(On Closed Session Agenda Items Only)

(Closed Session Agenda Item only)

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 concerns, the District will permit members of the public to address the Board via telephone or in person.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (August 30, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (August 31, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt Resolution #21/22-08 for exemption to the 180-day State Teacher Retirement System wait period, as submitted?

INFORMATION:

Conejo Valley Unified School District is in critical need of a Speech/Language Pathologist to provide speech-language pathology services because a statewide shortage of Speech/Language Pathologists exists. The District has been unable to recruit a sufficient number of Speech-Language Pathologists to fill vacancies. The appointment of Robin Habif-Rieger is necessary to fill this critically needed position.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine
Assistant Superintendent, Human Resources

MWM:JV:sm

ISSUE:

Should the Board of Education adopt a resolution declaring October 2021 as National Bullying Prevention Month in the Conejo Valley Unified School District?

INFORMATION:

National Bullying Prevention Month is a campaign in the United States founded by PACER's National Bullying Prevention Center.  During the month of October, communities across the nation campaign to raise awareness and educate people on the long term effects that bullying has on children.  The goal of recognizing National Bullying Prevention Month in the Conejo Valley Unified School District is to encourage parents, students, and staff to unite against bullying and share the message that no one deserves to be bullied.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education adopt a resolution declaring October 20, 2021, as Unity Day in the Conejo Valley Unified School District?

INFORMATION:

Unity Day has been celebrated in the United States and around the world since 2011.  It is the most well-known event of National Bullying Prevention Month, sponsored by Pacer's National Bullying Prevention Center.  To participate in Unity Day, individuals, schools, communities, and businesses wear or display orange to show support for students who have been bullied, in addition to sending the message that no child should ever experience bullying.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education ratify the decision for the Hearing held on July 27, 2021, between NSA Construction Group, Inc. (NSA), and Troys Ornamental Iron Craft in connection with the Los Cerritos Middle School Exterior Improvements Project MP18/19-36-LCR?

INFORMATION:

Bids for the Los Cerritos Middle School Exterior Improvements MP18/19-36-LCR were opened on February 17, 2021.  At the time of bid opening, NSA was the lowest bidder.  NSA affirmed its bid on February 18, 2021.  The District sent NSA a letter of intent on that same date.  On March 16, 2021, the District’s Board of Education accepted NSA’s bid and authorized the award of a contract with NSA for the Project.  On March 25, 2021, the District issued a notice to proceed to NSA.

Public Contract Code (“PCC”) Section 4104 requires prime contractors to list in their bids all subcontractors whose work on the project constitutes more than one-half of one percent of the total bid.  In its bid, NSA listed Troy’s as the structural steel subcontractor.  Subsequently, on June 17, 2021, the District received NSA’s request to substitute Troy’s as a sub-contractor. 

Prior to approval of the prime contractor’s request for the substitution, the District is required to give notice in writing to the listed subcontractor. The District notified Troy’s of the substitution request on June 17, 2021 and sent a letter, dated June 24, 2021, to Troy’s about the substitution request.  Troy’s received the District’s letter on June 28, 2021, and timely submitted written objections to the substitution request to the District on June 30, 2021.  On July 8, 2021, NSA submitted a reply to Troy’s objection.  Since written objections were filed, the District scheduled a hearing and gave notice to both parties. Subsequently, on July 27, 2021, a hearing was held. Based on the information provided by both parties, a decision was made (attached).   

FISCAL IMPACT:

Change order to be submitted: -$604,190 (Measure I)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Special Meeting of August 3, 2021
• Regular Meeting of August 10, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists

           Order #: R21-204 - R21-244

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E21-021 - E21-038

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C21-115 - C21-168

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C21-169 - C21-173

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E21-120 - E21-132

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E21-133 - E21-141

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:ab

ISSUE:

Should the Board of Education approve to obsolete and recycle the previous adoption for middle school History Social Science textbooks from Glencoe/McGraw Hill?

INFORMATION:

The following titles to be obsoleted are: 

Discovering Our Past - Ancient Civilizations (Gr. 6) ISBN# 9780078688744

Discovering Our Past - Medieval and Early Modern Times (Gr. 7) ISBN# 9780078693861

Discovering Our Past - The American Journey (Gr. 8) ISBN# 9780078688768

These will be obsoleted, and some purchased by JC Books as new textbooks have been purchased and delivered. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education 

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services 

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve a renewal contract with Committee for Children for Second Step (Grades 6-8) social-emotional learning curriculum?

