1. CLOSED SESSION
Subject
A. Comments - Public
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(On Closed Session Agenda Items Only)

 

 

Subject
B. Conference with Legal Counsel - Anticipated Litigation. Significant Exposure to Litigation Pursuant to Government Code §54956.9 (d)(2). Number of potential cases: 1.
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information

(Closed Session Agenda Item Only)

 

 

Subject
C. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. The agency negotiator is Dr. Victor Hayek, Deputy Superintendent. The discussion item is price and terms of payment regarding 1335 Calle Bouganvilla, Thousand Oaks, California 91360. Negotiating Parties: Conejo Valley Unified School District; BRIDGES Charter School
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information

Government Code section 54956.8.

Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.

 

However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiations, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.

 

For purposes of this section, negotiators may be members of the legislative body of the local agency.

 

For purposes of this section, "lease" includes renewal or renegotiation of a lease.

 

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Subject
D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. The agency negotiator is Dr. Victor Hayek, Deputy Superintendent. The discussion item is price and terms of payment regarding 2000 La Granada Dr., Thousand Oaks, California 91362. Negotiating Parties: Conejo Valley Unified School District; MATES Charter School
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information

Government Code section 54956.8.

Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.

 

However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiations, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.

 

For purposes of this section, negotiators may be members of the legislative body of the local agency.

 

For purposes of this section, "lease" includes renewal or renegotiation of a lease.

 

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

 

Subject
E. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. The agency negotiator is Dr. Victor Hayek, Deputy Superintendent. The discussion item is price and terms of payment regarding 975 Evenstar Avenue, Westlake Village, California 91361. Negotiating Parties: Conejo Valley Unified School District; Carden Conejo School
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information

Government Code section 54956.8.

Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.

 

However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiations, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.

 

For purposes of this section, negotiators may be members of the legislative body of the local agency.

 

For purposes of this section, "lease" includes renewal or renegotiation of a lease.

 

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Subject
F. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2021090053
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session Agenda Item Only)

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Reports from Student Board Reporters
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

Student Board Reporters:

 

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

Subject
F. Comments - Public
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
G. Comments - Board of Education
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Comments - Superintendent
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Board of Education - Facility Rental Fee Schedule
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Vote to amend or not amend the attached 2021/22 Facility Rental Fee Schedule the Board of Education approved at the Special Board Meeting on September 21, 2021.

ISSUE:

 

Should the Board of Education amend the attached 2021/22 Facility Rental Fee Schedule that they approved at the Special Board Meeting on September 21, 2021?


BACKGROUND:

 

Timeline of Fee Schedule Increase, Facility MOU Agreements, Board Meeting Facility Agenda Items/Videos, and Local Newspaper Articles Related to District Facilities 

Date 

Description 

June 17, 2008 

Board of Education Meeting: 

  • Reviewed the 2008-09 Fee Schedule (page 123) – 5% increase except the fields, stadiums, and PACs – Field rate:  $10/hour; $1,000 season 

July 1, 2008 

Board of Education Meeting: 

  • Approved the 2008-09 Fee Schedule (only minutes available on the website) 

June 16, 2009 

Board of Education Meeting: 

  • Reviewed the 2009-10 Fee Schedule (page 102) – no increase, utility fees averaged to simplify current utility rates charged – Field rate: $10/hour; $1,000/season 

July 7, 2009 

Board of Education Meeting: 

  • Approved the 2009-10 Fee Schedule (page 13) – no increase, utility fees averaged to simplify current utility rates charged – Field rate: $10/hour; $1,000/season 

May 25, 2010 

Board of Education Meeting: 

  • Reviewed the 2010-11 Fee Schedule (page 196) – 5% increase – Field rate: $10.50/hour; $1,050/season 

June 1, 2010 

Board of Education Meeting: 

  • Approved the 2010-11 Fee Schedule (page149) – 5% increase – Field rate: $10.50/hour; $1,050/season 

May 3, 2011 

Board of Education Meeting: 

  • Reviewed the 2011-12 Fee Schedule (page 97) – 5% increase – Field rate: $11.05/hour; $1,105/season 

May 17, 2011 

Board of Education Meeting: 

