Oral Public Comments

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (September 14, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (September 15, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Superintendent to submit the TK-6 Waiver and allow for small cohorts of students to be on campus?

INFORMATION:

Based on a July 22, 2020, conversation with Board President Goldberg and an inquiry from Board Member Connolly on July 23, 2020, Conejo Valley Unified School District (CVUSD) sent the attached letter to the Ventura County Office of Education (VCOE) and Dr. Levin, Ventura County Public Health Officer. On July 23, 2020, CVUSD received messages from both Dr. Levin and VCOE stating that due to the surge in COVID-19 cases, Ventura County Public Health (VCPH) was not accepting or considering waiver requests. 

On Friday, September 4, 2020, the Board of Education held a “Special Board Meeting - Study Session” to discuss the 2020-2021 School Year Reopening, including the TK-6th grade waiver process and allowing small cohorts of students to be allowed on campus for particular kinds of services. The Board consensus from this meeting was for the Conejo Valley Unified School District to move forward with the steps for submitting a TK-6th grade waiver to the Ventura County Public Health Officer to allow for some on-campus learning, and directed staff to begin the process to allow small cohorts on campus. 

Prior to applying for the waiver, there are necessary steps that the District must complete. These steps include:

• Consult with labor, parent and community organizations.
• Publish elementary school reopening plans on the District’s website.
• Applications and all supporting documents must be submitted to the County Health Officer at least 14 days prior to the desired reopening date.
• The Ventura County Health Officer will consult with the California Department of Public Health regarding the determination of whether to grant or deny the waiver application.

FISCAL IMPACT:

TBD

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.
Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve these new middle school (6-8) core literature titles for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”

CVUSD's English Language Arts teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of these titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

As part of the District's Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff. 

SYNOPSIS:

"Twelfth Night, or, What You Will"

A delightfully comic tale of mistaken identities, Twelfth Night revolves around the physical likeness between Sebastian and his twin sister, Viola, each of whom, when separated after a shipwreck, believes the other to be dead. The theatrical romp begins when Viola assumes the identity of Cesario, a page in the household of the Duke of Orsino. The Duke is enamored of the Countess Olivia, who spurns him for the newly arrived young page. The comical machinations of Malvolio, Sir Toby Belch, the maid Maria, and Sir Andrew Aguecheek add to the ensuing confusion — all of which is pleasantly resolved when Viola and Sebastian meet once again. Filled with some of the finest comedic scenes in the English language, this entertaining masterpiece remains one of Shakespeare's most popular and most performed comedies.

"A Midsummer Night's Dream"

In A Midsummer Night’s Dream, Shakespeare stages the workings of love. Theseus and Hippolyta, about to marry, are figures from mythology. In the woods outside Theseus’s Athens, two young men and two young women sort themselves out into couples—but not before they form first one love triangle, and then another. Also in the woods, the king and queen of fairyland, Oberon and Titania, battle over custody of an orphan boy; Oberon uses magic to make Titania fall in love with a weaver named Bottom, whose head is temporarily transformed into that of a donkey by a hobgoblin or “puck,” Robin Goodfellow. Finally, Bottom and his companions ineptly stage the tragedy of “Pyramus and Thisbe.”

"Number the Stars"

As the German troops begin their campaign to "relocate" all the Jews of Denmark, Annemarie Johansen’s family takes in Annemarie’s best friend, Ellen Rosen, and conceals her as part of the family. Through the eyes of ten-year-old Annemarie, we watch as the Danish Resistance smuggles almost the entire Jewish population of Denmark, nearly seven thousand people, across the sea to Sweden. The heroism of an entire nation reminds us that there was pride and human decency in the world even during a time of terror and war.

FISCAL IMPACT:

Funds ($20,000) allocated in the LCAP, Goal 1.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve these new high school (9-12) core literature titles for English Language Arts instruction?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”

CVUSD English teachers reviewed these proposed titles. CVUSD's English/Language Arts Articulation Committee has given considerable thought to the merit of the titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

As part of the District’s Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff.

