New Board Members:

Lauren Gill

Karen Sylvester

(On Closed Session agenda items only)

Oral Public Comments

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (December 14, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (December 15, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

(Closed Session item only)

President hands the gavel to the Superintendent for the nominations for the new President. There is no need for a second when making nominations for office.

1. Election of President - The newly elected President assumes leadership of the meeting.
2. Election of Vice President
3. Election of Clerk
4. Elect a School Board Representative to Vote in Election for Members of the County Committee on School District Organization
5. Authorize Certification of Signatures (See Consent Item 5I)
6. Set Date, Time, and Place of Regular Board of Education Meetings (See Action Item 4A.)
7. Board Committee assignments will be discussed. Final assignments may be made no later than the second Board meeting in January.

Oral Public Comments

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (December 14, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (December 15, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The District will recognize individuals that were nominated and chosen as CVUSD Inclusion Heroes.

The Board of Education will consider the following:

The proposed regular Board meeting dates are for the remainder of the 2020-2021 school year and a portion of the 2021-2022 school year:

2020-2021          2021-2022

1/5/2021            8/10/2021
1/19/2021          8/31/2021* 

2/2/2021            9/14/2021*

2/16/2021          10/5/2021 
3/2/2021            10/19/2021
3/16/2021          11/9/2021*
4/20/2021          11/30/2021*
5/4/2021            12/14/2021*
5/18/2021         
6/1/2021
6/15/2021
 

The current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m.  Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. 

* - off-cycle Board meeting

ISSUE:

Should the Board of Education approve Resolution #20/21-19: In Support of the Student Bill of Rights, as submitted?

INFORMATION:

In an effort to cultivate student agency and recognition of fundamental students' rights, it is integral that school boards across California adopt a localized student bill of rights that ensures equity in student education. It is integral for schools to protect the rights of all students and ensure that students feel equipped and prepared to continue their education, even in challenging and adaptive circumstances. Students are vital and important stakeholders to any education system, and strong student engagement and participation is crucial to the success of the Conejo Valley Unified School District. Strong student voice in local education policy is not common, and allowing students a platform to speak out against the injustices in their community ensures accurate representation of all students. The adoption of a student bill of rights for all Conejo Valley Unified School District Students is necessary for the success of Conejo Valley Unified. The Student District Advisory Council (SDAC) of Conejo Valley Unified will yearly review this student bill of rights in order to ensure accurate student representation. If a student identifies their school as not upholding their rights specified in this Resolution, they have the right to speak out in an effort to change the system around them.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Student District Advisory Council (SDAC) and Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education accept the Annual Audit Report of the District's Financial Statements for 2019-2020?

INFORMATION:

Harshwall & Company, LLP has audited the District’s financial records for the fiscal year ending June 30, 2020, and prepared the attached report.  The audit report includes a report on internal controls.  The findings and recommendations, if any, are listed in the audit report along with a summary of corrective action taken, or in the process of being taken.

The Auditor's Opinion is as follows: "In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Conejo Valley Unified School District, as of June 30, 2020, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America."

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits for 2019-2020?

INFORMATION:

The Building Fund (Measure I) Financial and Performance Audit for 2019-2020 was conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor’s findings and conclusions are stated in the audits.

The Auditor's opinion: "In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Building Fund (Measure I) of the Conejo Valley Unified School District at June 30, 2020, and the respective changes in financial position for the year ended in accordance with accounting principles generally accepted in the United States of America."

The Auditor's opinion regarding the performance audit: "The results of our tests indicated that, in all significant respects, the Conejo Valley Unified School District has properly accounted for the expenditures held in the Building Fund (Measure I) and that such expenditures were made for authorized Bond projects. Further, it was noted that funds held in the Building Fund (Measure I), and expended by the District, were used for salaries only to the extent they perform administrative oversight work on construction projects as allowable per Opinion 04-110 issued on November 9, 2004, by the State of California Attorney General."