  • Approved the 2011-12 Fee Schedule (page 5) – 5% increase – Field rate:   $11.05/hour; $1,105/season 

May 15, 2012 

Board of Education Meeting: 

  • Reviewed the 2012-13 Fee Schedule (page 89) – 5% increase across hourly rates – Field rate:  $11.60/hour; $1,160/season 

June 5, 2012 

Board of Education Meeting: 

  • Approved the 2012-13 Fee Schedule (page 25) – 5% increase across hourly rates – Field rate:  $11.60/hour; $1,160/season 

May 21, 2013 

Board of Education Meeting: 

  • Reviewed the 2013-14 Fee Schedule (page 44) – 5% increase across hourly rates – Field rate:  $12.20/hour; $1,220/season 

June 4, 2013 

Board of Education Meeting: 

  • Approved the 2013-14 Fee Schedule (page 7) – 5% increase across hourly rates – Field rate:  $12.20/hour; $1,220/season 

September 3, 2013 

Board of Education Meeting: 

  • Reviewed the Lease Agreement with Boys & Girls Club at Redwood Middle School (page 57) 

September 17, 2013 

Board of Education Meeting: 

  • Approved the Lease Agreement with Boys & Girls Club at Redwood Middle School (page 73) 

June 3, 2014 

Board of Education Meeting:  

  • Reviewed the 2014-15 Fee Schedule (page 127) – no increase – Field rate:   $12.20/hour; $1,220/season 

June 17, 2014 

Board of Education Meeting:  

  • Approved the 2014-15 Fee Schedule (page 51) – no increase – Field rate:  $12.20/hour; $1,220/season 

November 18, 2014 

Board of Education Meeting:  

  • Lease Agreement with TOGSA at Los Cerritos Middle School (page 48) 

December 4, 2014 

Acorn Article: “Softball league, middle school extend lease deal” 

Board of Education Meeting:  

  • Lease Agreement with TOGSA at Los Cerritos Middle School (page 20) 

August 18, 2015 

Board of Education Meeting:  

  • Reviewed the 2015-16 Fee Schedule (page 104) – no increase – Field rate:    $12.20/hour; $1,220/season 

September 1, 2015 

Board of Education Meeting:  

  • Approved the 2015-16 Fee Schedule (page 63) – no increase – Field rate:  $12.20/hour; $1,220/season 

April 4, 2017 

Board of Education Meeting: (Video

April 18, 2017 

Board of Education Meeting: (Video

June 20, 2017 

Board of Education Meeting (Video): 

  • Approved the agreement with Facilitron for Facility Rental Services 

March 20, 2018 

Board of Education Meeting (Video): 

April 3, 2018 

Board of Education Meeting: (Video

  • Reviewed the 2018-19 Fee Schedule - no increase, except for creation of a set-up fee, supplies changed from a day rate to hourly, gym weekend/holiday rate reduced but added custodian fee, and custodian fee increased by 2% - Field rate: $13/hour; $1,300/season + $11 custodial fee 

April 17, 2018 

Board of Education Meeting: (Video

  • Approved the 2018-19 Fee Schedule - no increase, except for creation of a set-up fee, supplies changed from a day rate to hourly, gym weekend/holiday rate reduced but added custodian fee, and custodian fee increased by 2% - Field rate:  $13/hour; $1,300/season + $11 custodial fee 

March 5, 2019 

Board of Education Meeting: (Video

March 19, 2019 

Board of Education Meeting: (Video

October 1, 2019 

Board of Education Meeting: (Video

  • Approved suspending the 2019-20 Fee Schedule and revert back to the 2018-19 Fee Schedule 

  • Gave instructions to create a committee to solicit feedback, review data, and develop recommendations on the fee schedule 

October 7, 2019  

Civic Center Act - On October 7, 2019, the Governor signed Assembly Bill (AB)1303External link opens in new window or tab. which amended Education Code Section 38134External link opens in new window or tab. by extending the sunset date from January 1, 2020 to January 1, 2025. 

