(On Closed Session items only)

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (April 19, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (April 20, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item Only)

Student Reporters - 2020/2021

Century Academy: Harry Esau

Conejo Valley High School: Amelia Layba

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines.  If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (April 19, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary.  If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (April 20, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5132 – Dress and Grooming?

INFORMATION:

The updates to the dress code policy 5132 were brought forward by SDAC and address the following areas:

• Creating a policy that supports equitable educational access and does not reinforce stereotypes
• Creating an environment for students to feel comfortable with themselves while learning and remaining safe at the same time.
• Consistency amongst district school sites when addressing dress code violations
• Alignment of the district dress code policy with current CVUSD mission and goals

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:sf

ISSUE:

Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2021-2022 through the issuance and sale of one or more series of 2021-2022 Tax and Revenue Anticipation Notes (TRANs)?

INFORMATION:

Due to County property tax collection schedules and subsequent payments to the School District, borrowing funds for cash flow purposes is necessary for the District to meet its financial obligations.  By passing the resolution before the Board, the District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation. The Program issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs.

Through participation in the Cash Reserve Program, the District will be able to issue a tax and revenue anticipation note as part of a cost-effective pooled structure. An overview of this cash management concept and the Program is provided below:

Cash Reserve Program Background: The first Cash Reserve Program as issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million. Since that time, the Program has grown dramatically in size, servicing the majority of California school district TRANs issuers. Each year, the Program has resulted in a significant benefit to the participants. The highlights of the Program are as follows:

• Participants benefit from a cost-effective and administratively simple method to issue their TRANs
• Documentation is streamlined for governing board approval
• Participants benefit from year-round administrative assistance

Tax and Revenue Anticipation Notes (TRANs): TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund. In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs. These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).

TRANs Economics: Through our participation in the Program, the District will issue a tax-exempt note. The proceeds from the sale of this note, when not needed for cash flow, are invested in a taxable investment. This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.

Cash Reserve Program Process:

The Cash Reserve Program involves the following key steps in order to participate:

1. Adoption of Resolution: Adoption of the resolution does not obligate the District to participate in the Program. The resolution simply delegates to the administration the right to decide on participation.
2. Cash Flow and Credit Background Process: Participants submit a completed credit questionnaire and financial information (including audits, budget, and second-period interim cash flow report) that is used to develop an initial pro-forma cash flow statement for 2020-2021. Participants review, revise, and approve their cash flow statement in consultation with Dale Scott & Company, the Program's Financial Advisor. The cash flows are reviewed by Orrick, Herrington & Sutcliffe, the Program's Bond Counsel.
3. Sale of TRANs: The pricing of the issue is anticipated to occur in mid-June. At that time, the interest rate on the notes will be locked-in. Our District is not obligated to participate until it acknowledges issuance after the sale of the TRANs.
4. Closing: Closing of the issue will occur in early July. Our District will have access to the proceeds of the TRANs available to meet our temporary cash flow needs.

FISCAL IMPACT:

Estimated interest: TBD depending on cash flow needs and the size of the note.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education adopt a resolution recognizing the month of May 2021 as National Mental Health Month in the Conejo Valley Unified School District?

INFORMATION:

National Mental Health Month is a time to raise awareness of those living with mental or behavioral health issues and provide the resources to assist them to get the help they need. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education adopt a resolution recognizing May 2021 as Asian American Pacific Islander Heritage Month in the Conejo Valley Unified School District?

INFORMATION:

May is Asian American Pacific Islander Heritage Month, a time to honor the generations of Asian Americans and Pacific Islanders that enrich our Nation and are instrumental in its future success.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

ISSUE:

Should the Board of Education adopt a resolution recognizing May 2021 as Jewish American Heritage Month in the Conejo Valley Unified School District?

INFORMATION:

May is Jewish American Heritage Month in recognition of the indelible contributions Jewish Americans have made and continue to make, to our Nation's history, culture and society.  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of March 2, 2021
• Regular Meeting of March 16, 2021

ISSUE:

Should the Board of Education approve the recommended applicants to serve on the Independent Citizens/ Bond Oversight Committee?

