(On Closed Session Agenda Items Only)
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 3, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (May 4, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
(Closed Session Agenda Item Only)
(Closed Session Agenda Item Only)
(Closed Session Agenda Item Only)
Report from Special Education District Advisory Council (SEDAC) Chairperson, Allice Chou
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 3, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (May 4, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
The Board will vote on the approval of the submission of a letter to the Thousand Oaks City Council regarding the General Plan.
Respectfully submitted,
Jenny Fitzgerald
President, Board of Education
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
ISSUE:
Should the Board of Education approve the contract for the new Assistant Superintendent of Instructional Services?
BACKGROUND:
This position is necessary to oversee Instructional Services.
FISCAL IMPACT:
Per the agreed upon contract.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education adopt a resolution declaring May 3-7, 2021, as "National Teacher Appreciation Week?"
BACKGROUND:
California Education Code Section 37222 designates May 3-7, 2021, as "National Teacher Appreciation Week" as a means of expressing appreciation to the state's teachers, instructors, professors, and other educators. This resolution should be shared with each school and worksite to encourage recognition activities and the communication of the resolution to the school and community.
RATIONALE:
In 1982, the State of California Legislature established the "National Teacher Appreciation Week." Since that time, the Conejo Valley Unified School District has also formally and publicly recognized the substantial contribution teachers make to their students, the community, and society as a whole. In keeping with legislative intent and past practice, it is appropriate that the Board of Education continue to recognize its teachers publicly.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MM:JV:sam
ISSUE:
Should the Board of Education adopt a resolution declaring May 16-22, 2021, as Classified School Employee Week?
BACKGROUND:
The California Legislature recently passed a resolution declaring May 16-22, 2021, as Classified School Employee Week. Districts are encouraged to adopt board resolutions commending classified employees and to publicize the role of classified employees in the educational process.
RATIONALE:
The Senate of the State of California established May 16-22, 2021, as Classified School Employee Week. It is appropriate that the Board of Education publicly recognize classified employees for the hard work and dedication of these individuals to the students, schools, and community. This resolution would be shared with each school and worksite to honor the Classified employees.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sam
ISSUE:
Should the Board of Education adopt a resolution declaring May 12, 2021, as “National School Nurse Day?”
BACKGROUND:
The California Department of Education and National Association of School Nurses encourage districts to celebrate School Nurses for supporting students and student health every day, and to recognize the contributions that school nurses are making to the health and learning of our nation's children. This year's theme for National School Nurse Day is "Supporting Students in Time of Crisis."
RATIONALE:
The Conejo Valley Unified School District establishes May 12, 2021, as “National School Nurse Day.” It is appropriate that the Board of Education publicly recognize School Nurses for the hard work and dedication of these individuals to the students, schools, and community, and for their accomplishments in supporting health and ensuring that students are healthy, safe and ready to learn. This resolution would be shared with each school and worksite to honor the School Nurses.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:sf
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-278 - R20-282
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-087
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C20-344
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-345 - C20-355
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-356 - C20-366
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-341 - E20-345
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-346 - E20-399
ISSUE:
Should the Board of Education approve Resolution #20/21-23: Termination of Certificated Employees, as submitted?
BACKGROUND:
On March 2, 2021, the Board of Education approved Resolution #20/21-23 authorizing the layoff of 3 FTE certificated employees due to grant funding expiration. Initial layoff notices were provided to the appropriate teachers prior to March 15, 2021. The impacted employees were provided notice of their right to a hearing, and did not request a hearing to challenge their layoff. Prior to May 15, 2021, employees who received a March 15 layoff notice must be notified in writing that they will not be re-employed for the 2021-2022 school year, i.e., that the layoff is confirmed. Alternately, they must be provided written notification that the original layoff notice has been rescinded, and they will be employed in 2021-2022. The language of Resolution #20/21-23 has been provided by District legal counsel and satisfies Education Code provisions.
In the interest of finalizing certificated staffing, teacher placement, and establishing class lists and secondary master schedules for the 2021-2022 school year, the District will send final layoff notices to all Certificated employees included in Attachment A.
