(On Closed Session Agenda Items Only)
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (June 14, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than
2:00 p.m. on the day of the meeting (June 15, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
(Closed Session Agenda Item Only)
(Closed Session Agenda Item only)
(Closed Session Agenda Item Only)
Report from Gifted and Talented Education District Advisory Council (GATE DAC) Chairperson, Bijaya Eaton
The District recognizes outstanding classified employees through an open, District-wide nomination process. Nominations were accepted from May 3 through May 13, 2021, with the intent to recognize those with outstanding contributions above and beyond the call of duty; superior efficiency and productivity in the course of work; initiative taken to learn new technologies, improve work processes and/or excellence in customer service; actions taken with direct impact on and benefit to one’s respective school site, department, division and/or the District, in general. Additional criteria was used pertaining to employment status (non-supervisory and holding a regular classified service position) and a minimum of three (3) years in classified service.
Staff recommend awarding Board recognition for outstanding classified service to the following classified employees:
The Outstanding Achievement awards will be presented by Jeanne Valentine, Assistant Superintendent, Human Resources and Marina Mihalevsky, Director, Classified Human Resources.
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (June 14, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than
2:00 p.m. on the day of the meeting (June 15, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
ISSUE:
Should the Board of Education receive information on the district’s self-assessment and rating for the California School Dashboard Local Indicators?
INFORMATION:
The State Board of Education approved standards for the local indicators that support Local Education Agencies (LEAs) in measuring and reporting their progress within the appropriate priority area. Staff recommends the Board hear a presentation about the LEA's progress towards the local indicators that will be reported on the Dashboard.
The California School Dashboard is a public tool for stakeholders to understand student progress and achievement in the context of the state’s defined priorities. The Dashboard consists of both State and Local Indicators. Reporting on the Local Indicators requires LEAs to annually measure progress. The district has completed the self-assessment measures on the state’s Local Indicators to be included in the next release of the California School Dashboard. Per the California Department of Education, LEAs must report results to the governing board in a public session prior to posting the information through the Dashboard.
FISCAL IMPACT:
No fiscal impact
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director of Middle School Education, Instructional Services
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the 2021/2022 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents?
INFORMATION:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
The unique challenges of the COVID-19 pandemic created important changes in the typical LCAP cycle. Prior to the pandemic, a new three-year LCAP cycle was to commence in the 2020-2021 school year. Instead, CVUSD and all other local educational agencies (LEAs) in California submitted a COVID-19 Operations Written Report which extended the LCAP adoption deadline to December 15, 2020. CVUSD’s Operations Written Report was approved by the board of education on June 30, 2020. At the same time, Senate Bill (SB) 98 established that the LCAP and an annual update to the LCAP are not required for the 2020–21 school year, but instead LEAs must submit a Learning Continuity and Attendance Plan (Learning Continuity Plan or LCP) for the 2020–21 school year. This LCP must describe how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year. CVUSD’s LCP was approved by the Board of Education on September 29, 2020.
The 2021-2022 LCAP initiates a new three-year LCAP cycle, and requires the following information: Budget Overview for Parents, 2019-2020 LCAP Annual Updates, 2020-2021 LCP Annual Updates, as well as the 2021-2022 LCAP plan summary, stakeholder engagement, goals and actions, increased or improved services for Foster Youth, English Learners, and Low-Income Students, as well as expenditure tables for all actions/services and those only using supplemental funds to support targeted students.
A public hearing was held for community input on June 1, 2021. Concurrently, the proposed budget was also presented for information and public participation. A copy of the full 2021/2022 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2021/2022 LCAP will occur on June 15, 2021.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Development
MWM:KL
ISSUE:
Following a public hearing on June 1, 2021, to receive comment on the 2021-2022 Proposed Budget, should the Board of Education approve the 2021-2022 Proposed Budget?
INFORMATION:
The Education Code requires the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a Public Hearing must be duly published and posted in accordance with District procedures.
The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org. The 2021-2022 Budget is based upon revenue projections reflecting the information received from the Governor’s revised 2021-2022 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature continues to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.
