(On Closed Session Agenda Items Only)

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 17, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (May 18, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

(Closed Session Agenda Item Only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item Only)

Report from District Advisory Council (DAC) Chairperson, Heather Skelly

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 17, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (May 18, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The Conejo Valley Unified School District was successful in the election conducted on November 4, 2014, in obtaining authorization from the District's voters to issue up to $197,000,000 aggregate principal amount of the District's school facilities bond, Measure I (click here for more information about the Measure I ballot question as it appeared on the November 4, 2014 election ballot). Pursuant to Section 15278 of the Education Code, the District is obligated to establish an Independent Citizens' Bond Oversight Committee in order to satisfy the accountability requirements of Proposition 39.

Conejo Valley Unified School District is proud to share information on an on-going basis about Measure I, and the transformative Measure I projects taking place across the Conejo. This agenda item reflets the annual report to the Board of Education and will be presented by Tony Gitt, the 2020-21 Chair of the Independent Citizens' Bond Oversight Committee.

ISSUE:

Should the Board of Education approve the contract for the new Assistant Superintendent of Instructional Services?

BACKGROUND:

This position is necessary to oversee Instructional Services.

FISCAL IMPACT:

Per the agreed upon and attached contract - consistent with the other CVUSD Assistant Superintendents' contracts.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the Expanded Learning Opportunity Grant (ELOG) Plan, as submitted?

INFORMATION:

On March 5, 2021, California Legislature passed AB86 - COVID-19 relief and school reopening, reporting, and public health requirements.  As a component of the legislation, the Legislature requires that on or before June 1, 2021, the governing board that receives funds under subdivision (b) of Section 43521 shall adopt a plan describing how the apportioned funds will be used in accordance with this section.  

The ELOG Plan must implement a learning recovery program that, at a minimum, provides supplemental instruction, support for social and emotional well-being, and, to the maximum extent permissible under the guidelines of the United States Department of Agriculture, meals and snacks to specified student groups, as defined in Education Code Section 43522, who have faced adverse learning and social-emotional circumstances.

The ELOG is only one layer of stimulus funds CVUSD has and will receive.   The timing of the funds and deadlines are the driving factors behind how and when the funds will be spent.  ESSER I funds were expended by the December 2020 deadline and have set the District up for in-person instruction since November 2020 through today.  Those initial funds paved the way for our continued in-person and remote learning programs.  As we move forward, ELOG funds will provide expanded learning opportunities for our students through the aforementioned activities.  When ESSER II and ESSER III arrive, they will continue to provide resources for students to expand their learning opportunities and increase their access to interventions.

ELOG funds shall be expended only for any of the following purposes: extending instructional learning time, accelerating progress to close learning gaps, integrated pupil supports, community learning hubs, supports for credit deficient pupils, additional academic services, and training for school staff. School districts shall provide an opportunity for parents and school site staff to be involved in the development of the plan.

*** Note:  ELOG is just one layer of multiple-layers of stimulus funding (ESSER I, ESSER II, potentially ESSER III), along with general fund, supplemental dollars, federal dollars, and other funding sources for the District.***

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of April 20, 2021

ISSUE:

Should the Board of Education approve a new contract with Niche.com, Inc.?

INFORMATION:

Niche.com, Inc. assists school districts with establishing ways to increase parent, stakeholder and community engagement and awareness of educational opportunities, along with the promotion of student enrollment opportunities, through an enhanced Niche profile using audience, display and social remarketing strategies. This contract will provide CVUSD with a premium profile on Niche.com, including increased visibility in "school" and "places to live" sponsored listings, enhanced Google search listings, marketing for upcoming events, the ability to track and measure marketing success and more. The goal of these marketing strategies is to drive additional traffic to our online enrollment information, enhance outreach strategies and expertly target prospective families to boost enrollment, as Niche users are often researching relocation destinations and can specifically use the Niche site to evaluate available educational opportunities for students in geo-targeted areas. The CVUSD Communication Team independently reached out to leadership from the Redondo Beach Unified School District, who currently has a similar partnership with Niche, and RBUSD candidly endorsed the partnership based on results they received from their partnership.

