(On Closed Session Agenda Items Only)
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
(Closed Session Agenda Item only)
(Closed Session Agenda Item only)
Student Reporters - 2020/2021
Century Academy: Harry Esau
Conejo Valley High School: Amelia Layba
Newbury Park High School: Steven Kitchell
Thousand Oaks High School: Chauncey Walker
Westlake High School: Joey Cacciarelli
Student Reporters - 2021/2022
Century Academy: Camille Elasky
Conejo Valley High School: Anneth Carrillo
Newbury Park High School: Edyn Stepler
Thousand Oaks High School: Sara Nguyen
Westlake High School: Samantha Wildman
The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.
The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2020-2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.
The 2020-2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the 2021/2022 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents, as submitted?
INFORMATION:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
The unique challenges of the COVID-19 pandemic created important changes in the typical LCAP cycle. Prior to the pandemic, a new three-year LCAP cycle was to commence in the 2020-2021 school year. Instead, CVUSD and all other local educational agencies (LEAs) in California submitted a COVID-19 Operations Written Report which extended the LCAP adoption deadline to December 15, 2020. CVUSD’s Operations Written Report was approved by the board of education on June 30, 2020. At the same time, Senate Bill (SB) 98 established that the LCAP and an annual update to the LCAP are not required for the 2020–21 school year, but instead LEAs must submit a Learning Continuity and Attendance Plan (Learning Continuity Plan or LCP) for the 2020–21 school year. This LCP must describe how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year. CVUSD’s LCP was approved by the board of education on September 29, 2020.
The 2021-2022 LCAP initiates a new three-year LCAP cycle, and requires the following information: Budget Overview for Parents, 2019-2020 LCAP Annual Updates, 2020-2021 LCP Annual Updates, as well as the 2021-2022 LCAP plan summary, stakeholder engagement, goals and actions, increased or improved services for Foster Youth, English Learners, and Low-Income Students, as well as expenditure tables for all actions/services and those only using supplemental funds to support targeted students.
A public hearing will be held for community input on June 1, 2021. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2021/2022 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2021/2022 LCAP will occur on June 15, 2021.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Development
MWM:KL
ISSUE:
The Board of Education will hold a public hearing on the proposed 2021-2022 District budget.
INFORMATION:
The Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a public hearing must be duly published and posted in accordance with District procedures.
The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org. The 2021-2022 Budget is based upon revenue projections reflecting information received from the Governor's revised 2021-2022 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature continues to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.
FISCAL IMPACT:
Estimated General Fund Revenues: $198,233,380
Estimated General Fund Expenditures: $200,038,067
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
The Board of Education will hold a public hearing to receive comments on the proposed 2021-2022 EPA spending plan.
INFORMATION:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all tax payers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a new created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2021-22.
FISCAL IMPACT:
General Fund: $3,526,924
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-303 - R20-318
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-102 - E20-117
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-379 - C20-397
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-398 - C20-418
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-439 - E20-445
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-446 - E20-450
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
The Deluxe Balloon Company |
5th Gr Culmination |
WAL |
$375.37 |
4 |
Renewal |
Biomedical Waste Disposal |
Medical Waste Pickup |
CVAE |
$4,725.00 |
n/a |
New |
Secural Corp
|
Graduation |
NPH |
$2,976.64 |
4 |
New |
Major Event Trailers |
Graduation |
NPH |
$1,435.63 |
4 |
New |
Dial Security |
Promotion |
RED |
$420.00 |
4 |
New |
Amigo Party Rental |
Promotion |
SEQ |
$3,545.80 |
4 |
New |
Explore Learning |
Software |
ETS |
$3,295.00 |
1, 3 |
New |
AVC The Audio Visual Company |
Culmination |
CYP |
$368.10 |
4 |
New |
Dee Hankins |
Promotion |
Middle Schools |
$3,000.00 |
3 |
New
|
Grant Sound and Lighting |
Promotion |
SEQ |
$2,476.00 |
1 |
New |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a renewal contract with AEGIS Security and Investigations, Inc.?
INFORMATION:
The majority of the applicants for Campus Safety Assistant (CSA) are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school. We have been unable to recruit a CSA willing to work evenings with adults on an open campus.
The environment on the Waverly campus in the evening is very different from traditional schools and requires a different skill set. Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations. In addition, we experience a high degree of neighborhood, baseball field and general park traffic. Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain safety for our students and staff, as well as a rapport with our neighbors. Even if our campus population is significantly reduced by the Health Department orders, we may need support to ensure that everyone complies with mandated protocols.