FISCAL IMPACT:
Estimated General Fund Revenues: $198,233,380
Estimated General Fund Expenses: $200,038,067
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the recommended applicants to serve on the Independent Citizens/ Bond Oversight Committee?
INFORMATION:
Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.
State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.
Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.
According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was April 23, 2021, at 12:00 p.m.
There are Committee positions to be filled: Parent/Guardian Representative and Senior Citizens' Organization Representative.
After reviewing the applications and conducting interviews, the subcommittee, comprised of Board Vice President Bill Gorback, Board Clerk Karen Sylvester, and Superintendent Dr. Mark McLaughlin, recommends the Board appoint the following candidates:
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the annual renewal contract with Blackboard Inc., as submitted?
INFORMATION:
Blackboard Inc. provides the District with services for a mass notification system and mobile communication application integration services. This agreement renews the existing plan for the 2021-22 school year.
FISCAL IMPACT:
Annual cost of $53,488.80 to the General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kimberly Gold
Coordinator, Communications, Community Engagement and Marketing
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: R20-319 - R20-322
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R20-323 - R20-393
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-118
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C20-419 - C20-425
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-426 - C20-440
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-441 - C20-468
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-451 - E20-457
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-458 - E20-465
ISSUE:
Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2021-2022 school year?
INFORMATION:
Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel. The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.
The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2021-2022 and included an estimate of additional needs that may arise during the school year based upon experience. At this time, the District estimates a minimal need for teachers with emergency permits.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2021/2022 Consolidated Application and Reporting System (CARS)?
INFORMATION:
Each year, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Assistant Superintendent - Instructional Services, assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.
The District is anticipating the following estimated funding entitlements for the 2021/2022 school year. The amounts below reflect allocation projections only based on previous year allocations.
Federal Funds: Title I, Part A: Basic Grant $1,600,000
Title II, Part A: Teacher & Principal Training 325,000
Title III, Part A: Program for LEP Students 195,000
Title IV, Part A: Student Support and
Academic Enrichment 120,000
Total Consolidated Funding $2,240,000
It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District. Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:
FISCAL IMPACT:
Total of $2,240,000 in federal Title I-IV funding to support our students and staff.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #1-20/21 SA who was recommended for expulsion commencing on May 20, 2021?
INFORMATION:
On or about May 7, 2021, a student violated the following Education Code:
E.C. 48900 (b) – Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.
A meeting was held with the Student and Parents on May 19, 2021, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parents and Student.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
|
AV Masters |
Promotion |
RED |
$2,069.03 |
1, 3 |
New |
|
AV Masters |
Promotion |
COL |
$4,435.77 |
1, 3 |
New |
|
Lister Party Rentals |
Promotion |
RED |
$ 3,012.65 |
1, 3 |
New |
|
The Deluxe Balloon Co |
Promotion |
CAS |
$949.16 |
1, 3 |
New |
|
Balloon Artist 805 |
Promotion |
LAD |
$230.00 |
1, 3 |
New |
|
McBain Systems |
Repair service |
SCS |
$600.00 |
N/A |
New |
|
Hanna Interpreting Services |
Language Interpreters |
All |
NTE $3,000 |
N/A |
Renewal |
|
Kona Ice |
Promotion |
LAD |
TBD |
1, 3 |
New |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the renewal contract with EdFiles?
INFORMATION:
EdFiles provides a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.
FISCAL IMPACT:
$5,865.00 funded from the Instructional Services budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the renewal Memorandum of Understanding (MOU) between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?
INFORMATION:
The purpose of the Memorandum of Understanding is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD). This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.
FISCAL IMPACT:
$9,446.90 to be paid out of Title I, Title IIA, and Indian Education funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the renewal of the licensing agreement with IXL Learning (Grades 2-8) for the 2021-22 school year?
INFORMATION:
The purchase of IXL Learning licenses will provide access for all students in Grades 2-8 to address learning loss and learner acceleration in mathematics. Math IXL was successfully used by some elementary and middle schools this school year and is strongly recommended based on feedback. Math IXL uses a comprehensive assessment to pinpoint students' individual grade level proficiency in mathematics, and then takes students on a personalized learning action plan based on the needs of the student. Math IXL provides teachers with updated assessment data on individual students and trends for the entire class. Math IXL can also be used in-class for teachers who can assign concepts that relate directly to the current instruction content for both whole group and small group instruction.