SYNOPSIS:

The Underground Railroad:

Cora is a slave on a cotton plantation in Georgia. Life is hell for all the slaves, but especially bad for Cora; an outcast even among her fellow Africans, she is coming into womanhood—where even greater pain awaits. When Caesar, a recent arrival from Virginia, tells her about the Underground Railroad, they decide to take a terrifying risk and escape. Matters do not go as planned—Cora kills a young white boy who tries to capture her. Though they manage to find a station and head north, they are being hunted.

Between the World and Me:

Author and award-winning journalist Ta-Nehisi Coates pulls back the curtain and allows us to see the black condition in America today. We see how policies and culture have given them an unfair horizontal trajectory. Coates wrote this book as a letter to his teenage son.   

FISCAL IMPACT:

Funds ($20,000) allocated in the LCAP, Goal 1.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,
Brian Mercer
Director, High Schools and Assessment

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education adopt a resolution declaring October 23 through October 31, 2020, as Red Ribbon Week in the Conejo Valley Unified School District?

INFORMATION:

Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth.  The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs.  Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve filing the 2019-2020 Unaudited Actual Financial Report for the General Fund and Ancillary Funds?

INFORMATION:

As per Board Policy 3460, on or before September 15, the Board shall approve and file with the County Superintendent a statement of the District's unaudited actual receipts and expenditures for the preceding fiscal year. The Superintendent or designee shall prepare this statement using the state's standardized account code structure (SACS) as prescribed by the Superintendent of Public Instruction (SPI). (Education Code 42100)

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education adopt a resolution declaring October 2020 as National Bullying Prevention Month in the Conejo Valley Unified School District?

INFORMATION:

National Bullying Prevention Month is a campaign in the United States founded in 2006 by PACER's National Bullying Prevention Center.  During the month of October, communities across the nation campaign to raise awareness and educate people on the long term effects that bullying has on children.  The goal of recognizing National Bullying Prevention Month in the Conejo Valley Unified School District is to encourage parents, students, and staff to unite against bullying and share the message that no one deserves to be bullied.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education adopt a resolution declaring October 21, 2020, as Unity Day in the Conejo Valley Unified School District?

INFORMATION:

Unity Day has been celebrated in the United States and around the world since 2011.  It is the most well-known event of National Bullying Prevention Month, sponsored by Pacer's National Bullying Prevention Center.  To participate in Unity Day, individuals, schools, communities, and businesses wear or display orange to show support for students who have been bullied, in addition to sending the message that no child should ever experience bullying.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of August 11, 2020

ISSUE:

Should the Board of Education approve the amendment to Exhibit A of Board Bylaw 9270 - Conflict of Interest?

INFORMATION:

CVUSD receives updated to Board Policies and Administrative Regulations three times a year from GAMUT:  July, November and March. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.

The terms of the California Code of Regulations, Title 2, Section 18730, require that districts submit any amendments to the Conflict of Interest Code to the Fair Political Practices Commission (FPPC) for adoption. This Board Bylaw amendment reflects changes to Exhibit A - Designated Positions and Filing Officers, which includes adding new positions that must be designated. 

FISCAL IMPACT:

None.

RATIONALE:

These revisions will keep our Board Bylaws current with new and existing law.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red (reflects changes on this exhibit per FPPC request)

Stikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-170 - R20-177

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-004 - E20-029 

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-048 - C20-057

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-058 - C20-063

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E20-032 - E20-069

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-070 - E20-117

ISSUE:

Should the Board of Education approve the SHINE Homeschool Curriculum Options for TK-8 for the 2020-21 school year? 

INFORMATION:

Board Approval is sought for assignment of pilot status for the SHINE Homeschool curriculum options for Grades TK-8 in order to continue to make the SHINE Homeschool program more competitive with other home-based Charter Schools. 

FISCAL IMPACT:

Information forthcoming, cost will be dependent on enrollment and need. Charge to #0MRD

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

On behalf of, 

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:SW:lh 

ISSUE:

Should the Board of Education approve the Screencast-O-Matic Agreement for Conejo Valley Unified School District for the period of September 12, 2020, to September 11, 2023?

INFORMATION:

Screencast-O-Matic is a screen-casting and video editing software tool that can be launched directly from a browser. The software supports video creation for flipped classrooms, bi-directional student assessments, lecture capture, and student video assignments. This is a three-year agreement.

FISCAL IMPACT:

Year 1: $6,432.00

Year 2: $6,432.00

Year 3:$6,432.00

To be funded by COVID Stimulus funds (0SUP).