October 15, 2019 

Board of Education Meeting: (Video

  • Reviewed facilities use program and utilization report (CSF and TOCS brought forward during discussion) 

October 19, 2019 

Acorn Article: “Conejo school district calls timeout on fee changes” 

November 18, 2019 

Facilities Use Committee & Forum at University 

  • Committee met to discuss topics brought forward by the BOE before the forum 

  • Gave a facility use overview to the public, then opened the floor for the public to come forward with feedback 

  • Committee met after forum to discuss comments from the user groups 

November 20, 2019 

Facilities Use Committee Meeting 

December 2, 2019 

Facilities Use Committee Meeting 

January 13, 2020 

Facilities Use Committee Meeting 

January 27, 2020 

Facilities Use Committee Meeting 

February 3, 2020 

Facilities Use Forum to get feedback on the following items: 

February 11, 2020 

Facilities Use Committee Meeting 

February 13, 2020 

Acorn Article: “Sports leagues argue facility fee hikes unfair” 

September 24, 2020 

Acorn Article: “State: Facility rental rates not discriminatory against Asians” 

February 16, 2021 

Board of Education Meeting: (Video

  • Approved agreement with School Services of California to review the facility use program 

March 2, 2021 

Board of Education Meeting: (Video

  • Reviewed the 2020-21 Fee Schedule and COVID addendum – increase custodian and lighting/sound technician 4%, creation of COVID cleaning fee – Field rate:  $13/hour; $1,300/season + $11 custodial fee 

March 16, 2021 

Board of Education Meeting: (Video

  • Approved the 2020-21 Fee Schedule and COVID addendum – increase custodian and lighting/sound technician 4%, creation of COVID cleaning fee – Field rate:  $13/hour; $1,300/season + $11 custodial fee 

August 10, 2021 

Board of Education Meeting: (Video

  • Reviewed School Services of California’s report of the facility use program 

September 21, 2021 

Board of Education Special Meeting on Facilities: (Video

  • Approved revised tiers and fee schedule 

  • Approved revised Rules & Regulations 

  • Approved revised COVID addendum and opening of indoor facilities on 11/1 

September 30, 2021 

Acorn Article: “District works out fee schedule for rentals” 

October 13, 2021 

Dr. Hayek and Maintenance and Operations met with Thousand Oaks Girls Softball to discuss field maintenance agreement and follow-up on fee schedule questions 

 

October 25, 2021 

Dr. Hayek and Maintenance and Operations met with Westlake Little League to discuss field maintenance agreement and follow-up on fee schedule questions 

 

October 26, 2021 

Dr. Hayek and Maintenance and Operations met with Newbury Park Pony to discuss field maintenance agreement and follow-up on fee schedule questions 

 

October 28, 2021 

Acorn Article: “Sports leagues organize against CVUSD rent increases” 

October 29, 2021 

Dr. Hayek and Maintenance and Operations met with Thousand Oaks Little League to discuss field maintenance agreement and follow-up on fee schedule questions 

November 2, 2021 

Board of Education Meeting: 

  • Facility Rental Fee Schedule further action, if necessary, by Board of Education 


 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

 

MWM:sf

 

 

Subject
B. Human Resources - Approval of Future School Year Calendars: 2022-2023; 2023-2024; 2024-2025
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the future school year calendars, as submitted.

ISSUE:

 

Should the Board of Education approve the 2022-2023, 2023-2024, and 2024-2025 school year calendars, as submitted, (pending secondary quarter/semester dates for the latter two)?


BACKGROUND:

 

The Board of Education of the Conejo Valley Unified School District (CVUSD) adopts future school year calendars to identify student instructional days, staff development days, and holidays throughout the course of each school year.  The calendar development process continues to be dynamic and considers the interests and input from various stakeholders. 

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine
Assistant Superintendent, Human Resources

 

MWM:JV:sam

Subject
C. Instructional Services - Approval of New Middle School Core Literature Titles - All the Stars Denied and Esperanza Rising
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the new middle core literature titles, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the new middle school (6-8) core literature titles, All the Stars Denied and Esperanza Rising, for English Language Arts instruction?

