(On Closed Session items only)

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 1, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 2, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

(Closed Session item only)

Student Reporters - 2020/2021

Century Academy: Ripley Conklin

Conejo Valley High School: Amelia Layba (replacing Ryan Blourchi)

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

Oral Public Comments

The Board welcomes public comments.  Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 1, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 2, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve Resolution #20/21-23: Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year, as submitted?

BACKGROUND:

Pursuant to Education Code Sections 44955 and 44949, the Governing Board of the Conejo Valley Unified School District has determined that it shall be necessary at the close of the current school year to reduce or discontinue the particular kinds of services of the District as itemized in Resolution #20/21-23, and as a result of this reduction or discontinuance in particular kinds of services, terminate the employment of certain Certificated employees of the District at the end of the 2020-2021 school year.

RATIONALE:

Due to projected budgetary constraints, the Board of Education must reduce particular kinds of services and give notice not to re-employ appropriate certificated personnel in a timely manner.  The site administration has identified particular kinds of certificated services for elimination or reduction.  Those services are listed on Resolution #20/21-23. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MM:JV:sm

ISSUE:

Should the Board of Education approve the submission of the 2020-2021 Second Interim Financial Statements?

INFORMATION:

In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The Second Interim report details the District's financial status and projections as of January 31. Certifications are as follows:

1. POSITIVE: Will meet financial obligations for the current and two subsequent years.
2. QUALIFIED: May not meet financial obligations for the current or two subsequent years.
3. NEGATIVE: Unable to meet financial obligations for the current or two subsequent years.

The Conejo Valley Unified School District can make a POSITIVE certification.

FISCAL IMPACT:

As presented

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of January 26, 2021
• Regular Meeting of February 2, 2021

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-229 - R20-240

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-070 - E20-071 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-284 - C20-296

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-297 - C20-301

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-294 - E20-296

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-297 - E20-299 

ISSUE:

Should the Board of Education approve the Temporary Substitute Salary Schedule?

INFORMATION:

The salary schedule allows the District to maintain comparable compensation in order to be able to attract and retain quality substitute teachers.

FISCAL IMPACT:

General Fund: Approximately $60,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV

ISSUE:

Should the Board of Education approve new Board Policy 4033 - Lactation Accommodations?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions that may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 4033 states that districts are mandated to develop a policy regarding lactation accommodation with specified components, as provided in the policy.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sm

ISSUE:

Should the Board of Education approve the Memorandum of Understanding between the District and CSEA?

INFORMATION:

The District and CSEA continue to have a mutual interest to work collaboratively for the benefit of the students and the community we serve. The attached MOU is a result of our collaboration and was ratified by CSEA Conejo Chapter 620 members on December 14, 2020.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

ISSUE:

Should the Board of Education approve the 2020/2021 Elementary and Secondary School Plans for Student Achievement (SPSA)?

INFORMATION:

School Plans for Student Achievement (SPSA) are aligned with the District's Learning Continuity Plan (LCP) and school goals for improving student achievement. School site goals are based upon an analysis of verifiable state data that includes the California Assessment of Student Performance and Progress (CAASPP) which includes the Smarter Balanced Assessment Consortium (SBAC) and the California Alternate Assessments (CAA), California English Language Development Test (CELDT) and/or the English Language Proficiency Assessments for California (ELPAC), and local measures of pupil achievement including benchmark and common assessments. The English Language Proficiency (ELP) assessments; Initial ELPAC used for EL identification and Summative ELPAC used to monitor progress of English acquisition are both implemented. The Initial Assessment (IA) of ELPAC is in full operation and the Summative Assessment (SA) of ELPAC continues to be administered within the State’s window between February and April of every spring.

School Site Councils (SSC) analyze the academic performance data of all students, including English learners, foster and homeless youth, gifted and talented students (GATE), socio-economically disadvantaged (SED) students, and students with disabilities (SWD). At the request of the Instructional Services Department, the SPSA template vendor (Document Tracking Systems) provided additional data input screens to facilitate the analysis of disaggregated data for every student group. The SSC also obtains and considers the input of their school communities as provided through the District LCAP Survey and other local surveys and feedback systems.