INFORMATION:

Committee for Children provides licenses to all five (5) Conejo Valley Unified School District middle schools and is used by educators to teach social-emotional learning skills to students. Committee for Children is a non-profit organization that develops programs rooted in social-emotional learning (SEL) that help transform schools into supportive and successful learning environments. Second Step is the middle school SEL program developed by Committee for Children that will be implemented at all CVUSD middle school campuses beginning with the 2021-22 school year. Second Step helps provide students with the tools and strategies they need to excel in the classroom and beyond. This curriculum will help improve behavior, build a positive school environment, and facilitate the development of SEL competencies, including self-awareness, self-management, responsible decision-making, relationship skills, and social awareness. Second Step social emotional learning lessons are interactive and discussion-based for each grade-level. Units of instruction include: mindsets and goals, recognizing bullying and harassment, thoughts, emotions and decisions, and managing relationships and social conflict.

FISCAL IMPACT:

$9657.00 from Expanded Learning Opportunities Grant (ELOG) funding 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson, Ed.D.

Director, Middle School Education

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:SW:lh

ISSUE:

Should the Board of Education approve the overnight trip requests listed below for the fall of the 2021/2022 school year? All CDPH/VCPH COVID - 19 guidelines will be followed by the students and staff attending these trips.

INFORMATION:

Below is a listing of all sites that have requested overnight trips.

FISCAL IMPACT:

All events will be paid by funds indicated above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve the renewal agreement with Greenfield Learning, Inc., for Lexia for the 2021-2022 school year?

INFORMATION:

Lexia is a reading instruction and intervention program that focuses on foundational literacy skills, including phonics, phonemic awareness and word study. It is a Tier 2 reading intervention program that will be utilized in grades TK-5 to remediate learning loss. 

FISCAL IMPACT:

$94,900 from ESR2 funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dena Sellers, Ed.D.

Director, Elementary Education

On behalf of, 

Kenny Loo

Assistant Superintendent, Instructional Services

MWM:KL:DS:lh

ISSUE:

Should the Board of Education approve the renewal of the licensing agreement with Nearpod, Inc. for WHS for the 2021-22 school year?

INFORMATION:

This renewal agreement with Nearpod, Inc. will allow the teachers and students to continue using this program. Nearpod, Inc. gives our teachers and students an interactive experience with many videos, lessons, and activities that can be done virtually as a class or individually. 

FISCAL IMPACT:

$6,000.00 to be paid for by WHS general funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools 

On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services

MWM:KL:BM:ss

ISSUE:

Should the Board of Education approve amendments to Board Policy 5145.6 - Parental Notifications, as submitted?

INFORMATION:

Updates to Board Policy 5145.6 have been made to reflect federal law applicable to districts participating in certain federal programs which requires that parental notifications be presented in an understandable and uniform format and, to the extent practicable, in a language that parents/guardians can understand. BP 5145.6 was also revised to reflect state law requiring that parental notifications be written in the primary language, in addition to English, whenever 15 percent or more of the students enrolled in a school speak a single primary language other than English.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the contracts for Residential Treatment Center Placements as listed below?

INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the students at the recommended educational setting, a contract number must be established for the 21/22 school year. The costs for these Residential Treatment Center Placements are as follows:

FISCAL IMPACT:

$69,539.32 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contract for Non-Public School Placement as listed below?

INFORMATION:

Special Education classes and services for the student listed below cannot be met by the District and/or County at this time. Therefore, in order to provide placement for the student at the recommended educational setting, a contract number must be established for the 21/22 school year. The cost for the Non-Public School Placement is as follows:

FISCAL IMPACT:

$33,299.00 from the Special Education Budget

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the renewal contract with Maxim Healthcare Services?

INFORMATION:

Maxim Healthcare Services is an agency that contracts with school districts in Ventura County for the purpose of providing nursing as vacancies arise. Conejo Valley Unified School District's Student Support Services Department will enter into a contract with Maxim Healthcare Services to hire temporary staff to fill vacant nurse positions.

FISCAL IMPACT:

Estimated Fiscal Impact is $60,000 from Student Support Services funds allocated for positions funded for the 2021/2022 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the renewal Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)?

INFORMATION:

California Association for Bilingual Education (CABE) provides training to parents to increase their leadership skills, knowledge development, and educational commitment to raise the academic achievements of their children. 

Approval of this MOU will allow CABE parent engagement specialist to provide twelve (12) 3-hour training sessions on level 2 of Project 2Inspire curriculum, which is research-based and proven to deepen the understanding of the American Public School system to immigrant and/or Multilingual Learner families. The training will be provided to CVUSD parents participating in the first year of the Project 2Inspire Program. 

FISCAL IMPACT:

$14,000 funded from the Title III Immigrant Student Education Program

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Ricardo Araiza, Ed.D.

Director, Multilingual Learners and Equity

On behalf of, 

Lisa Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:RA:pn

ISSUE:

Should the Board of Education approve the renewal Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)?

INFORMATION:

California Association for Bilingual Education (CABE) provides training to parents to increase their leadership skills, knowledge development, and educational commitment to raise the academic achievement of their children. 

