(On Closed Session Agenda Items Only)

(Closed Session Agenda Item only)

ISSUE:

(Closed Session Agenda Item only)

Report from Special Education District Advisory Council Chairperson, Erin Bell.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt a resolution declaring November 8-12, 2021, as "National School Psychology Week?"

BACKGROUND:

Districts are encouraged to adopt Board Resolutions commending the School Psychologists and to publicize the role of School Psychologists in the educational process.

RATIONALE:

It is appropriate that the Board of Education publicly recognize School Psychologists for the hard work and dedication of these individuals for our students, schools, and community.  This resolution should be shared with each school and worksite to honor the School Psychologists.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sam

ISSUE:

Should the Board of Education adopt a resolution declaring December 6, 2021, through December 10, 2021, as Inclusive Schools Week in the Conejo Valley Unified School District?

INFORMATION:

Inclusive Schools Week is an annual event nationally recognized that provides an opportunity for our schools to discuss and celebrate how to successfully include and educate all children.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan, as submitted?

INFORMATION:

In response to the 2019 Novel Coronavirus (COVID-19), the U.S. Congress passed the American Rescue Plan (ARP) Act, which was signed into law on March 11, 2021. The main funding source for local educational agencies (LEAs) in the ARP Act is the ESSER III Fund. CVUSD is eligible to receive $12,323,124 to meet the requirements of ESSER III, which can be spent up to September 30, 2024.

LEAs that receive ESSER III funds are required to develop a plan for how they will use ESSER III funds to, at a minimum, address students’ academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic. The plan is required to address the following:

• The extent to which and how the funds will be used to implement prevention and mitigation strategies that are, to the greatest extent practicable, consistent with the most recent CDC guidance on reopening schools, in order to continuously and safely open and operate schools for in-person learning.
• How the LEA will use the minimum of 20% of funds it reserves for learning loss to address the academic impact of lost instructional time through the implementation of evidence-based interventions, such as summer learning or summer enrichment, extended day, comprehensive afterschool programs, or extended school year programs.
• How the LEA will spend its remaining ESSER III funds consistent with the allowable uses.
• How the LEA will ensure that the interventions it implements, including but not limited to the interventions to address learning loss, will respond to the academic, social, emotional, and mental health needs of all students, and particularly those students disproportionately impacted by the COVID–19 pandemic, including students from low-income families, students of color, English learners, children with disabilities, students experiencing homelessness, children in foster care, and migratory students.

FISCAL IMPACT:

One-time revenue of $12,323,124 to meet the specific purposes of ESSER III funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 5116.1 – Intradistrict Open Enrollment?

INFORMATION:

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, and application deadlines.

Based on this feedback, staff recommends the following:

• Priority for students residing in the Conejo Elementary attendance boundaries to choose not to participate in Dual Language Immersion that will begin at Conejo Elementary in August 2022.
• Indicating the future available grade-levels of the Open Classroom Leadership Magnet at Conejo Elementary.

Due to the recent passage of Assembly Bill 130 (July 12, 2021) CVUSD will expand Transitional Kindergarten (TK) programs to all CVUSD elementary schools (except EARThS) as well as gradually increase student age eligibility to participate in TK. Updated language in Administrative Regulation 5116.1 reflects new enrollment procedures for eligible TK students. These procedures align with the enrollment processes for all other grade levels. TK enrollment will initiate at the neighborhood school. Families seeking TK at a school site other than their neighborhood school may still apply for School of Choice.

The amendments to the Administrative Regulation assure that our policies are compliant with state law, in line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.

FISCAL IMPACT:

No direct fiscal impact is anticipated.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

The Board of Education will consider the following amended schedule for the Board meeting dates in November 2021:

Scheduled dates                      Amended dates

11/9/2021*                            11/2/2021
11/30/2021*                          11/16/2021
           
 

The current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m.  Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. 

* - off-cycle Board meeting

ISSUE:

Should the Board of Education approve the continuation of electronic (virtual) Board meetings as currently in place through the month of November 2021 pursuant to Government Code Section 54953(E)?

INFORMATION:

In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically.  Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30.  In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time.

The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.  Currently, local officials have recommended social distancing, https://vcportal.ventura.org/covid19/docs/PH%20Recomendation%20for%20Remote%20Particiapation%20and%20Virtual%20Meetings%20Letter%20from%20Ventura%20County_Final_2021-09-21.pdf, for legislative bodies within Ventura County, and it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus.  Accordingly, the governing board may hold meetings pursuant to AB 361 after determining meeting in person would present imminent risks to the health or safety of attendees.

