1. CLOSED SESSION
Subject
A. Comments - Public
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(On Closed Session Agenda Items Only)

 

 

Oral Public Comments

 

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

 

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

Subject
B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2021030817
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information
Goals
Goal N/A

 

(Closed Session Agenda Item only)

Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code Section 54956.9(d)(1), Conejo Valley Unified School District v. Crown Castle Fiber, LLC, and related cross-claim (American Arbitration Assoc. Case 01-19-0001-9268)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

 

 

 

Subject
D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party: Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other potential parties to be determined. Under Negotiation: Price and Terms.
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session Agenda Item only)

 

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Reports from Student Reporters and Introduction of Next Year's Student Reporters
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information, Procedural

Student Reporters - 2020/2021

 

Century Academy: Harry Esau

Conejo Valley High School: Amelia Layba

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

 

 

Student Reporters - 2021/2022

 

Century Academy: Camille Elasky

Conejo Valley High School: Anneth Carrillo

Newbury Park High School: Edyn Stepler

Thousand Oaks High School: Sara Nguyen 

Westlake High School: Samantha Wildman

Subject
F. 2020-2021 Greater Conejo Valley Chamber of Commerce Teacher of the Year
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information, Procedural

The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.

 

The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2020-2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.

 

The 2020-2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.

Subject
G. Comments - Public
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

 

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

Subject
H. Comments - Board of Education
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
I. Comments - Superintendent
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Instructional Services - Public Hearing - 2021/2022 Local Control and Accountability Plan (LCAP), inclusive of the Budget Overview for Parents
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Public Hearing
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.
Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools.
Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services.

ISSUE:

 

Should the Board of Education of the Conejo Valley Unified School District approve the 2021/2022 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents, as submitted?

 

INFORMATION:

 

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

 

A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education.  The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.

 

The unique challenges of the COVID-19 pandemic created important changes in the typical LCAP cycle. Prior to the pandemic, a new three-year LCAP cycle was to commence in the 2020-2021 school year. Instead, CVUSD and all other local educational agencies (LEAs) in California submitted a COVID-19 Operations Written Report which extended the LCAP adoption deadline to December 15, 2020. CVUSD’s Operations Written Report was approved by the board of education on June 30, 2020. At the same time, Senate Bill (SB) 98 established that the LCAP and an annual update to the LCAP are not required for the 2020–21 school year, but instead LEAs must submit a Learning Continuity and Attendance Plan (Learning Continuity Plan or LCP) for the 2020–21 school year. This LCP must describe how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year. CVUSD’s LCP was approved by the board of education on September 29, 2020. 

 

The 2021-2022 LCAP initiates a new three-year LCAP cycle, and requires the following information: Budget Overview for Parents, 2019-2020 LCAP Annual Updates, 2020-2021 LCP Annual Updates, as well as the 2021-2022 LCAP plan summary, stakeholder engagement, goals and actions, increased or improved services for Foster Youth, English Learners, and Low-Income Students, as well as expenditure tables for all actions/services and those only using supplemental funds to support targeted students. 

 

A public hearing will be held for community input on June 1, 2021. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2021/2022 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2021/2022 LCAP will occur on June 15, 2021.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director, Middle Schools & Professional Development

 

MWM:KL

Subject
B. Public Hearing - 2021-2022 Proposed Budget - General Fund and Ancillary Funds
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Public Hearing

ISSUE:

 

The Board of Education will hold a public hearing on the proposed 2021-2022 District budget.

 

INFORMATION:

 

The Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a public hearing must be duly published and posted in accordance with District procedures.

 

The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org. The 2021-2022 Budget is based upon revenue projections reflecting information received from the Governor's revised 2021-2022 budget proposal.  Final State budget numbers are not available at the time of this writing.  The Legislature continues to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30.  The District will report major adjustments at the First Interim Reporting period.   

 

FISCAL IMPACT:

 

Estimated General Fund Revenues: $198,233,380

Estimated General Fund Expenditures: $200,038,067

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
C. Business Services - Public Hearing - Resolution #20/21-35: Education Protection Account (EPA) Spending Plan, 2021-2022
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Public Hearing

ISSUE:

 

The Board of Education will hold a public hearing to receive comments on the proposed 2021-2022 EPA spending plan.

