Student Reporters - 2020/2021

Century Academy: Ripley Conklin

Conejo Valley High School: 

Newbury Park High School:  Steven Kitchell 

Thousand Oaks High School:  Chauncey Walker 

Westlake High School:  Joey Cacciarelli 

Oral Public Comments

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (November 2, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (November 3, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the proposed Elementary and Middle School Remote/Blended Learning and Teaching Bell Schedules as submitted?

INFORMATION:

The health and safety of our students, staff, and families is of paramount importance. When on-campus learning for this school year begins, it will look much different from previous years due to new health and safety measures. These bell schedules by grade span are based on current guidance from public health officials and state agencies. 

In accordance with SB 98 and SB 802, on October 6, 2020, the California Department of Education (CDE) defined a school day as follows:

For school districts, in order for a day to count as a day of instruction towards meeting the annual instructional day requirement, students must be scheduled to attend for the school day established by the local governing board and the school day must be equivalent to at least a minimum day of instruction. The governing board may establish a school day in excess of 2020–21 minimum instructional day requirements noted below.

A school day can be met through in-person instruction, distance learning, or a combination of in-person instruction and distance learning.

For FY 2020–21 a minimum day is as follows:

• 180 instructional minutes in TK/kindergarten.
• 230 instructional minutes in grades 1 to 3, inclusive.
• 240 instructional minutes in grades 4 to 12, inclusive.
• 180 instructional minutes for students enrolled in a continuation high school.

FISCAL IMPACT:

N/A

Presented by,

Mark W. McLaughlin, Ed.D. 

Superintendent

MWM:sf

ISSUE:

Should the Board of Education adopt a resolution declaring November 9-13, 2020, as "National School Psychology Week?"

BACKGROUND:

Districts are encouraged to adopt Board Resolutions commending the School Psychologists and to publicize the role of School Psychologists in the educational process.

RATIONALE:

It is appropriate that the Board of Education publicly recognize School Psychologists for the hard work and dedication of these individuals for our students, schools, and community.  This resolution should be shared with each school and worksite to honor the School Psychologists.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sam

ISSUE:

Should the Board of Education adopt a resolution declaring December 7, 2020, through December 11, 2020, as Inclusive Schools Week in the Conejo Valley Unified School District?

INFORMATION:

Inclusive Schools Week is an annual event nationally recognized that provides an opportunity for our schools to discuss and celebrate how to successfully include and educate all children.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of September 29, 2020 (tabled from Board Meeting on 10/20/20 for review)
• Regular Meeting of October 6, 2020

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-191 - R20-199

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-041 - E20-050 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-101 - C20-109

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-110 - C20-117

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-201 - E20-209

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-210 - E20-225

ISSUE:
 

Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and California State University, Northridge (“CSUN”) for a Professional School Psychology Virtual Internship Program for the term of one-year, effective the date of approval?

INFORMATION: 
 

CSUN has established an approved program of special training to provide counseling experience through supervised fieldwork to students enrolled in psychologist training curricula.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision, and equipment needed by CSUN trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:
 

Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and California State University, Northridge (“CSUN”) for a School Counseling Fieldwork Program for the term of one-year, effective the date of approval?

INFORMATION: 
 

CSUN has established an approved program of special training to provide counseling experience through supervised fieldwork to students enrolled in their Master of Science degree program of Counseling/School Counseling specialization.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision, and equipment needed by CSUN trainees as part of their practical learning experience. 

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?

NPH Girls Aquatics

NPH Girls Basketball

NPH Choir

NPH Cross Country

NPH Dance

NPH Boys Lacrosse

NPH Soccer

NPH Softball

NPH Swim

NPH Umbrella

NPH Girls Volleyball

NPH Boys Water Polo

TOH Baseball

TOH Choir

TOH Dance

TOH Girls Soccer

TOH Swim

TOH The Center

WHS Boys Basketball

WHS Girls Basketball

WHS Choir

INFORMATION:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program.  The policy requires applicants to provide specific information including, but not limited to, current financial documents.  It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #19-20/21?

