(On Closed Session Agenda Items Only)

(Closed Session Agenda Item Only)

Government Code section 54956.8.
Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.
 
However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiators, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.
 
For purposes of this section, negotiators may be members of the legislative body of the local agency.
 
For purposes of this section, “lease” includes renewal or renegotiation of a lease.
 
Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Student Board Reporters:

Century Academy – Harry Esau

Conejo Valley High School – Anneth Carrillo

Newbury Park High School – Edyn Stepler

Thousand Oaks High School – Sara Nguyen

Westlake High School – Samantha Wildman

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

INFORMATION:

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

A public hearing was held for community input on September 14, 2021. Board action adopting Resolution #21/22-02 will occur on October 5, 2021.

FISCAL IMPACT:

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

State and Federal Program Coordinator

MWM:KL:ab

ISSUE:

Should the Board of Education adopt a proclamation declaring October 23 through October 31, 2021, as Red Ribbon Week in the Conejo Valley Unified School District?

INFORMATION:

Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth.  The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs.  Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of September 14, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education, Teachers, School Psychologists

           Order #: R21-249 - R21-257

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-052 - E21-074

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-255 - C21-310

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-311 - C21-321

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-200 - E21-219

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-220 - E21-274

ISSUE:

Should the Board of Education approve a Student Teaching Field Placement or Internship Agreement with Alliant International University, Inc.?

INFORMATION:

Alliant International University, Inc. has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes.  The District has the supervision needed by Alliant International University, Inc. trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the Ventura County Interdistrict Transfer Memorandum of Understanding with Ventura County Districts? 

INFORMATION:

In May 2011, in response to AB 2444 and changes to EC 46600, all school districts in Ventura County (with the exception of Las Virgenes Unified) entered into an Interdistrict Transfer Memorandum of Understanding (MOU). This MOU was developed in order to provide districts of attendance with the means to revoke an interdistrict transfer agreement for various agreed upon reasons, including poor attendance, lack of appropriate discipline, or academic achievement, but not including issues relative to districts of attendance. Per the provisions of EC 46600, these interdistrict master agreements are valid for a period of five years. As the Interdistrict Transfer MOU has now expired, it is appropriate that districts adopt a subsequent five-year master agreement covering school years 2021-2022 through 2025-2026. 

Staff is recommending that the Board approve the Interdistrict Transfer Memorandum of Understanding with Ventura County Districts.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the renewal contract with Green Knight Security, Inc. for Thousand Oaks High School?

INFORMATION:

Green Knight Security, Inc. will provide services related to the student body of Thousand Oaks High School. Green Knight Security, Inc. will be used as the private security during all events requiring security during the 2021/2022 school year.

FISCAL IMPACT:

$15,651.00 to be paid for by Thousand Oaks High School ASB.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract with All It Takes for Newbury Park High School's DATA Academy?

INFORMATION:

All It Takes will provide a teambuilding program bridging difference and building appreciation to work effectively and successfully together over the term of the academy. This teambuilding day will equip the DATA Academy students with the skills to develop their personal best in the areas of: accountability, resilience, independent problem-solving, self-efficacy, sense of community/teamwork, and acceptance using the Notice, Choose, Act framework. 

FISCAL IMPACT:

$5,500.00 to be paid by The California Partnership Academy Grant

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School Education

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve a renewal contract with Pegleg Entertainment for Westlake High School?

INFORMATION:

Pegleg Entertainment will provide services related to the Associated Student Body at Westlake High School for the 2021 Homecoming events. Pegleg Entertainment will provide event planning, entertainment, DJ and a stage package.

FISCAL IMPACT:

$27,500 to be paid for by ASB funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the contract with The Core Collaborative, Inc.?