 

INFORMATION:

 

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English/Language Arts teachers reviewed
All the Stars Denied and Esperanza Rising. The CVUSD English/Language Arts Articulation Committee has also given considerable thought to the merit of titles placed on the core literature list. This discussion and review also occurred in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 6th and 7th grades to be included as part of the grade level list of diverse core literature selections. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

 

Title

Author

ISBN

Grade

All the Stars Denied        Guadalupe Garcia McCall       1620142813           7
Esperanza Rising Pam Munoz Ryan 0439120425     6

 

 

 

 

 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

 

As part of the District's Core Literature adoption process, preview events were held virtually on October 14, 2021 (8 participants), and October 28, 2021 (4 participants), that provided parents and community members the opportunity to learn about the titles and ask questions of available staff.

 

FISCAL IMPACT:

 

District textbook funds shall be used to pay for requested textbooks from each school site.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson
Director, Middle Schools and Professional Learning

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:SW:ss

Subject
D. Instructional Services - Approval of New High School Core Literature Titles - How Much of These Hills is Gold, Kitchen, and Klara and the Sun
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the new high school core literature titles, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the new high school (9-12) core literature titles, How Much of These Hills is Gold, Kitchen, and Klara and the Sun, for English Language Arts instruction?

 

INFORMATION:

 

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed How Much of These Hills is Gold, Kitchen and Klara and the Sun. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 10th, 11th and 12th grade, in the list of several optional titles. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

 

Title

Author

ISBN

Grade

How Much of These Hills is Gold     

C Pam Zhang                

0525537201       

  11

Kitchen

Banana Yoshimoto

0802142443

  12

Klara and the Sun Kazuo Ishiguro 0593318171   10

 

 

 

 

 

 

 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

 

As part of the District's Core Literature adoption process, preview events were held virtually on October 14, 2021 (8 participants), and October 28, 2021 (4 participants), that provided parents and community members the opportunity to learn about the titles and ask questions of available staff.

 

FISCAL IMPACT:

 

District textbook funds shall be used to pay for requested textbooks from each school site.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

 

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Board of Education - Approval of Amendment to Exhibit A-Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Amendment to Exhibit A-Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest, as submitted.

ISSUE:

 

Should the Board of Education approve the amendment of Exhibit A-Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest, as submitted?

 

INFORMATION:

 

An official or employee of a state or local government agency whose position has been designed in the agency's Conflict of Interest code to file statements of economic interest or whose position has not been listed in the code but makes or participates in making governmental decisions must be included in Exhibit A-Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest. This exhibit is being amended to include changes to the titles of two designated certificated management positions.  

 

FISCAL IMPACT:

 

N/A

 

AMENDED LEGEND:

 

Black - Existing Verbiage

Bold/Red - Information changed by request of the Ventura County Deputy Clerk of the Board, County of Ventura

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D

Superintendent

 

MWM:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Personnel Assignment Orders
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-262 - R21-263

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-084 - E21-094

 

3.  Classified Service:

 

     

A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-365 - C21-402

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-403 - C21-408

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E21-338 - E21-349

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-350 - E21-377

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Human Resources - Receipt of the 2021-2022 Proposal for Successor Collective Bargaining Negotiations Submitted by the Conejo Valley Unified School District and the Unified Association of Conejo Teachers (UACT)
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Receive the 2021-2022 Proposal for Successor Collective Bargaining Negotiations submitted by the Unified Association of Conejo Teachers (UACT) and the Conejo Valley Unified School District, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education formally receive the 2021-2022 Proposal for Successor Collective Bargaining Negotiations submitted by the Unified Association of Conejo Teachers (UACT) and the Conejo Valley Unified School District?

 

INFORMATION:

 

The term of the District's current Contract of Agreement with UACT is July 1, 2019, to June 30, 2022. UACT has requested to open Article 6, Class Size, and Article 9, Work Year. Additionally, the District would like to open Article 7, Employee Benefits Additional to Salary and Article 10, Leaves of Absence. 

 

FISCAL IMPACT:

 

To be determined.
 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Contracts Under $5,000
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

Type

CJ Seto

Photochemical waste pickup

NPH

$2,500

1

Renewal


FISCAL IMPACT:

 

See above.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of New Contract - So Cal Industries - WHS
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with So Cal Industries, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the new contract with So Cal Industries for Westlake High School?

