Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (August 9, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (August 10, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education adopt Resolution #21/22-04, declaring September 15, 2021, to October 15, 2021, as National Hispanic Heritage Month in the Conejo Valley Unified School District?
INFORMATION:
National Hispanic Heritage Month began as a week-long observance in 1968, expanded to a month-long observance in 1988 and was enacted into law that same year on the approval of Public Law 100-402. National Hispanic Heritage Month is celebrated nationwide from September 15 to October 15 to honor the contributions that Hispanic and Latino Americans have made to our Nation and society.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6158 - Independent Study, as submitted?
INFORMATION:
Proposed Board Policy and Administrative Regulation 6158 are complete replacements of the prior CVUSD policies and regulations which were last updated in March 2011. Changes reflect new law, Assembly Bill 130, which was passed on July 12, 2021. A complete replacement is warranted due to the high volume of entirely new language in the policy and regulation. Adoption of the new policy and regulation must be approved by the Board of Education prior to the beginning of the school year in order to receive apportionments for pupils participating in independent study.
Board Policy 6158 reflects new law which requires all districts, for the 2021-22 school year, to offer independent study to meet the educational needs of students unless a waiver is obtained and to adopt policy with specified components in order to generate apportionment for independent study. This Policy updates the minimum period of time permitted for independent study to be three consecutive school days, requires an evaluation to determine if the student should continue in independent study if the student fails to make satisfactory educational progress, and requires that content be aligned to grade level standards, including the requirement for high schools to offer access to all courses offered by the district for graduation and approved as creditable for A-G admission criteria. The Policy was also updated to include the requirement for live interaction and/or synchronous instruction based on grade level, tiered reengagement strategies for students not generating attendance for a specified period of time, expeditious transition for students whose families wish to return to in-person instruction, notice to parents/guardians of specified information, the provision of a student-parent-educator conference, upon request, prior to enrollment and/or disenrollment, and the keeping of additional records including documentation of each student’s participation in live interaction and synchronous instruction on each school day, as applicable. Additionally, this Policy was updated to include material formerly in Administrative Regulation 6158 regarding requirements for independent study and written agreements as well as new requirements regarding the same, including that written agreements must include a detailed statement of academic and other supports that will be provided to address the needs of particular students, that the agreement may be signed electronically as specified, and that, for the 2021-22 school year, the written agreement must be signed no later than 30 days after the first day of instruction. This Policy also includes material formerly in Administrative Regulation 6158 regarding course-based independent study and to generally align the requirements of course-based independent study with the requirements for general independent study.
Administrative Regulation 6158 reflects new law adding definitions for "live interaction," "student-parent-educator conference" and "synchronous instruction," the requirement for all districts for the 2021-22 school year to offer independent study to meet the educational needs of students unless the district has obtained a waiver, that independent study may be offered to students whose health would be put at risk by in-person instruction as determined by the parent/guardian, the assurance of access to Internet connectivity and devices adequate to participate in the educational program and complete assigned work, and the documentation of each student’s participation in live interaction and synchronous instruction pursuant to Education Code 51747 on each school day, as applicable. Material regarding requirements for independent study, written agreements and course-based independent study has been moved to Board Policy 6158.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Instructional Services
MWM:KL:sf
ISSUE:
Should the Board of Education approve the contract for the new Assistant Superintendent of Instructional Services?
BACKGROUND:
This position is necessary to oversee Instructional Services. This is a standard contract for all CVUSD assistant superintendents.
FISCAL IMPACT:
Per the agreed upon and attached contract - consistent with the other CVUSD Assistant Superintendents' contracts.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the Employment Contract (Extension) for the Deputy Superintendent, Business Services as the Employee's Current Contract Terms Out June 30, 2021?
INFORMATION:
This position is necessary to oversee Business Services.
FISCAL IMPACT:
Total Compensation of Employee (Salary, Health and Welfare, Benefits) as outlined in Contract.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Resolution #21/22-07 authorizing the issuance of Conejo Valley Unified School District election of 2014 general obligation bonds, series D, and actions related thereto?
INFORMATION:
An election was held in Conejo Valley Unified School District on November 4, 2014, for the issuance and sale of general obligation bonds (the "Bonds") of the District for various purposes in the maximum amount of $197,000,000 (the "Measure I"). On June 25, 2015, the District issued the first series of bonds pursuant to Measure I in the principal amount of $37,199,279.10. On June 28, 2018, the District issued the second series of bonds pursuant to Measure I in the principal amount of $50,000,000. On November 19, 2020, the District issued the third series of bonds pursuant to Measure I in the principal amount of $49,995,000. The District now desires to issue the fourth series of bonds under Measure I in an amount not-to-exceed $32,000,000 (the "Bonds"). The Bonds are being authorized for sale for the purpose of providing funds to finance capital projects approved by Measure I, to continue funding the technology endowment, and to pay the costs of issuing the Bonds.