INFORMATION:

The Core Collaborative specializes in expanding holistic, learner-centered systems and provides educators with the structures to build Professional Learning Communities (PLCs). The Core Collaborative supports the implementation of Impact Teams, which are a type of PLC.  The Impact Team model is a systematic framework that involves students, educators, and families in every aspect of the learning process. It provides teams of educators (PLCs) with the structures needed to cultivate collective efficacy and shift the conversation from teaching to learning. The Core Collaborative will enter into a contract with Sequoia Middle School to provide the staff with training and support through Impact Teams. The focus of the training will be on EAA classroom protocol and Peer Power. 

FISCAL IMPACT:

$10,000.00 paid from Site Instructional budget (0010) and $9,427.50 paid from District Professional Learning budget (0EEF), total cost $19,427.50.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KM:SW:ch

ISSUE:

Should the Board of Education appoint a Career Technical Education (CTE) Advisory Committee to develop recommendations to the program and to provide a liaison between the District and potential employers?

INFORMATION:

The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006. Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations to the program and to provide a liaison between the District and potential employers. The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).

Recommended Career Technical Education Advisory Committee Members:

1. Director of High Schools: Mr. Brian Mercer
2. Director of Special Education: Ms. Erika Johnson
3. Local Business Owner: Mr. Terry McCallum
4. Conejo Schools Foundation: Ms. Paula Nathan
5. President/CEO, Greater Conejo Valley Chamber of Commerce: Ms. Danielle Borja
6. Workforce Development Chair, Workforce Investment Board of Ventura County (EDD): Mr. Peter Zierhut
7. Director, Career Education Center/ROP: Ms. Laurie Arnold
8. Principal, Career Education Center/ROP: Ms. Marty McGrady
9. Workforce Education Coalition: Ms. MaryBeth Jacobsen
10. CVUSD Career Education Coordinators: Mr. Nick Guerin (NPHS), Ms. Ashley Cooper (TOHS), and Dr. Laurie Looker (WHS)
11. High School Counselor: Ms. Tina Coleman (NPHS)
12. CVUSD CTE teachers: Mr. Kyle Scalise (CVHS), TBD (NPHS), Ms. Erika Rousseve (TOHS), TBD (WHS)
13. CVUSD CTE students: Amanda Mayling (TOHS), Hayley Gadsby (WHS), TBD (NPH)
14. CVUSD Parents: Ms. Mindy Vanderlip (TOHS), Ms. Lori Gadsby (WHS), TBD (NPHS)
15. CTE Articulation Committee Chair: Mr. Jason Klinger
16. C.I.T.Y. Internship Program: Ms. Rachel Wagner
17. Board of Education members: Ms. Karen Sylvester and Ms. Cindy Goldberg

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the overnight trip requests listed below? These trips are contingent upon changes to the CDPH/VCPH guidance.

INFORMATION:

Below is a listing of all sites that have requested overnight trips.

FISCAL IMPACT:

All events will be paid for by Booster Club funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve new Board Policy 5131.8 – Mobile Communication Devices?

INFORMATION:

This new policy reflects new law (AB 272) which authorizes boards to limit or prohibit student use of smartphones while at school or while under the supervision and control of a district employee, except under specified circumstances (i.e., in an emergency, with permission of teacher or administrator, when directed by student's health care provider, when required by student's individualized education program).  Policy also addresses reasonable search of students' mobile communication devices, employees' authority to confiscate a device, and discipline for off-campus use of a mobile communication device which poses a threat of danger to the safety of students, staff, or district property or substantially disrupts school activities. Existing CVUSD Board Policy and Administrative Regulation 5131 on “Conduct” does provide limited guidance on mobile communication devices, which is now detailed further with this proposed new policy.

FISCAL IMPACT:

None.

RED-Existing Notes

Red/Bold-NEW GAMUT Notes

Black/Bold-NEW GAMUT Language

Black/Bold/Italics- NEW CVUSD Language

Blue/Bold/Italics- CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure, as submitted?

INFORMATION:

Updates to Board Policy and Administrative Regulation 5145.12 - Search, and Seizure, have been made to reflect current law and to protect the health, safety, and welfare of Conejo Valley Unified School District's personnel and pupils.  