RATIONALE:
Staff is recommending the Board approve Resolution #20/21-23. Staff believes this resolution allows principals and teachers to move forward with certainty to prepare for a smooth opening of school while also providing for future budget protection. It also provides certainty for certificated employees who received layoff notices, reducing not only their anxiety, but the concerns of principals, fellow teachers, students, and parents who care about them.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement for Student Field Placement in Speech-Language Pathology and Audiology with California State University, Northridge?
INFORMATION:
Conejo Valley Unified School District (CVUSD) continues to partner with California State University, Northridge (CSUN) to provide Speech-Language Pathology Graduate Students with unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech/Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders. The current agreement is for virtual-only, and this contract permits for virtual and in-person.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and Concordia University Irvine (“CUI”) for a School Counseling Fieldwork Program through June 30, 2024, effective the date of approval?
INFORMATION:
CUI has established an approved program of special training to provide counseling experience through supervised fieldwork to students enrolled in their University’s Master of Arts in Education with an emphasis in School Counseling program. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision, and equipment needed by CUI trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
Company |
Activity |
School |
Amount |
LCAP Goal |
Type |
Generation Genius |
Software |
ETS |
$795.00 |
1,3 |
New |
Perfect Fit Ergonomics |
Furniture Delivery/Setup |
WHS |
$3763.87 |
n/a |
New |
Music Memories and More |
DJ/ |
Secondary |
$0.00 |
4 |
New |
Technology Artists |
Sound Services |
WHS |
$3,200 |
4 |
New |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract renewal with Art Trek, Inc.?
INFORMATION:
Focus on the Arts for the 2020-21 school year included Art Trek contributing four (4) visual art lessons to our elementary sites in Grades TK-5. The lessons were given throughout the year including the months of October, December, February and April, which included all materials.
FISCAL IMPACT:
$9,100 paid by TO Arts grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5131.2 – Bullying?
INFORMATION:
The Board Policy (BP) is updated to reflect new law (AB 1127) which requires a district to approve an intradistrict transfer request for a victim of bullying and, if the district does not have another school with the same grade level, allow a victim of bullying to transfer out of the district. The Administrative Regulation (AR) is updated to reflect new law (AB 34) which requires districts to make specified information on bullying and harassment prevention readily accessible on their websites beginning in the 2020-21 school year.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination Harassment?
INFORMATION:
The Board Policy (BP) is updated to reflect law prohibiting discrimination based on medical condition and to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students.
The Administrative Regulation (AR) is updated to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students. The AR also reflects new law (AB 711, 2019) which requires the district to update a former student's records upon receiving government-issued documentation or a written request for a name and/or gender change.
The AR is also updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 5145.71 - Title IX Sexual Harassment Complaint Procedures, rather than the district's uniform complaint procedures.
Cautionary Notice: The following administrative regulation reflects federal Title IX regulations added by 85 Fed. Reg. 30026, effective August 14, 2020, which establish a process for investigating and resolving allegations of conduct that meets the federal definition of sexual harassment. The federal regulations preempt any conflicting state law or regulations, but the interaction between federal and state law is not always clear. Districts should consult legal counsel if questions about a potential conflict arise. Districts should also note that 18 states, including California, have sued the U.S. Department of Education to stop the implementation of these regulations. A preliminary injunction seeking to postpone the effective date of the regulations and prohibit their enforcement is currently pending. If the court grants the injunction, portions of the following administrative regulation will not take effect.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy and the replacement of Administrative Regulation 5145.7 – Sexual Harassment?
INFORMATION:
The Board Policy is updated to include examples of actions to reinforce the district's sexual harassment policy, consistent with new law (AB 34, 2019) which requires posting the sexual harassment policy on the district's website and new law (AB 543, 2019) which requires displaying a poster and providing the sexual harassment policy in student orientations. The policy also reflects new federal regulations (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures. The title of the compliance officer is changed to Title IX Coordinator throughout policy pursuant to federal regulations.
