(On Closed Session items only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (October 5, 2020). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (October 6, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
(Closed Session Item only)
(Closed Session item only)
Student Reporters - 2020/2021
Century Academy: Ripley Conklin
Conejo Valley High School: Ryan Blourchi
Newbury Park High School: Steven Kitchell
Thousand Oaks High School: Chauncey Walker
Westlake High School: Joey Cacciarelli
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (October 5, 2020). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.
If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (October 6, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Insurance Information: VCSSFA
Bidding Information: CVUSD Website
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-178 - R20-184
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-030 - E20-035
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-064 - C20-077
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-078 - C20-080
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-118 - E20-137
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-138 - E20-163
ISSUE:
Should the Board of Education adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?
INFORMATION:
Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.
As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.
Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks). In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.
A public hearing was held for community input on September 15, 2020. Board action adopting Resolution #20/21-05 will occur on October 6, 2020.
FISCAL IMPACT:
Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
State and Federal Program Coordinator
MWM:LL:ab
ISSUE:
Should the Board of Education approve the renewal licensing agreement with ExploreLearning Gizmos for the 2020-21 school year?
INFORMATION:
The purchase of Gizmos licenses for secondary students, which was piloted during the 2018-19 school year and fully implemented in Grades 6-12 during the 2019-20 school year, is requested for the 2020-21 school year. These supplemental online materials enhance student learning and support the Next Generation Science Standards and CVUSD's adopted Science curriculum. Through this engaging technology platform, teachers facilitate and students use online labs and interactive activities to build a deeper understanding of various areas of science. Middle and high school science departments have been using Gizmos for the past two years and have requested a renewal of licenses for the 2020-21 school year, especially in support of the teaching and learning practices now required because of the COVID-19 pandemic. This item was approved in the CVUSD LCAP as goal 1D1.
FISCAL IMPACT:
$33,985.13 from the General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve the APEX Learning Agreement Amendment for the Conejo Valley Unified School District?
INFORMATION:
APEX Learning provides e-Learning solutions for education. It offers many online course options to assist in the balance of classroom and virtual learning. The digital curriculum offers an active learning experience that engages all students in rigorous course work to prepare them for college and the workforce.
The amendment to this contract is to add 50 additional subscriptions to the District for the 2020/2021 school year.
FISCAL IMPACT:
$6,750.00 to be paid for with COVID Stimulus Funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
Company |
Activity |
School |
Amount |
LCAP Goal |
STAR Education |
Before/After School Enrichment |
Elementary |
$0.00 |
1 |
Cornerstone Photography |
Student portraits |
Colina |
$0.00 |
4 |
CLU |
Professional Development |
Los Cerritos |
$0.00 |
1, 2 |
Cooper Institute | Fitnessgram | Elementary | $0.00 | 4 |
FISCAL IMPACT:
See above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education Approve the expansion of the Focus on the Arts Program in collaboration with TOArts and the Conejo Schools Foundation for the 2020-2021 school year ("Safe Apart & Connected by Art")?
INFORMATION:
The District is seeking Board of Education approval to expand the Focus on the Arts Program (TK-5) during the 2020/21 school year. The program will accommodate all elementary sites through their participation in the Arts, while at home.
FISCAL IMPACT:
TOArts AccessArts Grant not to exceed $35,000, and Conejo Schools Foundation reimbursement not to exceed $20,000.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve amendments to Board Policy and new Administrative Regulation 0460 - Local Control and Accountability Plan (LCAP)?
INFORMATION:
The Board Policy (BP) is updated to delete the section on "Technical Assistance/Intervention," as that material is now addressed in BP 0520 - Intervention for Underperforming Schools. A paragraph has been added to generally address actions that may be taken whenever a school or a numerically significant student subgroup is not making sufficient progress toward the goals in the Local Control and Accountability Plan (LCAP).
The Administrative Regulation reflects, as a measure of student achievement, the percentage of students who have successfully completed both college entrance courses and career technical education courses.