FISCAL IMPACT:

None

LEGEND:

RED-Existing Notes

Red/Bold-NEW GAMUT Notes

Black/Bold-NEW GAMUT Language

Black/Bold/Italics- NEW CVUSD Language

Blue/Bold/Italics- CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the contracts for Residential Treatment Center Placements as listed below?

INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the students at the recommended educational setting, a contract number must be established for the 21/22 school year. The costs for these Residential Treatment Center Placements are as follows:

FISCAL IMPACT:

$128,897.08 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the amended contract with Jennifer Mayer?

INFORMATION:

This amended contract will allow Jennifer Mayer to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $250.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a renewal contract with Soliant Health, LLC?

INFORMATION:

Soliant Health, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with Soliant Health, LLC to hire temporary staff to fill vacant school related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $150,000.00 from Special Education funds allocated for positions funded for the 2021/2022 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with SoCal Psychology Center?

INFORMATION:

This contract will allow SoCal Psychology Center to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Innovative Speech and Language Pathology, DBA:OMIX Therapies?

INFORMATION:

This contract will allow Innovative Speech and Language Pathology, DBA:OMIX Therapies to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $8,400.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the Certificate for Compliance for 2020-2021 TOPASS?

INFORMATION:

The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.

FISCAL IMPACT:

TOPASS Fund: $2,606,080

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the 2021-2022 Thousand Oaks Plan to Assist School Sites (TOPASS) expenditure plan?

INFORMATION:

The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires that each year, the School District submit a list of projects/expenditures to the City for consideration. The proposed list for the 2021-2022 fiscal year is attached.

FISCAL IMPACT:

TOPASS Fund: $1,603,489

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the agreement with Cooperative Strategies for census update to trustee areas?

INFORMATION:

Cooperative Strategies, LLC shall provide consulting services for the Conejo Valley Unified School District to assist in the evaluation of existing voting areas with the 2020 Census Data and potential adjustments to such voting areas as a result of updated data.

FISCAL IMPACT:

General Fund: Assessment of voting areas and 2020 Census: $4,500 plus (up to) $450 in expenses.  If necessary, adjust voting areas: $9,500 plus (up to) $950 in expenses. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the agreements listed below for maintenance services for the period of July 1, 2021, to June 30, 2022?

INFORMATION:

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All contracts will expire on June 30, 2022.

FISCAL IMPACT:

General Fund: Up to $29,998, as needed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:DR:sb

ISSUE:

Should the Board of Education approve the amendments to Board Policy 3600 - Consultants?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3600 is amended to reflect new law (AB 2257, 2020) which recodifies the three-part test established in Dynamex Operations West, Inc. v. Superior Court of Los Angeles to determine whether a person providing services for remuneration should be classified as an employee or an independent contractor, and new laws (AB 2258, 2020) which establish exceptions to the use of the three-part test. The requirement to afford equal opportunity for contracts was revised to add ethnicity and reflect new law (AB 3664, 2020) which changes the term "military and veteran military status."

LEGEND:

RED - Existing Notes

Red/Bold - New GAMUT Notes

Black/Bold - New GAMUT Language

Black/Bold/Italics - New CVUSD Language

Blue/Bold/Italics - CVUSD Language Following Input

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 1, 2021, through September 14, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,317,803.52

Deferred Maintenance Fund: $7,138.20

Bond Measure I: $48,602.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education ratify the new contract with California IT in Education for Privacy Services?

INFORMATION:

In order to ensure the ongoing protection of personally identifiable student information and compliance with applicable laws and regulations such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA) and California Assembly Bill 1584, CVUSD Technology Services has proposed contracting with California IT in Education (CITE) to streamline the student data privacy agreement process. Under this agreement, CITE will manage all student data privacy agreements on CVUSD's behalf, engage directly with vendors on pending agreements and utilize existing privacy agreements where applicable. CITE will also upload all signed agreements into the publicly accessible California Student Privacy Alliance website.

