Student Reporters - 2020/2021

Century Academy: Ripley Conklin

Conejo Valley High School: Ryan Blourchi

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

Oral Public Comments

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (November 30, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (December 1, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

Due to the pandemic, the opportunity to hold a reception prior to the outgoing Board member(s) last meeting cannot be held, so this agenda item allows the community to recognize these particular Board member(s) for their service to the District and the CVUSD community.  

INFORMATION:

Instructional Services Presentation: Provide the Board of Education and community with a brief review and update of the District's 7th - 12th Grade Health Education course/program, and pending adoption process in an effort to comply with the California Health Youth Act (2016). 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis A. Lichtl

Assistant Superintendent, Instructional Services

MWM:LL

ISSUE:

Should the Board of Education approve the addition of Exhibit B-Disclosure Categories to Board Bylaw 9270 - Conflict of Interest, as submitted?

INFORMATION:

The addition of Exhibit B sets forth the description of disclosure categories for each designated position currently reflected in Exhibit A of Board Bylaw 9270 - Conflict of Interest.  The addition of Exhibit B, which the District was contacted by the County of Ventura (October 2020) to add to our bylaw, ensures that designated filers are aware of which categories of their personal financial interests they need to disclose on Form 700 - Statement of Economic Interests.  Every elected official and public employee who makes or influences governmental decisions is required to submit a Statement of Economic Interests on an annual basis to ensure that officials are making decisions in the best interest of the public and not enhancing their personal finances, and serves as a reminder of potential conflicts of interest so that officials can abstain from making or participating in governmental decisions that are deemed conflicts of interest. This exhibit was adopted in whole from the Local Agency Conflict of Interest Code template provided by the California Fair Political Practices Commission and the Ventura County Deputy Clerk of the Board, County of Ventura.

FISCAL IMPACT:

N/A

LEGEND:

RED-Existing Notes

Red/Bold-New GAMUT Notes

Black/Bold or Black/Bold/Italics - New verbiage adopted from the County of Ventura/California Fair Political Practices Commission

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D

Superintendent

MWM:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of November 3, 2020

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-204 - R20-210

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-055 - E20-058 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-160 - C20-173

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-174 - C20-187

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-250 - E20-252

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-253 - E20-261

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

See above.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education reauthorize the following booster club as a parent support/booster organization?

Conejo Elementary PFA

Los Cerritos MS Band

INFORMATION:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program.  The policy requires applicants to provide specific information including, but not limited to, current financial documents.  It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the Target Solutions Learning, LLC contract for Newbury Park High School?

INFORMATION:

CTE Students in Newbury Park’s Emergency Medical Response pathway will benefit from having access to the Target Solutions curriculum.  Target Solutions provides industry-standard curriculum and certifications that are utilized by EMT’s and Paramedics.  Upon completion of this curriculum, CTE students will have industry recognized certifications of completion that will facilitate employment in the area of Emergency Medical Response.

FISCAL IMPACT:

$5,735.00 to be funded by the Strong Workforce Grant

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the WOW! Events contract for Newbury Park High School's Prom 2022?

INFORMATION:

WOW! Events will provide coordination, venue, food, and all aspects of the Prom 2022 event for Newbury Park High School.

FISCAL IMPACT:

$53,065.00 to be funded by Newbury Park High School ASB.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Green Knight Security, Inc. for Thousand Oaks High School?

INFORMATION:

Green Knight Security, Inc. will provide services related to the student body of Thousand Oaks High School. Green Knight Security, Inc. will be used as the private security during all events requiring security during the 2020/2021 school year.

FISCAL IMPACT:

$10,890.00 to be paid for by Thousand Oaks High School ASB.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Professional Tutors of America, Inc.?

INFORMATION:

This contract will allow Professional Tutors of America, Inc. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $11,840.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with Mary Large, Ph.D.?

INFORMATION:

This contract will allow Mary Large, Ph.D. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $6,000.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #14-20/21?

INFORMATION:

Special Education classes and services for Student #14-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 9/17/2020. The total cost for this residential treatment center placement is $37,328.06, less reimbursement (from SELPA Mental Health Fund) of $31,548.06, and less District income of $996.20. The total District cost is $4,783.80.