FISCAL IMPACT:
$26,000.00, to be paid by Conejo Valley Adult Education Program funding.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
ISSUE:
Should the Board of Education approve the new contract for Grand*Stand LLC?
INFORMATION:
Grand*Stand LLC will be providing seating for the Thousand Oaks High School graduation ceremony.
FISCAL IMPACT:
$11,250.00 to be paid for by the CARES Act funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the new contract for Mustang Marketing?
INFORMATION:
Mustang Marketing will be providing website design, logo design, flyers, brochures, school site posters, and PowerPoint presentation templates to be used by the CTE coordinators to assist with the advertising and marketing of the CTE programs at all CVUSD high schools.
FISCAL IMPACT:
$35,000 to be paid for by CTEIG funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the renewal licensing agreement with ExploreLearning Gizmos for the 2021-22 school year?
INFORMATION:
The purchase of Gizmos licenses for secondary students, which was piloted during the 2018-19 school year and fully implemented in Grades 6-12 during the 2019-20 and 2020-2021 school years, is requested for the 2021-22 school year. These supplemental online materials enhance student learning and support the Next Generation Science Standards and CVUSD's adopted Science curriculum. Through this engaging technology platform, teachers facilitate and students use online labs and interactive activities to build a deeper understanding of various areas of science. Middle and high school science departments have been using Gizmos for the past three years and have requested a renewal of licenses for the 2021-22 school year.
FISCAL IMPACT:
$32,668.69 from the General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
ISSUE:
Should the Board of Education approve the renewed Memorandum of Understanding between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?
INFORMATION:
The purpose of the Memorandum of Understanding (MOU) is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD). This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.
FISCAL IMPACT:
$9,446.90 to be paid out of Title I, Title IIA, and Indian Education funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the overnight trip requests listed below for the 2021 summer break? These trips are contingent upon changes to the CDPH/VCPH guidance to allow overnight sleeping arrangements for people that do not live within the same household.
INFORMATION:
Below is a listing of all sites that have requested overnight trips if the CDPH/VCPH guidance changes as stated above.
School | Sport/Activity | Trip Name/Location | Trip Dates | # of students attending |
TOH | Dance | USA Elite Dance Camp/Palm Desert, CA | July 21-26, 2021 | 24 |
TOH | Cross Country | Cross Country Team Retreat/Big Bear, CA | August 1-6, 2021 | 30 |
NPH | Dance | WCE 2021 Summer Experience/Burbank, CA | July 31-August 1, 2021 | 26 |
NPH | Cheer | Cheerleading Camp/Palm Springs, CA | July 22-24, 2021 | 50 |
WHS | Choir | Idyllwild Boot Camp/Idyllwild, CA | August 7-9, 2021 | 32 |
FISCAL IMPACT:
All events will be paid for by Booster Club funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the obsoleting and recycling of old Spanish Curriculum materials and textbooks?
INFORMATION:
Listed below are the previous Spanish curriculum materials and textbooks that are requested to be recycled at no cost by the Superior Text Company. These books are in long term storage at the schools sites and have not been used in more than five years.
Item Number |
Description |
FL-HOO81 |
¡Aventura! electrónico-Interactive Textbook on CD, 978-0-82195-523-9 |
99-10203 |
0-618-23864-4 ELA HM SE 2.1 Aventuras (Adventures) c.2003 Adopt 4/8/03 AR #3 Class II |
FL-H4082 |
Aventura 4 Textbook Audio Program w/Audio Cd, ISBN# 9780821939499 |
FL-H1080 |
Aventura 4 , Workbook, ISBN 9780821939413 |
FL-H2080 |
Aventura 4 Annotated Teacher’s Edition (ATE) 9780821939420 |
FL-H4084 |
Aventura 4 DVD Program: Aventuras culturales (Level 4) 9780821939529 |
FL-H4083 |
Aventura 4 Listening Activities Package w/ Audio CDs 9780821939444 |
FL-H4081 |
Aventura 4 Test Booklet with Audio CDs & Quizzes 9780821939482 |
FL-H4080 |
Aventura 4 Workbook - Teacher's Edition 9780821939437 |
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve to obsolete and recycle previous Teacher Edition Textbooks (K-5) for Art, Music and Health?
INFORMATION:
Teacher Edition Textbook materials, including Art, Music and Health, will be recycled at no cost by the Superior Text Company.
