1. DISCUSSION SESSION
Subject
A. Comments - Public
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
1. DISCUSSION SESSION
Type
Discussion, Information, Procedural

(On Discussion Session item only)

 

 

Oral Public Comments

 

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (February 1, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (February 2, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

Subject
B. California School Boards Association (CSBA) Conference Debrief
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
1. DISCUSSION SESSION
Type
Discussion, Information

Board members and District staff will debrief their attendance at the California School Boards Association virtual conference in December of 2020.

2. CLOSED SESSION
Subject
A. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code §54957
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
2. CLOSED SESSION
Type
Discussion

 

 

 

Subject
B. Comments - Public
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
2. CLOSED SESSION
Type
Procedural

(On Closed Session items only)

 

 

Oral Public Comments

 

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (February 1, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (February 2, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

3. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural
Subject
E. Reports from Student Reporters
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Information

Student Reporters - 2020/2021

 

Century Academy: Harry Esau subbing for Ripley Conklin

Conejo Valley High School: Ryan Blourchi

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

 

 

 

Subject
F. Comments - Public
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (February 1, 2021).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (February 2, 2021). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

Subject
G. Comments - Board of Education
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Comments - Superintendent
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
I. Instructional Services - Presentation: Title IX Presentation and Site Contacts
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Information
Subject
J. Student Services - Equity Task Force Update by Dr. Lisa A. Miller, Assistant Superintendent, Student Services
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
3. OPEN SESSION
Type
Discussion, Information

 

 

 

4. ACTION ITEMS - GENERAL
Subject
A. No Items
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
4. ACTION ITEMS - GENERAL
Type

 

 

 

 

5. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Human Resources - Personnel Assignment Orders
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: No Items

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-068

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: C20-250

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-251 - C20-262

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-263 - C20-266

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E20-284 - E20-286

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-287 - E20-289

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Approval of a Memorandum of Understanding with Unified Association of Conejo Teachers
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Memorandum of Understanding, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the Memorandum of Understanding between the Conejo Valley Unified School District and the Unified Association of Conejo Teachers (UACT)?

 

INFORMATION:

 

The District and UACT reached the agreement outlined in the attached document regarding COVID-19 Related Duties.

 

FISCAL IMPACT:

 

Estimated cost of $1,400,000 (one-time cost)

 


Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - Approval of Sequoia Middle School's Mission, Vision, Mascot
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Sequoia Middle School's new mission, vision, and mascot for the 2021-2022 school year, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve Sequoia Middle School's new mission, vision, and mascot for the 2021-2022 school year?

 

INFORMATION:

 

During the 2019–2020 school year, Sequoia collaborated with students, families, and staff to realign its mission, vision, and mascot to the school's current beliefs, values and programs.  A school committee collected data from various stakeholder groups, analyzed the current mission and vision, reviewed current school goals, and presented the below draft mission and vision which was approved by the school's PTA, School Site Council, and staff.

 

School Mission Statement: Sequoia Middle School is committed to developing motivated, self-confident, lifelong learners through educational programs that foster student connections as well as honor diversity and inclusivity in a supportive learning environment.  Our collaborative and dedicated staff design learning opportunities that promote the intellectual, social-emotional, and physical growth of all students. Partnering with our families and community, Sequoia Middle School ensures that students flourish and become responsible, compassionate and contributing members of society.

 

School Vision: Sequoia Middle School’s vision is to promote our core values of compassion, responsibility and empowerment and to inspire a love of learning.

 

Three mascots were considered (Bear, Eagle or Hawk). Staff conducted research on each, and considered the mascot's connection to the Native American culture in order to align with the school's current mascot (Indian). Staff and students voted for the Bear to be the school's new mascot, which represents courage, confidence and justice.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director, Middle Schools and Professional Learning

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:KL:cf

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Contracts Under $5,000
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

Tickled Pink in Primary

Instructional Software

ETS

$125.00

1, 4

Laser Toner and Coumputer Supply

Sales and Repair

SEQ

$00.00

1

 

FISCAL IMPACT:

 

See above.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of Contract - Accelerate Learning Inc.
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Accelerate Learning, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract with Accelerate Learning for Ladera STARS Academy for the 2020-2021 school year?