 

INFORMATION:

 

So Cal industries will provide three portable restrooms and one sink on the lower athletic fields for student and spectator use. These fields are used by the following organizations at Westlake High School: softball, baseball, lacrosse, band, dance, cheer, etc. These restrooms will be serviced once a week by So Cal Industries. 

 

FISCAL IMPACT:

 

$5,400.00 to be paid for by ASB.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Approval of New Contract - Dial Security - CVAE
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Dial Security, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve the new contract with Dial Security?

 

INFORMATION:

 

The majority of the applicants for Campus Safety Assistant (CSA) are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school.  We have been unable to recruit a CSA willing to work evenings with adults on an open campus.

 

The environment on the Waverly campus in the evening is very different than traditional schools and requires a different skill set.  Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations.  In addition, we experience a high degree of neighborhood, baseball field and general park traffic.  Navigating the varied circumstances encountered on the Waverly campus for Adult Ed requires a consistent, trained individual to maintain safety for our students and staff.  Even if our campus population is significantly reduced by the Health Department orders, we may need the support to ensure that everyone complies with mandated protocols.

 

The previous security company, AEGIS Security, has been unable to consistently staff for our security needs.  Dial Security is a local company in Camarillo that can serve us more efficiently.

 

FISCAL IMPACT:

 

$16,800.00, to be paid by Conejo Valley Adult Education Program funding.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:MS:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Instructional Services - Parent Support/Booster Organization Reauthorization
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Authorize the referenced booster clubs to function as Board-approved parent support/booster organizations from November 3, 2021, to November 1, 2022, as submitted.
 
Goals
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?

 

NPH Stunt Cheer - New Booster Club

NPH Baseball

NPH Boys Basketball

NPH Track and Field

NPH Soccer

NPH Umbrella

NPH PFA

NPH Stings Orchestra

NPH Spirit Cheer

NPH Panther Band Parents

NPH Dance

NPH Theatre

NPH Choral

NPH Girls Basketball

NPH Boys Water Polo

NPH Softball

NPH Girls Aquatics - Water Polo

NPH Tennis

NPH Girls Volleyball

NPH Boys Lacrosse

NPH Cross Country

NPH Football

NPH Wrestling

NPH Girls Lacrosse

NPH Swim

NPH Boys Volleyball

 

TOH Boys Basketball

TOH Boys Volleyball

TOH Field Hockey

TOH Girls Water Polo

TOH Softball

TOH Wrestling

TOH Cross Country

TOH Boys Water Polo

TOH Boys Soccer 

TOH The Center

TOH Track & Field

TOH Football

TOH Girls Tennis

TOH Orchestra

TOH Girls Volleyball

TOH Choir

TOH Baseball

TOH Swim

TOH Girls Soccer

TOH Girls Lacrosse

TOH Boys Lacrosse

TOH Cheer

TOH Dance

TOH Girls Basketball

 

WHS Dance

WHS Instrumental Music

WHS Choral

WHS Spirit Cheer

WHS Boys Volleyball

WHS Wrestling

WHS Girls Basketball

WHS Baseball

WHS Girls Volleyball

WHS Softball

WHS Boys Basketball

WHS Football

WHS Boys Lacrosse

WHS Soccer

WHS Water Polo

WHS Swim

WHS Girls Lacrosse

WHS Cross Country and Track

 

RWD Band

 

ASP PFA

 

Maple PFA

 

Westlake El PFA

 

Westlake Hills PFA

 

 

INFORMATION:

 

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Kenny Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:BM:ss

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Instructional Services - Approval of Administrative Delegate to the Ventura County Adult Education Consortia
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Diana Batista, Assistant Principal of Adult Education, as an Administrative Delegate to the Ventura County Adult Education Consortia, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve Diana Batista as an Administrative Delegate to the Ventura County Adult Education Consortia?

 

INFORMATION:

 

The VCAEC consortium allows Member Representatives to appoint an Administrative Delegate to serve on their behalf in situations where Member Representatives are unable to participate in consortium activities. Individuals serving in this role are expected to perform as full Member Representatives, except where there are limitations identified by the appointing member. Member Representatives electing to appoint an Administrative Delegate must ensure individuals serving in this capacity are adequately prepared to contribute accordingly.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:MS:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Instructional Services - Approval of Contract - Cornerstone Photography
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Cornerstone Photography, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE: 

 

Should the Board of Education approve the contract with Cornerstone Photography?

