(On Closed Session agenda items only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (January 25, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (January 26, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (January 25, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (January 26, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The District received updated guidance from the California Department of Public Health (CDPH). You can view this guidance at the following link:
ISSUE:
Instructional Services seeks Board approval as delineated within the information provided.
INFORMATION:
Instructional Services recommends that the Board approve the following curriculums for staff consideration of potential pilot and future adoption:
- Positive Prevention Plus
- Rights Respect Responsibility
- Teen Talk
FISCAL IMPACT:
N/A pending adoption decision, information provided within presentation slides
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education adopt a resolution declaring February 2021 as National Black History Month in the Conejo Valley Unified School District?
INFORMATION:
National Black History Month is a time to celebrate and commemorate the roles African Americans have made in the history of our country; and to also acknowledge that African Americans have contributed economically, culturally, and socially to the development of United States history.
Conejo Valley Unified School District is committed to honoring and valuing the legacy, experiences, and contributions of African Americans, not just during February but yearlong.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Jointly prepared by,
Lisa A. Miller, Ed.D., Assistant Superintendent, Student Services and
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LAM:LL:kp
ISSUE:
Should the Board of Education adopt a resolution declaring February 1-5, 2021, as National School Counseling Week?
BACKGROUND:
Districts are encouraged to adopt Board resolutions commending the School Counselors and to publicize the role of School Counselors in the educational process. School Counselors continue to reduce barriers to learning and provide the support necessary for all students to achieve at the highest level possible.
RATIONALE:
It is appropriate that the Board of Education recognize and express their appreciation for School Counselors for the hard work and dedication of these individuals for students, schools, and the community. This resolution should be shared with each school and worksite to honor School Counselors for the tremendous impact they can have in helping students achieve school success.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sam
ISSUE:
Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2021?
BACKGROUND:
Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on December 15, 2020.
RATIONALE:
This review and approval is procedural.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jenny Fitzgerald
President, CVUSD Board of Education
MWM:JF:sf
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-214 - R20-221
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-065-E20-067
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-237 - C20-248
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-249
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-281 - E20-282
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-283
ISSUE:
Should the Board of Education approve an agreement for Student Field Placement in School Counseling with the University of Southern California/USC Rossier School of Education?
INFORMATION:
The University of Southern California on behalf of its USC Rossier School of Education has established an approved program of special training to provide counseling experience through supervised counseling to students enrolled in teacher training curricula. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision, and equipment needed by USC/Rossier trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement for Student Field Placement in Speech-Language Pathology and Audiology with California State University, Northridge?
INFORMATION:
Conejo Valley Unified School District (CVUSD) is partnering with California State University, Northridge (CSUN) to provide Speech-Language Pathology Graduate Students unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech/Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education reauthorize the following booster club as a parent support/booster organization?
TOH Cheer
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. This booster club has submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #24-20/21?
INFORMATION:
Special Education classes and services for Student #24-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/29/2020 through 6/30/2021. The total cost for this residential treatment center placement is $118,665.00, less reimbursement (from SELPA Mental Health Fund) of $92,855.00, and less District income of $4,248.50. The total District cost is $21,561.50.
FISCAL IMPACT:
Special Education Fund: $21,561.50.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #23-20/21?
INFORMATION:
Special Education classes and services for Student #23-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/03/2020 through 06/30/2021. The total cost for this non-public school placement is $63,866.68, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $3,691.80. The total District cost is $60,174.88.
FISCAL IMPACT:
Special Education Fund: $60,174.88
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with A.M.P. Autism, Inc.-Tamar Apelian?
INFORMATION:
This contract will allow A.M.P. Autism, Inc.-Tamar Apelian to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $5,000.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Memorandum of Understanding (MOU) for training with Ventura County Office of Education?
INFORMATION:
Ventura County Office of Education will provide monthly targeted training to the ELD Advisors on Integrated and Designated ELD instructional practice across grades K-12. The ELD Advisors will take the new learning to their respective school sites and share the new learning with their school site colleagues.
FISCAL IMPACT:
$10,205.00 funded from the Title III Limited English Proficient Program.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:DM:ia
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of December 2020?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of December 1, 2020, through December 31, 2020.
FISCAL IMPACT:
Change in Fund Balance: $0
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for December 2020?