The Art Curriculum was last used in 2002, the Music Curriculum was last used in 2008, and the Health Curriculum was last used in the year 2000.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve the new middle school (6-8) core literature title, Hatchet, for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed Hatchet. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 6th grade, in the list of several optional titles. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
Title | Author | ISBN | Grade |
---|---|---|---|
Hatchet | Gary Paulsen | 1416936467 | 6 |
http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, preview events were held virtually on May 12, 2021 and May 26, 2021, providing parents and community members the opportunity to learn about the title and ask questions of available staff.
SYNOPSIS:
Hatchet is a story of survival and transformation and the winner of the 1988 Newbery Honor. Brian is on his way to Canada to visit his estranged father when the pilot of his small airplane suffers a heart attack. Thirteen-year-old Brian is forced to crash-land the plane in a lake, and finds himself stranded in the remote Canadian wilderness with only his clothing and the hatchet his mother gave him as a present before his departure. Brian had been distraught over his parents’ impending divorce and the secret he carries about his mother, but now he is truly desolate and alone. Exhausted, terrified, and hungry, Brian struggles to find food and make a shelter for himself. He has no special knowledge of the woods, and he must find a new kind of awareness and patience as he meets each day’s challenges. Is the water safe to drink? Are the berries he finds poisonous? Slowly, Brian learns to turn adversity to his advantage; an invading porcupine unexpectedly shows him how to make fire, a devastating tornado shows him how to retrieve supplies from the submerged airplane. Most of all, Brian leaves behind the self-pity he felt about his predicament as he summons the courage to stay alive.
FISCAL IMPACT:
Existing copies of this title are available at the school sites. Any new purchases would be from school site textbook funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve the proposed Middle School History-Social Science Materials - Teacher's Curriculum Institute (TCI) History Alive curriculum for Grades 6-8, and the new contract with Teacher's Curriculum Institute (TCI)?
INFORMATION:
Current Grade 6-8 History-Social Science materials were previously adopted in 2006. In Spring 2020, a team representing English Language Development (ELD), Special Education, and History-Social Science teachers reviewed a range of available instructional materials. TCI was selected to pilot because of its embedded accessibility features, rich online learning platform, and its previous use as supplemental materials. Training was provided and TCI materials were piloted during the 2020-2021 school year by 23 teachers.
This pilot and review process included an analysis of the material's organization, accessibility, assessments, planning, and address of the Fair Education Act (2012). A team of ELD and Special Education teachers analyzed the materials based on the "Universal Access" criteria for evaluating instructional materials in the California History-Social Science Framework (2016). TCI's History Alive curriculum includes "Ancient World" (Grade 6), "Medieval World & Beyond" (Grade 7), and "US Through Industrialism" (Grade 8). TCI's History Alive curriculum is aligned to the CA History-Social Science Content Standards, the Fair Education Act, and provides important accessibility features through its digital and hardcopy materials.
Virtual preview events for the TCI curriculum were held on May 12, 2021 and May 26, 2021. Information on how to register for these events and review materials was sent to all CVUSD families. Attached is information from Teacher's Curriculum Institute describing the material's alignment with the Fair Education Act. A summary of this information was provided at each virtual preview event.
FISCAL IMPACT:
TCI: $499,826.80 to be paid out of textbook account.
July 2021 (Year 1) - $249,913.40
July 2022 (Year 2) - $249,913.40
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
ISSUE:
Should the Board of Education approve Teen Talk as the comprehensive sexual health materials for seventh and ninth grade students and the contract with Health Connected for staff professional development?
INFORMATION:
The California Healthy Youth Act was enacted on January 1, 2016. This law integrates the instruction of comprehensive sexual health education and HIV prevention education within public schools across the State of California. The bill requires school districts to ensure that all pupils in grades seven to twelve, inclusive, receive comprehensive sexual health education and HIV prevention education.
On January 26, 2021, the Board of Education approved Positive Prevention Plus, Rights, Respect, Responsibility, and Teen Talk were considered for adoption within the Conejo Valley Unified School District for middle school and high school. Since this time, a number of steps have been taken to pilot and seek input from stakeholders across the District.
As we near the end of this portion of the selection and recommendation process, attached you will find a review of the proposed comprehensive sexual health curricula that includes a summary of information, stakeholder feedback, teacher and student recommendations, and guidance from the Adolescent Sexual Health Work Group (ASHWG). The District was provided updated guidance from ASHWG on Friday, May 14, 2021.
FINANCIAL IMPACT:
$17,198.18 (one-time)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Development
On behalf of,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:KL:sf
ISSUE:
Should the Board of Education approve the new contract with Jennifer Mayer?
