(On Closed Session items only)

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 15, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 16, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

(Closed Session Agenda Item Only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item only)

(Closed Session Agenda Item Only)

Report from Student District Advisory Committee (SDAC) Chairperson, Addie Craig

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 15, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 16, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Board Governance Calendar, as submitted?

INFORMATION:

The Board Governance Calendar was reviewed by the Board of Education at the Board Study Session on February 25, 2021, where the Board had the opportunity to provide feedback and request revisions. The Board Governance Calendar is moving forward for approval reflecting the revisions requested by Board members.    

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education adopt a resolution proclaiming District support of civic learning and the California State Seal of Civic Engagement?

INFORMATION:

On September 10, 2020, the California State Board of Education approved criteria for California students to earn a new Seal of Civic Engagement, an incentive aimed at encouraging active and ongoing citizenship.  

Under direction of the State Board, the California Department of Education (CDE) has worked to ensure that the criteria and program are accessible to all students, supports rigorous and continuous civic engagement, promotes diversity and inclusion, engages young students, reflects an interdisciplinary approach, and recognizes civil disobedience as a form of civic engagement.

The criteria are:

• Be engaged in academic work in a productive way
• Demonstrate a competent understanding of the U.S. and California constitutions; functions and governance of local governments; tribal government structures and organizations; the role of the citizen in a constitutional democracy; and democratic principles, concepts, and processes
• Participate in one or more informed civic engagement project(s) that address real-world problems and require students to identify and inquire into civic needs or problems, consider varied responses, take action, and reflect on efforts
• Demonstrate civic knowledge, skills, and dispositions through self-reflection
• Exhibit character traits that reflect civic-mindedness and a commitment to positively impact the classroom, school, community, and/or society.

The National Council for Social Studies framework guidance enhances the rigor of K-12 civics education and has identified Six Proven Practices in Civic Learning:

• Classroom instruction in government, history, geography, law, democracy and economics
• Discussion of current events and controversial issues
• Service learning experiences that are directly linked to curriculum and instruction
• Extracurricular activities
• Student participation in school governance
• Simulations of democratic processes

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education adopt a resolution recognizing March 8, 2021, as International Women's Day, and the month of March 2021 as National Women's History Month in the Conejo Valley Unified School District?

INFORMATION:

National Women's History Month began as a week-long observance celebrated the week of March 8, 1980, to honor the contributions women have made to our Nation and society.  That week was chosen to correspond with International Women's Day which is March 8th.  The event was expanded to a month-long observance in 1987 on the approval of Public Law 100-9, and since that time each president has issued an annual proclamation designating March as Women's History Month.  

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dr. Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of February 16, 2021
• Special Meeting of February 25, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-241 - R20-255

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-072 - E20-076 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-302 - C20-305

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-306 - C20-308

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-300 - E20-303

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-304

ISSUE:

Should the Board of Education approve an agreement with San Jose State University?

INFORMATION:

Conejo Valley Unified School District (CVUSD) is partnering with San Jose State University to provide unpaid school social work supervised fieldwork internships. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics, and special needs.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sam

ISSUE:

Should the Board of Education approve new contracts with David Tovar, a consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital?

INFORMATION:

David Tovar, Consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital, in conjunction with BreakThrough Student Assistance Program, Thousand Oaks Police Department, and Ventura County Behavioral Health will provide a 90-minute virtual workshop for CVUSD parents/guardians and students 12 years of age and older about the effects of teen marijuana use.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:ch

ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.?

INFORMATION:

In partnership with Vista Real Public Charter, Inc., Conejo Valley Unified School District will use the Vista Real Public Charter, Inc. Learn 4 Life program to facilitate the credit recovery summer school program during the summer of 2021.

FISCAL IMPACT:

No fiscal impact 

Draft Revenue amount - $285,069.20

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mr. Brian Mercer

Director, High Schools and Assessment

On behalf of, 

Mr. Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the renewal agreement with IXL Learning, as submitted?