(a) Bond Resolution. This Resolution authorizes the issuance of the Bonds, specifies the basic terms, parameters, and form of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate initial principal amount of the Bonds to be issued ($32,000,000). Section 4 of the Resolution states the maximum underwriter’s discount (0.5%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Wells Fargo Bank, N.A., as underwriter (the “Underwriter”). The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized. The Bonds will be issued with no more than a 15-year maturity and maintain the District’s Measure I tax rate of approximately $32.70/$100,000 asset valuation.
(b) Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form.
(c) Form of Preliminary Official Statement. The Preliminary Official Statement (“POS”) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to among other things (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS.
(d) Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from a bond issuer a covenant that such bond issuer will annually file material financial information and operating data with respect to the issuer, as well as notices of the occurrence of certain enumerated events, through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (which is the federal agency that regulates “broker-dealers,” including investment bank firms that underwrite municipal obligation issuances). This requirement is expected to be satisfied annually by the filing of the District’s audited financial statements and other operating information about the District, and from time to time by the filing of notices of enumerated events, in the same manner the District has filed in connection with prior bond issuances. The purpose of the law is to provide investors in the Bonds with current information regarding the District.
FISCAL IMPACT:
Bond Measure I: estimated $32,000,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the annual renewal contract with Diligent Corporation, as submitted?
INFORMATION:
Diligent Corporation provides the District with the digital software used for Board agenda preparation. This agreement renews the existing plan for the 2021-22 school year.
FISCAL IMPACT:
Annual cost of $17,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R21-001 - R21-203
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E21-001 - E21-020
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C21-001 - C21-006
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C21-007 - C21-060
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C21-061 - C21-114
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E21-001 - E21-029
B. Specialist, Proctor, Student Helper, Others
Orders #: E21-030 - E21-119
ISSUE:
Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2021-2022 school year?
INFORMATION:
Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel. The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.
The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2021-2022 and included an estimate of additional needs that may arise during the school year based upon experience. At this time, the District estimates a minimal need for teachers with emergency permits.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and California State University, Northridge (“CSUN”) for a Social Work Field Education Program for the term of three-years, effective the date of approval?
INFORMATION:
CSUN has established an approved and fully accredited program by the Council on Social Work Education (CSWE) of special training to provide social work experience through supervised fieldwork to students enrolled in their Master of Social Work Degree program. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision, and equipment needed by CSUN trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the Substitute Salary Schedule?
INFORMATION:
The Board of Education approved a temporary increase in the substitute salary schedule on March 2, 2021. This continued increase allows the District to maintain comparable compensation in order to be able to attract and retain quality substitute teachers.
FISCAL IMPACT:
General Fund: Approximately $60,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV
ISSUE:
Should the Board of Education approve an agreement for Student Field Placement with the University of Oregon for Speech-Language Pathology?
INFORMATION:
Conejo Valley Unified School District (CVUSD) continues to partner with the University of Oregon to provide Speech-Language Pathology Graduate Students with unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech-Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement with Biola University for Student Field Placement for Speech-Language Pathology Assistants?
INFORMATION:
Conejo Valley Unified School District (CVUSD) is partnering with Biola University to provide Speech-Language Pathology Assistant students with unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech/Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education pre-authorize overnight trips for high school fall co-curricular teams that may advance to California Interscholastic Federation (CIF) playoffs or state competition?
BACKGROUND:
The high school fall co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of final local competitions. The following fall activities may be involved: football, boys’ and girls’ cross country, girls’ tennis, girls’ volleyball, girls’ golf, girls’ field hockey, and boys’ water polo.
For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) lodging. The remainder of the costs will be through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fund raise or make payments. There will be no cost to the District.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
|
Geil Industries |
Kiln Service |
TOH |
$700.00 |
N/A |
New |
|
GBC |
Repair |
MAP |
$371.55 |
1 |
New |
|
ExploreLearning |
Site License |
LRE |
$3,295.00 |
1 |
New |
|
EXL |
Coding Program |
WHS |
$1,511.64 |
1 |
New |
|
Green Knight Security |
Security |
TOH |
$840.00 |
4 |
Renewal |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the contract renewal with Hank’s Landscape, as submitted?