School Plans must also include budgets that are discussed, jointly developed, and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted in December of 2020 for review and approval of the Instructional Services Department.  As SHINE is a program and not a school, Instructional Services is in the process of creating a common statement/description of the program inclusive of budget issues, supports, and program needs that will be added to each SPSA.

Approved plans are posted on each school’s website for public review at http://www.conejousd.org/SARC-SPSA.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and new Administrative Regulation 6020 – Parent Involvement?

INFORMATION:

The Board Policy and Administrative Regulation (BP/AR) are updated to reflect the requirements for parent engagement in schools receiving federal Title I, Part A funding, as amended by the Every Student Succeeds Act, including expanding activities to include engagement of family members.  The BP/AR also reflect parent involvement as a state priority that is addressed in the District’s LCAP.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl,

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy 6179 – Supplemental Instruction?

INFORMATION:

The Board Policy is being updated to reflect current law requiring the provision of remedial instruction to students who are recommended for retention or are identified as being at risk for retention. The Board Policy also deletes reference to federal Title I Program Improvement which is no longer operational, and clarifies that schools identified for comprehensive or targeted school improvement may, but are not required to, offer supplemental instruction.  Additionally, and based on Board input, the follow change was made in the first paragraph of the Board Policy in addressing "great first instruction." The Governing Board values the concept of “high quality first instruction” in meeting the needs of all students and recognizes that high-quality supplemental instructional, also referred to as intervention, programs can motivate and support students to attain grade-level academic standards, overcome academic deficiencies, and/or acquire critical skills. The District shall offer programs of direct, systematic, and intensive supplemental instruction to meet student needs.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a new contract with EBS Healthcare, Inc.?

INFORMATION:

EBS Healthcare, Inc. is an agency that contracts with school districts in Ventura County for the purpose of providing staff for nursing and special education related services positions as vacancies arise. Conejo Valley Unified School District's Special Education and Student Support Services Departments will enter into a contract with EBS Healthcare, Inc. to hire temporary staff to fill vacant nurse and special education service provider positions, such as speech/language therapist, occupational therapist, and psychologist or behaviorist, that are not able to be filled by other CVUSD approved agencies.

.

FISCAL IMPACT:

The estimated Fiscal Impact is $72,000.00 from the Special Education budget allocated to fund vacant positions for the 2020/2021 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Stephen P. Kundell, M.D.?

INFORMATION:

Stephen P. Kundell, M.D. will provide consultation services as needed to the Conejo Valley Unified School District.

FISCAL IMPACT:

$3,000 funded from the Special Education budget.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a new contract with Soliant Health, LLC?

INFORMATION:

Soliant Health, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions as vacancies arise. Conejo Valley Unified School District's Special Education Department will enter into a contract with Soliant Health, LLC to hire temporary staff to fill vacant school psychologist, speech/language therapist, occupational therapist, and behaviorist positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $66,000.00 from Special Education funds allocated for special education positions funded for the 2020/2021 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) for training with Ventura County Office of Education?

INFORMATION:

Ventura County Office of Education will provide training to a cohort of elementary teachers representing grades TK-5th on Integrated ELD instructional elements in order to amplify the English Language Arts curriculum to meet the needs of English Learners. 

FISCAL IMPACT:

$11,550 funded from the Title III Limited English Proficient program.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services

On behalf of, 

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:DM:ia

ISSUE:

Should the Board of Education approve the purchase of a data protection and data management solution for the District's student and employee data, to the lowest responsible proposal?

INFORMATION:

Recently, the District's enterprise data protection and data management solution experienced a failure which required the procurement of hardware to temporarily resolve. As a result of this failure and the uncertainty of continued reliable functionality, the Technology Services team finds it necessary to seek out a replacement data protection and data management solution. The proposed system brings increased reliability as well as critical functionality, such as Ransomware protection, which the current solution lacks. This proposal brings our backup solution in line with current industry standards to provide faster recovery in the event of data loss, which in turn would reduce the impact on our students, teachers, and staff when restoring data. Rubrik has provided a proposal to equip the District with their current solution to provide the above-referenced services. By taking these steps, Technology Services will simplify operations, improve data management performance, consolidate resources, and help improve the total cost of ownership.