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #10-20/21?

INFORMATION:

Special Education classes and services for Student #10-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/1/2020, through 6/30/2021. The total cost for this non-public school placement is $47,400.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $41,540.00.

FISCAL IMPACT:

Special Education Fund: $41,540.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #09-20/21?

INFORMATION:

Special Education classes and services for Student #09-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this non-public school placement is $47,400.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $41,540.00.

FISCAL IMPACT:

Special Education Fund: $41,540.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #02-20/21?

INFORMATION:

Special Education classes and services for Student #02-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this residential treatment center placement is $192,804.74, less reimbursement (from SELPA Mental Health Fund) of $157,826.00, and less District income of $7,061.30. The total District cost is $27,917.44.

FISCAL IMPACT:

Special Education Fund: $27,917.44.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #03-20/21?

INFORMATION:

Special Education classes and services for Student #03-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this residential treatment center placement is $175,715.00, less reimbursement (from SELPA Mental Health Fund) of $138,335.00, and less District income of $6,153.00. The total District cost is $31,227.00.

FISCAL IMPACT:

Special Education Fund: $31,227.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #05-20/21?

INFORMATION:

Special Education classes and services for Student #05-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this non-public school placement is $40,091.86, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $34,231.86.

FISCAL IMPACT:

Special Education Fund: $34,231.86

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #01-20/21?

INFORMATION:

Special Education classes and services for Student #01-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this non-public school placement is $61,562.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $55,702.00.

FISCAL IMPACT:

Special Education Fund: $55,702.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #11-20/21?

INFORMATION:

Special Education classes and services for Student #11-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this non-public school placement is $47,400.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $41,540.00.

FISCAL IMPACT:

Special Education Fund: $41,540.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #08-20/21?

INFORMATION:

Special Education classes and services for Student #08-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 6/30/2021. The total cost for this non-public school placement is $41,123.64, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $35,263.64.

FISCAL IMPACT:

Special Education Fund: $35,263.64

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #16-20/21?

INFORMATION:

Special Education classes and services for Student #16-20/21 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2020, through 12/31/2020. The total cost for this non-public school placement is $14,098.26, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,197.50. The total District cost is $11,900.76.

FISCAL IMPACT:

Special Education Fund: $11,900.76

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with A1 Speech Therapy, Inc.?

INFORMATION:

This contract will allow A1 Speech Therapy, Inc. to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $1,500.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education adopt Resolution #20/21-04: Establishing the Gann Appropriations Limit for 2020-2021, for the Conejo Valley Unified School District?

INFORMATION:

As per Board Policy 3460, on or before September 15, the Board shall adopt a resolution identifying, pursuant to Government Code 7900-7914, the District's estimated appropriations limit for the current fiscal year and the actual appropriations limit for the preceding fiscal year. Documentation used to identify these limits shall be made available to the public on the day of the Board meeting. (Education Code 42132; Government Code 7910).

FISCAL IMPACT:

General Fund: $131,336,308.91

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of August 1, 2020, through August 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

2019/2020:

General Fund: $412.06

Adult Education Fund: -$164.90

Child Development Fund: $25.93

Cafeteria Fund: $34.44

Worker Compensation Fund: $15.92

Health & Welfare: -$140.49

2020/2021:

General Fund: $233,823.01

Adult Education Fund: $5,562.28

Child Development Fund: $8,353.05

Cafeteria Fund: $2,348.30

Deferred Maintenance Fund: $26,726.84

Bond Measure I: $23,529.46

TOPASS Fund: $4,880.00

Health & Welfare Fund: $3,500.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of August 12, 2020, through August 31, 2020, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

FISCAL IMPACT:

General Fund: $1,971,855.78

Deferred Maintenance Fund: $14,960.00

Bond Measure I: $70,778.99

TOPASS Fund: $176,685.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:ls

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of August 2020?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of August 1, 2020, through August 31, 2020.

FISCAL IMPACT:

Change to Fund Balance: ($557,280)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education approve the ratification of the warrant lists for August 2020?