FISCAL IMPACT:

$12,990.00 paid from District marketing funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent
 

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R20-283 - R20-284

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-285 - R20-302

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-088 - E20-101

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-367 - C20-372

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-373 - C20-378

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-400 - E20-431

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-432 - E20-438

ISSUE:
 

Should the Board of Education approve the Layoff Resolution #20/21-25 – Elimination of Classified Supervisory Positions in accord with Education Code 45117 for lack of work/lack of funds?

INFORMATION:
 

In 2017, the District reorganized the administrative support structure for the Child Nutrition Department, eliminating the services of the Assistant Director, Child Nutrition, and establishing two (2) Child Nutrition Supervisor positions. Such staffing changes carried the intent of achieving enhanced supervision and accountability across the District's food service operations. The Child Nutrition Department has been continuously evaluating the organizational structure of the unit and its effectiveness.

For the 2019-2020 school year, the department director anticipated proposing management and staffing changes, but such was not permissible under the California Governor's approved budget and trailer bills. The 2020-2021 school year provided continued opportunities to evaluate the efficiency of department supervision and staffing that resulted in the same observations as in the prior year. The current recommendation is to eliminate two (2) Child Nutrition Supervisor positions, with an estimated recurring cost reduction of $166,400. The Director of Child Nutrition Services has already absorbed management and oversight responsibility of field supervision, inspections, and compliance during the 2020-2021 school year and shall continue to do so. Management and oversight can be re-evaluated when Department operations make positive gains in revenue to operate without encroachment from the General Fund.

FISCAL IMPACT:
 

A reduction in the Child Nutrition program's operating expenses is prudent in diminishing the amount of encroachment on the General Fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Marina Mihalevsky

Director, Classified Human Resources

MWM:MM:sm

ISSUE:

Should the Board of Education approve the Memorandum of Understanding between the District and CVPPA?

INFORMATION:

The District and CVPPA continue to have a mutual interest to work collaboratively for the benefit of the students and the community we serve. The attached MOU is a result of our collaboration and was ratified by association members on May 4, 2021.

FISCAL IMPACT:

Estimated cost of $88,000 (one time).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve a Student Field Placement and Student Teaching Internship Agreement with Westminster College?

INFORMATION:

Westminster College has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing, and assessing/assessment of students and classes.  The District has the supervision needed by Westminster College trainees as part of their practical learning experience. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5131.2 – Bullying?

INFORMATION:

The Board Policy (BP) is updated to reflect new law (AB 1127) which requires a district to approve an intradistrict transfer request for a victim of bullying and, if the district does not have another school with the same grade level, allow a victim of bullying to transfer out of the district. The Administrative Regulation (AR) is updated to reflect new law (AB 34) which requires districts to make specified information on bullying and harassment prevention readily accessible on their websites beginning in the 2020-21 school year.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination Harassment?

INFORMATION:

The Board Policy (BP) is updated to reflect law prohibiting discrimination based on medical condition and to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students.

The Administrative Regulation (AR) is updated to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students. The AR also reflects new law (AB 711, 2019) which requires the district to update a former student's records upon receiving government-issued documentation or a written request for a name and/or gender change.

The AR is also updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 5145.71 - Title IX Sexual Harassment Complaint Procedures, rather than the district's uniform complaint procedures.

Cautionary Notice: The following administrative regulation reflects federal Title IX regulations added by 85 Fed. Reg. 30026, effective August 14, 2020, which establish a process for investigating and resolving allegations of conduct that meets the federal definition of sexual harassment. The federal regulations preempt any conflicting state law or regulations, but the interaction between federal and state law is not always clear. Districts should consult legal counsel if questions about a potential conflict arise. Districts should also note that 18 states, including California, have sued the U.S. Department of Education to stop the implementation of these regulations. A preliminary injunction seeking to postpone the effective date of the regulations and prohibit their enforcement is currently pending. If the court grants the injunction, portions of the following administrative regulation will not take effect. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and the replacement of Administrative Regulation 5145.7 – Sexual Harassment?