INFORMATION:
Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District. This contract will allow continuation of meticulous landscape support work at Horizon Hills identified by Maintenance & Operations. Work is performed on weekends, in consideration of the safety of preschool participants in the Adult Education Parenting Program. The contract will expire on June 30, 2022.
FISCAL IMPACT:
$8,600 to be paid for by CVAE.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
ISSUE:
Should the Board of Education approve a contract with Music, Memories, and More?
INFORMATION:
Music, Memories, and More will provide services related to the Associated Student Body at Thousand Oaks High School. Music, Memories, and More will provide event production for rallies, dances, and the graduation ceremony for the 2021-2022 school year.
FISCAL IMPACT:
$44,200 will be paid for by ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the IXL Learning agreement for Westlake High School?
INFORMATION:
IXL Learning is used by Westlake High School as an online math tool for students and teachers. Westlake High School will be able to use this tool to assist students and teachers in all different levels of math classes taught at Westlake High School.
FISCAL IMPACT:
$6,495.00 to be paid for by school site funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the new contract between Newbury Park High School and Grand*Stand LLC?
INFORMATION:
Grand*Stand LLC provided seating for the Newbury Park High School graduation ceremony for 2020/2021.
FISCAL IMPACT:
$14,100.00 to be paid for by CRES
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Fireworks & Stage FX America?
INFORMATION:
Fireworks & Stage FX America will provide the halftime fireworks shows for each of the high schools' Homecoming 2021 football games. The fireworks at the Homecoming halftime shows are a long-standing tradition throughout CVUSD.
FISCAL IMPACT:
$13089.00 total, $4,363.00 per site, to be paid for by each school site's ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the K9 Services LLC – Gold Coast K9 agreement for Conejo Valley High School, Newbury Park High School and Westlake High School?
INFORMATION:
K9 Services LLC – Gold Coast K9 is used by Conejo Valley High School, Newbury Park High School and Westlake High School during site searches. K9 Services will provide regularly scheduled detections sniffs in accordance with the Conejo Valley Unified School District policy and utilize training methods accepted within the profession and designed to meet POST training standards in the state of California. The cost is $8,800.00 and will be split between the three school sites. Services will be provided during the 2021-2022 school year for the three sites mentioned above.
FISCAL IMPACT:
$1,760.00 will be paid for by CVHS for 18 regularly scheduled K9 sniffs.
$2,640.00 will be paid for by NPHS for 12 regularly scheduled K9 sniffs.
$4,400.00 will be paid for by WHS for 20 regularly scheduled K9 sniffs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
ISSUE:
Should the Board of Education approve the renewal agreement with ESGI for the Conejo Valley Unified School District for the period of July 2, 2021, through July 2, 2022.
INFORMATION:
ESGI Software provides Grades TK-2 students with one-on-one online assessments with instant data reports including assessments, numbers, sight words, math facts or sounds.
FISCAL IMPACT:
$18,900.00 ($11,800-0MRD $7,100-ESR2)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dena Sellers
Director, Elementary Education
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:DS:lh
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #33-20/21?
INFORMATION:
Special Education classes and services for Student #33-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 6/15/2021 through 6/30/2021. The total cost for this non-public school placement is $2,607.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $322.30. The total District cost is $2,284.70.
FISCAL IMPACT:
Special Education Fund: $2,284.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #1-21/22?
INFORMATION:
Special Education classes and services for Student #1-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $49,245.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,889.30. The total District cost is $43,355.70.
FISCAL IMPACT:
Special Education Fund: $43,355.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #2-21/22?
INFORMATION:
Special Education classes and services for Student #2-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $49,245.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,889.30. The total District cost is $43,355.70.
FISCAL IMPACT:
Special Education Fund: $43,355.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #3-21/22?
INFORMATION:
Special Education classes and services for Student #3-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $49,245.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,889.30. The total District cost is $43,355.70.
FISCAL IMPACT:
Special Education Fund: $43,355.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #4-21/22?
INFORMATION:
Special Education classes and services for Student #4-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $49,245.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,889.30. The total District cost is $43,355.70.
FISCAL IMPACT:
Special Education Fund: $43,355.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for residential treatment center placement for Student #5-21/22?
INFORMATION:
Special Education classes and services for Student #5-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this residential treatment center placement is $243,845.00, less reimbursement (from SELPA Mental Health Fund) of $152,205.00, and less District income of $6,446.00. The total District cost is $85,194.00.