FISCAL IMPACT:
None.
LEGEND:
RED-Existing Notes
Red/Bold-New GAMUT Notes
Black/Bold-New GAMUT
Black/Bold/Italics-Our New Language
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Dr. Judith Leone-Friedman, PsyD, A Psychological Corporation?
INFORMATION:
This contract will allow Dr. Judith Leone-Friedman, PsyD, A Psychological Corporation, to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $5,000.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #04-20/21?
INFORMATION:
Special Education classes and services for Student #04-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 6/30/2021. The total cost for this non-public school placement is $35,961.49, less reimbursement (from SELPA Mental Health Fund) of $0.0, and less District income of $5,860.00. The total District cost is $30,101.49.
FISCAL IMPACT:
Special Education Fund: $30,101.49
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #12-20/21?
INFORMATION:
Special Education classes and services for Student #12-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020 through 6/30/2021. The total cost for this non-public school placement is $116,335.23, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $6006.50. The total District cost is $110,328.73.
FISCAL IMPACT:
Special Education Fund: $110,328.73
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with SoCal Psychology Center?
INFORMATION:
This contract will allow SoCal Psychology Center to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $5,000.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with Dr. Amy Hanreddy, Ph.D.?
INFORMATION:
This contract will allow Dr. Amy Hanreddy, Ph.D. to collaborate and consult with staff members in our District.
FISCAL IMPACT:
Special Education Fund: $4,000.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with All Languages Interpreting and Translating, Inc.?
INFORMATION:
All Languages Interpreting and Translating, Inc. will provide language interpreter services as needed to the Conejo Valley Unified School District for meetings, assessments, graduation ceremonies and other school events.
FISCAL IMPACT:
$17,000.00 funded from the Special Education budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with Phyllis Fagell, LCPC?
INFORMATION:
This contract will allow Phyllis Fagell, LCPC, to present a BreakThrough Parent/Guardian Workshop via Zoom to CVUSD parents and guardians on the evening of October 14, 2020. This workshop will provide tips and strategies for parenting during the COVID-19 pandemic.
FISCAL IMPACT:
BreakThrough Student Assistance Program Fund: $500.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA:kp
ISSUE:
Should the Board of Education approve the Workers' Compensation Actuarial Report?
INFORMATION:
The Conejo Valley Unified School District self-insures its Workers’ Compensation exposure. The District has asked Bay Actuarial Consultants to provide an actuarial report on its Workers’ Compensation program. The report covers the following items:
FISCAL IMPACT:
Workers' Compensation Fund: $4,900
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 1, 2020, through September 15, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $360,612.81
Deferred Maintenance Fund: $11,945.00
Bond Measure I: $1,581,248.13
TOPASS Fund: $71,460.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location |
Description |
Location |
Description |
Location |
Description |
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
030 |
Banyan |
220 |
University |
49D |
Risk Management |
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the Certificate for Compliance for 2019-2020 TOPASS?
INFORMATION:
The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.
The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.
FISCAL IMPACT:
TOPASS Fund: $1,383,006
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the 2020-2021 Thousand Oaks Plan to Assist School Sites (TOPASS) expenditure plan?
INFORMATION:
The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.
The TOPASS Agreement requires that each year, the School District submit a list of projects/expenditures to the City for consideration. The proposed list for the 2020-2021 fiscal year is attached.