The Board Policy clarifies that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant.
The Administrative Regulation is updated to reflect new federal regulations (85 Fed. Reg. 30026) which amend the process for resolving complaints of sexual harassment, including, but not limited to, requirements to designate a Title IX Coordinator and disseminate the Coordinator's contact information. The Administrative Regulation also reflects new law (AB 543, 2019) which requires the district to create a poster notifying students of the district's sexual harassment policy and to display the poster in specified locations, and requires the district to provide a copy of the policy to students as part of any orientation program for new and continuing students. The Administrative Regulation reflects new law (AB 34, 2019) which requires the district to post the district's sexual harassment policy and the definition of sexual harassment in a prominent location on the district's website.
The Administrative Regulation also adds a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator(s) is moved and is revised to reference AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds the requirement to notify students and parents/guardians that the district does not discrimination on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; deletes the requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects new law (AB 34, 2019) which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's website.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the new Administrative Regulation and Exhibit 5145.71 – Title IX Sexual Harassment Complaint Procedures?
INFORMATION:
This new administrative regulation reflects new federal regulations (85 Fed. Reg. 30026) which establish a Title IX complaint procedure for addressing complaints of behavior that meets the federal definition of sexual harassment. The administrative regulation describes the types of behavior subject to these complaint procedures, the process for filing a complaint with the Title IX Coordinator, the offer of supportive measures to the complainant, the option for the parties to participate in an informal resolution process, required notifications, the investigation process, the issuance of a written decision, the right to appeal the decision, and the requirement to maintain records of sexual harassment complaints and training materials for seven years.
The administration regulation also clarifies that a sexual harassment complaint that is dismissed or denied under Title IX may still be subject to review under the district's UCP, and thus the two procedures should be implemented concurrently in order to meet the applicable timelines. The administrative regulation also clarifies that the applicability of the Title IX sexual harassment complaint procedures is limited to conduct that allegedly occurs in an education program or activity over which the district exercises control; adds optional language providing that an employee must forward a report of sexual harassment to the Title IX Coordinator within one day, consistent with AR 5145.7 - Sexual Harassment; revises the timeframe for concluding the complaint process from 45 to 60 days to align with requirements of the UCP; reflects the right to appeal the district's decision to the California Department of Education consistent with the UCP or to pursue civil law remedies; and adds the requirement to maintain a record of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment.
The new exhibit presents a sample of the required notification to students and parents/guardians regarding the district's Title IX sexual harassment policy, the district's Title IX coordinator, and grievance procedures pursuant to 34 CFR 106.8.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the proposed high school pilot courses?
INFORMATION:
Board approval is sought for assignment of pilot status to these courses for the 2021-2022 school year. Attached are the courses of study for each of these pilot courses:
Course Name |
Subject |
Site |
Intro to Guitar |
Visual Performing Arts |
Newbury Park High School Westlake High School |
Peer Mentoring Beginning |
Career Technical Education |
Thousand Oaks High School |
Peer Mentoring Advanced |
Career Technical Education |
Thousand Oaks High School |
Elementary Aide - Advanced Education |
Career Technical Education |
Thousand Oaks High School |
AP Government and Politics Comparative | History/Social Science | Westlake High School |
High school teachers regularly design new courses, which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On March 31, 2021, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses, as well.
The teachers have given serious attention to the development of course objectives and content for these new courses, as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses.
FISCAL IMPACT:
Textbook funds will be used to purchase textbooks. Cost TBD.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director of High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:BM:ss
ISSUE:
Should the Board of Education approve the assignment of permanent status to the following courses, which are currently middle school and high school pilot courses?