INFORMATION:

Special Education classes and services for Student #19-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 12/01/2020. The total cost for this residential treatment center placement is $94,832.00, less reimbursement (from SELPA Mental Health Fund) of $75,440.00, and less District income of $2,812.80. The total District cost is $16,579.20.

FISCAL IMPACT:

Special Education Fund: $16,579.20.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with Dr. Zenda Mitchell Abbott?

INFORMATION:

Conejo Valley Unified School District (CVUSD) is committed to leading our District towards social justice and equity for all students, families, and staff by taking action to interrupt and address systemic and institutionalized practices within our District that result in discrimination and racism. 

One important action taken was to form the Equity Task Force Committee. Our next step is to solicit input and guidance from Dr. Zenda Mitchell Abbott, Consultant, in areas of equity centered communications, hiring practices, and community-based groups to create a foundation of authenticity and trust between students, staff, and the community.

FISCAL IMPACT:

To be determined based on services.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Support Services

MWM:LAM:kp

ISSUE:

Should the Board of Education approve the Addendum for the Service Agreement with Ventura County Office of Education (Hearing Conservation and Audiology Services)?

INFORMATION:

Ventura County Office of Education (Hearing Conservation and Audiology Services) provides the District with hearing conservation services. The Addendum provides updated contract services and their respective costs.

FINANCIAL IMPACT:

To be determined based on services.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:ks

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of October 1, 2020, through October 13, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $965,973.18

Bond Measure I: $6,260.00

TOPASS Fund: $10,080.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the agreements listed below for ad hoc maintenance services from July 1, 2020, to June 30, 2021?

INFORMATION:

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All agreements will expire on June 30, 2021.

FISCAL IMPACT:

General Fund: Up to $10,000, as needed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:DR:sb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $295,670

TOPASS Fund: $45,685

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

INFORMATION:

Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.   These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

The items below detail contracts awarded, July 1, 2020, as follows:

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction, and

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Ardalan Construction Company, Inc., for the grading and earthwork portion of the new STEM Building project at Westlake High School?

INFORMATION:

On July 13, 2020, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the grading and earthwork portion of the new STEM Building project at Westlake High School.  Details of this change order are attached and there is a 9.92% increase to the original scope of work.  Reference purchase order B21-00595.

Original contract amount: $189,900

Change order amount: $18,845.40

New contract amount: $208,745.40

FINANCIAL IMPACT:

Bond Measure I: $18,845.40

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Resolution #20/21-15: COVID-19 Procurement Procedures set in place by the Governor of California, for projects awarded by the Conejo Valley Unified School District?

INFORMATION:

On March 4, 2020, a Proclamation of a State of Emergency was signed by the Governor of California, as it relates to COVID-19, suspending applicable provisions of Government Code and Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements to the extent necessary to assist local governments and for the protection of public health allowing State agencies to enter into contracts to arrange for the procurement of materials, goods, and services needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19.

FISCAL IMPACT:

General Fund, Stimulus CARES ACT: As needed for COVID 19 Response

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Bipolar Ionization Systems project district-wide?

INFORMATION:

At the meeting of the Board of Education held November 3, 2020, a Proclamation of a State of Emergency was submitted under Resolution #20/21-15, to permit Conejo Valley Unified School District to follow procurement procedures, as they relate to COVID-19 and the Public Contract Code.

Following discussions about this project and after review of available manufacturers with the ability to produce a GPS Bipolar Ionization System for all HVAC units located on sites district-wide, a request for a proposal was received from Mesa Energy Systems, Inc. The quote submitted for this project follows these guidelines, in the amount of $707,800.  The project is in direct response to preparation for the return to in-person learning at District schools and is deemed necessary.  

FISCAL IMPACT:

General Fund, Stimulus, CARES Act: $707,800

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Health Education curriculum (12-1-2020)

Enrollment during/after COVID-19 (1-19-21)

Dates To Be Determined:

Measure I - potential uses for COVID-19 needs

Purpose and expectation of District committees 

Technology Committee Report 

Cell Phones - How each site handles student usage 

Bathroom issues at the school sites 

Ongoing:

Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture 

Report on activities/events at the sites in relation to acknowledgement of resolutions 

FUTURE BOARD MEETINGS

November 17, 2020

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.