 

INFORMATION:

 

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all tax payers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

 

The new revenues generated from Proposition 30 are deposited into a new created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

 

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."

 

Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2021-22.

 

FISCAL IMPACT:

 

General Fund: $3,526,924

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Human Resources - Personnel Assignment Orders
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-303 - R20-318

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-102 - E20-117

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-379 - C20-397

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-398 - C20-418

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E20-439 - E20-445

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-446 - E20-450

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Instructional Services - Approval of Contracts Under $5,000
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

Type

The Deluxe Balloon Company

5th Gr Culmination

WAL

$375.37

4

Renewal

Biomedical Waste Disposal

Medical Waste Pickup

CVAE

$4,725.00

n/a

New

Secural Corp

 

Graduation

NPH

$2,976.64

4

New

Major Event Trailers

Graduation

NPH

$1,435.63

4

New

Dial Security

Promotion

RED

$420.00

4

New

Amigo Party Rental

Promotion

SEQ

$3,545.80

4

New

Explore Learning

Software

ETS

$3,295.00

1, 3

New

AVC The Audio Visual Company

Culmination

CYP

$368.10

4

New

Dee Hankins

Promotion

Middle Schools

$3,000.00

3

New

 

Grant Sound and Lighting

Promotion

SEQ

$2,476.00

1

New

 

FISCAL IMPACT:

 

See above.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - Approval of Renewal Contract - AEGIS Security - CVAE
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal contract with AEGIS Security, as submitted.

ISSUE:

 

Should the Board of Education approve a renewal contract with AEGIS Security and Investigations, Inc.?

 

INFORMATION:

 

The majority of the applicants for Campus Safety Assistant (CSA) are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school.  We have been unable to recruit a CSA willing to work evenings with adults on an open campus.

 

The environment on the Waverly campus in the evening is very different from traditional schools and requires a different skill set.  Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations.  In addition, we experience a high degree of neighborhood, baseball field and general park traffic.  Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain safety for our students and staff, as well as a rapport with our neighbors.  Even if our campus population is significantly reduced by the Health Department orders, we may need support to ensure that everyone complies with mandated protocols.

 

FISCAL IMPACT:

 

$26,000.00, to be paid by Conejo Valley Adult Education Program funding.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:MS:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of New Contract - Grand*Stand LLC
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract for Grand*Stand LLC, as submitted.
Goals
Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services.

ISSUE:

 

Should the Board of Education approve the new contract for Grand*Stand LLC?

 

INFORMATION:

 

Grand*Stand LLC will be providing seating for the Thousand Oaks High School graduation ceremony.

 

FISCAL IMPACT:

 

$11,250.00 to be paid for by the CARES Act funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of New Contract - Mustang Marketing
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract for Mustang Marketing, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools.

ISSUE:

 

Should the Board of Education approve the new contract for Mustang Marketing?

 

INFORMATION:

 

Mustang Marketing will be providing website design, logo design, flyers, brochures, school site posters, and PowerPoint presentation templates to be used by the CTE coordinators to assist with the advertising and marketing of the CTE programs at all CVUSD high schools.  

 

FISCAL IMPACT:

 

$35,000 to be paid for by CTEIG funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Approval of Renewal of Licensing Agreement - ExploreLearning Gizmos
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ExploreLearning Gizmos licensing agreement, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.

ISSUE:

 

Should the Board of Education approve the renewal licensing agreement with ExploreLearning Gizmos for the 2021-22 school year?

 

INFORMATION:


The purchase of Gizmos licenses for secondary students, which was piloted during the 2018-19 school year and fully implemented in Grades 6-12 during the 2019-20 and 2020-2021 school years, is requested for the 2021-22 school year. These supplemental online materials enhance student learning and support the Next Generation Science Standards and CVUSD's adopted Science curriculum. Through this engaging technology platform, teachers facilitate and students use online labs and interactive activities to build a deeper understanding of various areas of science. Middle and high school science departments have been using Gizmos for the past three years and have requested a renewal of licenses for the 2021-22 school year.
 

FISCAL IMPACT:


$32,668.69 from the General Fund.