INFORMATION:
The warrant summary for December includes warrants paid for the period of December 1, 2020, through December 31, 2020. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the December 1 to December 31, 2020, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $19,198.50
Total deposited to the General Fund for 2020-21: $248,639.68
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Workers' Compensation claims for December 2020?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of December 1, 2020, through December 31, 2020.
|
Claim Number |
Funding Amount |
Comments |
|
1893800002 |
$24,386.02 |
Compromise & Release w/voluntary resignation |
FISCAL IMPACT:
Workers' Compensation Fund: $24,386.02
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of December 10, 2020, through December 31, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $1,355,578.17
Deferred Maintenance Fund: $96,628.76
Bond Measure I: $5,352,663.23
TOPASS Fund: $494,942.00
Worker Compensation Fund: $5,181.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of December 1, 2020, through December 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $193,861.74
Adult Education: $11,507.89
Child Development Fund: $2,909.68
Cafeteria Fund: $734.97
Deferred Maintenance Fund: $14,179.57
Bond Measure I: $16,037.19
Developer Donation Fund #2: $960.00
Worker Compensation Fund: $119.92
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2020.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment to the 2020-2021 Major Project List?
BACKGROUND:
On May 5, 2020, the major project list was presented to the Board of Education and approved. As conditions change, projects are updated, added, held, modified or deleted. The attached list represents the most up to date list of projects.
FISCAL IMPACT:
Bond Measure I: $65,415,437
Developer Donations Fund #2: $622,700
TOPASS Fund: $3,795,142
Deferred Maintenance Fund: $569,801
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Change Order 2 to the contract with Ardalan Construction Company, Inc., for the concrete portion of the project at Newbury Park High School?
INFORMATION:
On August 4, 2020, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the concrete portion of the project at Newbury Park High School. Details of this change order are attached, and include an additional base, which includes compacted rock and sand, required for new concrete installations. The total cost adjustment of this change order is an increase to the original scope of work. Reference purchase order B21-00616.
Amended contract amount: $137,165.33
Change order amount: $9,715.99
New contract amount: $146,881.32
FINANCIAL IMPACT:
Bond Measure I: $9,715.99
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contract for the below trade for the new STEM Building project at Westlake High School, to the lowest responsive and responsible bidder(s)?
INFORMATION:
The Westlake High School STEM project has been out to bid via two legally permitted mechanisms, straight bid and lease-leaseback, with each resulting in bids coming in significantly higher than the estimated budget of $13.9 million. After lengthy analysis, an evaluation of the current construction environment, and a review of the Districts' ability to manage a large scale project, the District will proceed with the project through a multi-prime delivery method where the District will act as the General Contractor. This District has identified significant savings using this method, and though it bears some risk, it bears significant advantages and greater control during the construction process. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. This first phase of contracts were publicly advertised for bids in compliance with public contract and bidding laws with results as follows:
|
Trade |
Job Walk Date |
# Attending |
# Bid |
Award to |
Contract Amount |
|
Flooring |
December 2, 2020 |
3 |
3 |
Reliable Floor Covering, Inc. |
$88,050 |
FINANCIAL IMPACT:
Bond Measure I: $88,050
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?
INFORMATION:
Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District. These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.
Professional Services Contracts are issued to architects, surveyors, or other professionals where specialty services are required for construction projects. All requirements, including insurances, liabilities and expectations by this District are identified. These contracts expire following the completion of the project.
The items below detail contracts awarded as follows:
|
Contractor |
California State License Board # (CSLB) |
Department of Industrial Relations # (DIR) or Other |
Specialty |
Contract Amount Funding Source |
|
Flewelling & Moody Architects |
Specialty |
Exempt |
Architectural Firm |
$7,000 MI |
|
Fire Guard Professional Svcs |
Specialty |
Exempt |
Sprinkler Engineer |
$4,250 MI |
|
Vogue Sign Company |
830204 |
1000525038 |
Electrical Signs |
$1,900 MI |
|
R-Help Construction Co, Inc. |
673147 |
100007050 |
General Eng Contractor |
$2,992 MI |
|
Benner and Carpenter |
Specialty |
Exempt |
Surveyor |
$34,000 MI |
FISCAL IMPACT:
Bond Measure I: $50,142
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the submission of the COVID-19 site request form to the Ventura County Health Care Agency and the State of California, as submitted?
INFORMATION:
The COVID pandemic has significantly impacted our community and the District's operations. In an effort to provide a planned, coordinated and convenient testing process for the District's essential employees and the greater community at large, the District has submitted an offer to the State of California to utilize one of the District's vacant sites, specifically an empty plot of land at 1400 East Janss Road, as an outdoor (mobile) testing site. If the offer is accepted, details will be worked out between District Administration and the State and/or County Health Agency(s).
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the new Administrative Regulation 3513.1 - Cellular Phone Reimbursement?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Administrative Regulation 3513.1 is an optional regulation for districts that provide cell phones to their employees. Since the CVUSD provides cell phones to staff, this regulation is deemed necessary.
LEGEND:
Black/Bold - new language from GAMUT
Black/Bold/Italics - new language created by CVUSD staff
Red - notes provided for information only
Strikeouts - language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 1312.3 – Uniform Complaint Procedures?