FISCAL IMPACT:
$61,327 from stimulus funds addressing learning loss
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
ISSUE:
Should the Board of Education approve the Zoom Video Conferencing Platform renewal contract?
INFORMATION:
The Zoom Video Conferencing Platform provides a way for staff, students, and the community to interact virtually in a social distancing environment. This contract will allow for CVUSD staff to have the subscriptions necessary to provide live virtual direct instruction, host staff meetings, and provide live community-based webinars.
FISCAL IMPACT:
$45,125 to be paid for by ELOG funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the new contract with The Career Hub?
INFORMATION:
The Career Hub will be providing students and employers with a centralized connection hub for high quality work-based learning activities. All students will benefit from experiences critical to building the employability skills essential for future workforce needs.
The Career Hub brings together a network of schools, colleges, and employers, creating more equitable access to high quality work-based learning opportunities for students. Employers engage and post opportunities for students which allow the relationship between education and workforce to be explored by students.
FISCAL IMPACT:
$39,000 to be paid for by CTEIG funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the new MasteryConnect Subscription for the 2021-2022 school year?
INFORMATION:
MasteryConnect is a standards-based, mastery-based system for formative and benchmark assessment. The primary focus of MasteryConnect is to help educators use data (not simply collect data) for the purpose of helping students and improving instructional practice. MasteryConnect is owned by Instructure (the parent company of Canvas) and integrates seamlessly into Canvas.
FISCAL IMPACT:
$88,550.00 out of 0DTW
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High School Education & Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:lh
ISSUE:
Should the Board of Education approve a contract amendment with Fulcrum Learning Systems, Inc.?
INFORMATION:
The Stand Proud Program, which is facilitated by Fulcrum Learning Systems, has provided (Session 2) which included an additional day of programming of Virtual Leadership and Team Development at each elementary school site.
FISCAL IMPACT:
$37,000.00 from 0FSP
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve the recommended school time schedules for the 2021/2022 school year?
INFORMATION:
Each year, the Board of Education approves the school time schedules for the District. Attached is a list of the proposed school time schedules for the 2021/2022 school year. Revisions for the 2021/2022 school year are highlighted in bold print. The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the overnight trip request listed below for the 2021 summer break? This trip is contingent upon changes to the CDPH/VCPH guidance to allow overnight sleeping arrangements for people that do not live within the same household.
INFORMATION:
Below is a listing of all sites that have requested overnight trips if the CDPH/VCPH guidance changes as stated above.
| School | Sport/Activity | Trip Name/Location | Trip Dates | # of students attending |
| WHS | Cheer | UCA Cheer Camp/Anaheim, CA | 8/3/21 - 8/6/21 | 62 |
FISCAL IMPACT:
All events will be paid for by Booster Club funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the renewal contract with enVision Consulting Group, Inc.?
INFORMATION:
enVision Consulting Group, Inc. began working with CVUSD in 2017 to assist with updating the Annual Notice of Parents’ Rights and Responsibilities annually, and in 2019, began supporting with the Discipline Policy as well. Student Support Services staff and enVision Consulting collaborate on a regular basis to ensure that the CVUSD Annual Notice encompasses all required policy and procedure notifications. enVision Consulting staff is extensively trained on legislative updates and on what is required to be included in the Annual Notice. Student Support Services staff provides all CVUSD Board Policy updates to be included, and has the opportunity to edit any/all sections based on CVUSD’s needs.
FISCAL IMPACT:
$4,200.00 over three years paid from Student Support Services' funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:SA:kp
ISSUE:
Should the Board of Education approve a new contract for residential treatment center placement for Student #30-20/21?
INFORMATION:
Special Education classes and services for Student #30-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 5/04/2021 through 6/30/2021. The total cost for this residential treatment center placement is $28,568.00, less reimbursement (from SELPA Mental Health Fund) of $21,982.00, and less District income of $1,084.00. The total District cost is $5,502.00.