 

 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

 

Prepared by,
Kenny Loo
Director, Middle Schools & Professional Learning

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:KL

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Instructional Services - Approval of Renewed Memorandum of Understanding Between Ventura Unified School District and Conejo Valley Unified School District - Indian Education
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewed Memorandum of Understanding between Ventura Unified School District and Conejo Valley Unified School District, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools.
Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services.

ISSUE:

 

Should the Board of Education approve the renewed Memorandum of Understanding between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?

 

INFORMATION:

 

The purpose of the Memorandum of Understanding (MOU) is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD).  This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.

 

FISCAL IMPACT:

 

$9,446.90 to be paid out of Title I, Title IIA, and Indian Education funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Instructional Services - Overnight Trip Request - Summer Trips
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the overnight trip requests, as submitted.

ISSUE:

 

Should the Board of Education approve the overnight trip requests listed below for the 2021 summer break? These trips are contingent upon changes to the CDPH/VCPH guidance to allow overnight sleeping arrangements for people that do not live within the same household.

 

INFORMATION:

 

Below is a listing of all sites that have requested overnight trips if the CDPH/VCPH guidance changes as stated above. 

 

School  Sport/Activity Trip Name/Location Trip Dates # of students attending
TOH Dance USA Elite Dance Camp/Palm Desert, CA July 21-26, 2021 24
TOH Cross Country Cross Country Team Retreat/Big Bear, CA August 1-6, 2021 30
NPH Dance WCE 2021 Summer Experience/Burbank, CA July 31-August 1, 2021 26
NPH Cheer Cheerleading Camp/Palm Springs, CA July 22-24, 2021 50
WHS Choir Idyllwild Boot Camp/Idyllwild, CA August 7-9, 2021 32

 

FISCAL IMPACT:

 

All events will be paid for by Booster Club funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Instructional Services - Approval to Obsolete and Recycle Spanish Curriculum Materials and Textbooks
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the request to obsolete and recycle Spanish curriculum materials and textbooks, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve the obsoleting and recycling of old Spanish Curriculum materials and textbooks?

 

INFORMATION:

 

Listed below are the previous Spanish curriculum materials and textbooks that are requested to be recycled at no cost by the Superior Text Company. These books are in long term storage at the schools sites and have not been used in more than five years.

 

Item Number

Description

FL-HOO81

¡Aventura! electrónico-Interactive Textbook on CD, 978-0-82195-523-9

99-10203

0-618-23864-4 ELA HM SE 2.1 Aventuras (Adventures) c.2003 Adopt 4/8/03 AR #3 Class II

FL-H4082

Aventura 4 Textbook Audio Program w/Audio Cd, ISBN# 9780821939499

FL-H1080

Aventura 4 , Workbook, ISBN 9780821939413

FL-H2080

Aventura 4 Annotated Teacher’s Edition (ATE) 9780821939420

FL-H4084

Aventura 4 DVD Program: Aventuras culturales (Level 4) 9780821939529

FL-H4083

Aventura 4 Listening Activities Package w/ Audio CDs 9780821939444

FL-H4081

Aventura 4 Test Booklet with Audio CDs & Quizzes 9780821939482

FL-H4080

Aventura 4 Workbook - Teacher's Edition 9780821939437

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Instructional Services-Approval to Obsolete and Recycle Previous Teachers' Edition Textbooks (K-5)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the request to obsolete and recycle previous Teacher Editions for Art, Music and Health Textbooks, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve to obsolete and recycle previous Teacher Edition Textbooks (K-5) for Art, Music and Health?

 

INFORMATION:

 

Teacher Edition Textbook materials, including Art, Music and Health, will be recycled at no cost by the Superior Text Company.

 

The Art Curriculum was last used in 2002, the Music Curriculum was last used in 2008, and the Health Curriculum was last used in the year 2000. 

 

FISCAL IMPACT:

 

None 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson

Director, Elementary Education

 

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:SW:lh

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Instructional Services - Approval of New Middle School Core Literature Title - Hatchet
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the New Middle School Core Literature Title - Hatchet, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve the new middle school (6-8) core literature title, Hatchet, for English Language Arts instruction?

