(On Closed Session items only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (October 19, 2020). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (October 20, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (October 19, 2020). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (October 20, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the proposed Timeline for TK-12 Student to Return to Campus for Blended Learning (AM/PM Cohorts)?
INFORMATION:
The health and safety of our students, staff, and families is of paramount importance. When on-campus learning for the 2020-2021 school year begins, it will look much different from previous years due to new health and safety measures. This timeline to reopen schools is based on current guidance from public health officials and state agencies. This plan will be updated as we strive to continually implement the most current recommended best practices.
FISCAL IMPACT:
N/A
Presented by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
INFORMATION:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict Board policy and administrative regulations annually. The School Choice Committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, increasing access to EARThS Magnet School to students who live proximate to the campus, and application deadlines.
The amendments to the Board policy and administrative regulation assure that our policies are compliant with state law, in line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.
Based on this feedback, staff recommends the following:
The Board policy is updated to reflect new law (AB 1127) which requires districts to provide transportation assistance to transfer students who are victims of bullying or are children of active duty military parents/guardians, if they are also eligible for free or reduced-priced meals. The administrative regulation is updated to reflect provisions of AB 1127 which (1) prohibit consideration of specified characteristics when selecting students for transfer who are victims of bullying or children of active duty military parents/guardians and (2) require a district to accept a transfer out of the district for a victim of bullying if the district has only one school offering the student's grade level.
FISCAL IMPACT:
No direct fiscal impact is anticipated.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve and authorize the issuance of the Conejo Valley Unified School District election of 2014 general obligation bonds series C and actions related thereto?
INFORMATION:
An election was held in the Conejo Valley Unified School District on November 4, 2014, for the issuance and sale of general obligation bonds (the "Bonds") of the District for various purposes in the maximum amount of $197,000,000 (the "Measure I"). On June 25, 2015, the District issued the first series of bonds pursuant to Measure I in the principal amount of $37,199,279.10. On June 28, 2018, the District issued the second series of bonds pursuant to Measure I in the principal amount of $50,000,000. The District now desires to issue the third series of bonds under Measure I in an amount not-to-exceed $50,000,000 (the "Bonds"). The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved by Measure I and to pay the costs of issuing the Bonds.
Pursuant to California Education Code Section 15146(b)(2), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, the Resolution and materials included in this agenda item were officially publicly noticed as an information item at the October 6, 2020 Board meeting. At the Board's next consecutive meeting, being this October 20, 2020, the attached Resolution and materials will be publicly noticed as an action item for consideration by the Board.
(a) Bond Resolution. This Resolution authorizes the issuance of Bonds, specifies the basic terms, parameters and form of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate initial principal amount of the Bonds to be issued ($50,000,000). Section 4 of the Resolution states the maximum underwriter's discount (0.5%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Wells Fargo Bank, National Association, as underwriter (the "Underwriter"). The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized.
(b) Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form.
(c) Form of Preliminary Official Statement. The Preliminary Official Statement ("POS") is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to, among other things (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District's tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS.
(d) Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX C of the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a covenant that such public agency will annually file "material financial information and operating data" with respect to such public agency through the web-based Electronic Municipal Market Access ("EMMA") system maintained by the Municipal Securities Rulemaking Board (a federal agency that regulates "broker-dealers," including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District's audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances.
FISCAL IMPACT:
Bond Measure I: $50,000,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment to Board Policy 3555 and the addition of new Exhibit 3555 - Nutrition Program Compliance?
INFORMATION:
CVUSD received updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Policy 3555 is amended to reflect new state regulations (Register 2020, No. 21) which provide that complaints regarding meal counting and claiming, reimbursable meals, eligibility of children or adults, or use of cafeteria funds and allowable expenses should be submitted directly to the California Department of Education (CDE), and complaints alleging discrimination on the basis of race, color, national origin, sex, age, or disability should be submitted to the U.S. Department of Agriculture (USDA). Complaints regarding other program requirements or other bases for discrimination are to be investigated and resolved at the District level. The policy also deletes the USDA nondiscrimination statement that must be included on all forms of communication regarding program availability, which is now presented in the accompanying exhibit. The Board will need to elect which option complaints should be routed under the section titled "Complaints Regarding Noncompliance with Program Requirements" found on page 6.
New Exhibit 3555 presents the USDA statement, formerly in BP 3555, which must be included on all forms of communication available to the public regarding the availability of child nutrition programs in order to advise the public of the District's status as an equal opportunity provider, and the address of the agency with responsibility to handle complaints against the District.