FISCAL IMPACT:
Special Education Fund: $5,502.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a new contract for residential treatment center placement for Student #31-20/21?
INFORMATION:
Special Education classes and services for Student #31-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/16/2021 through 6/30/2021. The total cost for this residential treatment center placement is $56,429.62, less reimbursement (from SELPA Mental Health Fund) of $45,834.40, and less District income of $2,138.90. The total District cost is $8,456.32.
FISCAL IMPACT:
Special Education Fund: $8,456.32
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the renewal contract with EdFiles?
INFORMATION:
EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records for special education students. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.
FISCAL IMPACT:
$5,616.00 funded from the Special Education Data Storage budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Ventura County Plan for Expelled Pupils Triennial Update, June 2021?
INFORMATION:
In July 1996, California Education Code section 48926 mandated that “each county superintendent of school in counties that operate community schools pursuant to section 1980, in conjunction with superintendents of school districts within the county shall develop a plan for providing educational services to all expelled pupils in that county. The plan shall be adopted by the governing board of each school district within the county and by the county board of education.” Section 48926 also directs the Superintendent of Public Instruction to submit a triennial update of that plan. The Board of Education approved the Seventh Triennial Update of the Ventura County Plan for Expelled Pupils in 2018.
The June 2021 Triennial Update of the Ventura County Plan for Expelled Pupils represents the eighth iteration of such an agreement between the Conejo Valley Unified School District (CVUSD) and the Ventura County Office of Education (VCOE). The agreement is an effective alternative to a district-operated community day school. Although the agreement codifies reciprocal responsibilities between CVUSD and VCOE relating to the placement of expelled students, it allows for continued district-level autonomy and flexibility in determining educational alternatives for expelled students.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore,
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA:kp
ISSUE:
Should the Board of Education approve and authorize the issuance of the Conejo Valley Unified School District election of 2014 general obligation bonds series D and actions related thereto?
INFORMATION:
An election was held in the Conejo Valley Unified School District on November 4, 2014, for the issuance and sale of general obligation bonds (the "Bonds") of the District for various purposes in the maximum amount of $197,000,000 (the "Measure I"). On June 25, 2015, the District issued the first series of bonds pursuant to Measure I in the principal amount of $37,199,279.10. On June 28, 2018, the District issued the second series of bonds pursuant to Measure I in the principal amount of $50,000,000. On November 19, 2020, the District issued the third series of bonds pursuant to Measure I in the principal amount of $49,995,000. The District now desires to issue the fourth series of bonds under Measure I in an amount not-to-exceed $32,000,000 (the "Bonds"). The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved by Measure I and to pay the costs of issuing the Bonds.
The District currently has $59.8 million in bonds remaining on Measure I. Interest rates remain at all-time lows while the cost of construction continues to escalate. Additionally, the State and Federal COVID responses have given school districts an influx of cash that favor positive financials on school district books which should result in favorable credit agency ratings and, in turn, lower bond yields and ultimately a lower overall cost to taxpayers. One of the most favorable economic factors is the interest rate of taxable bonds as the delta between taxable and non-taxable is very small. Taxable bonds are required in this situation to fund the technology endowment through 2035, far exceeding the 3-year spend down requirement typical of tax-free bonds.
The District's Planning and Facilities Department has been successful in managing projects without the need for external construction management, thereby putting more money into project scope while increasing capacity. Several large projects are underway, including Westlake High School, Newbury Park High School, Colina Middle School, Los Cerritos Middle School, Redwood Middle School, and Sequoia Middle School, that would benefit from accelerated funding to help curb the increase in construction costs. The additional bond issue will remain in line or below the $32.70 per $100k of assessed value threshold set forth in the public presentations during the Measure I campaign.
FISCAL IMPACT:
Bond Measure I: estimated $32,000,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve Resolution #20/21-43: Authorizing the Sale of 2498 Conejo Center Drive to ARC Investment Group, LLC?
INFORMATION:
On September 28, 2000, the City of Thousand Oaks deeded the real property located at 2498 Conejo Center Drive, Thousand Oaks (the "Property") to the District for the District's maintenance and operations facility. The District later determined that relocating its maintenance and operations facility to an existing building site would be more economical than constructing a new building. The Property remains unimproved and vacant.