FISCAL IMPACT:
TOPASS Fund: $1,966,440
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorize the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
Banyan ES |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-402-BAN |
B21-00585 |
$34,790 TOPASS |
Reliable Floor Covering, Inc. |
Colina MS |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-403-COL |
B21-00585 |
$65,238 TOPASS |
Reliable Floor Covering, Inc. |
Glenwood ES |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-408-GLN |
B21-00585 |
$50,165 TOPASS |
Reliable Floor Covering, Inc. |
Lang Ranch ES |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-603-LRE |
B21-00585 |
$38,100 DD |
Reliable Floor Covering, Inc. |
Newbury Park HS |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-424-NPH |
B21-00585 |
$80,972 TOPASS |
Reliable Floor Covering, Inc. |
Westlake Hills ES |
July 1, 2020 |
MMR |
Flooring Replacement MP20/21-419-WHL |
B21-00585 |
$35,569 TOPASS |
Reliable Floor Covering, Inc. |
Colina MS |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-902-COL |
B21-00585 |
$9,910 DM |
Reliable Floor Covering, Inc. |
Cypress ES |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-905-CYP |
B21-00585 |
$10,850 DM |
Reliable Floor Covering, Inc. |
Maple ES |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-910-MAP |
B21-00585 |
$6,140 DM |
Reliable Floor Covering, Inc. |
Newbury Park HS |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-911-NPH |
B21-00585 |
$14,200 DM |
Reliable Floor Covering, Inc. |
Westlake ES |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-920-WLE |
B21-00585 |
$13,740 DM |
Reliable Floor Covering, Inc. |
Wildwood ES |
July 1, 2020 |
DM |
Flooring Replacement MP20/21-922-WWD |
B21-00585 |
$17,690 DM |
Reliable Floor Covering, Inc. |
Westlake HS |
June 17, 2020 |
MMR |
Exterior Paint MP20/21-418-WHS |
B21-00283 |
$139,000 TOPASS |
Color New Co |
Horizon Hills |
July 14, 2020 |
MMR |
Sink Additions MP19/20-503-EAR |
B21-00599 |
$40,215 MI |
Precision Plumbing~Mechanical |
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
FISCAL IMPACT:
Bond Measure I: $40,215
Developer Donation Fund: $38,100
TOPASS Fund: $405,734
Deferred Maintenance Fund: $72,530
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contracts for the trades below for the New STEM Building project at Westlake High School, to the lowest responsive and responsible bidder(s)?
INFORMATION:
The Westlake High School STEM project has been out to bid via two legally permitted mechanisms, straight bid and lease-leaseback, with each resulting in bids coming in significantly higher than the estimated budget of $13.9 million. After lengthy analysis, an evaluation of the current construction environment, and a review of the Districts' ability to manage a large scale project, the District will proceed with the project through a multi-prime delivery method where the District will act as the General Contractor. This District has identified significant savings using this method, and though it bears some risk, it bears significant advantages and greater control during the construction process. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. This first phase of contracts were publicly advertised for bids in compliance with public contract and bidding laws with results as follows:
Trade |
Job Walk Date |
# Attending |
# Bid |
Award to |
Contract Amount |
Sheet Metal Flashing |
September 9, 2020 |
3 |
2 |
Next Level Cladding LLC |
$155,707 |
Doors Frames Hardware |
September 8, 2020 |
3 |
1 |
David Atkin Construction, Inc |
$150,000 |
Glass & Glazing |
September 8, 2020 |
4 |
2 |
Center Glass Co No 9 |
$259,000 |
Perforated Metal Panels |
September 9, 2020 |
3 |
2 |
Next Level Cladding LLC |
$157,807 |
Fire Sprinklers |
September 9, 2020 |
3 |
2 |
Singleton Fire Protection |
$164,500 |
Roofing |
September 3, 2020 |
3 |
3 |
Craig Roof Company, Inc. |
$245,530 |
FINANCIAL IMPACT:
Bond Measure I: $1,132,544
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
INFORMATION:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict Board policy and administrative regulations annually. The School Choice Committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, increasing access to EARThS Magnet School to students who live proximate to the campus, and application deadlines.
The amendments to the Board policy and administrative regulation assure that our policies are compliant with state law, in line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.
Based on this feedback, staff recommends the following:
The Board policy is updated to reflect new law (AB 1127) which requires districts to provide transportation assistance to transfer students who are victims of bullying or are children of active duty military parents/guardians, if they are also eligible for free or reduced-priced meals. The administrative regulation is updated to reflect provisions of AB 1127 which (1) prohibit consideration of specified characteristics when selecting students for transfer who are victims of bullying or children of active duty military parents/guardians and (2) require a district to accept a transfer out of the district for a victim of bullying if the district has only one school offering the student's grade level.