LEGEND:
Black/Bold - new language from GAMUT
Black/Bold/Italics - new language created by CVUSD staff
Red - notes provided for information only
Strikeouts - language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve amendments to Board Policy 5145.9 - Hate-Motivated Behavior, as submitted?
INFORMATION:
Updates to Board Policy 5145.9 have been made to define hate-motivated behavior and expand material related to collaboration, staff training, and enforcement of rules regarding student conduct. Policy also provides for the use of uniform complaint procedures when the behavior is determined to be based on unlawful discrimination.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-185 - R20-190
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-036 - E20-040
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C20-081
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-082 - C20-094
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-095 - C20-100
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-164 - E20-188
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-189 - E20-200
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
NPH Band
NPH Boys Basketball
NPH Baseball
NPH Cheer
NPH Football
NPH Girls Lacrosse
NPH PFA
NPH Strings
NPH Tennis
NPH Theater
NPH Track and Field
NPH Wrestling
TOH Boys Basketball
TOH Girls Basketball
TOH Cross Country
TOH Girls Field Hockey
TOH Football
TOH Boys Lacrosse
TOH Girls Lacrosse
TOH Boys Soccer
TOH Softball
TOH Girls Tennis
TOH Track and Field
TOH Boys Volleyball
TOH Girls Volleyball
TOH Boys Water Polo
TOH Girls Water Polo
TOH Wrestling
WHS Aquatics/Water Polo
WHS Band
WHS Baseball
WHS Cheer
WHS Cross Country/Track and Field
WHS Dance
WHS Field Hockey
WHS Football
WHS Boys Lacrosse
WHS Girls Lacrosse
WHS Soccer
WHS Softball
WHS Swim
WHS Boys Volleyball
WHS Girls Volleyball
WHS Wrestling
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
IXL Learning, Inc. |
Math/ELA site licenses |
WHL |
$3,982.00 |
1 |
|
Top Youth Speakers |
Virtual Kindness Assembly |
WAL |
$1,500.00 |
3 |
|
Matthew Love |
Professional Development |
La Reina |
$1,500.00 |
N/A |
| Brainpop | Instructional Software | ETS | $2,655.00 | 1, 2, 3 |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Art Makes U Smart Agreement for Art Video Lessons for the Conejo Valley Unified School District for the period of September 2020 through June 2021?
INFORMATION:
Art Makes U Smart, Inc., provides the District with art lessons to elementary students at three different grade span levels. The lessons will be original video-taught and focus on different areas of strength, including techniques, building skills, art elements and color theory.
FISCAL IMPACT:
None - Cost to be paid through grants from Conejo Schools Foundation and Thousand Oaks Alliance for the Arts
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education appoint a Career Technical Education (CTE) Advisory Committee to develop recommendations on the program and to provide liaison between the District and potential employers?
INFORMATION:
The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006. Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations on the program and to provide liaison between the District and potential employers. The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).
Recommended Career Technical Education Advisory Committee Members:
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #17-20/21?
INFORMATION:
Special Education classes and services for Student #17-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 9/13/2020. The total cost for this non-public school placement is $6,320.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $410.20. The total District cost is $5,909.80.
FISCAL IMPACT:
Special Education Fund: $5,909.80
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #13-20/21?
INFORMATION:
Special Education classes and services for Student #13-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 6/30/2021. The total cost for this residential treatment center placement is $194,111.00, less reimbursement (from SELPA Mental Health Fund) of $157,826.00, and less District income of $7,325.00. The total District cost is $28,960.00.
FISCAL IMPACT:
Special Education Fund: $28,960.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #15-20/21?
INFORMATION:
Special Education classes and services for Student #15-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 6/30/2021. The total cost for this residential treatment center placement is $201,362.00, less reimbursement (from SELPA Mental Health Fund) of $149,650.00, and less District income of $7,500.00. The total District cost is $44,212.00.
FISCAL IMPACT:
Special Education Fund: $44,212.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve an admended contract with Cydney M. Fox, Au.D., as submitted?
INFORMATION:
This amended contract will allow Dr. Fox to provide assessment services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $1,500.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with STAR of CA LLC (dba STAR of CA, ERA Ed)?
INFORMATION:
STAR of CA LLC (dba STAR of CA, ERA Ed) is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with STAR of CA LLC (dba STAR of CA, ERA Ed) to hire temporary staff to fill vacant paraeducator positions through June 30, 2021.
FISCAL IMPACT:
$633,000.00 paid from the Special Education budget with funds allocated for paraeducator positions in the 2020-2021 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA:ks
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2020.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Transfer of Summary(s) for the month of September 2020?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of September 1, 2020, through September 30, 2020.