On April 27, 2004, the District's surplus property advisory committee recommended that the District declare the Property "surplus". If property is declared surplus, then it is determined not to be needed for school classroom buildings. On June 21, 2011, the District's Board of Education ("Board") approved the recommendation and declared the Property to be surplus.
Subsequently, the District offered the Property for lease, sale, or exchange in compliance with the certain requirements set forth in the Government Code and Education Code. Although no public entities expressed interest in the Property, individuals and entities within the private sector did. Over the next several years, in compliance with various statutory procedures, the Board accepted offers on the Property, negotiated purchase and sale agreements, and entered into escrow multiple times. Each of those escrows were later terminated by the buyers.
Recently, ARC Investment Group, LLC ("ARC") offered to purchase the Property for $9,651,330. Under direction from the Board of Education, the District's administration and ARC engaged in contract negotiations for the potential disposition of the Property. Those negotiations have culminated in the document entitled "Purchase and Sale Agreement and Joint Escrow Instruction, dated June 15, 2021" (the "Purchase Agreement"), which is attached to Resolution #20/21-43.
The District has endeavored to sell or exchange the Property for approximately ten years. Several prior buyers elected to terminate escrow due to the presence of volcanic rock on the Property, which had the potential to adversely affect their development plans. In contrast, ARC conducted its due diligence prior to submitting an offer, and has determined that the volcanic rock will not impact its project. Moreover, ARC has already satisfied itself with the condition of title for the Property.
Closing will occur within six months to provide the buyer time to pursue certain development entitlements with the City of Thousand Oaks. The Purchase Agreement contemplates the possibility of no more than two 90-day extensions of the closing date. The Board retains sole and absolute discretion to grant or deny any extension request.
Finally, this Resolution affirms the District's prior compliance with the statutory surplus property procedures (pursuant to Education Code Sections 17464(f) and 35160.1(a), which collectively do not require the District to repeat the surplus property procedures) and the District's previous finding that the disposition of the Property is exempt from CEQA (pursuant to California Public Resources Code Sections 21083 and 21084 and California Code of Regulations Section 15312, which sets forth a categorical exemption for the disposition of surplus government property).
FISCAL IMPACT:
The purchase price is $9,651,330. The buyer will pay a $40,000 non-refundable deposit to be released upon opening of escrow. The buyer must pay the District $90,000 per extension (if granted). The deposit, and any extension fees, are applicable to the purchase price. District expenses include legal fees, which should be offset in part by the deposit and any extension fees, and escrow fees.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-35: Approval of Education Protection Account (EPA) Spending Plan for 2021-2022?
INFORMATION:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2021, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in an open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2021-22.
A public hearing was held on June 1, 2021.
FISCAL IMPACT:
General Fund: $3,526,924 allocated to certificated salaries
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of May 2021?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of May 1, 2021, through May 31, 2021.
FISCAL IMPACT:
Change to Fund Balance: $3,941,499
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for May 2021?
INFORMATION:
The warrant summary for May includes warrants paid for the period of May 1, 2021, through May 31, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the May 1 to May 31, 2021, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $40,002.87
Total deposited to the General Fund for 2020-21: $462,683.02
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve Resolution #20/21-41: Establish the Student Activity Fund - Fund 08?
INFORMATION:
In January 2017, the Governmental Accounting Standards Board investigated fiduciary activities in an effort to enhance the consistency and comparability of fiduciary activity reporting by state and local governments. Subsequently, FCMAT issued a Fiscal Alert based on GASB 84 in May 2020 recommending ASB and similar accounts be considered "governmental accounts" subject to audit. In response, the District is addressing this compliance issue by establishing Fund 08 for Student Activity Funds. Fund 08 is to be used to account for the financial activities of the District's student body associations that do not meet the definition of fiduciary under the new governmental accounting standard (GASB 84).
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-36: Approval of Appropriation Transfers for Fiscal Year 2021-2022?
INFORMATION:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2021-2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-37: Approval of Expense Transfers for the 2021-2022 Fiscal Year?