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the submission of the 2020-2021 First Interim Financial Statements?

INFORMATION:

In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The First Interim report details the District's financial status and projections as of October 31. Certifications are as follows:

1. POSITIVE: Will meet financial obligations for the current and two subsequent years.
2. QUALIFIED: May not meet financial obligations for the current or two subsequent years.
3. NEGATIVE: Unable to meet financial obligations for the current or two subsequent years.

The Conejo Valley Unified School District can make a POSITIVE certification.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that a public hearing will be held by the Governing Board of the Conejo Valley Unified School District regarding community input on the Budget Overview for Parents

YOU WILL THEREFORE TAKE NOTICE THAT a public hearing will be held before the Governing Board of the District as follows:

DATE:           Tuesday, December 15, 2020

TIME:           6:00 pm

LOCATION:    Conejo Valley Unified School District 

                    Board Room

                    1402 E. Janss Road

                    Thousand Oaks, CA 91362

Please contact Sheri Fehlman, Executive Administrative Assistant at (805) 497-9511, extension 1101, if you require more information prior to the Public Hearing.

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the 2020/2021 Budget Overview for Parents, as submitted?

INFORMATION:

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP), and subsequently a Budget Overview for Parents (BOP). During the 2020-21 school year, and due to the COVID-19 pandemic, the California Legislature through Education Code Section 43509 requires the governing board of each school district, a county board of education, and the governing body of a charter school shall adopt both of the following:

(A) By September 30, 2020, a Learning Continuity and Attendance (LCP) plan pursuant to this section.

(B) By December 15, 2020, with the first interim report required pursuant to Sections 42131 and 47604.33, the local control funding formula Budget Overview for Parents (BOP) required pursuant to Section 52064.1.

A public hearing will be held for community input on December 15, 2020, followed by Board action adopting the 2020/2021 Budget Overview for Parents.

FISCAL IMPACT:

The total revenue projected for Conejo Valley USD is $201,290,121, of which $163,737,941 is Local Control Funding Formula (LCFF) funds, $8,495,082 is other state funds, $14,064,130 is local funds, and $14,992,968 is federal funds of which $8,808,046 are federal CARES Act funds. Of the $163,737,941 in LCFF funds, $11,860,806 is generated based on the enrollment of high needs students (foster and homeless youth, English learners, and lower socio-economically disadvantaged students).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis A. Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of November 17, 2020

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-211 - R20-213

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-059

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-188 - C20-200

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-201 - C20-209

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-262 - E20-264

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-265 - E20-272

ISSUE:

Should the Board of Education approve an Educational Practicum or Student Teaching Internship Agreement with Alliant International University, Inc.?

INFORMATION:

Alliant International University, Inc. has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes.  The District has the supervision needed by Alliant International University, Inc. trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the proposed salary schedule for classified Campus Safety Assistants (non-represented)?

INFORMATION:

State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff is presenting salary schedules that must be modified to comply with minimum wage orders effective January 1.

FISCAL IMPACT:
 

The annual minimum wage increases are budgeted in advance during the adopted budget development for the respective fiscal year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve the proposed salary schedule for exempt positions subject to minimum wage provisions?

INFORMATION:

State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff is presenting salary schedules that must be modified to comply with minimum wage orders effective January 1.

FISCAL IMPACT:

The annual minimum wage increases are budgeted for in advance during the adopted budget development for the respective fiscal year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the contract with Hank’s Landscape, as submitted?

INFORMATION:

Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.  This contract will allow continuation of meticulous landscape support work at Horizon Hills identified by Maintenance & Operations. Work is performed on weekends, in consideration of the safety of preschool participants in the Adult Education Parenting Program. The contract will expire on June 30, 2021.  

FISCAL IMPACT:

$8,600 to be paid for by CVAE.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #20-20/21?

INFORMATION:

Special Education classes and services for Student #20-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/08/2020 through 6/30/2021. The total cost for this non-public school placement is $145,969.81, less reimbursement (from SELPA Mental Health Fund) of $123,145.81, and less District income of $5,274.00. The total District cost is $17,550.00.