 

INFORMATION:

 

Ladera STARS Academy is in the process of achieving National Certification in STEM Excellence through the National Institute for STEM Education (NISE) in order to continue to deepen their focus on STEM instruction and learning. 

 

NISE certifies teachers, campuses, and districts in STEM teaching. Certification involves a three-step process of planning, implementing and sustaining. As part of this process, Ladera has created a vision, goals and action plan; implement STEM into curriculum and instruction, and continue with ongoing professional development. 

 

FISCAL IMPACT:

 

$6887.50 to be paid from Title I funds 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Sonia Wilson

Director, Elementary Education 

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services 

 

MWM:LL:SW:lh 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 1312.3 – Uniform Complaint Procedures
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 1312.3 – Uniform Complaint Procedures?

 

INFORMATION:

 

The Board Policy and Administrative Regulation are updated to reflect new laws authorizing the use of uniform complaint procedures (UCP) to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an LCFF budget overview for parents/guardians (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121). The policy also updates the section on "Non-UCP Complaints" to reflect new law (AB 1808) which provides that complaints alleging health and safety violations in license-exempt California State Preschool Programs are subject to Williams UCP. The regulation also updates the section on "Notifications" to more closely reflect the California Department of Education's (CDE) Federal Program Monitoring instrument, deletes the section on "District Responsibilities" which duplicates material in other sections, reorganizes the section on "Report of Findings" for clarity, and revises the section on "Corrective Actions" to delete item #9 which is not a remedy.

 

The Board Policy is updated to add medical condition as a characteristic that is protected from discrimination.  The policy and regulation are updated to reflect new law (SB 75, 2019) which extends the use of uniform complaint procedures (UCP) to complaints alleging noncompliance with the physical education instructional minutes requirement for grades 7-12, and add an item indicating the use of the UCP for complaints regarding health and safety in a license-exempt California State Preschool Program (CSPP) consistent with CDE's Federal Program Monitoring Instrument.

 

The Board Policy is updated to reflect the relationship between the state uniform complaint procedures (UCP) and new federal regulations (85 Fed. Reg. 30026) regarding Title IX complaints of sexual harassment. The policy also reflects new state regulations (Register 2020, No. 21) which limit the applicability of the UCP for complaints regarding special education and child nutrition programs, add procedures for addressing complaints regarding health and safety deficiencies in license-exempt California State Preschool Programs (CSPP), and delete the referral of complaints of fraud to the California Department of Education (CDE). The list of programs subject to the UCP revised and reorganized the policy to more directly reflect CDE's 2020-21 Federal Program Monitoring (FPM) instrument.

 

The Administrative Regulation is updated to provide optional language stating that the compliance officer for purposes of the UCP will be the same person designated to serve as the Title IX Coordinator for addressing complaints of sexual harassment. The section on "Notifications" reflects CDE's 2020-21 FPM instrument which requires additional content for the annual notification to students, parents/guardians, employees, and others. The regulation was also updated to reflect new state regulations (Register 2020, No. 21) which (1) clarify that for complaints related to the local control and accountability plan (LCAP), the date of the alleged violation is the date when the County Superintendent of Schools approves the LCAP, (2) designate the final written decision as the "investigation report" and specifies required components for that report, (3) change the timeline for filing an appeal to CDE from 15 calendar days to 30 calendar days, (4) expand the basis upon which an appeal may be filed, (5) require the district to submit specified documents to CDE within 10 days after the district has been notified that an appeal has been filed, (6) require the district to investigate and address any allegations that CDE determines were not addressed in the district's investigation, (7) require CDE to issue a written decision regarding an appeal within 60 days of CDE's receipt of the appeal unless extended by written agreement or documentation by CDE of exceptional circumstances, and (8) authorize either party to request reconsideration by the Superintendent of Public Instruction or designee within 30 days of the appeal decision. The section on "Health and Safety Complaints for License-Exempt Preschool Programs" reflects a requirement of new state regulations to include in the annual UCP notification a list of which district programs are licensed or exempt from licensing.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

Subject
H. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction? 