FISCAL IMPACT:

General Fund: $135,616.96

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Henry Ortiz

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:HO:os

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 1, 2021, through February 9, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $217,342.85

Deferred Maintenance Fund: $5,317.00
Bond Measure I: $874,381.18
 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with David Atkin Construction, Inc., for the doors, frames, and hardware portion of the project at Westlake High School?

INFORMATION:

On October 7, 2020, the Conejo Valley Unified School District entered into a contract with David Atkin Construction, Inc. for the doors, frames, and hardware portion of the project at Westlake High School. Details of this change order are attached and include the deletion of all door hardware and frames required. The district purchased the materials required directly from the manufacturer and the vendor will install them, giving a cost-saving to the project. The total cost adjustment of this change order is a decrease to the original scope of work. Reference purchase order B21-00826.

Original contract amount: $150,000

Change order amount: -$100,000

New contract amount: $50,000

FINANCIAL IMPACT:

Bond Measure I: -$100,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Tech-Wall of Ventura, Inc. for the tackable panels and visual display portion of the project at Westlake High School?

INFORMATION:

On November 9, 2020, the Conejo Valley Unified School District entered into a contract with Tech-Wall of Ventura, Inc., for the tackable panels and visual display portion of the project at Westlake High School.  Details of this change order are attached and notate that other comparable products were approved in exchange for ones submitted on the original bid, in an effort to value engineer total project costs. The total cost adjustment of this change order is a decrease to the original contract amount.  Reference purchase order B21-00860.

Original contract amount: $117,693

Change order amount: -$21,453.56

New contract amount: $96,239.44

FINANCIAL IMPACT:

Bond Measure I: -$21,453.56

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPN:TM:dmh

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $139,188

TOPASS Fund: $38,689

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the renewal Memorandum of Agreement with Educational Television for the Conejo for 2020-21?

INFORMATION:

ConejoTV is a service of Educational Television for the Conejo (ETC), an educational channel serving most of Ventura County and some of western Los Angeles County. The content is aired on Spectrum cable on channel 20, Frontier FIOS channel 32, and ATT U-verse channel 99. Some content is also streamed on NFHSnetwork.com and available on demand.

The ETC produces and edits programming that supports and highlights Conejo Valley Unified School District activities. ConejoTV requests the District support these services with an annual fee of $5,000.

FISCAL IMPACT:

General Fund: $5,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Child Care Program Rates for the 2021-2022 School Year?

INFORMATION:

CVUSD Child Care rates were modified in 2020-21 in order to offer extended services during COVID. In anticipation of the school day returning to normal in 2021-22, Child Care rates will return to what they were before the pandemic.  The rates are being brought forward in order to communicate to parents what the rates will be when registration opens in April.  The rates assume a return to the normal schedule for child care services and may be subject to change depending on the COVID related environment. 

Rate Schedule (per month):

FISCAL IMPACT:

Child Development Fund: Dependent on registration(s)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Amie Mills

Director, Child Development

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AM:mn

ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2020-2021 school year?

INFORMATION:

With the recent lifting of the stay at home order, and in an effort to provide our local community groups the opportunity to serve our students and children in the community, the District will allow use of outdoor facilities starting March 17th.  The fee schedule is necessary to provide to user groups so they can plan accordingly when reserving District facilities.  These may be subject to change as COVID related restrictions change. Also, the District is currently evaluating its facility use program with School Services of California for next fiscal year's fee schedule and facility use policies and practices.

In order to maintain safe facilities for CVUSD students, a cleaning fee will be assessed for events that require indoor use of any facility (i.e. restrooms).  The fee schedule remains the same carried over from 2018-19 with the proposed changes (as a result of salary increases and COVID) for the balance of the 2020-21 school year as follows:

• Reflects a 4% increase to the Custodian hourly rate reflective of salary adjustments for 2020 & 2021
• Reflects a 4% increase to the Lighting/Sound Technician hourly rate reflective of salary adjustments for 2020 & 2021
• Required COVID Cleaning Fee:
  • Restroom cleaning fee of $50 per event for cleaning and disinfecting for weekday programs
  • Restroom cleaning fee of $200 per event (per four hours) for cleaning and disinfecting for weekend programs

Additional COVID requirements include:

• Use must end by 7:00 p.m. Monday through Friday
• Approved weekend use only between the hours of 8:00 a.m. and 6:00 p.m.
• User groups must be from Ventura County
• All participants must be from Ventura County
• Restroom use shall be limited to assigned restrooms
• A full list of addendum requirements recommended and approved by our JPA is found here.