INFORMATION:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2021-2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-38: Approval of Inter-fund Transfers for the 2021-2022 Fiscal Year?
INFORMATION:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for inter-fund transfers for the 2021-2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting inter-fund transfers.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-39: Approval of Temporary Loans Between District Funds for the 2021-2022 Fiscal Year?
INFORMATION:
In order to meet cash flow needs, it is necessary that the attached resolution for temporary loans between District funds be approved for the 2021-2022 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education adopt Resolution #20/21-40: Approval of Year-End Budget Transfers for Fiscal Year 2020-2021?
INFORMATION:
At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the District incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?
INFORMATION:
Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of Board meetings impacts the ability of the Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2021, through September 30, 2021.
FISCAL IMPACT:
Change orders; if required, cannot exceed the statutory limit of ten percent (10%) of contract value or $15,000 (whichever amount is greater) under this authorization.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:mn
ISSUE:
Should the Board of Education approve the Annual Signature Authorization for the 2021-2022 fiscal year?
INFORMATION:
Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the contracts for legal services for July 1, 2021 through June 30, 2022?
INFORMATION:
From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2021-2022 (in alphabetical order):
FISCAL IMPACT:
Varies depending on use.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve participation in bids/contracts of other public agencies, (school districts, cities and government agencies), cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2021-2022 fiscal year?
INFORMATION:
Many public agencies and other school districts agree to permit school districts to "piggyback" on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture and miscellaneous items. This does not preempt a school district the right to bid and procure on its own, but provides alternate resources. Authorization to participate does not include facilities improvement, construction or Public Works projects.
Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public's best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer's warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software and services. This section only applies to procurement, and not construction. Subsections of PPC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.
FISCAL IMPACT:
Varies dependent on use
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:mn
ISSUE:
Should the Board of Education approve the time and materials agreements listed below for the period of July 1, 2021, to June 30, 2022?
INFORMATION:
Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All contracts will expire on June 30, 2022.
|
Vendor |
Service |
Not to Exceed Amount Funding Source |
|
A.R.M. Glass & Windows, Inc., dba Preferred Glass & Windows |
Window & Glass Repair |
$14,999 General |
|
American Environmental Group |
Environmental Testing |
$14,999 General |
|
GMS Elevator Services |
Elevator Maintenance & Service |
$30,000 General |
|
Low Voltage Solutions, Inc. |
Fire Panel Service & Repair |
$14,999 General |
|
Magnum Fence & Security, Inc. |
Fence Repair & Replacement |
$14,999 General |
|
Pacific Coast Sound & Communication, Inc., dba PacifiCom |
Intercom Systems Service & Repair |
$14,999 General |
|
Pape Material Handling, Inc. |
Scissor/Fork Lift Service |
$14,999 General |
|
Ron O'Brien & Troy Corley, dba Bee Specialist |
Bee & Hive Removal |
$14,999 General |
|
SCP Distributors, LLC, dba Lincoln Aquatics |
Pool Equipment Repair |
$14,999 General |
|
Taft Electric Company |
Electrical Service & Repair |
$14,999 General |
FISCAL IMPACT:
General Fund: Up to $164,991, as needed
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:sb
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 12, 2021, through June 9, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
2020/2021
General Fund: $2,664,042.21
Cafeteria Fund: $7,131.04
Deferred Maintenance Fund: $52,194.00
Bond Measure I: $546,376.13
Bond Measure I Endowment: $101,212.79
TOPASS Fund: $1,259,616.00
Worker Compensation Fund: $87,154.22
2021/2022
General Fund: $5,155,338.83
Adult Education Fund: $85,496.00
Child Development Fund: $18,500.00
Deferred Maintenance Fund: $30,700.00
Bond Measure I: $1,195,013.52
Developer Donation Fund #2: $20,475.00
Worker Compensation Fund: $1,500,000.00
Health & Welfare Fund: $22,056,554.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of May 1, 2021, through May 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $318,831.65
Adult Education: $16,307.12
Child Development Fund: $4,897.88
Cafeteria Fund: $171.06
Deferred Maintenance Fund: $5,305.79
Bond Measure I: $17,907.64
Bond Measure I Endowment: $33,638.20
Worker Compensation Fund: $5,156.31
Private Purpose Trust Fund: $2,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
|
Newbury Park HS |
Apr 28, 2021 |
MMR |
New PAC Lighting |
B21-01025 |
$20,728.23 GF Site CTE |
Barton Designs |
|
|
Earths Magnet School |
Apr 8, 2021 |
MMR |
Waste and Water to Portables MP20/21-513-EAR |
B21-01004 |
$39,397 MI |
Precision Plumbing~Mechanical |
|
|
Newbury Park HS |
Aug 3, 2020 |
MMR |
Athletic Field & Parking Lot – Electrical |
B21-00614 |
$133,500 MI |
Scott and Sons Electric |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $172,897
General Fund (CTE): $20,728.33
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Change Order 1 to the contract with Precision Plumbing~Mechanical, for the plumbing and mechanical portion of the project at Westlake High School?