FISCAL IMPACT:
Special Education Fund: $85,194.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #7-21/22?
INFORMATION:
Special Education classes and services for Student #7-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $36,593.26 less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $30,733.26.
FISCAL IMPACT:
Special Education Fund: $30,733.26
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract for non-public school placement for Student #8-21/22?
INFORMATION:
Special Education classes and services for Student #8-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2021 through 6/30/2022. The total cost for this non-public school placement is $39,159.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $33,299.00.
FISCAL IMPACT:
Special Education Fund: $33,299.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a new contract for non-public school placement for Student #10-21/22?
INFORMATION:
Special Education classes and services for Student #10-21/22 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 8/24//2021 through 6/30/2022. The total cost for this non-public school placement is $33,415.84, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,274.00. The total District cost is $28,141.84.
FISCAL IMPACT:
Special Education Fund: $28,141.84
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a new contract with Communication Matters, Speech Language Pathology, a Professional Corporation?
INFORMATION:
This contract will allow Communication Matters, Speech Language Pathology, a Professional Corporation to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $1,500.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract with 360 Degree Customer Inc.?
INFORMATION:
360 Degree Customer Inc. is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with 360 Degree Customer Inc. to hire temporary staff to fill vacant school related service and nursing positions.
FISCAL IMPACT:
The estimated Fiscal Impact is $249,000.00 from Special Education funds and Student Support Services funds allocated for positions funded for the 2021/2022 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a renewal contract with The Genesis Group?
INFORMATION:
The Genesis Group is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with The Genesis Group to hire temporary staff to fill vacant school-related service and nursing positions.
FISCAL IMPACT:
The estimated Fiscal Impact is $450,000.00 from Special Education funds and Student Support Services funds allocated for positions funded for the 2021/2022 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the renewal contract with STAR of CA LLC (dba STAR of CA, ERA Ed)?
INFORMATION:
STAR of CA LLC (dba STAR of CA, ERA Ed) is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Student Support Services Department will enter into a contract with STAR of CA LLC (dba STAR of CA, ERA Ed) to hire temporary staff to fill vacant paraeducator positions through June 30, 2022.
FISCAL IMPACT:
$250,000.00 paid from the Student Support Services Department budget with funds allocated for paraeducator positions in the 2021-2022 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA:ks
ISSUE:
Should the Board of Education approve a renewal contract with AMN Healthcare, Inc.?
INFORMATION:
AMN Healthcare, Inc. is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education and Student Support Services departments will enter into a contract with AMN Healthcare, Inc. to hire temporary staff to fill vacant school related service and nursing positions.
FISCAL IMPACT:
The estimated Fiscal Impact is $552,000.00 from Special Education funds and Student Support Service funds allocated for positions funded for the 2021/2022 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a new contract with All Languages Interpreting & Translating Inc.?
INFORMATION:
All Languages Interpreting and Translating Inc. will provide language interpreter services as needed to the Conejo Valley Unified School District for meetings, graduation ceremonies and other school events.
FISCAL IMPACT:
$20,000.00 funded from the Special Education budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:kp
ISSUE:
Should the Board of Education approve a renewal contract with The Stepping Stones Group LLC.?
INFORMATION:
The Stepping Stones Group LLC. is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions and nursing positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with The Stepping Stones Group LLC. to hire temporary staff to fill vacant school related service and nursing positions.
FISCAL IMPACT:
The estimated Fiscal Impact is $420,000.00 from Special Education funds and Student Support Services funds allocated for positions funded for the 2021/2022 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the renewal Memorandum of Understanding with Educational Television for the Conejo for 2021-22?
INFORMATION:
ConejoTV is a service of Educational Television for the Conejo (ETC), an educational channel serving most of Ventura County and some of western Los Angeles County. The content is aired on Spectrum cable on channel 20, Frontier FIOS channel 32, and ATT U-verse channel 99. Some content is also streamed on NFHSnetwork.com and available on demand.
The ETC produces and edits programming that supports and highlights Conejo Valley Unified School District activities. ConejoTV requests that the District support these services with an annual fee of $5,000.
FISCAL IMPACT:
General Fund: $5,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Worker Compensation claims for June and July 2021?