FISCAL IMPACT:

Varies dependent on use

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the proposed Elementary English Language Arts/English Language Development Instructional Materials for Grades TK-5?

INFORMATION:

The formal ELA/ELD Adoption Committee, which included teachers and administrators representing all 17 elementary school sites and multiple grade levels, provides this formal recommendation to the Board of Education. All participating ELA/ELD Adoption Committee teachers have thoroughly examined, utilized, and evaluated the curriculum resources under consideration in consultation with representatives from the Ventura County Office of Education, utilizing the California ELA/ELD Adoption toolkit. The review and selection of pilot materials occurred during the Spring of 2019. Teacher trainings and the piloting of Wonders (McGraw-Hill) and My View (Pearson) began in August 2019, with instruction continuing until March 6, 2020. Teachers piloted Wonders (McGraw-Hill) during the first trimester and My View (Pearson) during the second trimester of the instructional year. A list of English Language Arts Adoption Committee members is attached. 

Board approval will certify the adoption of English Language Arts/English Language Development Curriculum for grades TK-5. In addition, it will render previous TK-5 ELA/ELD adoption materials obsolete. 

FISCAL IMPACT:

$1,400,000 to be paid for by the textbook account

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson 

Director, Elementary Education 

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services 

MWM:LL:SW:lh

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5126 – Awards for Achievement?

INFORMATION:

The Board Policy (BP) is updated to add optional language for the presentation of biliteracy awards to students who are English learners upon their reclassification as fluent English proficient. The new optional section on "State Seal of Civic Engagement" addresses awards for students who have demonstrated excellence in civics education and participation and an understanding of the U.S. Constitution, the California Constitution, and the democratic system of government.

The Administrative Regulation (AR) is updated to add eligibility criteria for the Golden State Seal Merit Diploma which had been removed while the criteria were in flux. The Regulation also adds eligibility criteria for the State Seal of Biliteracy and reflects new law (SB 98, 2020) which authorizes the Superintendent of Public Instruction to provide alternative criteria for students on track to graduate in 2020 or 2021 who were not able to take the English Language Proficiency Assessments for California or who did not receive a letter grade in English language arts due to COVID-19, and waives the requirement to take the California Assessment of Student Performance and Progress for students who were not able to take the exam. The new section on "State Seal of Civic Engagement" includes eligibility criteria, clarifies that the state criteria establish a framework for the development of qualifications based on local contexts, and adds material regarding the provision of insignias.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy 6170.1 – Transitional Kindergarten?

INFORMATION:

This policy is updated to clarify that it is only districts with an extended day kindergarten program that are authorized to maintain transitional kindergarten (TK) and kindergarten programs for different lengths of time either at the same or different school sites and reflect new law (SB 98, 2020) which extends, until August 1, 2021, the requirement for credentialed teachers who are first assigned to a TK class to meet additional qualifications.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Seal of Civic Engagement (March 2, 2021)

Dates To Be Determined:

Math Pathways - A-G Requirements (late March 2021)

Bathroom issues at the school sites (March/April 2021) 

Enrollment Projections for 2021-22 (May 2021) 

BP 1313 - Civility (May 2021)

Purpose and expectation of District committees (TBD) 

Technology Committee Report (TBD)

Cell Phones - How each site handles student usage (TBD)

Strategies used for schools receiving Title I funds (TBD)

Learning plans for 2021-22 school year (TBD)
Dress Code / Adjustments to Board Policy on Dress Code (TBD)
Grading and Equity Resolution (TBD)

Recognition of Academic and Visual Arts Competitions (TBD)

Ongoing:

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgment of resolutions 
Updates on athletic guidance during COVID-19 restrictions

Updates on fall reopening guidance

* Italics - added from the previous meeting

FUTURE BOARD MEETINGS

March 16, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.