INFORMATION:
On July 14, 2020, the Conejo Valley Unified School District entered into a contract with Precision Plumbing~Mechanical, for the plumbing and mechanical portion of the project at Westlake High School. During the course of construction, additional work became necessary.
Due to a change in the sink depths, a shorter tailpiece was required, thus causing the inability to procure a p-trap tie into the acid waste lines as indicated, and confirmed by the Mechanical Engineer, causing a complete re-route of the condensate lines for all HVAC units, and terminating into drywells outside the building footprint. The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount. Reference purchase order B21-00596.
The original budgeted amount for the plumbing-mechanical was $990,000.00.
Original contract amount: $932,921
Change order this request: $7,187
New contract amount: $940,108
FINANCIAL IMPACT:
Bond Measure I: $7,187
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the Workers' Compensation claims for May 2021?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of May 1, 2021, through May 31, 2021:
|
Claim Number |
Funding Amount |
Comments |
|
1793800039 |
$5,220 |
Stipulated award with open future medical |
FISCAL IMPACT:
Workers' Compensation Fund: $5,220
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education authorize the allocation from Undesignated General Funds to make restroom improvements in response to student concerns?
INFORMATION:
On April 20, 2021, CVUSD students presented results from surveys on Disrict restrooms. In response, the District followed up on concerns and presented a response plan on June 1, 2021, that included the installation of vape detectors, feminine product dispensers, partitions, and other improvements at an estimated cost of $200,000. Upon authorization, the District will allocate the funds and commence with the plan.
FISCAL IMPACT:
General Fund: $200,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Excess Workers' Compensation Insurance coverage with Arch Insurance Company?
INFORMATION:
The Conejo Valley Unified School District is self-insured for Workers' Compensation insurance. The District absorbs the first $750k of any claim and carries excess coverage should a claim be significant enough to exceed the threshold. The District worked with our broker and solicited quotes from multiple carriers. Arch Insurance Company had the most competitive quote.
FISCAL IMPACT:
Workers' Compensation Fund: $158,189
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?
INFORMATION:
The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.
FISCAL IMPACT:
Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2021. Current estimate: $203,241
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service?
INFORMATION:
The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.
FISCAL IMPACT:
Pending contract from VCOE
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Presentation by Dr. Heather Chamberlin-Scholle, Mental Health Services Coordinator, and Dr. Lisa A. Miller, Assistant Superintendent, Student Services
Presentation by Equity Task Force Members
Presentation by Dr. Lisa A. Miller, Assistant Superintendent, Student Services
Current Board topic requests with anticipated date(s) to bring information back to the Board:
Scheduled:
Facility Use (August 2021)
Student Restroom follow-up (August 2021)
Budget/LCAP Committee - recommendation follow-up (August/September 2021)
4th, 5th, 6th - Family Life/Curriculum review (August/September)
Adoption of resolution on grading equity (September/October)
Dates To Be Determined:
BP 1313 - Civility
Cell phone policy/search and seizure
Review of Independent Study BP/AR
Sixth Grade Independent Study PE
Ongoing:
Recognition of academic and visual/performing arts competitions
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Report on activities/events at the sites in relation to acknowledgment of resolutions
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
August 10, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.