INFORMATION:

Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was February 19, 2021, at 12:00 p.m.

There is one Committee position to be filled: Parent/PTA Representative

After reviewing the applications and conducting interviews, the subcommittee comprised of President Jenny Fitzgerald, Vice President Bill Gorback and Superintendent Dr. Mark McLaughlin recommends the Board appoint the following candidate:

• Parent/PTA Member:  Melissa Canon
  • Ms. Canon is a proud parent of a CVUSD student, participant of the PTA and a devoted community member, with over 15 years of experience as a professional Human Resources representative.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: R20-256 - R20-257

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-258 - R20-277

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-077 - E20-086 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-309 - C20-330

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-331 - C20-343

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-305 - E20-330

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-331 - E20-340

ISSUE:

Should the Board of Education approve a renewal contract and purchase of an additional module with Frontline Education?

INFORMATION:

Frontline Education software proactively manages employee absences, substitutes, and time and attendance. It will replace TalentEd for recruitment, evaluations, and employee records. The upgraded system will provide the District with streamlined processes to fill vacancies, link to payroll programs, and keep accurate employee records. Escape is owned by Frontline providing one co-existing platform for recruiting, onboarding, performance, records, and absence management. 

FISCAL IMPACT:

$73,675.00 (or $9,575.00 difference from $64,100.00 TalentEd cost) paid from the general fund from the 2021-2022 school year budget and one-time fees of $28,000 for implementation and transfer of TalentEd paid from the 2020-2021 school year budget.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.?

INFORMATION:

In partnership with Vista Real Public Charter, Inc., Conejo Valley Unified School District will use the Vista Real Public Charter, Inc. Learn 4 Life program to facilitate the credit recovery summer school program during the summer of 2021.

FISCAL IMPACT:

No fiscal impact 

Draft Revenue amount - $285,069.20

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mr. Brian Mercer

Director, High Schools and Assessment

On behalf of, 

Mr. Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract renewal with Kingsmen Shakespeare Company?

INFORMATION:

Kingsmen Shakespeare Company has provided a Focus on the Arts program for our elementary students since the 2015-2016 school year. This year, the actors will be performing virtually with a Shakespearean performance of "A Midsummer Night's Dream" and a follow-up workshop that is interactive with the students.

FISCAL IMPACT:

$13,320 out of 0FTA account.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the new contract with The Princeton Review?

INFORMATION:

The District is seeking a partnership with Princeton Review on a contract basis to include a total of fifteen, 60-90 minute workshops in helping to prepare students, with a focus on those who qualified under the Low-Performing Student Block Grant, for the upcoming Smarter Balanced Assessment Consortium (SBAC) as part of the California Assessment of Student Progress and Performance (CAASPP) as follows:

• Test Success Webinars - aimed at providing students with strategies and techniques for successful completion of the SBAC including addressing test anxiety. Materials will be provided to district staff for distribution to faculty.
• SBAC Strategy Session Workshops - to include test taking strategies and skills. Materials will be provided to district staff for distribution to faculty.

Webinar sessions will be limited to 50 participants and are scheduled to initiate the week of April 19, 2021 and run through May 6, 2021 as follows:

FISCAL IMPACT:

$7,500 paid out of 0LPS.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the proposed Elementary English Language Arts/English Language Development Instructional Materials for Grades TK-5 and new contract with McGraw-Hill?

INFORMATION:

The formal ELA/ELD Adoption Committee, which included teachers and administrators representing all 17 elementary school sites and multiple grade levels, provides this formal recommendation to the Board of Education. All participating ELA/ELD Adoption Committee teachers have thoroughly examined, utilized, and evaluated the curriculum resources under consideration in consultation with representatives from the Ventura County Office of Education, utilizing the California ELA/ELD Adoption toolkit. The review and selection of pilot materials occurred during the Spring of 2019. Teacher trainings and the piloting of Wonders (McGraw-Hill and My View (Pearson) began in August 2019, with instruction continuing until March 6, 2020. Teachers piloted Wonders (McGraw-Hill) during the first trimester and My View (Pearson) during the second trimester of the instructional year. A list of English Language Arts Adoption Committee members is attached. 