 

INFORMATION:

 

Cornerstone Photography will provide Colina Middle School with school portrait yearbooks and related services.

 

FISCAL IMPACT:

 

$23,585.00 paid from Colina's general fund.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

 

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

 

MWM:KL:SW:ch

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Student Services - Approval of New Contract with HopSkipDrive Inc.
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with HopSkipDrive Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the new contract with HopSkipDrive Inc.?

 

INFORMATION:

 

HopSkipDrive Inc. works with school districts across Ventura County to provide transportation services to students and families in need, including those facing insecure housing.  HopSkipDrive Inc. contacts parents/legal guardians directly to confirm location, pick-up time, and return time to the residence.  All drivers complete requirements set forth by the District in order to work in the presence of our students.  HopSkipDrive Inc. prioritizes the health and safety of riders by ensuring compliance with federal, state and local COVID-19 regulations and by maintaining sanitizing kits in their vehicles.

 

FISCAL IMPACT:

 

$100,000 from the Expanded Learning Opportunity Grant (ELOG)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Shauna Ashmore

Director, Student Support Services

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:SA:kp

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Student Services - Approval of Contract for Residential Treatment Center Placement
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract for Residential Treatment Center Placement, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contracts for Residential Treatment Center Placements as listed below?

 

INFORMATION:

 

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the students at the recommended educational setting, a contract number must be established for the 21/22 school year. The costs for these Residential Treatment Center Placements are as follows:

 

Contract #

Contract Period

Placement Cost

Less SELPA Reimbursement

Less ADA

Fiscal Impact from Special Ed Fund

21-21/22

7/01/21-8/23/21

$29,289.26

$22,742.30

$1054.80

$5,492.16

20-21/22

7/01/21-12/31/21

$78,863.42

$64,248.00

$3310.90

$11,304.52

 

 

 

 

 

 

 

 

 

 

 

$16,796.68

 

FISCAL IMPACT:

 

$16,796.68 from the Special Education Budget

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Student Services - Approval of New Contract - Elizabeth A. Geringer, Psy.D.
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Elizabeth A. Geringer, Psy.D., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a new contract with Elizabeth A. Geringer, Psy.D.?

 

INFORMATION:

 

This contract will allow Elizabeth A. Geringer, Psy.D. to provide assessment and support services to a student enrolled in our District.

 

FISCAL IMPACT:

 

Special Education Fund: $6,500.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Business Services - Notices of Completion
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a Notice of Completion for the contracts, as listed.

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount

Funding Source

Contractor

 

Banyan ES

March 26, 2021

MMR

New Shade Shelter

MP20/21-2-BAN

B21-01002

$94,441

MI

Dave Bang Associates, Inc

 

Westlake HS

January 27, 2021

SMCL

NEW STEM Bldg – Flooring

MP18/19-72-WHS

B21-00947

$88,050

MI

Reliable Floor Covering, Inc.

 

Westlake HS

May 6, 2021

SMCL

NEW STEM Bldg – Asphalt

MP18/19-72-WHS

B22-00368

$66,935

MI

Finish Line Paving, Inc.

 

Westlake HS

August 16, 2021

SMCL

NEW STEM Bldg – Paint

MP18/19-72-WHS

B22-00701

$24,960

MI

Black & White Painting, Inc

 

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Bond Measure I: $274,386

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Disposal of Surplus and Obsolete Equipment List, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:lb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Business Services - Approval of Purchase Order Report (POs exceeding $5,000)
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?  