INFORMATION:

IXL Learning provides site licenses with skill plans to increase learning in all grade levels. This is achieved by addressing common areas of need  and targeting trouble spots where students are struggling, so they can zero in on the problem and teach more effectively. 

FISCAL IMPACT:

$12,793 - A total of 5 schools paying for their own licenses

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson
Director, Elementary Education

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve a new contract with Cardea Services to provide parent information sessions and workshops related to Sexual Health curriculum?

INFORMATION:

Cardea is a national organization with offices in Oakland, California; Austin, Texas; Seattle, Washington; and the Washington DC area. They provide professional learning, capacity development, and social impact evaluation services to improve organizations’ abilities to deliver accessible, high quality, culturally proficient, and compassionate services to their clients.

As the District continues to develop a comprehensive K-12 Sexual Health and HIV Prevention program aligned with the California Healthy Youth Act, AB 329, and Education Code sections 51930-51939, Cardea will provide the following services:

• Presentation to School Board members through a study session format 
• Facilitation of Comprehensive Sexuality Education Information Sessions to Parent Communities and District Advisory Councils
• Provide ongoing technical assistance as needed

FISCAL IMPACT:

Cost not to exceed $4300.00

Prepared and submitted by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:LL:sf

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5126 – Awards for Achievement?

INFORMATION:

The Board Policy (BP) is updated to add optional language for the presentation of biliteracy awards to students who are English learners upon their reclassification as fluent English proficient. The new optional section on "State Seal of Civic Engagement" addresses awards for students who have demonstrated excellence in civics education and participation and an understanding of the U.S. Constitution, the California Constitution, and the democratic system of government.

The Administrative Regulation (AR) is updated to add eligibility criteria for the Golden State Seal Merit Diploma which had been removed while the criteria were in flux. The AR also adds eligibility criteria for the State Seal of Biliteracy and reflects new law (SB 98, 2020) which authorizes the Superintendent of Public Instruction to provide alternative criteria for students on track to graduate in 2020 or 2021 who were not able to take the English Language Proficiency Assessments for California or who did not receive a letter grade in English language arts due to COVID-19, and waives the requirement to take the California Assessment of Student Performance and Progress for students who were not able to take the exam. The new section on "State Seal of Civic Engagement" includes eligibility criteria, clarifies that the state criteria establish a framework for the development of qualifications based on local contexts, and adds material regarding the provision of insignias.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.7 – Sexual Harassment?

INFORMATION:

The Board Policy is updated to include examples of actions to reinforce the district's sexual harassment policy, consistent with new law (AB 34, 2019) which requires posting the sexual harassment policy on the district's website and new law (AB 543, 2019) which requires displaying a poster and providing the sexual harassment policy in student orientations. The policy also reflects new federal regulations (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures. The title of the compliance officer is changed to Title IX Coordinator throughout policy pursuant to federal regulations.

The Board Policy clarifies that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant.

The Administrative Regulation is updated to reflect new federal regulations (85 Fed. Reg. 30026) which amend the process for resolving complaints of sexual harassment, including, but not limited to, requirements to designate a Title IX Coordinator and disseminate the Coordinator's contact information. The Administrative Regulation also reflects new law (AB 543, 2019) which requires the district to create a poster notifying students of the district's sexual harassment policy and to display the poster in specified locations, and requires the district to provide a copy of the policy to students as part of any orientation program for new and continuing students. The Administrative Regulation reflects new law (AB 34, 2019) which requires the district to post the district's sexual harassment policy and the definition of sexual harassment in a prominent location on the district's website.

The Administrative Regulation also adds a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator(s) is moved and is revised to reference AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds requirement to notify students and parents/guardians that the district does not discrimination on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; deletes requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects new law (AB 34, 2019) which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's website.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve new Administrative Regulation 5145.71 – Title IX Sexual Harassment Complaint Procedures?