INFORMATION:

The Board Policy is updated to include examples of actions to reinforce the district's sexual harassment policy, consistent with new law (AB 34, 2019) which requires posting the sexual harassment policy on the district's website and new law (AB 543, 2019) which requires displaying a poster and providing the sexual harassment policy in student orientations. The policy also reflects new federal regulations (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures. The title of the compliance officer is changed to Title IX Coordinator throughout policy pursuant to federal regulations.

The Board Policy clarifies that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant.

The Administrative Regulation is updated to reflect new federal regulations (85 Fed. Reg. 30026) which amend the process for resolving complaints of sexual harassment, including, but not limited to, requirements to designate a Title IX Coordinator and disseminate the Coordinator's contact information. The Administrative Regulation also reflects new law (AB 543, 2019) which requires the district to create a poster notifying students of the district's sexual harassment policy and to display the poster in specified locations, and requires the district to provide a copy of the policy to students as part of any orientation program for new and continuing students. The Administrative Regulation reflects new law (AB 34, 2019) which requires the district to post the district's sexual harassment policy and the definition of sexual harassment in a prominent location on the district's website.

The Administrative Regulation also adds a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator(s) is moved and is revised to reference AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds the requirement to notify students and parents/guardians that the district does not discrimination on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; deletes the requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects new law (AB 34, 2019) which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's website.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the Career-Applied Technology Carl Perkins Education Grant for 2021/2022?

INFORMATION:

The purpose of the Carl D. Perkins Vocational and Technical Education Act of 1998, P.L. 105-332, is to assist local education agencies in conducting applied technology education programs/services. These programs are directly related to the preparation of students for employment or advanced training in vocational fields upon graduation and are conducted at the high school level through the Career-Applied Technology Education Department, as well as the Career Centers and Work Experience programs. In order to comply with the provisions of the laws governing Career-Applied Technology Education funds, the acceptance of grant funding must be approved by the Board of Education of the local education agency. The funding is as follows:

Approval of the 2021/2022 application is expected June 30, 2021. Based off of last year's application, the Career-Applied Technology Carl Perkins Education Grant will make available to the CVUSD approximately $98,584.00 to expand, improve and create career-applied technology education programs for high school students.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the Principals from the comprehensive high schools and their designees to be District Representatives to the Marmonte League and California Interscholastic Federation (CIF)?

INFORMATION:

Board Policy 6145.2 requires that the names of the Principals and designees be submitted to the Board of Education for annual ratification. The official representatives to the Marmonte League and CIF for the 2021/2022 school year are recommended as follows:

Newbury Park High School

Mr. Steve Lepire, Principal

Mr. Michael Godfrey, Assistant Principal, Athletics

Thousand Oaks High School

Dr. Eric Bergmann, Principal

Mr. Brad Cook, Assistant Principal, Athletics

Westlake High School

Mr. Jason Branham, Principal

TBD, Assistant Principal, Athletics

The District's comprehensive High School Principals and Assistant Principals successfully served as the athletic league representatives in the past. This is also in compliance with Education Code 33353.3.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract for Cyber High: Fresno County Superintendent of Schools?

INFORMATION:

Cyber High: Fresno County Superintendent of Schools is used to secure cyber high tests for students that are completing courses using Cyber High. This contract will allow for unlimited testing across the school district. This agreement is a renewal agreement to cover the next year.

FISCAL IMPACT:

$37,023.00 to be paid for by Instructional funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract for Impact Audio Visual?

INFORMATION:

Impact Audio Visual will be used by Thousand Oaks High School for their audio and visual equipment needs for the 2021 graduation ceremony. 

FISCAL IMPACT:

$9,225.00 to be paid for by District Stimulus Funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract for Music, Memories, and More?