FISCAL IMPACT:

Special Education Fund: $4,783.80.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of November 01, 2020, through November 11, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $446,923.40

Bond Measure I: $33,400.00

TOPASS Fund: $38,689.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the amendment to the 2020-2021 Major Project List?

INFORMATION:

On May 5, 2020, the major project list was presented to the Board of Education and approved. As conditions change, projects are updated, added, held, modified, or deleted.  The attached list represents the most up to date list of projects. 

FISCAL IMPACT:

Bond Measure I: $46,159,760

Developer Donation Fund #2: $456,000

TOPASS Fund: $1,003,452

Deferred Maintenance Fund: $490,801

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:mn

ISSUE:

Should the Board of Education accept the GASB 75 Actuarial Valuation?

INFORMATION:

The Governmental Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP).

The GASB issued Statement No. 75, Accounting and Financial Reporting for Post Employment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Post Employment Benefits Other than Pensions, (Statement 45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring an OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45). GASB 75 eliminated the Net OPEB obligation and replaced it with the full value of the unfunded Actuarial Accrued Liability (referred to as the Net OPEB liability in GASB 75 terms).

Other post employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits.

The agreement for services to prepare this compliance report was approved on September 3, 2019. This report summarizes the GASB actuarial valuation for the Conejo Valley Unified School District's Other Post Employment Benefits (OPEB) for the fiscal year ending June 30, 2020.

FISCAL IMPACT:

Health & Welfare Fund: $7,450

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education award the Phase 3 Bipolar Ionization Systems project District-wide?

INFORMATION:

At the meeting of the Board of Education held November 3, 2020, a Proclamation of a State of Emergency was submitted under Resolution #20/21-15, to permit Conejo Valley Unified School District to follow procurement procedures, as they relate to COVID-19 and the Public Contract Code.

Following discussions about this project and after a review of available manufacturers with the ability to produce a GPS Bipolar Ionization System for all HVAC units located on sites District-wide, a request for a proposal was received from Mesa Energy Systems, Inc. The quote submitted for this project follows these guidelines, in the amount of $494,942. The project is in direct response to preparation for the return to in-person learning at District schools and is deemed necessary. Following the completion of this phase, all occupied spaces throughout the District will have Bipolar Ionization units installed. 

FISCAL IMPACT:

TOPASS Fund: $494,942

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the amendment to Board Policy 3280 - Sale or Lease of District-Owned Real Property?

INFORMATION:

CVUSD received updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3280 is amended to reflect new law (820, 2020) which adds, until July 1, 2024, an exception to the requirement that boards appoint an advisory committee for the sale or lease of district-owned property if the property has not operated as an early childhood education facility or for elementary or secondary instruction, and new law (SB 98, 2020) which authorizes, until July 1, 2024, the proceeds from the sale or lease of property purchased entirely with local funds to be used for any one-time general fund purpose if certain conditions are met. The policy also adds material regarding the authorization for boards to meet in closed session with real property negotiators, the requirement to notify the Office of Public School Construction within 90 days if the district sells property that utilized funds received from a state school facilities program within the previous 10 years and the proceeds were not used for specified purposes, and conditions under which the State Allocation Board may require a return of the funds.

FISCAL IMPACT:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the amendment to Board Policy 3530 - Risk Management/Insurance?

INFORMATION:

CVUSD received updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3530 is amended to address the basis upon which insurance decisions should be made and the provisions of safety-related training and protective equipment for staff. The policy is also updated to delete material regarding the removal of an insurance agent as being implicit in a governing board's authority and explicit in an insurance contract. Timeline for reporting to the board on risk management activities has been revised from twice a year to periodically to give boards flexibility based on district need.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Information Item Board Policy 1313 (12-15-20)

Enrollment during/after COVID-19 (1-19-21)

Dates To Be Determined:

Purpose and expectation of District committees 

Advertising of Title IX Coordinators on School Campuses / inclusion of grievances on inclusivity

Technology Committee Report 

Cell Phones - How each site handles student usage 

Bathroom issues at the school sites 

Ongoing:

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgement of resolutions 

FUTURE BOARD MEETINGS

December 15, 2020

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.