INFORMATION:
The District Worker Compensation program is a self-insured plan funded and managed by the District. When an injury occurs, the District's third-party administrator handles the claims. Cases are reviewed, assessed, and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period June 1, 2021, through July 31, 2021:
|
Claim Number |
Funding Amount |
Comments |
|
2093800012 |
$16,240 |
Stipulated award with open future medical |
| 2093800018 | $14,742.15 | Stipulated award with open future medical |
| 1993800003 | $0 | Stipulated award with open future medical |
FISCAL IMPACT:
Workers' Compensation Fund: $30,982.15
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2021.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the application to receive Mandated Block Grant Funding for the fiscal year 2021-2022 in lieu of submitted individual reimbursements for claims activity?
INFORMATION:
The Mandated Block Grant (MBG) simplifies the process of mandate reimbursement through an ADA allocation. The State has implemented this process to relieve Districts of the administrative burden caused by completing detailed logs and submitting other documentation to support reimbursements of mandated programs, directives, and policies. Districts that elect to continue to claim under this system still have the power to submit itemized records; however, there is no dedicated funding source in the current fiscal year for that purpose.
FISCAL IMPACT:
The 2021 Budget Act appropriates $246,611,000 for the MBG. Allocation of funds is based on average daily attendance (ADA) calculated as of the 2019-20 Second Principal Apportionment. Specific categories of ADA used to calculate funding are available on the CDE's MBG web page.
The 2021-2022 funding rates set forth in Item 6100-296-0001 of the 2021 Budget Act are displayed in the table below. If available funds are insufficient to apportion funding to participating LEAs at the established rates, funding rates shall be reduced proportionally.
|
Grade Span |
2021-2022 ADA Funding Rate |
|
Grades K-8 |
$32.79 |
|
Grades 9-12 |
$63.17 |
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of June 1, 2021, through July 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
2020/2021:
General Fund: $268,246.03
Adult Education Fund: $7,780.55
Child Development Fund: $847.05
Cafeteria Fund: $4,445.53
Deferred Maintenance Fund: $2,355.67
Bond Measure I: $22,483.39
Bond Measure I Endowment: $499.79
TOPASS Fund: $12,943.22
Worker Compensation Fund: $3,832.50
Health & Welfare Fund: $8.23
2021/2022:
General Fund: $622,171.30
Adult Education Fund: $105,429.15
Child Development Fund: $34,707.48
Cafeteria Fund: $2,454.03
Bond Measure I: $54,599.36
Bond Measure I Endowment: $7,598.14
Developer Donation Fund: $7,509.11
TOPASS Fund: $10,422.18
Worker Compensation Fund: $1,000.00
Health & Welfare Fund $4,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of June 10, 2021 through July 31, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
2020/2021:
General Fund: $271,603.22
Cafeteria Fund: $6,143.48
Bond Measure I Endowment: $908.41
2021/2022:
General Fund: $14,544,701.43
Adult Education Fund: $8,150.00
Child Development Fund: $5,562.00
Cafeteria Fund: $2,365,000.00
Deferred Maintenance Fund: $156,024.00
Bond Measure I: $1,367,407.62
Bond Measure I Endowment: $6,650.04
Developer Donation Fund #2: $54,512.60
TOPASS Fund: $465,004.01
Worker Compensation Fund: $399,290.15
Health and Welfare Fund: $738,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for June and July 2021?
INFORMATION:
The warrant summary for June and July includes warrants paid for the period of June 1, 2021, through July 31, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 and 2021/2022 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the June 1 to July 31, 2021, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $7,635.53
Total deposited to the General Fund for 2020-21: $470,018.55
Total deposited to the General Fund for 2021-22: $300.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
|
Newbury Park HS |
April 27, 2021 |
Cabinet Upgrades None |
B21-01024 |
$23,477 GF-CTG1 |
David Atkin Construction, Inc. |
|
|
|
Westlake HS |
April 15, 2021 |
MMR |
Asbestos Abatement MP20/21-432-WHS |
B21-01015 |
$21,740 TOPASS |
Klondike Roof Construction Service |
|
|
Westlake HS |
July 28, 2020 |
SMCL |
NEW STEM Bldg – Structural Steel MP18/19-72-WHS |
B21-00612 |
$2,136,600 MI |
Ironman, Inc |
|
|
Newbury Park HS |
April 27, 2021 |
Roof Repairs DM20/21-936-NPH |
B21-01072 |
$40,464 DM |
Channel Islands Roofing, Inc. |
|
|
|
DOC-Rancho Conejo |
April 27, 2021 |
Roof Repairs DM20/21-935-MNO |
B21-01072 |
$11,730 DM |
Channel Islands Roofing, Inc. |
|
|
|
Thousand Oaks HS |
June 8, 2021 |
MMR |
Classroom Demolition MP21/22-602-TOH |
B22-00132 |
$20,475 DD |
Central Coast Demolition-4, Inc. |
|
|
Newbury Park HS |
Oct. 21, 2020 |
MMR |
Athletic Field - New Dugouts MP19/20-16-NPH |
B21-00747 |
$19,720 MI |
Skidmore Masonry, Inc. |
|
|
Century Academy-HHL |
Dec. 11, 2020 |
MMR |
Fire Hydrant Installation MP19/20-503-CA/HHL |
B21-00874 |
$77,597 MI |
M/M Mechanical, Inc. |
|
|
Thousand Oaks HS |
March 30, 2021 |
MMR |
Engineering, Design, Install New Ducting |
B21-01082 |
$41,087 GF-CTG1 |
Western Allied Corporation |
|
|
ASP, CYP, LCR, NPH, SEQ, TOH, WLE, WHS, WWD |
March 2, 2021 |
MMR |
Energy Efficiency HVAC Controls – programming changes ‘Fan Only’ |
B21-00973 |
$23,111 GF-CRES |
Schneider Electric |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $2,233,917
General Fund: $87,675
TOPASS Fund: $21,740
Developer Donation Fund #2: $20,475
Deferred Maintenance Fund: $52,194
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Change Order 1 to the contract with Next Level Cladding, for the sheet metal portion of the project at Westlake High School?