INFORMATION:

Music, Memories, and More will be used by Thousand Oaks High School for a variety of ASB hosted events for the 2021 end of year festivities. Music, Memories, and More will provide DJ, event planning services, decorations, lighting and event production for the rallies, dances, and graduation.

FISCAL IMPACT:

$17,602.25 to be paid for by ASB Funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the renewal contract for Pegleg Entertainment?

INFORMATION:

Pegleg Entertainment will be used by Westlake High School for the event planning of the End of Year Senior Celebration.

FISCAL IMPACT:

$10,950.00 to be paid for by site funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the obsoleting and recycling of old Spanish 4 Curriculum materials and textbooks?

INFORMATION:

The previous Spanish 4 curriculum materials and textbooks will be recycled at no cost by the Superior Text Company. These books are in long term storage at the schools sites and have not been used since 2011.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the Adult School courses for the 2021/2022 school year?

INFORMATION:

California school districts providing adult education must have their course outlines approved by their local state school board, and on record with the California Department of Education Adult Education office. Section 51056 of the Education Code requires that the Adult Education courses offered by the school districts be approved annually by the State Department of Education.  

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the proposed materials for High School Advanced Placement American Political Systems (Government) - Grade 12?

INFORMATION:

Current Grade 12 AP Government materials are outdated as the College Board has revised the curriculum twice since the current edition was purchased. The new text is aligned to the College Board's AP Government curriculum and will nullify the need for teachers to provide supplemental materials in order to prepare students for the College Board's AP exam.

FISCAL IMPACT:

$36,848.52 to be paid out of textbook account.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Director, Middle Schools and Professional Learning

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:KL

ISSUE:

Should the Board of Education approve the new Common Planning Time (CPT) bell schedule at Sequoia Middle School for the 2021-2022 school year?

INFORMATION:

Beginning the 2021-2022 school year or when permitted by health and safety guidelines, Sequoia Middle School would like to increase the number of Collaborative Planning Time days from twice per month to once per week.

This restructuring will provide weekly collaborative professional learning time for teachers, administrators and counselors for the following purposes:

• Collaboration, staff development and teaming focused on analyzing student data
• Integrated California Standards-based curriculum design and lesson preparation
• Best practices in instructional strategies and assessment
• Planning of Compassion, Responsibility, Empowerment, Wellbeing (CREW) period to promote social emotional learning and academic support

All elements of the school community have been involved in the process of approving this proposal. Sequoia Middle School will continue to exceed the state’s requirements for student instructional minutes. Changes to the school’s bus transportation schedule have been approved and come at no additional expense. The proposal received 80% approval from teachers as reported from the ballot created by and approved by Unified Association of Conejo Teachers representatives. The proposal was shared and positively received by Sequoia Middle School's School Site Council and PTA. Communication about this proposed schedule was provided to all Sequoia families on April 11, 2021 and April 18, 2021.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenneth Loo

Director, Middle Schools and Professional Learning

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:KL

ISSUE:

Should the Board of Education approve the new contract with Dr. Jessica Bernacki?

INFORMATION:

Using a developmental model, Dr. Jessica Bernacki will provide training to CVUSD school psychologists and Mental Health Department staff on how to best support the mental health needs of LGBTQ+ students.  The virtual two-hour training will include best practices and strategies, as well as a question and answer session.

FISCAL IMPACT:
 

$400.00 paid from the Mental Health department 0PEI grant.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ch

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of April 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of April 1, 2021, through April 30, 2021.

FISCAL IMPACT:

Change to Fund Balance: $0

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for April 2021?