FISCAL IMPACT:

Special Education Fund: $17,550.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the contract with Dee Hankins?

INFORMATION:

Dee Hankins is a renowned inspirational speaker that will be providing two, 55-minute virtual assemblies to CVUSD students; one for middle school and one for high school. The presentations will focus on how the current COVID-19 crisis has presented students with new social-emotional and mental health challenges. Their experiences will be validated and students will be presented with skills that support them, along with a message of resilience.

FISCAL IMPACT:

$3500 paid from the Coronavirus Relief Fund. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:kp

ISSUE:

Should the Board of Education approve the Addendum to the Certification of Signatures for 2020-2021?

INFORMATION:

Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certificate of Signatures reflects the reorganization of the Board of Education, which was approved on December 15, 2020, at its annual organizational meeting.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education accept the revised Measure I Citizens' Bond Oversight Committee's annual report for 2019-20?

INFORMATION:

The Citizen's Bond Oversight Committee added a statement indicating the District is in compliance with the requirements of Article XIIIA, Section 1(b)(3) of the California Constitution, as prescribed in the committee's by-laws. The statement has been added to page six of the report.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for November 2020?

INFORMATION:

The warrant summary for November includes warrants paid for the period of November 1, 2020, through November 30, 2020. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

INFORMATION:

Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.   These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021. 

The items below detail contracts awarded, July 1, 2020, as follows:

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of November 2020?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of November 1, 2020, through November 30, 2020.

FISCAL IMPACT:

Change to Fund Balance: -$5,718,186

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donations and gifts as listed on November 1 to November 30, 2020, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $148,311.87

Total deposited to the General Fund for 2020-21: $229,441.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the shelter agreement for disaster relief activities with the County of Ventura?

INFORMATION:

The County of Ventura and the Ventura County Office of Education (VCOE) have been working in partnership to develop an agreement that will facilitate the use of school facilities during an emergency. The agreement has been vetted through County of Ventura, County Counsel and Risk Management, as well as VCOE and the Ventura County Schools Self-Funding Authority.  After review of facilities with the criteria of exterior access with minimal traffic having to go through the campus (should schools be open) and nearby accessible restrooms, the CVUSD offers to make the following schools available in case of emergency: Thousand Oaks High School, Newbury Park High School, Los Cerritos Middle School, and Colina Middle School. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of November 12, 2020, through November 30, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $347,106.21

Adult Education: $8,600.00

Deferred Maintenance Fund: $7,629.90

Bond Measure I: $260,034.06

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of November 1, 2020, through November 30, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $221,341.40

Adult Education: $4,233.66

Child Development Fund: $407.35

Cafeteria Fund: $1,977.93

Deferred Maintenance Fund: $20,723.49

Bond Measure I: $20,949.46

TOPASS Fund: $1,630.00

Worker Compensation Fund: $77.13

Health & Welfare Fund: -$100.31

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the updated agreements with the Conejo Recreation and Park District (CRPD) for the pools at Newbury Park and Thousand Oaks High Schools?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) and the Conejo Recreation and Park District have had a long standing agreement for shared used of the District pools at Newbury Park High School and Thousand Oaks High School.  The Districts have entered into joint ventures for the benefit of the community to utilize public facilities for recreational programs.  Both CVUSD and CRPD are desirous to strengthen, renew, and update the lease terms to better support their cooperative relationship for the benefit of the community.  These agreements replace and supersede the agreements put in place in 1971 for Newbury Park High School and 1967 for Thousand Oaks High School. 

FISCAL IMPACT:

General Fund: CRPD will pay for 25% of annual maintenance costs (which for 19-20 was $178,688) and 25% of all capital improvements in excess of $50,000.  Should CVUSD terminate one or both agreements, CVUSD shall reimburse the total amount CRPD has paid for capital improvements over the prior 10 year period, amortized based on life of equipment/project etc. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with United Paving Co., for the playground asphalt resurface and color coating project at Walnut Elementary School?