INFORMATION:
Attached are the courses of study for each of these courses. Board approval is sought for assignment of permanent status to these courses. Planned 2021-2022 offerings for consideration are:
Course Name |
Subject |
Site |
Creative Digital Media |
Visual Performing Arts |
Westlake Hig School |
Geometry Computer Visualization/ Stimulation CP |
Mathematic |
Westlake High School |
Online Physical Education |
Physical Education |
Westlake High School |
Video Game Design |
Visual Performing Arts |
Westlake High School |
Environmental Field Study - Honors |
Science |
Westlake High School |
EDGE English 8 |
English |
Redwood Middle School |
EDGE Life Science 7 CP |
Science |
Redwood Middle School |
EDGE Social Studies 8 |
History/Social Studies |
Redwood Middle School |
EDGE English 7 |
English |
Redwood Middle School |
Middle school and high school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On March 31, 2021, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well.
The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director of Middle Schools and Professional Learning
Prepared by,
Brian Mercer
Director of High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:BM:ss
ISSUE:
Should the Board of Education approve the agreement with Bay Actuarial Consultants for the Workers' Compensation Fund actuarial study?
INFORMATION:
It is a prudent business practice to complete an actuarial study that provides staff with useful information necessary for planning and also provides the District's auditor with pertinent information. The actuarial analysis will be consistent with GASB Statement No. 10 which establishes accounting and financial reporting standards for risk financing and insurance-related activities of state and local governmental entities, including public entity risk pools. The analysis will provide a review of the sufficiency of reserves, recommend future reserves, estimate plan expenses, and recommend future funding rates.
FISCAL IMPACT:
Workers' Compensation Fund: $5,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education award the contract for the new STEM Building asphalt paving project at Westlake High School to the lowest responsive and responsible bidder?
INFORMATION:
The Board approved Major Project #MP18/19-72-WHS, at Westlake High School on May 05, 2020. The District publicly advertised for bids in compliance with public contract and bidding laws. One (1) contractor attended the mandatory pre-bid job walk on March 26, 2021, and submitted a bid for this project on the April 6, 2021, deadline. The bid is within the amount budgeted for the work, which is $67,000.00. Bid results are listed below; the lowest responsive and responsible bid is shown in bold.
Contractor |
WHS |
Finish Line Paving, Inc. |
$66,935 |
FISCAL IMPACT:
Bond Measure I: $66,935
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contract for the exterior painting projects at Lang Ranch Elementary and Sycamore Canyon School, to the lowest responsive and responsible bidder?
INFORMATION:
The Board approved Major Project #MP20/21-26-LRE, at Lang Ranch Elementary School, and MP20/21-22-SCS, at Sycamore Canyon School on January 26, 2021. The District publicly advertised for bids in compliance with public contract and bidding laws. Nineteen (19) contractors attended the mandatory pre-bid job walk on March 26, 2021. Fifteen (15) of the contractors who attended the mandatory job walk submitted bids for this project on the April 9, 2021, deadline. Bid results are listed below; the lowest responsive and responsible bid is shown in bold.
The amount budgeted for the work was as follows:
Lang Ranch Elementary: $85,000
Sycamore Canyon School: $100,000
Contractor |
Lang Ranch |
Sycamore Canyon |
A.J. Fistes Corp |
98,700 |
189,000 |
C&M Painters, Inc |
89,000 |
109,000 |
Color New Co |
73,000 |
110,000 |
Economos Painting |
126,700 |
257,700 |
GDL Painters, Inc |
77,000 |
98,000 |
Innovation Painting, Inc |
126,500 |
92,500 |
Mariscal Painting, Inc |
115,000 |
200,000 |
Newton Painting |
150,000 |
150,000 |
Pacific Contractors Group, Inc |
94,000 |
102,000 |
Polychrome Construction, Inc |
162,100 |
203,700 |
Prime Painting Contractors, Inc |
170,000 |
270,000 |
South Coast Painting, Inc |
115,000 |
105,000 |
Stolie Painting |
112,900 |
146,000 |
VLA Construction, Inc |
99,000 |
133,000 |
Yoda Painting, Inc |
81,000 |
78,000 |
FISCAL IMPACT:
Bond Measure I: $151,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the flooring project at Earths Magnet School?