 

INFORMATION:

 

The Board Policy (BP) is updated to reflect the goals of the California Healthy Youth Act (AB 329), including the addition of a timeline for notification to parents/guardians that they may request to excuse their child from comprehensive sexual health and HIV prevention education.

 

The Administrative Regulation (AR) is updated to reflect new law (AB 1861, 2018) which requires that comprehensive sexual health education includes specified information regarding human trafficking, and new law (AB 1868, 2018) which authorizes instruction regarding the potential risks and consequences of electronically sharing suggestive or sexually explicit materials. The section on "Professional Learning" is updated to reflect a legal requirement to provide periodic staff development regarding sexual abuse and human trafficking.

 

FISCAL IMPACT:

 

N/A

 

LEGEND:

 

RED-Existing Notes

Red/Bold-New GAMUT Notes

Black/Bold-New GAMUT

Black/Bold/Italics-Our New Language

Blue/Bold/Italics- CVUSD Language Following Input

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

Subject
I. Student Services - Contract for Residential Treatment Center Placement for Student #21-20/21
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for residential treatment center placement for Student #21-20/21, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract for residential treatment center placement for Student #21-20/21?

 

INFORMATION:

 

Special Education classes and services for Student #21-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/02/2020 through 6/30/2021. The total cost for this residential treatment center placement is $140,893.00, less reimbursement (from SELPA Mental Health Fund) of $87,987.00, and less District income of $3721.10. The total District cost is $49,184.90.

 

FISCAL IMPACT:

 

Special Education Fund: $49,184.90.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Student Services - Contract for Residential Treatment Center Placement for Student #27-20/21
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for residential treatment center placement for Student #27-20/21, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract for residential treatment center placement for Student #27-20/21?

 

INFORMATION:

 

Special Education classes and services for Student #27-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/22/2020 through 6/30/2021. The total cost for this residential treatment center placement is $104,968.00, less reimbursement (from SELPA Mental Health Fund) of $77,900.00, and less District income of $3,926.20. The total District cost is $23,141.80.

 

FISCAL IMPACT:

 

Special Education Fund: $23,141.80.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Student Services - Approval of Contract - Pride Learning Company
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Pride Learning Company, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract with Pride Learning Company?

 

INFORMATION:

 

This contract will allow Pride Learning Company to provide support services to a student enrolled in our District.

 

FISCAL IMPACT:

 

Special Education Fund: $7,600.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Student Services - Approval of Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE-Level 3)
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE), as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)?

 

INFORMATION:

 

California Association for Bilingual Education (CABE) provides training to bilingual parents to increase their leadership skills, knowledge development, and educational commitment to raise the academic achievements of their children.

 

Approval of this MOU will allow CABE parent engagement specialists to provide sixteen (16) 3-hour training sessions on level 3 of the Project 2Inspire curriculum, which is research-based and proven to deepen the understanding of the American Public School system to immigrant and/or English Learner families.  The training will be provided to CVUSD parents participating in year two of the Project 2INSPIRE program.

 

FISCAL IMPACT:

 

$9,000.00 funded from Title III Immigrant Student Education Program.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D

Coordinator, English Learner Services

 

On behalf of, 

Lisa A. Miller, Ed.D

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Student Services - Approval of Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE-Level 4)
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the Memorandum of Understanding (MOU) with California Association for Bilingual Education (CABE)?