INFORMATION:

The warrant summary for April includes warrants paid for the period of April 1, 2021, through April 30, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the April 1 to April 30, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $66,692.34

Total deposited to the General Fund for 2020-21: $422,680.15

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of April 14, 2021, through April 30, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $443,848.20
Adult Education Fund: $40,677.78
Deferred Maintenance Fund: $49,124.59
Bond Measure I: $232,450.89

Bond Measure I Endowment: $283,550.05

Developer Donation Fund #2: $9,500.00
TOPASS Fund: $17,092.52
 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of April 1, 2021, through April 30, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $473,032.06
Adult Education: $8,168.23
Child Development Fund: $11,593.51

Cafeteria Fund: $2,097.66

Deferred Maintenance Fund: $19,433.62
Bond Measure I: $14,715.73

Bond Measure I Endowment: $124,330.03
Developer Donation Fund #2: $450.00

Worker Compensation Fund: $58.39
Health & Welfare Fund: -$177.85
 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the under $5,000 contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may be by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate.  The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct.  However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item. 

FISCAL IMPACT:

General Fund: $480

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the award of the contract listed below to be in place for the period of July 1, 2020, to June 30, 2021?

INFORMATION:

Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. These contracts will allow projects identified by Maintenance & Operations and Planning & Facilities to react quickly to urgent needs and repairs to school sites. All contracts will expire on June 30, 2021.

FISCAL IMPACT:

General Fund: $12,900

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance & Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:DR:sb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $201,426.96

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 3 to the contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School?

INFORMATION:

On August 4, 2020, the Conejo Valley Unified School District entered into a contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School.  During the course of construction, additional work not shown on the bid set of plans was identified. The project required additional work to remove existing turf and an addition of 3” of decomposed granite surfacing between the dugouts and infield to match the playing fields at Thousand Oaks and Westlake High Schools. The change order is an increase to the original contract amount.  Reference purchase order B21-00615.

Original contract amount: $117,100

Change orders previously approved: $20,026.96

Change order this request: $13,700

New contract amount: $152,826.96

FINANCIAL IMPACT:

Bond Measure I: $13,700

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the 2021-2022 Major Project List?

INFORMATION:

The annual process for developing the major project list consists of site inspections, review of the Master Plan, Maintenance and Operations Department reports, and input from site managers at District schools and sites. Major projects are then identified, and estimated budgets are established. Projects are funded by Measure I, Developer Fees, TOPASS, Deferred Maintenance and/or the General Fund. Though comprehensive, the list of projects may be modified from time to time as needs change.

The project list was reviewed by the Citizens' Bond Oversight Committee on April 28, 2021.

FINANCIAL IMPACT:

Bond Measure I Fund: $25,080,000

Developer Donation Fund #2: $650,000

TOPASS Fund: $1,000,000

Deferred Maintenance Fund: $300,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning & Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the amendment to the 2020-2021 Major Project List?

BACKGROUND:

On May 5, 2020, the major project list was presented to the Board of Education and approved.  As conditions change, projects are updated, added, held, modified or deleted. The attached list represents the most up to date list of projects.

FISCAL IMPACT:

Bond Measure I Fund: $22,880,408

Developer Donations Fund #2: $622,700

TOPASS Fund: $5,615,142

Deferred Maintenance Fund: $680,301

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the summer camp contracts for the Child Care program?

INFORMATION:

The contracts listed are for services during summer camp for Child Care programs at the schools sites.

FISCAL IMPACT:

Child Development Fund: $17,339.74

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AM:mn

ISSUE:

Should the Board of Education recommend to staff to create an African American Parent Advisory Council/Committee/Task Force?

INFORMATION:

This information item is brought forward per parent request.  An African American Parent Advisory Council (some school districts use the word "committee" in place of "council") creates a forum for the Conejo Valley Unified School District African American community to raise awareness about the unique cultural experiences of our African American community, make recommendations to CVUSD on how to increase access, opportunity, equity and success for our African American students, to create a space for African American families to collaborate and share resources to enhance their child(ren)'s education experience and to collaborate with CVUSD to create a discrimination-free learning environment.  
 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM

ISSUE:

Should the Board of Education recommend to staff to create a Unity District Advisory Council/Committee/Task Force?

INFORMATION:

This information item is brought forward per a parent request and within the request was specification about supporting the CVUSD LGBTQ+ community.  