At their Special Meeting on September 27, 2021, the Board of Education approved Resolution #21/22-17 authorizing electronic meetings of the Governing Board during a state of emergency pursuant to Government Code Section 54953(E), and allowing the Governing Board to meet electronically for 30 days following Board approval.  In order to continue to meet electronically beyond that time, and specifically for the Board meetings in November 2021, the Board must re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. AB 361 requires a renewal of this affirmation to continue electronic meetings every 30 days.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Special Meeting of September 21, 2021
• Special Meeting of September 27, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education, Teachers, School Psychologists

           Order #: R21-258 - R21-261

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-075 - E21-083

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-322 - C21-354

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-355 - C21-364

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-275 - E21-295

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-296 - E21-337

ISSUE:

Should the Board of Education approve the temporary Substitute Salary Schedule?

INFORMATION:

The salary schedule allows the District to maintain comparable compensation in order to be able to attract and retain quality substitute teachers. The change reflects the addition of a sliding scale which provides incentives for those taking additional substitute teaching assignments within our District.

FISCAL IMPACT:

General Fund: Approximately $350,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV

ISSUE:

Should the Board of Education approve the contracts listed below?

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a renewal contract with The Vineyards, Inc.?

INFORMATION:

The Vineyards, Inc. will provide the venue, catering, and rentals for the Thousand Oaks High School 2022 Prom.

FISCAL IMPACT:

$37,900.00 will be paid for by ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the Naviance agreement amendment for the 2021/2022 school year? 

INFORMATION:

Naviance is a comprehensive college and career readiness platform that enables self-discovery, career exploration, academic planning, and college preparation for students. Naviance assists students in exploring their interest and strengths. It develops a course of study that matches their long-term goals with an actionable plan. The continuation of the Naviance Subscriptions will benefit our high school students by continuing to provide them with direction and planning for their future according to their interests and goals.

FISCAL IMPACT:

$66,002.41 to be paid for by District funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the agreement with Artists in the Classroom for Ladera STARS Academy?

INFORMATION:

Artists in the Classroom is Ventura County Arts Council's arts teaching residency program. Through this program, Ladera STARS Academy has contracted with two artists, Eddie Campbell and Karen Narula, to teach visual art and dance for three 8-week sessions of instruction during the school's Creation Rotations Program. 

Creation Rotations is a 24-week program on Thursday afternoons. It supports our school's STEAM mission giving students the opportunity to explore the arts and technology. The visual and performing arts classes also support the positive social/emotional climate, as well as our inclusive environment. All students in our specialized programs participate with their general education classes during Creation Rotations. 

FISCAL IMPACT:

6,612.50 paid for from Ladera STARS Academy general fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the 2021/2022 Elementary and Secondary School Plans for Student Achievement (SPSA)?

INFORMATION:

School Plans for Student Achievement (SPSA) are aligned with the District's Local Control Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifable state data that includes the California Assessment of Student Performance and Progress (CAASPP), which includes the Smarter Balanced Assessment Consortium (SBAC) and the California Alternate Assessments (CAA), California English Language Development Test (CELDT) and/or the English Language Proficiency Assessments for California (ELPAC), and local measures of pupil achievement including benchmark and common assessments. The English Language Proficiency (ELP) assessments; Initial ELPAC used for EL identification and Summative ELPAC used to monitor progress of English acquisition, are both implemented. Due to the COVID-19 pandemic and allowances at both the state and federal level, some data measures for the 2019-2020 and 2020-2021 school year are not available.

School Site Councils (SSC) analyze the academic performance data of all students, including English learners, foster and homeless youth, gifted and talented students (GATE), socio-economically disadvantaged (SED) students, and students with disabilities (SWD). The SSC also obtains and considers the input of their school communities as provided through the District LCAP Survey and other local surveys and feedback systems. SSCs met in the months of May, June, August, and September to collaborate, draft, and approve the SPSA. School Plans must also include budgets that are discussed, jointly developed, and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted on September 17, 2021, for review and approval of the Instructional Services Department.

Approved plans are posted on each school’s website for public review at http://www.conejousd.org/SARC-SPSA  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve a renewal contract with EdTheory, LLC?

INFORMATION:

EdTheory, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related service positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with EdTheory, LLC to hire temporary staff to fill vacant school related service and nursing positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $70,000.00 from Special Education funds and Student Support Services funds allocated for positions funded for the 2021/2022 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Sunbelt Staffing, LLC?

INFORMATION:

Sunbelt Staffing, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related service positions as vacancies arise. Conejo Valley Unified School District's Special Education Department will enter into a contract with Sunbelt Staffing, LLC to hire temporary staff to fill vacant school-related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $85,000.00 from Special Education funds allocated for positions funded for the 2021/2022 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contracts for Non-Public School Placements as listed below?

INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the students at the recommended educational settings, a contract number must be established for the 21/22 school year. The cost for the Non-Public School Placements are as follows:

FISCAL IMPACT:

$123,062.80 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2021.

INFORMATION:

California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendents of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for September 2021?

INFORMATION:

The warrant summary for September includes warrants paid for the period of September 1, 2021, through September 30, 2021. Expenditures outlined in the attachments are in accordance with the 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the September 1 to September 30, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools.

FISCAL IMPACT:

Total deposited to the General Fund on this report: $87,215.14

Total deposited to the General Fund for 2021-22: $126,898.55

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary for the month of September 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes funds moved within the General Fund for the period of September 1 to September 30, 2021.

FISCAL IMPACT:

Change to Fund Balance: -$5,018,234

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for September 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of September 1 through September 30, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $13,412.50

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 15, 2021, through September 30, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,239,515.03

Cafeteria Fund: $7,562.76

Bond Measure I: $122,346.31

Worker Compensation Fund: $97,020.65

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?  

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of September 1, 2021, through September 30, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $408,252.22

Adult Education: $4,788.29

Child Development Fund: $6,520.34

Cafeteria Fund: $2,843.31

Deferred Maintenance Fund: $6,446.51

Bond Measure I: $20,520.62

Developer Donation Fund #2: $3,511.40

TOPASS Fund: $550.00

Worker Compensation Fund: $6.96

Health & Welfare Fund: $371.15

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

FISCAL IMPACT:

Bond Measure I: $635,438.06

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

INFORMATION:

The California Uniform Public Construction Cost Accounting Act (CUPCCAA) is a program that was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.

The items below detail contracts awarded August 1, 2021, through September 30, 2021, as follows:

FISCAL IMPACT:

General Fund: $39,238

Bond Measure I: $173,875.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Commercial Insurance coverage with POMS and Associates for CVUSD connected booster clubs and parent support organizations?

INFORMATION:

The Conejo Valley Unified School District has provided general liability, umbrella, and trailer coverage for the Board of Education approved Booster Clubs and Parent Support Organizations for many years. The attached proposal will renew the coverage through October 19, 2022, subject to a review by the carrier of the number of clubs and members. The renewal is a significant increase from the prior year premium ($2,430) due to a large loss. 

FISCAL IMPACT:

General Fund: $9,724.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:FA:ls 

ISSUE:

Should the Board of Education approve the new middle school (6-8) core literature titles, All the Stars Denied and Esperanza Rising, for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English/Language Arts teachers reviewed All the Stars Denied and Esperanza Rising. The CVUSD English/Language Arts Articulation Committee has also given considerable thought to the merit of titles placed on the core literature list. This discussion and review also occurred in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 6th and 7th grades to be included as part of the grade level list of diverse core literature selections. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the titles and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson
Director, Middle Schools and Professional Learning

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:SW:ss

ISSUE:

Should the Board of Education approve the new high school (9-12) core literature titles, How Much of These Hills is Gold, Kitchen, and Klara and the Sun, for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed How Much of These Hills is Gold, Kitchen and Klara and the Sun. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 10th, 11th and 12th grade, in the list of several optional titles. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3311.2 - Lease-Leaseback Contracts?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Administrative Regulation 3311.2 is amended to (1) include the maximum term for the lease-leaseback contract as specified by law, (2) reflect the requirement for site and plan approval prior to entering into an agreement, (3) add optional language for a board resolution declaring the intent to enter into a lease-leaseback contract, and (4) move evaluation criteria into the list of items that must be included in the request for sealed proposals. Regulation also reflects NEW LAW (AB 2311, 2020) which requires districts to include in all bid documents and construction contracts a notice that the project is subject to state "skilled and trained workforce" requirements.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3311.3 - Design-Build Contracts?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Administrative Regulation 3311.3 is amended to reflect NEW LAW (AB 2311, 2020) which requires districts to include in all bid documents and construction contracts a notice that the project is subject to state "skilled and trained workforce" requirements. Regulation also adds a definition of "skilled and trained workforce," and describes the district's responsibilities if the contractor fails to demonstrate compliance with these requirements.

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:

4th, 5th, 6th - Family Life Video Update (November)

Update on Dress Code policy (November 2021 via Board Report)

Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)

Dates To Be Determined:

Newcomer Program @ NPHS 

Project to Inspire

Adoption of resolution on grading equity

BP 1313 - Civility

Ongoing:

Recognition of academic and visual/performing arts competitions

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture

Report on activities/events at the sites in relation to acknowledgment of resolutions

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

November 9, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks / Public participation via Zoom Webinar, internet livestream through CVUSD website, or regular television broadcast.

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.