FISCAL IMPACT:

General Fund: $7,250

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education approve the contract with DigitalScepter for Palo Alto's firewall solution?

INFORMATION:

Due to Conejo Valley Unified School District’s current Juniper SRX Firewall hardware reaching end of life and support, the District has sought out a new Firewall solution. Palo Alto has offered a contract for their firewall hardware, which will offer the District in-depth application detection and decryption of data moving across our network. These capabilities, combined with Palo Alto’s robust application database, will add another layer of protection to mitigate against malware, viruses, and ransomware attacks on our network. During our evaluation process, the District found Palo Alto to offer a more accessible and familiar interface for managing and configuring the firewall appliance. The contract is a five-year agreement starting November 2021.

FISCAL IMPACT:

General Fund: $563,238.80 (Stimulus)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education ratify the statement of work for CDW Government LLC to facilitate Conejo Valley Unified School District's Data Center relocation?

INFORMATION:

In order to mitigate against rising operating costs, CVUSD Technology Services has recommended that the existing server and network infrastructure located in the datacenter at the 1400 E Janss Road be relocated to a new server closet at 750 Mitchell Road. The new server closet will be in close proximity to Technology Services Central Team Members and will utilize existing security and cooling systems. The scope of this request includes the procurement and installation of rack enclosures, supporting fiber and copper interconnects, and a modern uninterrupted power system to support these critical systems.

FISCAL IMPACT:

General Fund: $131,685.27 (Stimulus)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Falcon Roofing Company, for the roof replacement project at Walnut Elementary School?

INFORMATION:

On April 22, 2021, the Conejo Valley Unified School District entered into a contract with Falcon Roofing Company, for the roof replacement project at Walnut Elementary School.  This change order is for the returning of the unused allowance to the District and is a decrease to the contract.  Reference purchase order B21-01037.

Original contract amount: $168,866

Change order amount: -$9,025

New contract amount: $159,841

FINANCIAL IMPACT:

Bond Measure I: -$9,025

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Rutherford Co., Inc., for the lath and plaster portion of the project at Westlake High School?

INFORMATION:

On August 25, 2020, the Conejo Valley Unified School District entered into a contract with Rutherford Co., Inc., for the lath and plaster portion of the project at Westlake High School.

Additional fireproofing was required by DSA and our Inspector of Record that wasn’t shown on the Addendum drawings, as well as scaffolding required for drywall finishing in the elevator.

The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount.  Reference purchase order B21-00819.

Original contract amount: $797,280.00

Change order this request: $3,736.82

New contract amount: $801,016.82

FINANCIAL IMPACT:

Bond Measure I: $3,736.82

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 2 to the contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School?

INFORMATION:

On July 28, 2020, the Conejo Valley Unified School District entered into a contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School.  During the course of construction, additional work became required to include wall curbs on all levels and an additional stair wall by DSA. 

The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount.  Reference purchase order B21-00680.

Original contract amount: $1,290,000

Previous Approved Change Orders: $101,167.18

Change order this request: $39,882.04

New contract amount: $1,431,049.22

FINANCIAL IMPACT:

Bond Measure I: $ 39,882.04

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

TOPASS Fund: $159,841 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Workers' Compensation Actuarial Report?

INFORMATION:

The Conejo Valley Unified School District self-insures its Workers' Compensation exposure. The District has asked Bay Actuarial Consultants to provide an actuarial report on its Workers' Compensation program. The report covers the following items:

1. Unpaid Losses. The report includes an estimate of the unpaid self-insured losses as of June 30, 2021.
2. Projected 2021-22 Losses and Rates of Loss. The report includes a projection of the losses that the District will incur during 2021-22, and also expresses this as a rate of loss per $100 of insured payroll.
3. Discounting. The estimated liability and the projected 2021-22 rates of loss are discounted to reflect the time value of money.
4. Variability of Estimated Losses. It includes an analysis of items (1) and (2) in terms of “probability levels.”
5. Cash Flow Projections. The report provides a projection of the program's claim expenditures for 2021-22.