 

INFORMATION:

 

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed Hatchet. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 6th grade, in the list of several optional titles. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
 

Title Author ISBN Grade
 Hatchet             Gary Paulsen               1416936467   6

 

 

 

 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

 

As part of the District's Core Literature adoption process, preview events were held virtually on May 12, 2021 and May 26, 2021, providing parents and community members the opportunity to learn about the title and ask questions of available staff.   

 

SYNOPSIS:

 

 Hatchet is a story of survival and transformation and the winner of the 1988 Newbery Honor. Brian is on his way to Canada to visit his estranged father when the pilot of his small airplane suffers a heart attack.  Thirteen-year-old Brian is forced to crash-land the plane in a lake, and finds himself stranded in the remote Canadian wilderness with only his clothing and the hatchet his mother gave him as a present before his departure.  Brian had been distraught over his parents’ impending divorce and the secret he carries about his mother, but now he is truly desolate and alone.  Exhausted, terrified, and hungry, Brian struggles to find food and make a shelter for himself.  He has no special knowledge of the woods, and he must find a new kind of awareness and patience as he meets each day’s challenges.  Is the water safe to drink? Are the berries he finds poisonous?  Slowly, Brian learns to turn adversity to his advantage; an invading porcupine unexpectedly shows him how to make fire, a devastating tornado shows him how to retrieve supplies from the submerged airplane.  Most of all, Brian leaves behind the self-pity he felt about his predicament as he summons the courage to stay alive.

 

FISCAL IMPACT:

 

Existing copies of this title are available at the school sites. Any new purchases would be from school site textbook funds.

 


Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Instructional Services - Approve Middle School History-Social Science Materials: Teacher's Curriculum Institute (TCI) History Alive, Grades Six Through Eight and the New Contract with Teacher's Curriculum Institute (TCI)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Information
Recommended Action
Approve the Middle School History-Social Science Materials: Teacher's Curriculum Institute (TCI) History Alive, Grades Six Through Eight, and the new contract with Teacher's Curriculum Institute (TCI), as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.

ISSUE:

 

Should the Board of Education approve the proposed Middle School History-Social Science Materials - Teacher's Curriculum Institute (TCI) History Alive curriculum for Grades 6-8, and the new contract with Teacher's Curriculum Institute (TCI)?

 

INFORMATION:

 

Current Grade 6-8 History-Social Science materials were previously adopted in 2006. In Spring 2020, a team representing English Language Development (ELD), Special Education, and History-Social Science teachers reviewed a range of available instructional materials. TCI was selected to pilot because of its embedded accessibility features, rich online learning platform, and its previous use as supplemental materials. Training was provided and TCI materials were piloted during the 2020-2021 school year by 23 teachers. 

 

This pilot and review process included an analysis of the material's organization, accessibility, assessments, planning, and address of the Fair Education Act (2012). A team of ELD and Special Education teachers analyzed the materials based on the "Universal Access" criteria for evaluating instructional materials in the California History-Social Science Framework (2016). TCI's History Alive curriculum includes "Ancient World" (Grade 6), "Medieval World & Beyond" (Grade 7), and "US Through Industrialism" (Grade 8).  TCI's History Alive curriculum is aligned to the CA History-Social Science Content Standards, the Fair Education Act, and provides important accessibility features through its digital and hardcopy materials.

 

Virtual preview events for the TCI curriculum were held on May 12, 2021 and May 26, 2021. Information on how to register for these events and review materials was sent to all CVUSD families. Attached is information from Teacher's Curriculum Institute describing the material's alignment with the Fair Education Act. A summary of this information was provided at each virtual preview event.

 

FISCAL IMPACT:

 

TCI: $499,826.80 to be paid out of textbook account.

 

July 2021 (Year 1) - $249,913.40

July 2022 (Year 2) - $249,913.40

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director, Middle Schools and Professional Learning

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services 

 

MWM:LL:KL

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Instructional Services - California Healthy Youth Act (CHYA) Material Selection for 7th and 9th Grade: Teen Talk
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the California Healthy Youth Act Material Selection, as submitted and the Contract with Health Connected, as submitted.
Goals
Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services.
Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools.
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve Teen Talk as the comprehensive sexual health materials for seventh and ninth grade students and the contract with Health Connected for staff professional development?