INFORMATION:
On October 7, 2020, the Conejo Valley Unified School District entered into a contract with Next Level Cladding, for the sheet metal flashings of the project at Westlake High School. During the course of construction, additional work became necessary.
Due to a change in the construction of the parapet walls, additional sheet metal base flashings are required. The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount. Reference purchase order B21-00822.
Original contract amount: $155,707
Change order this request: $4,883
New contract amount: $160,590
FINANCIAL IMPACT:
Bond Measure I: $4,883
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
ISSUE:
Should the Board of Education approve Amendment No. 1 to the Carrier Agreement for Pupil Transportation Services (Athletic and Field Trips) with American Transportation Systems?
INFORMATION:
American Transportation Systems currently provides the District with Pupil Transportation Services (Athletic and Field Trips). Amendment No. 1 will allow an annual price increase during the District's fiscal year 2021-2022 in accordance with the Consumer Price Index (CPI) increase, but not to exceed 3%. Amendment No. 1 will also require the Contractor to submit proposed contract price adjustments to the District by no later than May 1 of the applicable calendar year.
FISCAL IMPACT:
General Fund: See attached Amendment No. 1 with price increases
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:RV:mn
ISSUE:
Should the Board of Education approve Amendment No. 1 to the Carrier Agreement for Pupil Transportation Services (Home-to-School Transport) with American Transportation Systems?
INFORMATION:
American Transportation Systems currently provides the District with Pupil Transportation Services (Home-to-School Transport). Amendment No. 1 will allow an annual price increase during the District's fiscal year 2021-2022 in accordance with the Consumer Price Index (CPI) increase, but not to exceed 3%. Amendment No. 1 will also require the Contractor to submit proposed contract price adjustments to the District by no later than May 1 of the applicable calendar year.
FISCAL IMPACT:
General Fund: See attached Amendment No. 1 with price increases.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:RV:mn
ISSUE:
Should the Board of Education approve the establishment of petty cash funds for staff administrators for 2021-2022?
INFORMATION:
In order to facilitate minor purchases, the Superintendent or designee may establish a petty cash fund at each school. The petty cash fund shall be used for unforeseen, small school expenses, such as postage or individual purchases of supplies. The amount of the petty cash fund shall not exceed $200 per location. The principal or designee shall be responsible for all expenditures from the fund and shall create a system for tracking fund expenditures. Each expenditure shall be supported by appropriate documentation.
Expenditures shall be reconciled and accounted for whenever the principal requests that the fund be replenished, at the end of the fiscal year, or at the request of the Superintendent or designee. The principal or designee shall ensure that the petty cash fund is kept in a safe and secure location.