INFORMATION:
At the meeting of the Board of Education held on June 16, 2020, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2020-21 school year. Piggyback contracts offer participating public agencies competitive pricing that has already been bid and negotiated by a Public Agency. This saves the District time and money in procuring services for improvements to our facilities.
A quote was solicited for this project from Reliable Floor Covering, Inc., under Piggyback Bid #608 issued by Ventura County Community College District. The quote submitted follows Board Policy, and guidelines of utilizing piggyback contracts, in the amount of $179,734. The Board approved Major Project #MP20/21-513-EAR, at Earths Magnet School on January 26, 2021.
FINANCIAL IMPACT:
Bond Measure I: $179,734
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPN:TM:dmh
ISSUE:
Should the Board of Education approve the transportation services agreement with Ventura Transit System, Inc.?
INFORMATION:
Ventura Transit System, Inc. provides the District with student transportation services and is an alternative when the District's main transportation provider(s) is not available.
FISCAL IMPACT:
General Fund: estimated $45,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TF:mn
ISSUE:
Should the Board of Education approve Change Order 1 to the contract with H2I Group, Inc., for the laboratory casework portion of the project at Westlake High School?
INFORMATION:
On November 9, 2020, the Conejo Valley Unified School District entered into a contract with H2I Group, Inc. for the laboratory casework portion of the project at Westlake High School. During the course of construction, additional work not shown on the bid set of plans became necessary. A Plumbing Chase is needed to be constructed behind the cabinets for the routing of the sanitary sewer and vent piping. In discussing the chase with our sub-contractors, it was determined to be approximately 50% less costly to have the cabinet manufacturer incorporate a pipe chase into the cabinets than to have the framing contractor build the chase. The change order represents the cost for the pipe chase added to both walls of eleven classrooms, additional boxed cabinet curbs, deep sinks, and cabinet and magnetic latch changes, subsequently requiring an increase to the original contract amount. Reference purchase order B21-006854.
The original budgeted amount for the cabinetry was $565,000.00.
Original contract amount: $516,321
Change order this request: $46,887
New contract amount: $563,208
FINANCIAL IMPACT:
Bond Measure I: $46,887
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Change Order 2 to the contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School?
INFORMATION:
On August 4, 2020, the Conejo Valley Unified School District entered into a contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School. During the course of construction, additional work not shown on the bid set of plans was identified. The project required realignment of the existing varsity baseball field fence, which was shown on the plans. However, the realignment removed the existing warning track which was not shown, or included in the contractors bid. The change order represents the cost to remove turf, modify the irrigation, and install a new outfield warning track, requiring an increase to the original contract amount. Reference purchase order B21-00615.
Original contract amount: $117,100
Change orders previously approved: $9,614.99
Change order on this request: $10,411.97
New contract amount: $137,126.96
FINANCIAL IMPACT:
Bond Measure I: $10,411.97
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of April 1, 2021, through April 13, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $701,679.54
Bond Measure I: $22,371.76
Bond Measure I Endowment: $937,521.26
TOPASS Fund: $351,056.49
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location |
Description |
Location |
Description |
Location |
Description |
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
030 |
Banyan |
220 |
University |
49D |
Risk Management |
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
|
Wildwood ES |
February 23, 2021 |
MMR |
Administration & Classroom Upgrades MP20/21-513-EAR |
B21-000969 |
$24,500 MI |
R-Help Construction Co, Inc. |
|
|
Madrona ES |
April 7, 2021 |
MMR |
Roof Repairs due to Fallen Tree MP20/21-1002-MAD |
B21-00987 |
$19,965 General Fund |
Channel Islands Roofing, Inc. |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
FISCAL IMPACT:
Bond Measure I: $24,500
General Fund: $19,965
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the facilities agreement with BRIDGES Charter School at the former Park Oaks Elementary School site?
INFORMATION:
On October 30, 2020, BRIDGES Charter School submitted a request for facilities under Proposition 39 pursuant to Cal. Admin. Code, title 5, § 11969.9(c). The Charter School's request for facilities was based upon a projected total ADA of 342.95. On December 2, 2020, the District, under Cal. Admin. Code, title 5, § 119699(d), responded to BRIDGES's facilities request and stated that it would not issue a counter-projection to the Charter School's projections.