INFORMATION:

This new administrative regulation reflects new federal regulations (85 Fed. Reg. 30026) which establish a Title IX complaint procedure for addressing complaints of behavior that meets the federal definition of sexual harassment. The administrative regulation describes the types of behavior subject to these complaint procedures, the process for filing a complaint with the Title IX Coordinator, the offer of supportive measures to the complainant, the option for the parties to participate in an informal resolution process, required notifications, the investigation process, the issuance of a written decision, the right to appeal the decision, and the requirement to maintain records of sexual harassment complaints and training materials for seven years.

The administration regulation also clarifies that a sexual harassment complaint that is dismissed or denied under Title IX may still be subject to review under the district's UCP, and thus the two procedures should be implemented concurrently in order to meet the applicable timelines. The administrative regulation also clarifies that the applicability of the Title IX sexual harassment complaint procedures is limited to conduct that allegedly occurs in an education program or activity over which the district exercises control; adds optional language providing that an employee must forward a report of sexual harassment to the Title IX Coordinator within one day, consistent with AR 5145.7 - Sexual Harassment; revises the timeframe for concluding the complaint process from 45 to 60 days to align with requirements of the UCP; reflects the right to appeal the district's decision to the California Department of Education consistent with the UCP or to pursue civil law remedies; and adds the requirement to maintain a record of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment.

The new exhibit presents a sample of the required notification to students and parents/guardians regarding the district's Title IX sexual harassment policy, the district's Title IX coordinator, and grievance procedures pursuant to 34 CFR 106.8.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6143 – Courses of Study?

INFORMATION:

The Board Policy is updated to include the prohibition against providing any course separately on the basis of specified characteristics or refusing the participation of a student on any such basis. The policy also reflects the requirement to provide a list of courses certified as meeting California college admission criteria (i.e., "a-g" course requirements) to parents/guardians as well as students in grades 9-12.

The Administrative Regulation updates the list of course offerings for grades 7-12 to revise the description of the Bracero program, updates the terminology for "foreign language" to "world language" consistent with current state law, reflects new law (AB 1595) which replaces references to "homemaking" with "family and consumer sciences," and deletes the outdated date for beginning instruction in compression-only cardiopulmonary resuscitation. The Administrative Regulation also adds the requirement, effective in the 2020-21 school year, to provide specified information on how to properly complete and submit the Free Application for Federal Student Aid (FAFSA) or the Dream Act application, as appropriate, at least once before grade 12.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the amendments to Board Policy 6170.1 – Transitional Kindergarten?

INFORMATION:

This policy is updated to clarify that it is only districts with an extended day kindergarten program that are authorized to maintain transitional kindergarten (TK) and kindergarten programs for different lengths of time either at the same or different school sites and reflect new law (SB 98, 2020) which extends, until August 1, 2021, the requirement for credentialed teachers who are first assigned to a TK class to meet additional qualifications.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of February 2021?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of February 1, 2021, through February 28, 2021.

FISCAL IMPACT:

Change to Fund Balance: $2,051,731

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for February 2021?

INFORMATION:

The warrant summary for February includes warrants paid for the period of February 1, 2021, through February 28, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the February 1 to February 28, 2021, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $81,634.36

Total deposited to the General Fund for 2020-21: $343,139.04

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for February 2021?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of February 1, 2021 through February 28, 2021.

FISCAL IMPACT:

Workers' Compensation Fund: $20,445

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims that are over $50,000?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case exceeding $50,000 listed below is brought forward for approval:

FISCAL IMPACT:

Workers' Compensation Fund: $56,260

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the contract for third party administrative services for tax sheltered annuities (457(b) and 403(b)) for the District's employees?

INFORMATION:

The Conejo Valley Unified School District publicly advertised a Request for Proposals, RFP #2021-00, to retain a qualified firm for third party administration services for tax sheltered annuities (457(b) and 403(b)) for the District's employees based upon a statement of work developed by staff. Four (4) firms submitted proposals by the February 19, 2021 deadline. The results of the evaluated proposals based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) are shown below.

Omni Financial Group, Inc.'s contract would initially be three years plus a two optional one-year extension of terms.