INFORMATION:

On July 1, 2020, the Conejo Valley Unified School District entered into a contract with United Paving Co., for the playground asphalt resurface and color coating project at Walnut Elementary School.  Details of this change order are attached and there is a decrease to the original scope of work.  Reference purchase order B21-00607.

Original contract amount: $139,582.82

Deductive Change order amount: -$7,000

New contract amount: $132,582.82

FINANCIAL IMPACT:

Bond Measure I: -$2,500

Developer Donation Fund #2: -$4,500

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $67,083

Developer Donation Fund #2: $65,500

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendment to Board Policy 3280 - Sale or Lease of District-Owned Real Property?

INFORMATION:

CVUSD received updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3280 is amended to reflect new law (820, 2020) which adds, until July 1, 2024, an exception to the requirement that boards appoint an advisory committee for the sale or lease of district-owned property if the property has not operated as an early childhood education facility or for elementary or secondary instruction, and new law (SB 98, 2020) which authorizes, until July 1, 2024, the proceeds from the sale or lease of property purchased entirely with local funds to be used for any one-time general fund purpose if certain conditions are met. The policy also adds material regarding the authorization for boards to meet in closed session with real property negotiators, the requirement to notify the Office of Public School Construction within 90 days if the district sells property that utilized funds received from a state school facilities program within the previous 10 years and the proceeds were not used for specified purposes, and conditions under which the State Allocation Board may require a return of the funds.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendment to Board Policy 3530 - Risk Management/Insurance?

INFORMATION:

CVUSD received updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Board Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3530 is amended to address the basis upon which insurance decisions should be made and the provisions of safety-related training and protective equipment for staff. The policy is also updated to delete material regarding the removal of an insurance agent as being implicit in a governing board's authority and explicit in an insurance contract. Timeline for reporting to the board on risk management activities has been revised from twice a yar to periodically to give boards flexibility based on district need.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendment of Exhibit A-Designated Positions and Filing Officers to Board Bylaw 9270 - Conflict of Interest, as submitted?

INFORMATION:

An official or employee of a state or local government agency whose position has been designed in the agency's Conflict of Interest code to file statements of economic interest or whose position has not been listed in the code but makes or participates in making governmental decisions must be included in Exhibit A-Designated Positions and Filing Officers of Board Bylaw 9270 - Conflict of Interest. At the previous Board meeting, the Board approved the addition of Exhibit B-Disclosure Categories, to Board Bylaw 9270, as requested by the County of Ventura.  After submission of the revised Conflict of Interest Bylaw, the District received word back from the counsel of the County of Ventura that a revision of Exhibit A-Designated Positions and Filing Officers, was requested based on the disclosure categories assigned to designated positions. The counsel requested that our district update the assigned disclosure categories based on the six disclosure categories provided by the County of Ventura. Previously, Exhibit A included only two disclosure categories, which differed from the County's six disclosure categories, and was consistent with disclosure categories used by surrounding school districts. This exhibit was also amended to include additional classified and certificated management positions with disclosure requirements that were not considered designated positions in previous years.  

A copy of the final amended version of Exhibit B is also attached for reference.

FISCAL IMPACT:

N/A

AMENDED LEGEND:

Black - Existing Verbiage

Bold/Red - Information changed by request of the Ventura County Deputy Clerk of the Board, County of Ventura

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D

Superintendent

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Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Enrollment during/after COVID-19 (1-19-21)

Dates To Be Determined:

Purpose and expectation of District committees 

Advertising of Title IX Coordinators on School Campuses / inclusion of grievances on inclusivity

Technology Committee Report 

Cell Phones - How each site handles student usage 

Bathroom issues at the school sites 

Ongoing:

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgement of resolutions 

FUTURE BOARD MEETINGS

January 5, 2021

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.