Education Code § 47614 and the implementing regulations obligate the District to offer space sufficient to accommodate the Charter School's in-District students. However, continuing the practice offered by the District years ago, the District will base its facilities offer on the Charter School's total classroom ADA, including out-of-District students. The facilities agreement grants use of facilities, furnishings and equipment at Park Oaks Elementary School, located at 1335 Calle Bouganvilla, Thousand Oaks, CA 91360, through the 2022 school year.
FISCAL IMPACT:
General Fund: $135,989 revenue
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Layoff Resolution #20/21-25 – Elimination of Classified Supervisory Positions in accord with Education Code 45117 for lack of work/lack of funds?
INFORMATION:
In 2017, the District reorganized the administrative support structure for the Child Nutrition Department, eliminating the services of the Assistant Director, Child Nutrition, and establishing two (2) Child Nutrition Supervisor positions. Such staffing changes carried the intent of achieving enhanced supervision and accountability across the District's food service operations. The Child Nutrition Department has been continuously evaluating the organizational structure of the unit and its effectiveness.
For the 2019-2020 school year, the department director anticipated proposing management and staffing changes, but such was not permissible under the California Governor's approved budget and trailer bills. The 2020-2021 school year provided continued opportunities to evaluate the efficiency of department supervision and staffing that resulted in the same observations as in the prior year. The current recommendation is to eliminate two (2) Child Nutrition Supervisor positions, with an estimated recurring cost reduction of $166,400. The Director of Child Nutrition Services has already absorbed management and oversight responsibility of field supervision, inspections, and compliance during the 2020-2021 school year and shall continue to do so. Management and oversight can be re-evaluated when Department operations make positive gains in revenue to operate without encroachment from the General Fund.
FISCAL IMPACT:
A reduction in the Child Nutrition program's operating expenses is prudent in diminishing the amount of encroachment on the General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Marina Mihalevsky
Director, Classified Human Resources
MWM:MM:sm
ISSUE:
Information and update to Board of Education regarding the District's textbook status and future planning to bring the District in-line with the CDE's K-12 Framework and Adoption Cycle.
INFORMATION:
Textbook status update, CDE framework and adoption cycle, and recommendations for future adoption planning.
FISCAL IMPACT:
Pending adoption process and Board of Education approval as per presentation.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis A. Lichtl, M.S.
Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education approve the proposed Middle School History-Social Science Adoption - Teacher's Curriculum Institute (TCI) History Alive curriculum for Grades 6-8 and High School Advanced Placement American Political Systems (Government) Grade 12?
INFORMATION:
Current Grade 6-8 History-Social Science materials were previously adopted in 2006. In Spring 2020, a team representing English Language Development (ELD), Special Education, and History-Social Science teachers reviewed a range of available instructional materials. TCI was selected to pilot because of its embedded accessibility features, rich online learning platform, and its previous use as supplemental materials. Training was provided and TCI materials were piloted during the 2020-2021 school year by 23 teachers.
This pilot and review process included an analysis of the material's organization, accessibility, assessments, planning, and address of the Fair Education Act (2012). A team of ELD and Special Education teachers analyzed the materials based on the "Universal Access" criteria for evaluating instructional materials in the California History-Social Science Framework (2016). TCI's History Alive curriculum includes "Ancient World" (Grade 6), "Medieval World & Beyond" (Grade 7), and "US Through Industrialism" (Grade 8). TCI's History Alive curriculum is aligned to the CA History-Social Science Content Standards, the Fair Education Act, and provides important accessibility features through its digital and hardcopy materials.
Virtual preview events for the TCI curriculum will be held on May 12, 2021, and May 26, 2021. Information on how to register for these events and review materials will be sent to all CVUSD families.