|
Location - Responsible Administrator |
Not to Exceed Amount |
|
Acacia ES - Bennett Wutkee |
$200 |
|
Aspen ES - Shane Craven |
$200 |
|
Banyan ES - Allison Kennedy |
$200 |
|
Century Academy/Conejo Valley HS - Martin Manzer |
$200 |
|
Colina MS - Shane Frank |
$200 |
|
Conejo ES - Erica Ulteras |
$200 |
|
Conejo Valley Adult Ed - Mike Sanders |
$200 |
|
Cypress ES - Carey Bartlow |
$200 |
|
DEC (Janss Rd) - Dr. Mark McLaughlin |
$200 |
|
DOC (Mitchell Rd) - Dr. Victor Hayek |
$200 |
|
EARTHS Magnet - Jeff Rickert |
$200 |
|
Glenwood ES - Vivian Vina-Hunt |
$200 |
|
Ladera ES - Lori Wall |
$200 |
|
Lang Ranch ES - Megan Triplett |
$200 |
|
Los Cerritos MS - Jason Klinger |
$200 |
|
Madrona ES – Dr. Issac Huang |
$200 |
|
Maintenance and Operations - Dave Riccardi |
$200 |
|
Maple ES - Patty Lewis |
$200 |
|
Neighborhood for Learning/NCP/NCS - Amie Mills |
$200 |
|
Newbury Park HS - Steve Lepire |
$200 |
|
Redwood MS - Nicole Judd |
$200 |
|
Sequoia MS - Karla DiDomizio |
$200 |
|
Sycamore Canyon - Doug Hedin |
$200 |
|
Thousand Oaks HS - Dr. Eric Bergmann |
$200 |
|
Walnut ES - Aileen Wall |
$200 |
|
Weathersfield ES - Laurie Davis |
$200 |
|
Westlake ES - Terri Culpepper |
$200 |
|
Westlake Hills ES - Mike Niemczyk |
$200 |
|
Westlake HS - Jason Branham |
$200 |
|
Wildwood ES - Donna Vollmer |
$200 |
FISCAL IMPACT:
General Fund: $6,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the additional contract for legal services for July 1, 2021, through June 30, 2022?
INFORMATION:
On June 15, 2021, the Board of Education approved the initial list of contracts for legal firms for consultation and representation for District matters. The District is adding an agreement with Adams Silva & McNally, LLP.
FISCAL IMPACT:
Varies depending on use.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Addendum to the Certification of Signatures for 2021-2022?
INFORMATION:
Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certificate of Signatures adds the recently hired Assistant Superintendent of Instructional Services, Director of Elementary Education, Director of Middle School Education, Director of Multilingual Learners and Equity, and Assistant Director of Educational Technology and Student Performance.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve amendments to Board Policy 5145.6 - Parental Notifications, as submitted?
INFORMATION:
Updates to Board Policy 5145.6 have been made to reflect federal law applicable to districts participating in certain federal programs which requires that parental notifications be presented in an understandable and uniform format and, to the extent practicable, in a language that parents/guardians can understand. BP 5145.6 was also revised to reflect state law requiring that parental notifications be written in the primary language, in addition to English, whenever 15 percent or more of the students enrolled in a school speak a single primary language other than English.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education accept the Review of the District's Facility Use Program conducted by School Services of California and provide direction on the use of the District Facilities Program?
INFORMATION:
With a goal to balance the mandate for the public use of school facilities, while maintaining appropriate and safe use of the facilities, with as minimal a liability impact to the district as possible, [under EC § 38131(b)] a governing board of a school district may grant the use of school facilities and grounds as a civic center upon the terms and conditions the board deems proper, subject to the limitations, requirements, and restrictions set forth in the statute.
The board, among other things, must ensure that appropriate indemnification and adequate insurance is established; the costs are outlined (both direct and indirect [such as liability insurance]) and who pays for each itemized cost (i.e., the district or the user); and the methodology for calculating the established fees. Governing boards have some flexibility to impose terms and conditions necessary in order to protect the school district itself and the students and other users of their facilities but are subject to restrictions in the law.
If a district chooses to charge fees under the Civic Center Act, the governing board is required to approve and adopt a fee schedule that includes an hourly fee for each facility and grounds that are available for rental usage. A school district can authorize the use of its facilities or grounds by nonprofit organizations, or a club, or association organized to promote youth and school activities, such as the Girl and Boy Scouts, parent-teacher associations, and recreational youth sports leagues that charge a nominal fee (EC §38134). The Education Code defines a nominal fee as “an average of no more than $60 per month, and clearly states that this category does not pertain to groups that wish to use the facilities or grounds for fundraising activities that are not beneficial to youth or public school activities of the school district. For these and other users where admission will be charged or a contribution solicited, and the net receipts are not used to benefit the welfare of the students of the school district or for charitable purposes, the school district can charge “FRV” (fair rental value), which are direct costs plus the amortized costs of the school facilities or grounds used for the duration of the authorized activity. For the nonprofit and other organizations defined in the previous paragraph, the law notes that a school district can charge for “direct costs” associated with the use of its facilities and grounds as deemed necessary by its governing board.