The Wonders' curriculum is aligned to the Common Core State Standards and includes integrated and designated ELD instruction as integrated components within the curriculum. Additionally, the adoption includes the TK curriculum, World of Wonders and the Wonderworks intervention program. 

Board approval will certify the adoption of English Language Arts/English Language Development Curriculum for grades TK-5. In addition, it will render previous TK-5 ELA/ELD adoption materials obsolete. 

FISCAL IMPACT:

$1,326.138.90 to be paid out of the textbook account:

July 2021 - $442,046.90

July 2022 - $442,046.00 

July 2023 - $442,046.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services 

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve the obsoleting and recycling of old English Language Arts TK-5 Treasures and Carousel materials? 

INFORMATION:

The previous English Language Arts Wonders and English Learner Carousel adoption materials will be recycled at no cost by the Superior Text Company. The Follett Book Company will purchase any unused workbooks. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2021?

INFORMATION:

The District is required to provide programs beyond the normal school year for seniors in need of credits for graduation and eligible special education students. Further, the District may offer a credit recovery program for students who need to repeat courses in order to maintain a successful path to graduation.

The District proposes to provide summer school and extended year programs in 2021 for the following programs only:

Dates

Infant/Toddler/Preschool

Special Education:  Wed, June 16 to Wed, July 14 - 20 Days, 3 Hrs/Day - Mon-Fri (off July 5)

Grades K-8 Special Education:  Wed, June 16 to Wed, July 14 - 20 Days, 4 Hrs/Day - Mon-Fri (off July 5)

Grades 9-Post Secondary SpEd:  Wed, June 16 to Wed, July 14 - 20 Days, 4 Hrs/Day - Mon-Fri (off July 5)

Grades 9-12 General Education:  Thurs, July 1 to Friday, July 30 - 20 Days, 6 Hrs/Day

1^st semester:  Th & Fri, July 1 & 2; Tues-Fri, July 6-July 9; Mon-Thurs, July 12-July 15;

2^nd semester:  Mon-Fri, July 19-23; Mon-Fri, July 26-30 - Based on contract with Learn 4 Life

Hours:

Preschool - Special Education:  8:20 11:20, 180 minutes, at University Center

Grades K-8 Special Education:  8:20 12:40, 240 minutes, at Madrona

Grades 9- Post-Secondary SpEd:  7:25 11:45, 240 minutes, at Thousand Oaks High

Grades 9-12 General Education:  8:00 2:40, 300 minutes, at Thousand Oaks High

Based on contract with Learn 4 Life and July 1, 2021 through July 30, 2021 calendar

***Locations subject to revision

Eligibility:
 

Special Education: Students recommended by the IEP team.

Secondary: All currently enrolled ninth grade through post-secondary students are eligible to apply for an appropriate summer school class. Priority for enrollment will be given as follows:

(1) incoming seniors needing classes to graduate (Independent Study only)

(2) incoming juniors repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)

(3) incoming sophomores repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)

Administrative Staffing:
 

Secondary to include one Principal and one Assistant Principal, paid at 100% of the daily rate commensurate with the 2020/2021 Management Salary Schedule for a High School Principal and Assistant Principal, for the 20-day period of the program plus five additional days, 25 days total.

Staffing - Credit Recovery Summer School:
 

Teachers will be hired in accordance with the contract of agreement between the District and the Unified Association of Conejo Teachers (UACT).

Staffing-Support:
 

Support staff will be hired as needed in accordance with the contracts of agreement between the District and the various bargaining groups. Support staff may include custodians, office managers, instructional assistants, campus safety assistants, speech and language specialists, counselors, psychologists, and nurses.

FISCAL IMPACT:

The Extended School Year (ESY) programs are State and Federal funded. The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,                                                                       

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a new contract for residential treatment center placement for Student #25-20/21?

INFORMATION:

Special Education classes and services for Student #25-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/05/2021 through 6/30/2021. The total cost for this residential treatment center placement is $98,284.80, less reimbursement (from SELPA Mental Health Fund) of $84,210.00, and less District income of $3,252.00. The total District cost is $10,822.80.