FISCAL IMPACT:
Change to Fund Balance: -$183,933
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for September 2020?
INFORMATION:
The warrant summary for September includes warrants paid for the period of September 1, 2020, through September 30, 2020. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the September 1 to September 30, 2020, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $44,401.70
Total deposited to the General Fund for 2020-21: $66,314.73
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Workers' Compensation claims for September 2020?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.
As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of September 1, 2020, through September 30, 2020.
|
Claim Number |
Funding Amount |
Comments |
|
1993800017 |
$0 |
0% stipulated reward with future medical |
FISCAL IMPACT:
Workers' Compensation Fund: $0
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GM:mn
ISSUE:
Should the Board of Education approve the carrier agreement for athletic and field trips with American Transportation Systems?
INFORMATION:
The Conejo Valley Unified School District has contracted with American Transportation Systems for student transportation services. Over the past few weeks since awarded the RFP, the District has negotiated an agreement for services for athletic and field trips.
FISCAL IMPACT:
General Fund: estimated $8,000,000 total over 5 years (not including COVID adjustments)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:mn
ISSUE:
Should the Board of Education award the Modular Addition project at Wildwood Elementary?
INFORMATION:
At the meeting of the Board of Education held June 16, 2020, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2020-21 school year.
Following discussions about this project and after review of available manufacturers with the ability to produce a fire-rated building (required for this site), and with a piggyback contract, a request for a proposal response was received from Silver Creek Industries, Inc. The quote submitted for this project follows Board Policy, and guidelines of piggyback contracts, in the amount of $252,234.06.
FINANCIAL IMPACT:
Bond Measure I: $252,234
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the agreement with Pegasus Transit, Inc. for transportation services?
INFORMATION:
Pegasus Transit, Inc. provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
FISCAL IMPACT:
General Fund: estimated $8,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:RV:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 16, 2020, through September 30, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $309,797.33
Cafeteria Fund: $11,010.39
Bond Measure I: $100,248.12
TOPASS Fund: $23,460.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the agreement with Harshwal & Company, LLP for a Comprehensive Annual Financial Report?
INFORMATION:
Harshwal & Company, LLP are the current auditors for the District and have been asked to perform a Comprehensive Annual Financial Report (CAFR) for the 2019-2020 fiscal year. The CAFR is a financial statements report of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information.
FISCAL IMPACT:
General Fund: $3,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of September 1, 2020, through September 30, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $264,085.34
Adult Education: $3,512.76
Child Development Fund: $4,351.20
Cafeteria Fund: $2,273.85
Deferred Maintenance Fund: $40,787.92
Bond Measure I: $37,969.96
Developer Donation Fund #2: $4,479.44
Worker Compensation Fund: $5,221.56
Health & Welfare Fund: $408.75
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the revised Transportation Fees for the 2020-2021 School Year?
INFORMATION:
The District offers a parent-pay pupil transportation option for home-to-school transportation services. The program was originally established with tiered payment options. Regular-fare, Reduced-fare and Free options are available to parents or guardians who are determined eligible according to the State of California Food Stamp and Aid to Families Dependent Children (AFDC) criteria.
On May 5, 2020, the Board of Education approved the parent-pay pupil transportation fees for the 2020-2021 school year. Due to the closure of schools because of the pandemic, the below rates will be pro-rated based on the number of instructional days when schools reopen.
|
|
Round Trip |
One-Way |
|
Regular rate per student |
$415 |
$220 |
|
Reduced rate per student |
$190 |
$110 |
FISCAL IMPACT:
General Fund: Estimated Revenue $42,700
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:rv
ISSUE:
Should the Board of Education approve the Revised Child Care rates for 2020-21?
INFORMATION:
Conejo Valley Unified School District has gained County approval to open child care as of July 1, 2020 due to the pandemic.
In order to continue to offer this needed resource for the community, the Child Care department proposed to offer services from 7:30 am to 6:00 pm. In this offering, both Cohort A and Cohort B families will have options for child care services for the entire day up until 6:00 p.m.
Fee Schedule (per month)*:
|
Cohort |
Schedule |
Cost |
Employee Cost |
|
A |
7:30-8:30, 11:00-3:00 |
$450 |
$350 |
|
B |
7:30-12:00 |
$450 |
$350 |
|
Extended Care |
3:00-6:00 |
+$300 |
+$300 |
FISCAL IMPACT:
Child Development Fund: Varies dependent on registration
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Amie Mills
Director, Child Development
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AM:mn
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Scheduled:
Health Education curriculum (12-1-2020)
Enrollment during/after COVID-19 (1-19-21)
FUTURE BOARD MEETINGS
November 3, 2020
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.