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of October 1, 2021, through October 19, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $496,876.83

Deferred Maintenance Fund: $37,274.86

Bond Measure I: $262,184.79

Health & Welfare Fund: $104,000.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Business Services - Approval of Amendment to Administrative Regulation 3311.2 - Lease-Leaseback Contracts
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendments to Administrative Regulation 3311.2 - Lease-Leaseback Contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 3311.2 - Lease-Leaseback Contracts?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Administrative Regulation 3311.2 is amended to (1) include the maximum term for the lease-leaseback contract as specified by law, (2) reflect the requirement for site and plan approval prior to entering into an agreement, (3) add optional language for a board resolution declaring the intent to enter into a lease-leaseback contract, and (4) move evaluation criteria into the list of items that must be included in the request for sealed proposals. Regulation also reflects NEW LAW (AB 2311, 2020) which requires districts to include in all bid documents and construction contracts a notice that the project is subject to state "skilled and trained workforce" requirements.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - Approval of Amendment to Administrative Regulation 3311.3 - Design-Build Contracts
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendments to Administrative Regulation 3311.3 - Design-Build Contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 3311.3 - Design-Build Contracts?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Administrative Regulation 3311.3 is amended to reflect new law (AB 2311, 2020) which requires districts to include in all bid documents and construction contracts a notice that the project is subject to state "skilled and trained workforce" requirements. The regulation also adds a definition of "skilled and trained workforce," and describes the District's responsibilities if the contractor fails to demonstrate compliance with these requirements.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Change Orders 1-3: Roof Replacement - Various Sites - ERC Roofing & Waterproofing
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Orders 1 through 3 to modify the contract with ERC Roofing & Waterproofing, as submitted.

ISSUE:

 

Should the Board of Education approve Change Orders 1-3 to the contract with ERC Roofing & Waterproofing, for the roof replacement project at various sites?

 

INFORMATION:

 

On April 21, 2021, the Conejo Valley Unified School District entered into a contract with ERC Roofing & Waterproofing, for the roof replacement project at various sites.  Details of these change orders include adding an HVAC Unit counter flashing, and returning allowances to the District. The change orders result in an increase to the original scope of work.  Reference purchase order B21-01044.

 

Original contract amount: $ 185,950.00

Change order amounts: $ 13,276.74

New contract amount: $ 199,226.74

 

FINANCIAL IMPACT:

 

TOPASS Fund: $13,276.74

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services and Student Services - Presentation: Social Emotional Learning (SEL) Instruction and Accessibility
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion, Information

Presentation by Mr. Kenny Loo, Assistant Superintendent, Instructional Services; and Dr. Lisa A. Miller, Assistant Superintendent, Student Services

Subject
B. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3350 - Travel and Meal Expenses
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3350 - Travel and Meal Expenses?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Board Policy 3350 is amended to prohibit use of a district credit card for personal expenses, even if the employee intends to reimburse the district. The policy also adds language on types of reimbursable travel expenses and nonreimbursable personal expenses, alignment of district mileage reimbursement rate with the Internal Revenue Service rate, options for reimbursements of meal costs, submission and approval of expense claims, and the employee's responsibility for costs incurred on improper claims. Administrative Regulation 3350 is amended to update the district's current travel and meal expense policies and procedures.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

Subject
C. Business Services - Approval of New Board Policy and Administrative Regulation 3316 - Credit Cards
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve new Board Policy and Administrative Regulation 3316 - Credit Cards?

 

INFORMATION:

 

New Board Policy and Administrative Regulation 3316 - Credit Cards were created to address occasions that may arise when the process of issuing a purchase order for a District-related expenditure is not possible, such as when vendors do not accept purchase orders, when District officials or employees are on business travel, or when an emergency purchase is necessary. On these occasions, the Board may authorize the use of a District issued credit card (e.g. CAL Card, fuel card, corporate charge card, etc.) A District official or employee may be issued a District credit card for use while conducting authorized District business when approved by the Superintendent or designee.

 

LEGEND:

 

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topic requests with anticipated date(s) to bring information back to the Board:

 

Scheduled:

4th, 5th, 6th - Family Life Video Update (November)

Update on Dress Code policy (November 2021 via Board Report)

Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)

 

Dates To Be Determined:

Newcomer Program @ NPHS 

Project to Inspire

Adoption of resolution on secondary grading 

BP 1313 - Civility

 

Ongoing:

Recognition of academic and visual/performing arts competitions

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture

Report on activities/events at the sites in relation to acknowledgment of resolutions

 

 

Italics - additions from the previous Board meeting.

Subject
B. Adjournment
Meeting
Nov 2, 2021 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

November 16, 2021

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks / Public participation via Zoom Webinar, internet livestream through CVUSD website, or regular television broadcast.

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.