 

INFORMATION:

 

California Association for Bilingual Education (CABE) provides training to bilingual parents to increase their leadership skills, knowledge development, and educational commitment to raise the academic achievements of their children.

 

Approval of this MOU will allow CVUSD to purchase licenses for the Project 2INSPIRE Awareness curriculum and continuous support for CVUSD parents that completed level 3 of the Project 2INSPIRE program.  The licensing will allow CVUSD to build parent capacity by creating a cohort of Multilingual Parent Leaders who will serve as a resource to immigrant and/or parents of English Learners. The Multilingual Leadership parent participants will be trained to offer the Awareness Level of the Project 2Inspire Program at English Learner Advisory Committee (ELAC) meetings across our district.

 

FISCAL IMPACT:

 

$4,000.00 funded from the Title III Immigrant Student Education Program.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D

Coordinator English Learner Services 

 

On behalf of,

Lisa A. Miller, Ed.D

Assistant Superintendent Student Services 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 01, 2021, through January 12, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $227,100.22
Adult Education: $161.55
Cafeteria Fund: $7,522.73
Bond Measure I: $670,380.89
Bond Measure I Endowment: $303.65
 

 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

 

Prepared by,
Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Business Services - Approval of Field Contract for 2020-2021
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 field contract, as submitted.

ISSUE:

 

Should the Board of Education approve the award of the contract listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

 

INFORMATION:

 

Field contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. This contract will allow projects identified by Maintenance & Operations and Planning & Facilities to react quickly to urgent needs and repairs to school sites. The contract will expire on June 30, 2021.

 

Contractor

California State

License Board # (CSLB)

Department of Industrial

Relations # (DIR) or Other

Specialty
Horizon Mechanical Contractors of California 791826 1000005706 Boiler Installation & Service

 

FISCAL IMPACT:

 

General Fund: Up to $14,999, as needed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance & Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5145.7 - Sexual Harassment
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.7 – Sexual Harassment?

 

INFORMATION:

 

The Board Policy is updated to include examples of actions to reinforce the district's sexual harassment policy, consistent with new law (AB 34, 2019) which requires posting the sexual harassment policy on the district's web site and new law (AB 543, 2019) which requires displaying a poster and providing the sexual harassment policy in student orientations. The policy also reflects new federal regulations (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures. The title of the compliance officer is changed to Title IX Coordinator throughout policy pursuant to federal regulations.

 

The Board Policy clarifies that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant.

 

The Administrative Regulation is updated to reflect new federal regulations (85 Fed. Reg. 30026) which amend the process for resolving complaints of sexual harassment, including, but not limited to, requirements to designate a Title IX Coordinator and disseminate the Coordinator's contact information. Regulation also reflects new law (AB 543, 2019) which requires the district to create a poster notifying students of the district's sexual harassment policy and to display the poster in specified locations, and requires the district to provide a copy of the policy to students as part of any orientation program for new and continuing students. The administrative regulation reflects new law (AB 34, 2019) which requires the district to post the district's sexual harassment policy and the definition of sexual harassment in a prominent location on the district's web site.

 

The administrative regulation also adds a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator(s) is moved and is revised to reference AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds requirement to notify students and parents/guardians that the district does not discrimination on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; deletes requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects new law (AB 34, 2019) which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's web site.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by:

Luis Lichtl, Assistant Superintendent

Instructional Services

 

MWM:LL:ab

Subject
B. Instructional Services - Approval of New Administrative Regulation and Exhibit 5145.71 – Title IX Sexual Harassment Complaint Procedures
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve new Administrative Regulation 5145.71 – Title IX Sexual Harassment Complaint Procedures?

 

INFORMATION:

 

This new administrative regulation reflects new federal regulations (85 Fed. Reg. 30026) which establish a Title IX complaint procedure for addressing complaints of behavior that meets the federal definition of sexual harassment. The administrative regulation describes the types of behavior subject to these complaint procedures, the process for filing a complaint with the Title IX Coordinator, the offer of supportive measures to the complainant, the option for the parties to participate in an informal resolution process, required notifications, the investigation process, issuance of a written decision, the right to appeal the decision, and the requirement to maintain records of sexual harassment complaints and training materials for seven years.