Current Grade 12 AP Government materials are outdated as the College Board has revised the curriculum twice since the current edition was purchased. The new text is aligned to the College Board's AP Government curriculum and will nullify the need for teachers to provide supplemental materials in order to prepare students for the College Board's AP exam.
FISCAL IMPACT:
TCI: $499,826.80 to be paid out of textbook account.
July 2021 (Year 1) - $249,913.40
July 2022 (Year 2) - $249,913.40
AP Government: $36,848.52 to be paid out of textbook account.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
ISSUE:
Should the Board of Education approve the new middle school (6-8) core literature title, Hatchet, for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed Hatchet. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 6th grade, in the list of several optional titles. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
Title | Author | ISBN | Grade |
---|---|---|---|
Hatchet | Gary Paulsen | 1416936467 | 6 |
http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, preview events will be held virtually on May 12, 2021, and May 26, 2021, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.
SYNOPSIS:
Hatchet is a story of survival and transformation and the winner of the 1988 Newbery Honor. Brian is on his way to Canada to visit his estranged father when the pilot of his small airplane suffers a heart attack. Thirteen-year-old Brian is forced to crash-land the plane in a lake, and finds himself stranded in the remote Canadian wilderness with only his clothing and the hatchet his mother gave him as a present before his departure. Brian had been distraught over his parents’ impending divorce and the secret he carries about his mother, but now he is truly desolate and alone. Exhausted, terrified, and hungry, Brian struggles to find food and make a shelter for himself. He has no special knowledge of the woods, and he must find a new kind of awareness and patience as he meets each day’s challenges. Is the water safe to drink? Are the berries he finds poisonous? Slowly, Brian learns to turn adversity to his advantage; an invading porcupine unexpectedly shows him how to make fire, a devastating tornado shows him how to retrieve supplies from the submerged airplane. Most of all, Brian leaves behind the self-pity he felt about his predicament as he summons the courage to stay alive.
FISCAL IMPACT:
Existing copies of this title are available at the school sites. Any new purchases would be from school site textbook funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the Expanded Learning Opportunity Grant (ELOG) Plan, as submitted?
INFORMATION:
On March 5, 2021, California Legislature passed AB86 - COVID-19 relief and school reopening, reporting, and public health requirements. As a component of the legislation, the Legislature requires that on or before June 1, 2021, the governing board that receives funds under subdivision (b) of Section 43521 shall adopt a plan describing how the apportioned funds will be used in accordance with this section.
The ELOG Plan must implement a learning recovery program, that at a minimum, provides supplemental instruction, support for social and emotional well-being, and, to the maximum extent permissible under the guidelines of the United States Department of Agriculture, meals and snacks to specified student groups, as defined in Education Code Section 43522, who have faced adverse learning and social-emotional circumstances.
ELOG funds shall be expended only for any of the following purposes: extending instructional learning time, accelerating progress to close learning gaps, integrated pupil supports, community learning hubs, supports for credit deficient pupils, additional academic services, and training for school staff. School districts shall provide an opportunity for parents and school site staff to be involved in the development of the plan.
Board action adopting the ELOG Plan will occur on May 18, 2021.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Scheduled:
Addition of DAC/Task Force for LGBTQ+ and African American populations (May 2021)
BP 1313 - Civility (May 2021)
Dates To Be Determined:
Cell phone policy/search and seizure (TBD)
Bathroom use policy (TBD)
Purpose and expectation of District committees (TBD)
Technology Committee Report (TBD)
Board Study Session on Proposed District Goals and Objectives (TBD)
Re-engagement of Reopen & Redesign Committees for feedback (TBD)
Adoption of resolution on grading equity (TBD)
Ongoing:
Learning plans/continuance of remote learning options for 2021-22 school year
Recognition of academic and visual/performing arts competitions
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Updates on LCAP/Budget Committee program recommendations (during Budget presentation)
Report on activities/events at the sites in relation to acknowledgment of resolutions
Updates on guidance for athletics
Italics - additions from the previous Board meeting.
FUTURE BOARD MEETINGS
May 18, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.