 

INFORMATION:

 

The California Healthy Youth Act was enacted on January 1, 2016.  This law integrates the instruction of comprehensive sexual health education and HIV prevention education within public schools across the State of California. The bill requires school districts to ensure that all pupils in grades seven to twelve, inclusive, receive comprehensive sexual health education and HIV prevention education.

 

On January 26, 2021, the Board of Education approved Positive Prevention Plus, Rights, Respect, Responsibility, and Teen Talk were considered for adoption within the Conejo Valley Unified School District for middle school and high school.  Since this time, a number of steps have been taken to pilot and seek input from stakeholders across the District. 

 

As we near the end of this portion of the selection and recommendation process, attached you will find a review of the proposed comprehensive sexual health curricula that includes a summary of information, stakeholder feedback, teacher and student recommendations, and guidance from the Adolescent Sexual Health Work Group (ASHWG).  The District was provided updated guidance from ASHWG on Friday, May 14, 2021. 

 

FINANCIAL IMPACT:

 

$17,198.18 (one-time)​

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director, Middle Schools and Professional Development

 

On behalf of,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:KL:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Student Services - Approval of New Contract - Jennifer Mayer
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Jennifer Mayer, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve the new contract with Jennifer Mayer?

 

INFORMATION:

 

This contract will allow Jennifer Mayer to provide assessment and support services to a student enrolled in our District.

 

FISCAL IMPACT:

 

Special Education Fund: $1,500.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Student Services - Approval of Contract Renewal with Rosetta Stone Ltd.
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract renewal with Rosetta Stone Ltd., as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve the contract renewal with Rosetta Stone Ltd.?

 

INFORMATION:

 

Rosetta Stone will provide English Learners at the Emergent English proficiency level a supplemental language development tool that will accelerate English proficiency.

 

FISCAL IMPACT:

 

$26,250 funded from the Title III Immigrant Student Education Program

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Student Services - Approval of Contract Renewal with Savvas Learning Company, LLC
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract renewal with Savvas Learning Company, LLC, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve the contract renewal with Savvas Learning Company, LLC?

 

INFORMATION:

 

iLitELL serves as the core ELD curriculum for 6-12th grade students in order to provide Designated ELD.

 

FISCAL IMPACT:

 

$94,500 funded from Middle School and High School Instruction fund.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services

 

On behalf of, 

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 1, 2021, through May 11, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $1,005,732.11
Deferred Maintenance Fund: $17,502.00
Bond Measure I: $534,300.00
Bond Measure I Endowment: $37,235.01
TOPASS Fund: $75,440.00
 

 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

 

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Approval of New Contract with Incident IQ Help Desk Ticketing
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the new contract with Incident IQ Help Desk Ticketing, as submitted.

ISSUE:

 

Should the Board of Education approve the contract with Incident IQ Help Desk Ticketing for a help desk solution?

 

INFORMATION:

 

Due to the District's decision to discontinue their use of the SchoolDude help desk ticketing system, Technology Services has sought out a new help desk ticketing solution. CDW-G and Incident IQ have offered a contract to add help desk ticketing functionality to the Incident IQ asset management solution that the District has been using for the past year. Adding the Incident IQ help desk ticketing functionality will cost $18,500 per year and reduce the application footprint in the District.

 

FISCAL IMPACT:

 

General Fund: $18,500

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Henry Ortiz

Director, Technology Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:HO:os

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. Business Services - Approval of 2021-2022 Stop Loss Renewal Agreement with HCC Life Insurance Company
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the renewal agreement with HCC Life Insurance Company for 2021-2022 Stop Loss Renewal, as submitted.

ISSUE:

 

Should the Board of Education approve the 2021-2022 Stop Loss Renewal Agreement with HCC Life Insurance Company?

 

INFORMATION:

 

A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out-of-pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan). As a self-insured organization, CVUSD takes on all responsibility and risk that a fully insured employer has transferred to the insurance company. However, CVUSD assumes the risk only to a pre-determined threshold.

 

Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold. The Conejo Valley Unified School District threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.