INFORMATION:
The Board Policy and Administrative Regulation are updated to reflect new laws authorizing the use of uniform complaint procedures (UCP) to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an LCFF budget overview for parents/guardians (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121). The policy also updates the section on "Non-UCP Complaints" to reflect new law (AB 1808) which provides that complaints alleging health and safety violations in license-exempt California State Preschool Programs are subject to Williams UCP. The regulation also updates the section on "Notifications" to more closely reflect the California Department of Education's (CDE) Federal Program Monitoring instrument, deletes the section on "District Responsibilities" which duplicates material in other sections, reorganizes the section on "Report of Findings" for clarity, and revises the section on "Corrective Actions" to delete item #9 which is not a remedy.
The Board Policy is updated to add medical condition as a characteristic that is protected from discrimination. The policy and regulation are updated to reflect new law (SB 75, 2019) which extends the use of uniform complaint procedures (UCP) to complaints alleging noncompliance with the physical education instructional minutes requirement for grades 7-12, and add an item indicating the use of the UCP for complaints regarding health and safety in a license-exempt California State Preschool Program (CSPP) consistent with CDE's Federal Program Monitoring Instrument.
The Board Policy is updated to reflect the relationship between the state uniform complaint procedures (UCP) and new federal regulations (85 Fed. Reg. 30026) regarding Title IX complaints of sexual harassment. The policy also reflects new state regulations (Register 2020, No. 21) which limit the applicability of the UCP for complaints regarding special education and child nutrition programs, add procedures for addressing complaints regarding health and safety deficiencies in license-exempt California State Preschool Programs (CSPP), and delete the referral of complaints of fraud to the California Department of Education (CDE). The list of programs subject to the UCP revised and reorganized the policy to more directly reflect CDE's 2020-21 Federal Program Monitoring (FPM) instrument.
The Administrative Regulation is updated to provide optional language stating that the compliance officer for purposes of the UCP will be the same person designated to serve as the Title IX Coordinator for addressing complaints of sexual harassment. The section on "Notifications" reflects CDE's 2020-21 FPM instrument which requires additional content for the annual notification to students, parents/guardians, employees, and others. The regulation was also updated to reflect new state regulations (Register 2020, No. 21) which (1) clarify that for complaints related to the local control and accountability plan (LCAP), the date of the alleged violation is the date when the County Superintendent of Schools approves the LCAP, (2) designate the final written decision as the "investigation report" and specifies required components for that report, (3) change the timeline for filing an appeal to CDE from 15 calendar days to 30 calendar days, (4) expand the basis upon which an appeal may be filed, (5) require the district to submit specified documents to CDE within 10 days after the district has been notified that an appeal has been filed, (6) require the district to investigate and address any allegations that CDE determines were not addressed in the district's investigation, (7) require CDE to issue a written decision regarding an appeal within 60 days of CDE's receipt of the appeal unless extended by written agreement or documentation by CDE of exceptional circumstances, and (8) authorize either party to request reconsideration by the Superintendent of Public Instruction or designee within 30 days of the appeal decision. The section on "Health and Safety Complaints for License-Exempt Preschool Programs" reflects a requirement of new state regulations to include in the annual UCP notification a list of which district programs are licensed or exempt from licensing.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction?
INFORMATION:
The Board Policy (BP) is updated to reflect the goals of the California Healthy Youth Act (AB 329), including the addition of a timeline for notification to parents/guardians that they may request to excuse their child from comprehensive sexual health and HIV prevention education.
The Administrative Regulation (AR) is updated to reflect new law (AB 1861, 2018) which requires that comprehensive sexual health education includes specified information regarding human trafficking, and new law (AB 1868, 2018) which authorizes instruction regarding the potential risks and consequences of electronically sharing suggestive or sexually explicit materials. The section on "Professional Learning" is updated to reflect a legal requirement to provide periodic staff development regarding sexual abuse and human trafficking.
FISCAL IMPACT:
N/A
LEGEND:
RED-Existing Notes
Red/Bold-New GAMUT Notes
Black/Bold-New GAMUT
Black/Bold/Italics-Our New Language
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Scheduled:
Title IX Coordinators on School Campuses - advertisement and process flow chart (2-2-21)
Equity Task Force Update (2-2-21)
Dates To Be Determined:
Enrollment during/after COVID-19
Governance Handbook
BP 1313 - Civility
Purpose and expectation of District committees
Technology Committee Report
Cell Phones - How each site handles student usage
Bathroom issues at the school sites
Ongoing:
Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture
Report on activities/events at the sites in relation to acknowledgement of District adopted Resolutions
FUTURE BOARD MEETINGS
February 2, 2021
4:00 p.m. Discussion Session (CSBA Debrief)
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.