FISCAL IMPACT:

No financial impact. The District's 457(b) and 403(b) programs are funded exclusively from voluntary salary reduction agreements made by the District's employees.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education approve the Child Care Program Rates for the 2021-2022 School Year?

INFORMATION:

CVUSD Child Care rates were modified in 2020-21 in order to offer extended services during COVID. In anticipation of the school day returning to normal in 2021-22, Child Care rates will return to what they were before the pandemic albeit with an added 2% to reflect the upcoming technology updates into the parent portal and payment system. The rates are being brought forward in order to communicate to parents what the rates will be when registration opens in April. The rates assume a return to the normal schedule for child care services and may be subject to change depending on the COVID related environment.

Rate Schedule (per month):

FISCAL IMPACT:

Child Development Fund: Dependent on registration(s)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AM:mn

ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2020-2021 school year?

INFORMATION:

With the recent lifting of the stay at home order, and in an effort to provide our local community groups the opportunity to serve our students and children in the community, the District will open the facility request portal on Wednesday, March 17 with the use of outdoor facilities starting Saturday, March 20. The fee schedule is necessary to provide to user groups so they can plan accordingly when reserving District facilities. These may be subject to change as COVID related restrictions change. Also, the District is currently evaluating its facility use program with School Services of California for next fiscal year's fee schedule and facility use policies and practices.

In order to maintain safe facilities for CVUSD students, a cleaning fee will be assessed for events that require indoor use of any facility (i.e. restrooms). The fee schedule remains the same carried over from 2018-19 with the proposed changes (as a result of salary increases and COVID) for the balance of the 2020-21 school year as follows:

• Reflects a 4% increase to the Custodian hourly rate reflective of salary adjustments for 2020 & 2021
• Reflects a 4% increase to the Lighting/Sound Technician hourly rate reflective of salary adjustments for 2020 & 2021
• Required COVID Cleaning Fee:
  • Restroom cleaning fee of $50 per event for cleaning and disinfecting for weekday programs
  • Restroom cleaning fee of $200 per event (per four hours) for cleaning and disinfecting for weekend programs

User groups must comply with all County and State guidance on sports, testing, distancing, etc. 

• Use must end by 7:00 p.m. Monday through Friday
• Approved weekend use only between the hours of 8:00 a.m. and 6:00 p.m.
• Restroom use shall be limited to assigned restrooms
• A full list of addendum requirements recommended and approved by our JPA is found here.

FISCAL IMPACT:

Varies dependent on use.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 10, 2021, through February 28, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $134,206.08
Bond Measure I: $5,200.00
Developer Donation Fund #2: $8,878.00
 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of February 1, 2021, through February 28, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $210,073.34
Adult Education: $8,921.41
Child Development Fund: $1,088.91

Cafeteria Fund: $2,567.35
Deferred Maintenance Fund: $10,027.32
Bond Measure I: $10,825.78
Developer Donation Fund #2: $2,050.00
TOPASS Fund: $13,965.00
 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

INFORMATION:

Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. These contracts will allow projects identified by Maintenance & Operations and Planning & Facilities to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

FISCAL IMPACT:

General Fund: $1,235

Deferred Maintenance Fund: $71,894

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:DR:sb

ISSUE:

Should the Board of Education award the contract for the exterior façade improvement project at Los Cerritos Middle School, to the lowest responsive and responsible bidder?

INFORMATION:

The Board approved Major Project #MP1/19-36, at Los Cerritos Middle School on January 26, 2021. Following approval, the District publicly advertised for bids in compliance with public contract and bidding laws. Thirteen (13) contractors attended the mandatory pre-bid job walk on January 12, 2021. Four (4) of the contractors who attended the mandatory job walk submitted bids for this project on the February 17, 2021, deadline. Bid results are listed below; the lowest responsive and responsible bid is shown in bold.

FINANCIAL IMPACT:

Bond Measure I: $2,536,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School?