FISCAL IMPACT:
No direct fiscal impact is anticipated.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 5145.9 - Hate-Motivated Behavior, as submitted?
INFORMATION:
Updates to Board Policy 5145.9 have been made to define hate-motivated behavior and expand material related to collaboration, staff training, and enforcement of rules regarding student conduct. Policy also provides for the use of uniform complaint procedures when the behavior is determined to be based on unlawful discrimination.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve and authorize the issuance of the Conejo Valley Unified School District election of 2014 general obligation bonds series C and actions related thereto?
INFORMATION:
An election was held in the Conejo Valley Unified School District on November 4, 2014, for the issuance and sale of general obligation bonds (the "Bonds") of the District for various purposes in the maximum amount of $197,000,000 (the "Measure I"). On June 25, 2015, the District issued the first series of bonds pursuant to Measure I in the principal amount of $37,199,279.10. On June 28, 2018, the District issued the second series of bonds pursuant to Measure I in the principal amount of $50,000,000. The District now desires to issue the third series of bonds under Measure I in an amount not-to-exceed $50,000,000 (the "Bonds"). The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved by Measure I and to pay the costs of issuing the Bonds.
Pursuant to California Education Code Section 15146(b)(2), enacted by California Assembly Bill 182 (Stats. 2013, Chapter 477) and effective as of January 1, 2014, the Resolution and materials included in this agenda item are officially publicly noticed as an information item at this October 6, 2020 Board meeting. At the Board's next consecutive meeting, currently scheduled for October 20, 2020, the attached Resolution and materials will be publicly noticed as an action item for consideration by the Board.
(a) Bond Resolution. This Resolution authorizes the issuance of Bonds, specifies the basic terms, parameters and form of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate initial principal amount of the Bonds to be issued ($50,000,000). Section 4 of the Resolution states the maximum underwriter's discount (0.5%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Wells Fargo Bank, National Association, as underwriter (the "Underwriter"). The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized.
(b) Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form.
(c) Form of Preliminary Official Statement. The Preliminary Official Statement ("POS") is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to among other things (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District's tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS.
(d) Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX C of the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a covenant that such public agency will annually file "material financial information and operating data" with respect to such public agency through the web-based Electronic Municipal Market Access ("EMMA") system maintained by the Municipal Securities Rulemaking Board (a federal agency that regulates "broker-dealers," including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District's audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances.
FISCAL IMPACT:
Bond Measure I: $50,000,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendments to Board Policy 3555 and the addition of new Exhibit 3555 - Nutrition Program Compliance?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Policy 3555 is amended to reflect new state regulations (Register 2020, No. 21) which provide that complaints regarding meal counting and claiming, reimbursable meals, eligibility of children or adults, or use of cafeteria funds and allowable expenses should be submitted directly to the California Department of Education (CDE), and complaints alleging discrimination on the basis of race, color, national origin, sex, age, or disability should be submitted to the U.S. Department of Agriculture (USDA). Complaints regarding other program requirements or other bases for discrimination are to be investigated and resolved at the District level. The policy also deletes the USDA nondiscrimination statement that must be included on all forms of communication regarding program availability, which is now presented in the accompanying exhibit. The Board will need to elect which option complaints should be routed under the section titled "Complaints Regarding Noncompliance with Program Requirements" found on page 6.
New Exhibit 3555 presents the USDA statement, formerly in BP 3555, which must be included on all forms of communication available to the public regarding the availability of child nutrition programs in order to advise the public of the District's status as an equal opportunity provider, and the address of the agency with responsibility to handle complaints against the District.
LEGEND:
Black/Bold - new language from GAMUT
Black/Bold/Italics - new language created by CVUSD staff
Red - notes provided for information only
Strikeouts - language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
FUTURE BOARD MEETINGS
October 20, 2020
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.