FISCAL IMPACT:

None

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Instructional Services

MWM:LAM

*Room capacity reduced due to mandated social distancing and wait lists will be cleared if rescinded.

Current wait lists due to spacing:

• TK/K Enrichment only
  • Banyan
  • EARTHs
  • Lang Ranch
  • Weathersfield
  • Westlake
  • Westlake Hills

• AM/PM Program
  • Ladera
  • Lang Ranch
  • Weathersfield
  • Westlake
  • Wildwood

ISSUE:

Should the Board of Education approve Teen Talk as the comprehensive sexual health materials for middle school and high school students?

INFORMATION:

The California Healthy Youth Act was enacted on January 1, 2016.  This law integrates the instruction of comprehensive sexual health education and HIV prevention education within public schools across the State of California. The bill requires school districts to ensure that all pupils in grades seven to twelve, inclusive, receive comprehensive sexual health education and HIV prevention education.

On January 26, 2021, the Board of Education approved Positive Prevention Plus, Rights, Respect, Responsibility, and Teen Talk to be piloted and considered for adoption within the Conejo Valley Unified School District for middle school and high school.  Since this time, a number of steps have been taken to pilot and seek input from stakeholders across the District. 

As we near the end of this portion of the selection and recommendation process, attached you will find a review of the proposed comprehensive sexual health curricula that includes a summary of information, stakeholder feedback, teacher and student recommendations, and guidance from the Adolescent Sexual Health Work Group (ASHWG).  The District was provided updated guidance from ASHWG on Friday, May 14, 2021. 

FINANCIAL IMPACT:

$8,850 (one-time)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Director, Middle Schools and Professional Development

On behalf of,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:KL:sf

ISSUE:

Should the Board of Education approve the new middle school (6-8) core literature title, Hatchet, for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD English Language Arts teachers reviewed Hatchet. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 6th grade, in the list of several optional titles. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held virtually on April 28, 2021, and May 12, 2021, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.   

SYNOPSIS:

 Hatchet is a story of survival and transformation and the winner of the 1988 Newbery Honor. Brian is on his way to Canada to visit his estranged father when the pilot of his small airplane suffers a heart attack.  Thirteen-year-old Brian is forced to crash-land the plane in a lake, and finds himself stranded in the remote Canadian wilderness with only his clothing and the hatchet his mother gave him as a present before his departure.  Brian had been distraught over his parents’ impending divorce and the secret he carries about his mother, but now he is truly desolate and alone.  Exhausted, terrified, and hungry, Brian struggles to find food and make a shelter for himself.  He has no special knowledge of the woods, and he must find a new kind of awareness and patience as he meets each day’s challenges.  Is the water safe to drink? Are the berries he finds poisonous?  Slowly, Brian learns to turn adversity to his advantage; an invading porcupine unexpectedly shows him how to make fire, a devastating tornado shows him how to retrieve supplies from the submerged airplane.  Most of all, Brian leaves behind the self-pity he felt about his predicament as he summons the courage to stay alive.

FISCAL IMPACT:

Existing copies of this title are available at the school sites. Any new purchases would be from school site textbook funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Board Study Session on Proposed District Goals and Objectives (End of May/June)

Bathroom use policy (June 2021)

CVUSD mental health services (June 2021)

Re-engagement of Reopen & Redesign Committees for feedback (June 2021)

BP 1313 - Civility (June 2021)

Dates To Be Determined:

Obstacles for non-profits on District facility use (TBD) 

Purpose and expectation of District committees (TBD) 

Technology Committee Report (TBD)

Adoption of resolution on grading equity (TBD)

Ongoing:
 

Learning plans/continuance of remote learning options for 2021-22 school year 

Recognition of academic and visual/performing arts competitions 

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Updates on LCAP/Budget Committee program recommendations (during Budget presentation)

Report on activities/events at the sites in relation to acknowledgment of resolutions 

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

June 1, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.