FISCAL IMPACT:

Special Education Fund: $10,822.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract for residential treatment center placement for Student #29-20/21?

INFORMATION:

Special Education classes and services for Student #29-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/11/2021 through 6/30/2021. The total cost for this residential treatment center placement is $91,293.68, less reimbursement (from SELPA Mental Health Fund) of $80,135.28, and less District income of $2,578.40. The total District cost is $8,580.00.

FISCAL IMPACT:

Special Education Fund: $8,580.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contract with John Sovec, M.A., LMFT?

INFORMATION:

John Sovec, licensed marriage and family therapist, in conjunction with the BreakThrough Student Assistance program, will provide a one-hour virtual workshop for CVUSD parents/guardians that will focus on the tools and techniques that parents can use to communicate with their LGBTQ+ students.

FISCAL IMPACT:

BreakThrough Assistance Fund: $500.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:ch

ISSUE:

Should the Board of Education approve the renewal contract with Reality Improv Connection, Inc. - BRITE?

INFORMATION:

Reality Improv Connection, Inc.-BRITE is a nonprofit corporation. They are a youth development program engaging youth in environmental prevention strategies and advocacy. Reality Improv Connection, Inc.-BRITE provides classroom workshops and engages middle and high school students in youth advocacy projects to support the Conejo Valley Unified School District’s Tobacco Use Prevention Education (TUPE) grant objectives.

FISCAL IMPACT:

$14,000, a not-to-exceed amount, paid from the TUPE grant funds in the 2020-2021 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve a new contract with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC?

INFORMATION:

3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions as vacancies arise. Conejo Valley Unified School District's Special Education Department will enter into a contract with 3 Chords, Inc. DBA: Therapy Travelers & Therapy Travelers, LLC to hire temporary staff to fill vacant school psychologist, speech/language therapist, occupational therapist, nursing and behaviorist positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $70,000.00 from Special Education funds allocated for special education positions funded for the 2020/2021 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Gary L. Etting, O.D.?

INFORMATION:

This contract will allow Gary L. Etting, O.D. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $800.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Dr. Skye Stifel - Insight Neuropsychology?

INFORMATION:

This contract will allow Dr. Skye Stifel  -Insight Neuropsychology to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2021.

INFORMATION:

California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of March 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of March 1, 2021, through March 31, 2021.

FISCAL IMPACT:

Change to Fund Balance: $795,731

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for March 2021?

INFORMATION:

The warrant summary for March includes warrants paid for the period of March 1, 2021, through March 31, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached report.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the March 1 to March 31, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $12,848.77

Total deposited to the General Fund for 2020-21: $355,987.81

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the School Meal Prices for the 2021-2022 School year?

INFORMATION:

The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. No change to pricing is recommended for the 2021-2022 school year.

FISCAL IMPACT:

Cafeteria Fund: N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Virginia Beck

Director, Child Nutrition Program

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:VB:mn

ISSUE:

Should the Board of Education approve the Transportation Fees for the 2021-2022 School Year?

INFORMATION:

On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who are determined eligible according to the State of California Food Stamp and Aid to Families Dependent Children (AFDC) criteria were offered free or reduced transportation services.

The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. No change to pricing is recommended for the 2021-2022 school year.

Currently, there are approximately 296 students taking advantage of the program with 83% free-eligible, 7% at the reduced rate, and 10% paying the full fare.

Proposed Transportation Fees for the 2021-2022 school year are as follows:

FISCAL IMPACT:

General Fund: Estimated revenue varies dependent on participation

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Richard Villafan

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:rv

ISSUE:

Should the Board of Education authorize executing a professional services agreement with Climatec Energy Services to implement the use of AB 841?

INFORMATION:

The California Legislature established AB 841 for auditing equipment, recommending repairs and design and implementation of comprehensive HVAC and plumbing infrastructure modernization. The District advertised requests for an RFQ/P on February 4, 2021, requesting proposals from qualified design-build firms to provide comprehensive energy, gas, and water infrastructure modernization and to prepare grant applications on the District's behalf.