 

The regulation also clarifies that a sexual harassment complaint that is dismissed or denied under Title IX may still be subject to review under the district's UCP, and thus the two procedures should be implemented concurrently in order to meet the applicable timelines. The regulation also clarifies that the applicability of the Title IX sexual harassment complaint procedures is limited to conduct that allegedly occurs in an education program or activity over which the district exercises control; adds optional language providing that an employee must forward a report of sexual harassment to the Title IX Coordinator within one day, consistent with AR 5145.7 - Sexual Harassment; revises the timeframe for concluding the complaint process from 45 to 60 days to align with requirements of the UCP; reflects the right to appeal the district's decision to the California Department of Education consistent with the UCP or to pursue civil law remedies; and adds the requirement to maintain a record of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment.

 

The new exhibit presents a sample of the required notification to students and parents/guardians regarding the district's Title IX sexual harassment policy, the district's Title IX coordinator, and grievance procedures pursuant to 34 CFR 106.8.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

Subject
C. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 6143 - Courses of Study
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6143 – Courses of Study?

 

INFORMATION:

 

The Board policy is updated to include the prohibition against providing any course separately on the basis of specified characteristics or refusing the participation of a student on any such basis. The policy also reflects the requirement to provide a list of courses certified as meeting California college admission criteria (i.e., "a-g" course requirements) to parents/guardians as well as students in grades 9-12.

 

The administrative regulation updates the list of course offerings for grades 7-12 to revise the description of the Bracero program, update the terminology for "foreign language" to "world language" consistent with current state law, reflect new law (AB 1595) which replaces references to "homemaking" with "family and consumer sciences," and delete the outdated date for beginning instruction in compression-only cardiopulmonary resuscitation. The administrative regulation also adds the requirement, effective in the 2020-21 school year, to provide specified information on how to properly complete and submit the Free Application for Federal Student Aid (FAFSA) or the Dream Act application, as appropriate, at least once before grade 12.

 

RED-Existing Notes

Red/Bold-New GAMUT Notes

Black/Bold-New GAMUT

Black/Bold/Italics-Our New Language

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

Subject
D. Student Services - Approval of Amendments to Administrative Regulation 6172 - Gifted and Talented Student Program
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 6172 - Gifted and Talented Student Program?

 

INFORMATION:

 

This administrative regulation is being updated to ensure that CVUSD provides equitable Gifted and Talented Education (GATE) screening for all third-grade students while maintaining an opt-out option for parents should they choose.

 

FISCAL IMPACT:

 

None

 

LEGEND:

 

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Shauna Ashmore

Director, Student Support Services

 

On behalf of,

Dr. Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:SA:kp

 

 

 

Subject
E. Business Services - Approval of New Administrative Regulation 3311.4 - Procurement of Technological Equipment
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the new Administrative Regulation 3311.4 - Procurement of Technological Equipment?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Administrative Regulation 3311.4 is an optional regulation that includes material formerly in BP/AR 3311 - Bids pertaining to requirements for the "competitive negotiation" process authorized for procurement of computers, software, telecommunications equipment, microwave equipment, or other related electronic equipment and apparatus.

 

LEGEND:

 

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

7. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
7. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

 

Scheduled:

 

 

 

Dates To Be Determined:

 

Enrollment during/after COVID-19 

Governance Handbook

BP 1313 - Civility

Purpose and expectation of District committees 

Technology Committee Report 

Cell Phones - How each site handles student usage 

Bathroom issues at the school sites 

 

Ongoing:

 

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgement of resolutions 

Subject
B. Adjournment
Meeting
Feb 2, 2021 - Regular Board Meeting
Category
7. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

February 16, 2020

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.