INFORMATION:
This contract will allow Jennifer Mayer to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $1,500.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract renewal with Rosetta Stone Ltd.?
INFORMATION:
Rosetta Stone will provide English Learners at the Emergent English proficiency level a supplemental language development tool that will accelerate English proficiency.
FISCAL IMPACT:
$26,250 funded from the Title III Immigrant Student Education Program
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:DM:ia
ISSUE:
Should the Board of Education approve the contract renewal with Savvas Learning Company, LLC?
INFORMATION:
iLitELL serves as the core ELD curriculum for 6-12th grade students in order to provide Designated ELD.
FISCAL IMPACT:
$94,500 funded from Middle School and High School Instruction fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:DM:ia
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 1, 2021, through May 11, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $1,005,732.11
Deferred Maintenance Fund: $17,502.00
Bond Measure I: $534,300.00
Bond Measure I Endowment: $37,235.01
TOPASS Fund: $75,440.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location |
Description |
Location |
Description |
Location |
Description |
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
030 |
Banyan |
220 |
University |
49D |
Risk Management |
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the contract with Incident IQ Help Desk Ticketing for a help desk solution?
INFORMATION:
Due to the District's decision to discontinue their use of the SchoolDude help desk ticketing system, Technology Services has sought out a new help desk ticketing solution. CDW-G and Incident IQ have offered a contract to add help desk ticketing functionality to the Incident IQ asset management solution that the District has been using for the past year. Adding the Incident IQ help desk ticketing functionality will cost $18,500 per year and reduce the application footprint in the District.
FISCAL IMPACT:
General Fund: $18,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Henry Ortiz
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:HO:os
ISSUE:
Should the Board of Education approve the 2021-2022 Stop Loss Renewal Agreement with HCC Life Insurance Company?
INFORMATION:
A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out-of-pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan). As a self-insured organization, CVUSD takes on all responsibility and risk that a fully insured employer has transferred to the insurance company. However, CVUSD assumes the risk only to a pre-determined threshold.
Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold. The Conejo Valley Unified School District threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.
The renewal agreement with HCC Life Insurance Company runs from July 1, 2021, through June 30, 2022, with the following terms:
FISCAL IMPACT:
Estimated annual premium - $76,678 from the Health and Welfare Fund, subject to change depending on enrollment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreements listed below for ad hoc maintenance services for the period of July 1, 2021, to June 30, 2022?
INFORMATION:
Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All contracts will expire on June 30, 2022.
Vendor |
Service |
Not to Exceed Amount Funding Source |
Carter Fire Protection, Inc., dba Integrated Fire & Safety |
Fire Protection System Service & Inspections |
$14,999 General |
CJ Seto Support Services |
Hazmat Pick-up & Disposal |
$14,999 General |
Conejo-Simi Fire Protection |
Fire Extinguisher Service |
$14,999 General |
Corvus Industries Ltd., dba FaciliServ |
Bleacher/Facility Service & Repair |
$14,999 General |
E.N. Dell Co., Inc., dba Republic Elevator Co. |
Elevator Maintenance & Service |
$14,999 General |
Gold Coast Tree Service |
Tree Maintenance |
$14,999 General |
Industrial Boiler Service, Inc. |
Boiler Service & Repair |
$14,999 General |
John S. Bascom, Inc., dba Precision Plumbing-Mechanical |
Plumbing Service & Repair |
$14,999 General |
Joshua Carmichael, dba White Bison Ironworks |
Metal Fabrication & Repair |
$14,999 General |
M.M.E. Serv, Inc., dba ServPro of Thousand Oaks |
Duct Cleaning |
$14,999 General |
Showscapes, Inc., dba Treescapes |
Tree Maintenance |
$14,999 General |
The Willis Corp., dba Ventura County Overhead Door |
Overhead Door Installation & Repair |
$14,999 General |
Valley Flood-Lite Service, Inc., dba AAA Floodlight Sign & Repair |
Stadium Light Service |
$14,999 General |
White Clover Consulting Services, Inc. |
Cooling Tower Water Treatment |
$14,999 General |
FISCAL IMPACT:
General Fund: Up to $209,986, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:sb
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education approve the Workers' Compensation claims for April 2021?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of April 1, 2021, through April 30, 2021.