INFORMATION:

On August 4, 2020, the Conejo Valley Unified School District entered into a contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School.  During course of construction, additional work not shown on the bid set of plans was identified. Details include the removal of existing sod and replacing it with an infield mix to create a warning track for the baseball field. The total cost adjustment of this change order is an increase to the original scope of work.  Reference purchase order B21-00615.

Original contract amount: $117,100

Change order amount: $9,614.99

New contract amount: $126,714.99

FINANCIAL IMPACT:

Bond Measure I: $9,614.99

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $165,881

Developer Donation Fund #2: $494,942

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Addendum to the Certification of Signatures for 2020-2021?

INFORMATION:

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of Ventura County Office of Education, as any changes occur. The attached addendum adds the recently hired Director of Technology Services.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5132 – Dress and Grooming?

INFORMATION:

The Board Policy is being updated to address communication of the dress code to students and staff; grant enforcement authority to the principal or designee; prohibit discriminatory enforcement of the dress code, including, but not limited to, discrimination based on gender identity, gender expression, or religious or cultural observance; and address disciplinary action for repeated violations or refusal to comply with the dress code. The Board Policy also provides that the determination of specific items of clothing defined as gang apparel shall be free from bias based on race, ethnicity, national origin, immigration status, or other protected characteristics.

The Administrative Regulation is being updated to provide general, gender-neutral guidelines for the dress code that may be revised to reflect District practice; add circumstances under which the dress code should be modified for classes, activities, or individual students; and call for collaboration with law enforcement agencies to update definitions of gang-related apparel.

In addition, changes were made upon recommendations from the CVUSD Student District Advisory Committee (SDAC).

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:sf

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5131.2 – Bullying?

INFORMATION:

The Board Policy (BP) is updated to reflect new law (AB 1127) which requires a district to approve an intradistrict transfer request for a victim of bullying and, if the district does not have another school with the same grade level, allows a victim of bullying to transfer out of the district. The Administrative Regulation (AR) is updated to reflect new law (AB 34) which requires districts to make specified information on bullying and harassment prevention readily accessible on their web sites beginning in the 2020-21 school year.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination Harassment?

INFORMATION:

The Board Policy (BP) is updated to reflect law prohibiting discrimination based on medical condition and to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students.

The Administrative Regulation (AR) is updated to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students. The AR also reflects new law (AB 711, 2019) which requires the district to update a former student's records upon receiving government-issued documentation or a written request for a name and/or gender change.

The AR is also updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 5145.71 - Title IX Sexual Harassment Complaint Procedures, rather than the district's uniform complaint procedures.

Cautionary Notice: The following administrative regulation reflects federal Title IX regulations added by 85 Fed. Reg. 30026, effective August 14, 2020, which establish a process for investigating and resolving allegations of conduct that meets the federal definition of sexual harassment. The federal regulations preempt any conflicting state law or regulations, but the interaction between federal and state law is not always clear. Districts should consult legal counsel if questions about a potential conflict arise. Districts should also note that 18 states, including California, have sued the U.S. Department of Education to stop the implementation of these regulations. A preliminary injunction seeking to postpone the effective date of the regulations and prohibit their enforcement is currently pending. If the court grants the injunction, portions of the following administrative regulation will not take effect. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:
 

Math Pathways - A-G Requirements (April 2021)

Addition of DAC/Task Force for LGBTQ+ and African American populations (May 2021)

Enrollment Projections for 2021-22 (May 2021) 

BP 1313 - Civility (May 2021)

Dates To Be Determined:

Purpose and expectation of District committees (TBD) 

Technology Committee Report (TBD)

Board Study Session on Proposed District Goals and Objectives (TBD)

Re-engagement of Reopen & Redesign Committees for feedback (TBD)

Adoption of resolution on grading equity (TBD)

Ongoing:
 

Learning plans/continuance of remote learning options for 2021-22 school year 

Recognition of academic and visual/performing arts competitions 

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Updates on LCAP/Budget Committee program recommendations (during Budget presentation)

Report on activities/events at the sites in relation to acknowledgment of resolutions 

Updates on guidance for athletics

Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS

April 20, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.