FISCAL IMPACT:

Workers' Compensation Fund: $5,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:jt

ISSUE:

Should the Board of Education approve Resolution #21/22-18 authorizing an accelerated closing for the sale of 2498 Conejo Center Drive to ARC Investment Group, LLC in exchange for a small reduction in the purchase price?

INFORMATION:

On June 15, 2021, the Board approved Resolution #20/21-43, which authorized the sale of the real property located at 2498 Conejo Center Drive, Thousand Oaks (the "Property") to ARC Investment Group, LLC ("ARC"). Subsequently, the District and ARC entered into a Purchase and Sale Agreement and Joint Escrow Instructions (the "Purchase and Sale Agreement") and opened escrow for the transaction.

Recently, ARC requested an amendment to the Purchase and Sale Agreement. Under the current terms of the Purchase and Sale Agreement, closing would occur on December 15, 2021, and ARC has the right to request up to two 90-day extensions of the closing date. The buyer would like to accelerate closing to October 15, 2021. In exchange, the buyer seeks a 2% decrease of the $9,651,330 purchase price (i.e., a reduction of $193,026.60, resulting in a new purchase price of $9,458,303.40). The buyer has also offered to reimburse the District for any third party costs (e.g., attorney fees) that the District incurs in relation to the expedited closing.

If the Board agrees with ARC's proposal, then the District and ARC will work with the escrow company to prepare and execute an amendment to the Purchase and Sale Agreement, and then proceed to closing by October 15, 2021.

FISCAL IMPACT:

Surplus Property Fund: -$193,026.60

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the submission of the SGIP grant and agreement with Tesla, Inc. for the installation of energy storage systems to provide emergency backup power and cost savings through peak shaving?

INFORMATION:

The California Public Utilities Commission's (CPUC) Self-Generation Incentive Program (SGIP) provides incentives to support existing, new, and emerging distributed energy resources. SGIP provides rebates for qualifying distributed energy systems installed on the customer's side of the utility meter.  Because CVUSD and the Red Cross have an established agreement for potential use as shelters during emergency situations, certain District schools qualify for the grant.  The District has been working with Tesla, Inc. on providing battery backup solutions to provide power during power outages while utilizing the system to save on utility costs through peak shaving, i.e. using the batteries to draw power rather than the grid during peak times.  

The submission includes all installation costs of approximately $8 million and a 10-year agreement (no-cost to District) for maintenance, service, and upkeep of the systems.  Six sites have been identified to meet the criteria.  Below is the estimate of cost, projected savings, and duration of power provided for each school site:

FISCAL IMPACT:

Grant Funded (Internal management and project oversight built into District fixed costs, inspection costs TBD on DSA, if necessary)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Presentation by:

Dr. Ricardo Araiza, Director, Multilingual Learners and Equity

Dr. Dena Sellers, Director, Elementary Instruction

Ms. Erica Ultreras, Principal, Conejo Elementary School

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the Elementary and Secondary School Emergency Relief (ESSER) III funding plan, as submitted?

INFORMATION:

In response to the 2019 Novel Coronavirus (COVID-19), the U.S. Congress passed the American Rescue Plan (ARP) Act, which was signed into law on March 11, 2021. The main funding source for local educational agencies (LEAs) in the ARP Act is the ESSER III Fund. CVUSD is eligible to receive $12,323,124 to meet the requirements of ESSER III, which can be spent up to September 30, 2024.