Claim Number |
Funding Amount |
Comments |
2093800004 |
$6,090 |
Stipulated award with open future medical |
FISCAL IMPACT:
Workers' Compensation Fund: $6,090
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education approve the Workers' Compensation claims that are over $50,000?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromises or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case exceeding $50,000 listed below is brought forward for approval:
Claim Number |
Funding Amount |
Comments |
1793800005 |
$87,154.22 |
Compromise and release |
FISCAL IMPACT:
Workers' Compensation Fund: $87,154.22
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education approve the agreement with Forensic Analytical Consulting for environmental health consulting?
INFORMATION:
The District took immediate action(s) to the COVID pandemic related to ventilation. Two environmental consultants, both with appropriate credentials and extensive experience with indoor air quality issues, reviewed our response plans, which included the addition of bi-polar ionization equipment in the pre-filter sections of the HVAC equipment. Recently, concerns about ozone production were raised, but the information provided by the manufacturer provided assurance that no appreciable amount of ozone would be produced. Published news articles have reintroduced those concerns and placed into question the adequacy and safety of the ionization systems. The District has moved to disconnect the units until such time when further science-based research is available.
As a follow-up, the District would like to enter into this contract in order to reexamine the current air quality. A review of appropriate air sampling strategies will be included with this assessment.
FISCAL IMPACT:
General Fund: $9,870 (stimulus funds)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the addendum to the lease agreement with Ventura County Superintendent of Schools for Dean Triggs Educational Center?
INFORMATION:
A lease agreement with Ventura County Superintendent of Schools (Ventura County Office of Education), dated August 26, 1991, for space at Conejo Elementary and Newbury Park High School for County special education classes, offices and other related services will expire on June 30, 2021. The Ventura County Office of Education notified the Conejo Valley Unified School District of its intent to non-renew the agreement for use of the Triggs Center. However, the Triggs Center houses the County operated Medical Therapy Unit (MTU) that provides services to CVUSD students. The County Office of Education has informed CVUSD that a potential new location in Moorpark would be suitable, however, it is not ready for occupancy. This addendum will extend the current agreement for another year or until that facility, or another, is ready.
FISCAL IMPACT:
General Fund: n/a
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve an agreement with Hemet Unified School District for on-call/as-needed transportation services?
INFORMATION:
Hemet Unified School District provides the District, mostly the Westlake High School Choral group, with an experienced and mountain-ready transportation service for their retreats.
FISCAL IMPACT:
General Fund: approximately $11,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Previous agenda item here
ISSUE:
Current market conditions put the District in a favorable position to split the next bond issue into two, one in 2021 and the balance in 2023.
INFORMATION:
The District has $59.8 million in bonds remaining on Measure I. Interest rates remain at all-time lows while the cost of construction continues to escalate. Additionally, the State and Federal COVID responses have given school districts an influx of cash that favor positive financials on school district books which should result in favorable credit agency ratings and, in turn, lower bond yields and ultimately a lower overall cost to taxpayers. One of the most favorable economic factors is the interest rate of taxable bonds as the delta between taxable and non-taxable is very small. Taxable bonds are required in this situation to fund the technology endowment through 2035, far exceeding the 3-year spend down requirement typical of tax-free bonds.
The District's Planning and Facilities Department has been successful in managing projects without the need for external construction management, thereby putting more money into project scope while increasing capacity. Several large projects are underway, including Westlake High School, Newbury Park High School, Colina Middle School, Los Cerritos Middle School, Redwood Middle School, and Sequoia Middle School, that would benefit from accelerated funding to help curb the increase in construction costs. The additional bond issue will remain in line or below the $32.70 per $100k of assessed value threshold set forth in the public presentations during the Measure I campaign.
RECOMMENDATION:
CVUSD Administration recommends a bond issue in 2021 for up to $32 million with the final remaining balance in the Spring of 2023.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Scheduled:
Board Study Session on District councils/committees/taskforces (mid-June 2021)
CVUSD mental health services (June 2021)
Equity Task Force (ETF) update (June 2021)
Re-engagement of Reopen & Redesign Committees for feedback (June 2021)
Pickleball Courts - community member requested (June 2021)
Learning plans/continuance of remote learning options for 2021-22 school year (June 2021)
Dates To Be Determined:
Obstacles for non-profits on District facility use
4th, 5th, 6th - Family Life/Curriculum review
BP 1313 - Civility
Cell phone policy/search and seizure
Purpose and expectation of District committees
Technology Committee Report
Adoption of resolution on grading equity
Ongoing:
Recognition of academic and visual/performing arts competitions
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Report on activities/events at the sites in relation to acknowledgment of resolutions
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
June 15, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.