Approval of the MOU will allow CVUSD to purchase licenses for the Project 2Inspire, the Awareness curriculum, and continuous support for CVUSD parents that completed level 3 of the Project 2INSPIRE program. The licensing will allow CVUSD to continue to build the parent capacity of Multilingual Parent Leaders who will serve as a resource to immigrant and/or parents of Multilingual Learners. The Multilingual Leadership parent participants will be trained to offer the Awareness Level 1 of the Project 2Inspire Program. 

FISCAL IMPACT:

$4,000 funded from the Title III Immigrant Student Education Program

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Ricardo Araiza, Ed.D.

Director, Multilingual Learners and Equity

On behalf of, 

Lisa A. Miller, Ed.D

Assistant Superintendent, Student Services 

MWM:LAM:RA:pn

ISSUE:

Should the Board of Education approve a new contract with Gunn Psychological Services, Inc.?

INFORMATION:

This contract will allow Gunn Psychological Services Inc. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of July 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of July 1 through July 31, 2021.

FISCAL IMPACT:

Change to Fund Balance: $2,127,894

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve an initial three-year contract plus two optional one-year extension terms to POMS & Associates to provide employee health benefits and insurance consultant/broker services?

INFORMATION:

The Conejo Valley Unified School District publicly advertised a Request for Proposals, RFP #2021-02, to retain a qualified firm to provide employee health benefits and insurance consulting/broker services based upon a statement of work developed by staff. Five (5) firms submitted proposals by the July 16, 2021 deadline. The results of the evaluated proposals based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) are shown below.

FISCAL IMPACT:

Health & Welfare Fund: $104,000 per year

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of August 1, 2021, through August 10, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $541,591.24
Deferred Maintenance Fund: $11,986.00

Bond Measure I: $6,900.00

Developer Donation Fund #2: $11,710.00

TOPASS Fund: $17,235.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

INFORMATION:

The California Uniform Public Construction Cost Accounting Act is a program that was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.

The items below detail contracts awarded, July 1, 2021, through July 31, 2021, as follows:

FISCAL IMPACT:

Bond Measure I: $447,521.00

TOPASS Fund: $108,998.50

General Fund: $67,972.82

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $734,190.62

General Fund: $75,149.00  

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment? 

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:FA:ls 

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with NSA Construction Group, Inc., for the exterior site improvement project at Los Cerritos Middle School?

INFORMATION:

On March 17, 2021, the Conejo Valley Unified School District entered into a contract with NSA Construction Group, Inc. (NSA), for the exterior site improvement project at Los Cerritos Middle School. 

Subsequent to signing the contract, NSA and the listed Steel sub-contractor, Troy's Ornamental Iron Craft, were unable to reach an agreement and sign a sub-contract for the work.

On June 22, 2021, NSA formally requested that the District consent to the substitution of a listed sub-contractor. In accordance with the Public Contract Code, the sub-contractor was notified and formally objected to the substitution request.

A hearing was held on July 27, 2021, to allow both parties to present their cases.  On July 28, 2021, both parties were notified by the District and our legal counsel that NSA had not met the burden of proof for a legal substitution. The District gave both parties five (5) additional days to reach an agreement, and barring that, the District would elect to exercise our option to remove the Structural Steel portion of the work from the scope of NSA's contract. 

Details of this change order include removing structural steel, metal fabrications and solar and wind energy from the contractor’s scope of work and is a decrease to the original scope of work.  Reference purchase order B21-00968.

Original contract amount: $2,536,000

Change order amount: -$604,190

New contract amount: $1,931,810

FINANCIAL IMPACT:

Bond Measure I: -$604,190

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Addendum to the Certification of Signatures for 2021-2022?

INFORMATION:

Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certification of Signatures adds the recently appointed Board of Education trustee.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Board Policy 3452 - Student Activity Funds?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3452 is amended to clarify that the policy does not apply to school-connected organizations that are not composed entirely of students or subject to the Board's control and regulation. The section on "Fundraising" adds a reference to the policy that addresses online fundraising, and addresses fundraising events that involve the sale of foods and/or beverages. The section on "Management and Reporting of Funds" was updated to reflect Governmental Accounting Standards Board (GASB) Statement 84, which provides that, if the district has administrative or direct financial involvement with the student organization's assets, as defined, the student activity fund may be considered a governmental fund subject to specific accounting and financial reporting requirements.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendments to Administrative Regulation 3516.2 - Bomb Threats?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Administrative Regulation 3516.2 is amended to add language incorporating bomb threat procedures into the District's emergency preparedness plan and/or comprehensive safety plan. The regulation is also expanded to address bomb threats received through electronic means, communications during bomb threat incidents, and counseling.

LEGEND:

Black/Bold – new language from GAMUT