LEAs that receive ESSER III funds are required to develop a plan for how they will use ESSER III funds to, at a minimum, address students’ academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic. The plan is required to address the following:

• The extent to which and how the funds will be used to implement prevention and mitigation strategies that are, to the greatest extent practicable, consistent with the most recent CDC guidance on reopening schools, in order to continuously and safely open and operate schools for in-person learning.
• How the LEA will use the minimum of 20% of funds it reserves for learning loss to address the academic impact of lost instructional time through the implementation of evidence-based interventions, such as summer learning or summer enrichment, extended day, comprehensive afterschool programs, or extended school year programs.
• How the LEA will spend its remaining ESSER III funds consistent with the allowable uses.
• How the LEA will ensure that the interventions it implements, including but not limited to the interventions to address learning loss, will respond to the academic, social, emotional, and mental health needs of all students, and particularly those students disproportionately impacted by the COVID–19 pandemic, including students from low-income families, students of color, English learners, children with disabilities, students experiencing homelessness, children in foster care, and migratory students.

Board action adopting the ESSER III funding plan will occur on October 19, 2021. 

FISCAL IMPACT:

One-time revenue of $12,323,124 to meet the specific purposes of ESSER III funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve the 2021/2022 Elementary and Secondary School Plans for Student Achievement (SPSA)?

INFORMATION:

School Plans for Student Achievement (SPSA) are aligned with the District's Local Control Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifable state data that includes the California Assessment of Student Performance and Progress (CAASPP), which includes the Smarter Balanced Assessment Consortium (SBAC) and the California Alternate Assessments (CAA), California English Language Development Test (CELDT) and/or the English Language Proficiency Assessments for California (ELPAC), and local measures of pupil achievement including benchmark and common assessments. The English Language Proficiency (ELP) assessments; Initial ELPAC used for EL identification and Summative ELPAC used to monitor progress of English acquisition, are both implemented. Due to the COVID-19 pandemic and allowances at both the state and federal level, some data measures for the 2019-2020 and 2020-2021 school year are not available.

School Site Councils (SSC) analyze the academic performance data of all students, including English learners, foster and homeless youth, gifted and talented students (GATE), socio-economically disadvantaged (SED) students, and students with disabilities (SWD). The SSC also obtains and considers the input of their school communities as provided through the District LCAP Survey and other local surveys and feedback systems. SSCs met in the months of May, June, August, and September to collaborate, draft, and approve the SPSA. School Plans must also include budgets that are discussed, jointly developed, and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted on September 17, 2021 for review and approval of the Instructional Services Department.

Approved plans are posted on each school’s website for public review at http://www.conejousd.org/SARC-SPSA  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 5116.1 – Intradistrict Open Enrollment?

INFORMATION:

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, and application deadlines.

Based on this feedback, staff recommends the following:

• Priority for students residing in the Conejo Elementary attendance boundaries to choose not to participate in Dual Language Immersion that will begin at Conejo Elementary in August 2022.
• Indicating the future available grade-levels of the Open Classroom Leadership Magnet at Conejo Elementary.

The amendments to the Administrative Regulation assure that our policies are compliant with state law, in line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.

FISCAL IMPACT:

No direct fiscal impact is anticipated.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve the new middle school (6-8) core literature titles, All the Stars Denied and Esperanza Rising, for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English/Language Arts teachers reviewed All the Stars Denied and Esperanza Rising. The CVUSD English/Language Arts Articulation Committee has also given considerable thought to the merit of titles placed on the core literature list. This discussion and review also occurred in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 6th and 7th grades to be included as part of the grade level list of diverse core literature selections. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the titles and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson
Director, Middle Schools and Professional Learning

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:SW:ss

ISSUE:

Should the Board of Education approve the new high school (9-12) core literature titles, How Much of These Hills is Gold, Kitchen, and Klara and the Sun, for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed How Much of These Hills is Gold, Kitchen and Klara and the Sun. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 10th, 11th and 12th grade, in the list of several optional titles. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:

4th, 5th, 6th - Family Life Video Update (October)

Update on Dress Code policy (November 2021 via Board Report)

Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022)

Dates To Be Determined:

Newcomer Program @ NPHS 

Project to Inspire

Adoption of resolution on grading equity

BP 1313 - Civility

Ongoing:

Recognition of academic and visual/performing arts competitions

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture

Report on activities/events at the sites in relation to acknowledgment of resolutions

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

October 19, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.