 

The renewal agreement with HCC Life Insurance Company runs from July 1, 2021, through June 30, 2022, with the following terms:


FISCAL IMPACT:

 

Estimated annual premium - $76,678 from the Health and Welfare Fund, subject to change depending on enrollment.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. Business Services - Maintenance & Operations Department - Approval of Times and Material Maintenance Agreements for 2021-2022
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2021-2022 Times and Material Maintenance service agreements, as submitted.

ISSUE:

 

Should the Board of Education approve the agreements listed below for ad hoc maintenance services for the period of July 1, 2021, to June 30, 2022?

 

INFORMATION:

 

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All contracts will expire on June 30, 2022.

 

Vendor

Service

Not to Exceed Amount Funding Source

Carter Fire Protection, Inc., dba Integrated Fire & Safety

Fire Protection System Service & Inspections

$14,999 General

CJ Seto Support Services

Hazmat Pick-up & Disposal

$14,999 General

Conejo-Simi Fire Protection

Fire Extinguisher Service

$14,999 General

Corvus Industries Ltd., dba FaciliServ

Bleacher/Facility Service & Repair

$14,999 General

E.N. Dell Co., Inc., dba Republic Elevator Co.

Elevator Maintenance & Service

$14,999 General

Gold Coast Tree Service

Tree Maintenance

$14,999 General

Industrial Boiler Service, Inc.

Boiler Service & Repair

$14,999 General

John S. Bascom, Inc., dba Precision Plumbing-Mechanical

Plumbing Service & Repair

$14,999 General

Joshua Carmichael, dba White Bison Ironworks

Metal Fabrication & Repair

$14,999 General

M.M.E. Serv, Inc., dba ServPro of Thousand Oaks

Duct Cleaning

$14,999 General

Showscapes, Inc., dba Treescapes

Tree Maintenance

$14,999 General

The Willis Corp., dba Ventura County Overhead Door

Overhead Door Installation & Repair

$14,999 General

Valley Flood-Lite Service, Inc., dba AAA Floodlight Sign & Repair

Stadium Light Service

$14,999 General

White Clover Consulting Services, Inc.

Cooling Tower Water Treatment

$14,999 General

 

FISCAL IMPACT:

 

General Fund: Up to $209,986, as needed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance & Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approval of the Disposal of Surplus and Obsolete Equipment List, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:lb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
W. Business Services - Ratification of Workers' Compensation Claims (under $50,000)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the Workers' Compensation Claims for under $50,000, as submitted.

ISSUE:

 

Should the Board of Education approve the Workers' Compensation claims for April 2021?

 

INFORMATION:

 

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

 

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of April 1, 2021, through April 30, 2021.

 

Claim Number

Funding Amount

Comments

2093800004

$6,090

Stipulated award with open future medical

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $6,090

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:GB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
X. Business Services - Approval of Workers' Compensation Claims (over $50,000)
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Workers' Compensation Claims for over $50,000, as submitted.

ISSUE:

 

Should the Board of Education approve the Workers' Compensation claims that are over $50,000?

 

INFORMATION:

 

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

 

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromises or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case exceeding $50,000 listed below is brought forward for approval:

 

Claim Number

Funding Amount

Comments

1793800005

$87,154.22

Compromise and release

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $87,154.22

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:GB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Y. Business Services - Approval of Agreement for Environmental Health Consulting with Forensic Analytical Consulting
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Agreement for Environmental Health Consulting with Forensic Analytical Consulting, as submitted.

ISSUE:

 

Should the Board of Education approve the agreement with Forensic Analytical Consulting for environmental health consulting?

 

INFORMATION:

 

The District took immediate action(s) to the COVID pandemic related to ventilation.  Two environmental consultants, both with appropriate credentials and extensive experience with indoor air quality issues, reviewed our response plans, which included the addition of bi-polar ionization equipment in the pre-filter sections of the HVAC equipment. Recently, concerns about ozone production were raised, but the information provided by the manufacturer provided assurance that no appreciable amount of ozone would be produced. Published news articles have reintroduced those concerns and placed into question the adequacy and safety of the ionization systems. The District has moved to disconnect the units until such time when further science-based research is available.

 

As a follow-up, the District would like to enter into this contract in order to reexamine the current air quality. A review of appropriate air sampling strategies will be included with this assessment.