INFORMATION:

The warrant summary for August includes warrants paid for the period of August 1, 2020, through August 31, 2020. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mn

ISSUE:

Should the Board of Education accept the donation and gifts as listed on the July 1 to August 31, 2020, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $21,913.03

Total deposited to the General Fund for 2020-21: $21,913.03

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorize the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:lb

ISSUE:

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

INFORMATION:

Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.   These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

The items below detail contracts awarded, July 1, 2020, as follows:

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction, and

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the contracts for the below trades for the STEM Building project at Westlake High School to the lowest responsive and responsible bidder(s)?

INFORMATION:

The Westlake High School STEM project has been out to bid via two legally permitted mechanisms, straight bid and lease-leaseback, with each resulting in bids coming in significantly higher than the estimated budget of $13.9 million. After a lengthy analysis, an evaluation of the current construction environment, and a review of the Districts' ability to manage a large scale project, the District will proceed with the project through a multi-prime delivery method where the District will act as the General Contractor. This District has identified significant savings using this method and though it bears some risk, it bears significant advantages and greater control during the construction process. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. This first phase of contracts were publicly advertised for bids in compliance with public contract and bidding laws with results as follows:

FINANCIAL IMPACT:

Bond Measure I: $3,590,932

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe,

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $98,375

Developer Donation Fund #2: $24,995

TOPASS Fund: $86,000

Deferred Maintenance Fund: $112,557

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify Change Order 1 to the contract with Herk Edwards, Inc., for the bleacher repair project at various sites?

INFORMATION:

On March 31, 2020, the Conejo Valley Unified School District entered into a contract with Herk Edwards, Inc. for the bleacher repair project at Colina, Los Cerritos, Redwood and Sequoia Middle Schools; Sycamore Canyon School; and Newbury Park and Thousand Oaks High Schools.  Details of this change order are attached, and the total cost adjustment of this change order is a decrease to the original scope of work.  Reference purchase order B20-01155.

Original contract amount: $116,600.00

Change order amount: ($4,043.65)

New contract amount: $112,556.35

FINANCIAL IMPACT:

Deferred Maintenance Fund: -$4,043.65

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3551 is amended to reflect new law (SB 265) which provides that students with unpaid meal fees must not be denied a reimbursable meal of their choice, eliminating the possibility that any student is required to receive an alternate meal. The Policy also reflects a waiver granted by the U.S. Department of Agriculture extending the three-year Administrative Review cycle to a five-year cycle for school years 2017-18 through 2021-22. The Administrative Regulation 3551 is amended to reorganize the section on "Unpaid and Delinquent Meal Charges" to emphasize the prohibition against directing any action toward a student to collect unpaid school meal fees and reflect requirements, as amended by SB 265, to treat students with unpaid meal fees the same as other students.

LEGEND:

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education approve the Workers' Compensation claims for July and August 2020?

INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of July 1, 2020, through August 31, 2020.

FISCAL IMPACT:

Workers' Compensation Fund: $0

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:GB:mn

ISSUE:

Should the Board of Education approve the transportation and facility use agreements with American Transportation Systems?

INFORMATION:

The Conejo Valley Unified School District has contracted with American Transportation Systems for student transportation services.  Over the past few week since awarded the RFP, the District has negotiated an agreement for services as well as a facility use agreement for ATS to utilize the bus barn area at Thousand Oaks High School for parking and service of school buses utilized under this five-year agreement.

FISCAL IMPACT:

General Fund: estimated $11,286,000 total over 5 years (not including COVID adjustments)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AF:mn

ISSUE:

Should the Board of Education suspend the facility agreement with Interface Children and Family Services due to COVID-19?

INFORMATION:

The Coronavirus pandemic continues to significantly impact our community, our schools, and childcare programs.  Given the impact and restrictions on reopening, the District, in consultation with Interface, proposes to suspend the facility use agreement with Interface for their parent/child program located at University Center. 

FISCAL IMPACT:

General Fund: -$758.33 per month of suspension

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mn

ISSUE:

Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

INFORMATION:

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

A public hearing will be held for community input on September 15, 2020. Board action adopting Resolution #20/21-05 will occur on October 6, 2020.

FISCAL IMPACT:

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

State and Federal Program Coordinator

MWM:LL:ab

ISSUE:

Should the Board of Education approve the 2020/2021 CVUSD Learning Continuity and Attendance Plan?