Three firms responded to the RFQ/P and submitted proposals. The firms submitting were:

• Climatec Energy Services
• EMCOR
• Schneider Electric

Climatec Energy Services scored the highest with staff, and was deemed to be the most qualified to perform the services.

It is the intent of the District to improve the health and efficiency of its classrooms and facilities through indoor air quality (IAQ) improvements, utility savings measures, and other operational efficiencies. To fund the program, the District intends to utilize state grant programs, such as AB 841, utility incentive programs, federal programs, and/or other budget-neutral funding solutions.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for March 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of March 1, 2021, through March 31, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $18,995

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GM:mn

ISSUE:

Should the Board of Education approve Amendment #2 for the transportation services agreement with ALC Schools, LLC?

INFORMATION:

ALC Schools, LLC provides the District with coach-type bus transportation services and is an alternative when the District's main transportation provider(s) is not available. Amendment #2 extends the transportation services agreement to June 30, 2021.

FISCAL IMPACT:

General Fund: estimated $25,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the amendment to the 2020-2021 Major Project List?

INFORMATION:

On May 5, 2020, the major project list was presented and approved. On January 26, 2021, the updated major project list was presented and approved. The following roofing projects have subsequently been identified since that time and deemed necessary and efficient to do at this time. These projects will be added to the next update and presented in May 2021.

FISCAL IMPACT:

TOPASS Fund: $1,810,000

Deferred Maintenance Fund: $110,500

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of March 1, 2021, through March 31, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,492,260.02
Deferred Maintenance Fund: $6,792.90
Bond Measure I: $2,877,490.25

Bond Measure I Endowment: $204,739.19

Developer Donation Fund #2: $105,422.95
Health & Welfare Fund: $7,450.00

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of March 1, 2021, through March 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $382,112.04
Adult Education: $7,896.82
Child Development Fund: $1,915.28

Cafeteria Fund: $4,081.20
Deferred Maintenance Fund: $14,142.59
Bond Measure I: $17,353.32

Bond Measure I Endowment: $9,237.15
Developer Donation Fund #2: $1,451.91
TOPASS Fund: $1,700.00

TOPASS Foundation: $653.05

Worker Compensation Fund: $232.27

Health & Welfare Fund: $2,447.62

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Visalia Ceramic Tile, Inc., for the tilework portion of the project at Westlake High School?

INFORMATION:

On November 9, 2020, the Conejo Valley Unified School District entered into a contract with Visalia Ceramic Tile, Inc. for the tilework portion of the project at Westlake High School.  Details of this change order include a change in materials specified to other comparable products that were submitted on the original bid, in an effort to value engineer total project costs. Staff and the Project Architect have reviewed the material substitution and feel it is comparable. The total cost adjustment is a decrease to the original contract price. Reference purchase order B21-00825. 

Original contract amount: $119,253.00

Change order amount: -$22,982.44

New contract amount: $96,270.56

FINANCIAL IMPACT:

Bond Measure I: -$22,982.41

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $180,400

General Fund: $26,680

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the contract for the roof replacement projects at Conejo, Ladera and Walnut Elementary Schools; Thousand Oaks and Westlake High Schools; Conejo Valley Adult Education and University Center, to the lowest responsive and responsible bidder?

INFORMATION:

The Board approved Major Project #MP20/21-429-WAV, at Conejo Valley Adult Education on January 26, 2021, and Major Project #MP20/21-430-UNV at University Center; Major Project #MP20/21-431-TOH at Thousand Oaks HS; Major Project #MP20/21-432-WHS at Westlake HS; Major Project #MP20/21-433-WAL at Walnut ES; Major Project #MP20/21-434-CON at Conejo ES; and Major Project #MP20/21-435-LAD at Ladera ES on April 20, 2021. The District publicly advertised for bids in compliance with public contract and bidding laws. Eleven (11) contractors attended the mandatory pre-bid job walk on February 24, 2021. Six (6) of the contractors who attended the mandatory job walk submitted bids for this project on the March 17, 2021, deadline. Bid results are listed below; the lowest responsive and responsible bid is shown in bold.