 

FISCAL IMPACT:

 

General Fund: $9,870 (stimulus funds)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Z. Business Services - Approval of Addendum to Lease Agreement with Ventura County Superintendent of Schools
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the addendum to the lease agreement with Ventura County Superintendent of Schools, as submitted.

ISSUE:

 

Should the Board of Education approve the addendum to the lease agreement with Ventura County Superintendent of Schools for Dean Triggs Educational Center?

 

INFORMATION:

 

A lease agreement with Ventura County Superintendent of Schools (Ventura County Office of Education), dated August 26, 1991, for space at Conejo Elementary and Newbury Park High School for County special education classes, offices and other related services will expire on June 30, 2021. The Ventura County Office of Education notified the Conejo Valley Unified School District of its intent to non-renew the agreement for use of the Triggs Center. However, the Triggs Center houses the County operated Medical Therapy Unit (MTU) that provides services to CVUSD students. The County Office of Education has informed CVUSD that a potential new location in Moorpark would be suitable, however, it is not ready for occupancy.  This addendum will extend the current agreement for another year or until that facility, or another, is ready. 

 

FISCAL IMPACT:

 

General Fund: n/a

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
AA. Business Services - Approval of Agreement with Hemet Unified School District for On-Call/As-Needed Transportation Services
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement with Hemet Unified School District for on-call/as-needed transportation services, as submitted.

ISSUE:

 

Should the Board of Education approve an agreement with Hemet Unified School District for on-call/as-needed transportation services?

 

INFORMATION:

 

Hemet Unified School District provides the District, mostly the Westlake High School Choral group, with an experienced and mountain-ready transportation service for their retreats.

 

FISCAL IMPACT:

 

General Fund: approximately $11,500

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Richard Villafan

Transportation Specialist

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Presentation: Bathroom Reform Regarding the April 20, 2021 Board of Education Meeting
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

Previous agenda item here

Subject
B. Business Services - Measure I: Bond Issuance
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion

ISSUE:

 

Current market conditions put the District in a favorable position to split the next bond issue into two, one in 2021 and the balance in 2023. 

 

INFORMATION:

 

The District has $59.8 million in bonds remaining on Measure I. Interest rates remain at all-time lows while the cost of construction continues to escalate.  Additionally, the State and Federal COVID responses have given school districts an influx of cash that favor positive financials on school district books which should result in favorable credit agency ratings and, in turn, lower bond yields and ultimately a lower overall cost to taxpayers.  One of the most favorable economic factors is the interest rate of taxable bonds as the delta between taxable and non-taxable is very small.  Taxable bonds are required in this situation to fund the technology endowment through 2035, far exceeding the 3-year spend down requirement typical of tax-free bonds.

 

The District's Planning and Facilities Department has been successful in managing projects without the need for external construction management, thereby putting more money into project scope while increasing capacity.  Several large projects are underway, including Westlake High School, Newbury Park High School, Colina Middle School, Los Cerritos Middle School, Redwood Middle School, and Sequoia Middle School, that would benefit from accelerated funding to help curb the increase in construction costs.  The additional bond issue will remain in line or below the $32.70 per $100k of assessed value threshold set forth in the public presentations during the Measure I campaign.    

 

RECOMMENDATION:

 

CVUSD Administration recommends a bond issue in 2021 for up to $32 million with the final remaining balance in the Spring of 2023.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

 

Scheduled:

Board Study Session on District councils/committees/taskforces (mid-June 2021)

CVUSD mental health services (June 2021)

Equity Task Force (ETF) update (June 2021)

Re-engagement of Reopen & Redesign Committees for feedback (June 2021)

Pickleball Courts - community member requested (June 2021)

Learning plans/continuance of remote learning options for 2021-22 school year (June 2021)

 

 

Dates To Be Determined:

 

Obstacles for non-profits on District facility use 

4th, 5th, 6th - Family Life/Curriculum review

BP 1313 - Civility 

Cell phone policy/search and seizure 

Purpose and expectation of District committees 

Technology Committee Report 

Adoption of resolution on grading equity 

 

Ongoing:
 

Recognition of academic and visual/performing arts competitions 

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgment of resolutions 

 

 

Italics - additions from the previous Board meeting.

Subject
B. Adjournment
Meeting
Jun 1, 2021 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

June 15, 2021

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.