issued credit card (e.g. CAL Card, fuel card, corporate charge card, etc.) A District official or employee may be issued a District credit card for use while conducting authorized District business when approved by the Superintendent or designee.
LEGEND:
RED - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:mn
Presentation by Kenny Loo, Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education approve the local plan for the Educator Effectiveness Fund Block Grant (2021-2026)?
INFORMATION:
Assembly Bill 130 authorized the Educator Effectiveness Fund (EEF) Block Grant (2021-2026), resulting in one-time funds of $3,739,625 for CVUSD to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds may be expended during the 2021–22, 2022–23, 2023–24, 2024–25 and 2025–26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026.
EEF may be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended for any of the following purposes:
FISCAL IMPACT:
One-time revenue of $3,739,625 (EEF)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education approve the updated Human Growth and Development Videos (Grade 4-6) from MarshMedia?
INFORMATION:
Each spring, 4th, 5th and 6th grade students have the opportunity to view Human Growth and Development Videos aligned with the California Health Education Content Standards. These videos provide students with a fact-based understanding of the changes in their physical development, and emphasizes the importance of proper rest, nutrition and physical exercise while growing. Videos aim to build student's self-esteem and healthy behaviors as they move into adolescence.
Human Growth and Development Videos from MarshMedia (https://marshmedia.com/) were first adopted by the Board of Education in 1986. The publisher periodically updates the videos, and CVUSD most recently purchased updated videos from 2009. The following proposed videos are the most updated versions from MarshMedia:
CVUSD Instructional Services will host a virtual preview event on December 7, 2021 at 6:00 PM prior to the Board of Education's possible approval of these new materials during the December 14, 2021 meeting.
Prior to Human Growth and Development Videos (Grades 4-6) being viewed at school, parents/guardians will receive information about this instruction and how to preview the videos. In accordance with California Education Code 51240, parents/guardians can provide a signed, written note to the Conejo Valley Unified School District, school principal, or teacher if their child will not participate in this instruction.
FISCAL IMPACT:
Not to exceed $5,000 for updated videos for all elementary and middle schools paid through Instructional Services funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dr. Dena Sellers
Director, Elementary Education
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS
ISSUE:
Should the Board of Education approve the application from Adelante Comunidad Conejo, Inc. to be designated as a Tier 1 group for facility use?
INFORMATION:
On September 21, 2021, the Board of Education adopted a new facility use fee schedule that included a new "Tier" structure for organizations. Tier 1 groups include school connected organizations, as well as "Community Support Organizations" that provide essential services to the families of the Conejo Valley Unified School District and general community. In order to qualify in Tier 1, an organization must submit for consideration by the Board of Eduation. Adalante Comunidad Conejo, Inc. has submitted the required information and documentation.
FISCAL IMPACT:
Tier 1 users groups are responsible only for custodial services when not on duty at the current rate of $50 per hour.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Current Board topic requests with anticipated date(s) to bring information back to the Board:
Scheduled:
Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)
Dates To Be Determined:
Access to school playgrounds during afterschool hours
Open School Facilities -- Playgournds on nights and weekends
Transportation to/from school for Conejo Valley High School students (may be provided via Board report)
Newcomer Program @ NPHS
Adoption of resolution on secondary grading policy
BP 1313 - Civility
Ongoing:
Recognition of academic and visual/performing arts competitions
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Report on activities/events at the sites in relation to acknowledgment of resolutions
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
December 14, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks \ Public participation via Zoom Webinar, internet livestream through CVUSD website, or regular television broadcast.
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.