At the direction of the Board of Education, the District requested a third party conduct a facility use program review. The District contacted several organizations, but the only one that was able to fulfill the request was School Services of California. School Services of California (SSC) is a well-known business, financial, management, and advocacy resource for educational agencies in California. The purpose of the study was to conduct a review of the Program fee schedule, Board of Education and operational policies, and existing facilities agreements as it pertains to the use of District facilities, as well as a comparison of these items to the fee schedules and Board and operational policies at ten identified comparative unified school districts.
SSC staff reviewed current policies (Board and operational) that establish requirements for facilities use and criteria, surveyed the participating districts in order to provide comparative data regarding their respective facilities use programs, analyzed the direct cost (DC) and fair rental value (FRV) rates for each of the comparative districts, and reviewed the District’s current facilities use agreements to analyze compliance with current Program policies.
SSC staff found that as it pertains to operational requirements, the District is relatively comparable in the categories defined, with the exception of its policy limiting a user’s ability to rent facilities and/or grounds for longer than one year. While this policy does not allow a user to rent facilities and/or grounds for longer than a year, it does allow a user to request a facility and/or grounds a full year in advance and for an entire year. In other words, the District does not limit how far in advance a user can request a facility within that one-year period, which provides an opportunity for a user to monopolize facilities and/or grounds. This has the effect of limiting the availability of the facilities and/or grounds for other users and thus advantaging better-resourced organizations. With regard to the fees charged for use of facilities and/or grounds, both the District and the comparative districts are following the law in how they structure their fees between district uses, nonprofits, and for-profit entities. While there are slight differences across districts, they are—for the most part—consistent.
The analysis provides two perspectives on the actual fees charged—one organized by the facility and organizational type, and another by hourly rate. For the perspective organized by the facility and organizational type, SSC staff categorized the facility by school buildings/indoor, outdoor facilities, and staffing and/or supplies and further provided the data by tiers representing school district uses, nonprofit organizations, and for-profit entities. Overall, while the District charges more than the comparative districts in some categories within the three defined tiers, it charges less in the nonprofit and for-profit tiers for outdoor facilities and staffing and/or supplies. Looking more closely at hourly rates by facility use type and DC versus FRV rates, the District charges higher FRV rates than the comparative group, but lower DC rates.
Lastly, in its review of existing facilities use agreements, SSC staff noted that the majority are joint use and/or lease agreements that are outside the scope of the Civic Center Act. For the agreements that might fall more in line with the Civic Center Act, they were generally aligned to the law. The one item of concern across all of the agreements is the determination that facilities and/or grounds being constructed on District property are not a public work when they are being constructed by an entity other than the District. The law is clear that this is not the case and that any “construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds” is considered a public work, and the use of District property is, as defined by law, the equivalent of public funds.
Based on the review of the District’s Program, and review of the comparative districts’ programs, SSC staff has the following recommendations for the District’s consideration:
Option 1: Implement the recommendations as noted
Option 2: Hold a BOE study session to review the findings and determine a course of action
Option 3: Other alternatives
FISCAL IMPACT:
TBD
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendments to Board Policy 3452 - Student Activity Funds?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Policy 3452 is amended to clarify that the policy does not apply to school-connected organizations that are not composed entirely of students or subject to the board's control and regulation. The section on "Fundraising" adds a reference to the policy that addresses online fundraising, and addresses fundraising events that involve the sale of foods and/or beverages. The section on "Management and Reporting of Funds" was updated to reflect Governmental Accounting Standards Board (GASB) Statement 84, which provides that, if the district has administrative or direct financial involvement with the student organization's assets, as defined, the student activity fund may be considered a governmental fund subject to specific accounting and financial reporting requirements.
LEGEND:
Black/Bold: new language from GAMUT
Black/Bold/Italics - new language created by CVUSD staff
Red - notes provided for information only
Strikeouts - language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Attached is a community member request for a joint feasibility review on a potential pickleball court locations.
Current Board topic requests with anticipated date(s) to bring information back to the Board:
Scheduled:
4th, 5th, 6th - Family Life Video Update (September)
Adoption of resolution on grading equity (September/October)
Dates To Be Determined:
BP 1313 - Civility
Cell phone policy/search and seizure
Ongoing:
Recognition of academic and visual/performing arts competitions
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Report on activities/events at the sites in relation to acknowledgment of resolutions
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
August 31, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.