INFORMATION:

The CVUSD “Learning Continuity and Attendance Plan is in DRAFT form and subject to updates prior to the CVUSD Board of Education Information/Public Hearing scheduled for Tuesday, September 15, 2020.

Senate Bill (SB) 98 established that the Local Control and Accountability Plan (LCAP) and an annual update to the LCAP are not required for the 2020/2021 school year and that the California Department of Education (CDE) shall not publish the California School Dashboard in December 2020 based on performance data on the state and local indicators. SB 98 supersedes the requirement to develop and adopt an LCAP by December 15, 2020, which was established by Executive Order N-56-20, and was published in April 2020.

SB 98 establishes California EC Section 43509 and the Learning Continuity and Attendance Plan (Learning Continuity Plan) requirements for the 2020/2021 school year.

The purpose of the Learning Continuity and Attendance Plan (Learning Continuity Plan) is a key part of the overall budget package for K-12 that seeks to address funding stability for schools while providing information at the local educational agency (LEA) level for how student learning continuity will be addressed during the COVID-19 crisis in the 2020/2021 school year. The provisions for the plan were approved by the Governor and Legislature in June in SB 98 and can be found in Education Code Section 43509.

The Learning Continuity Plan is intended to balance the needs of all stakeholders, including educators, parents, students and community members, while both streamlining engagement and condensing several preexisting plans. In particular, it was important to combine (1) the intent behind Executive Order N-56-20, published in April 2020, which envisioned an off cycle Local Control and Accountability Plan (LCAP) due December 15th, and (2) the ongoing need for LEAs to formally plan to return to school in the midst of the uncertainty and of COVID-19, without requiring two plans. The Learning Continuity Plan replaces the LCAP for the 2020/2021 school year.

The Learning Continuity Plan adoption timeline of September 30, 2020, is intended to ensure the Learning Continuity Plan is completed in the beginning of the 2020/2021 school year. Additionally, the timeline is intended to allow for communication of decisions that will guide how instruction will occur during the 2020/2021 school year. This includes in-person instruction, according to health guidance, and distance learning, while providing critical opportunities for stakeholder engagement.

The Learning Continuity Plan template memorializes the planning process already underway for the 2020/2021 school year and includes descriptions of the following:  addressing gaps in learning; conducting meaningful stakeholder engagement; maintaining transparency; addressing the needs of unduplicated pupils, students with unique needs, and students experiencing homelessness; providing access to necessary devices and connectivity for distance learning; providing resources and supports to address student and staff mental health and social emotional well-being; and continuing to provide school meals for students.

A draft must be presented for a public hearing prior to the adoption of the Learning Continuity and Attendance Plan, and must be approved by the local Board of Education (Board) at the following meeting. The Learning Continuity and Attendance Plan must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education.

A public hearing to review the draft Learning Continuity and Attendance Plan, will be held for community input on September 15, 2020. Board action adopting the 2020/2021 Learning Continuity and Attendance Plan will be considered on October 6, 2020.

FISCAL IMPACT:

None beyond existing staff time

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and new Administrative Regulation 0460 - Local Control and Accountability Plan (LCAP)?

INFORMATION:

The Board Policy (BP) is updated to delete the section on "Technical Assistance/Intervention," as that material is now addressed in BP 0520 - Intervention for Underperforming Schools. A paragraph has been added to generally address actions that may be taken whenever a school or a numerically significant student subgroup is not making sufficient progress toward the goals in the Local Control and Accountability Plan (LCAP). 

The Administrative Regulation reflects, as a measure of student achievement, the percentage of students who have successfully completed both college entrance courses and career technical education courses.

FISCAL IMPACT:

None.

LEGEND:

RED-Existing Notes

Red/Bold-New GAMUT Notes

Black/Bold-New GAMUT

Black/Bold/Italics-Our New Language

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

• Discussion on how Measure I Funds can address health/safety needs for on campus learning (10-6-2020)
• Technology Committee Report (10-20-2020)
• Update on how to increase enrollment during/after COVID-19 (11-17-2020)
• Update on health education curriculum  (12-1-2020)
• Addition of curriculum/literature written by people of color/incorporation of programs and events to include culture (On-going)
• Report on activities/events at the sites in relation to acknowledgement of resolutions (On-going)
• Cell Phones - How each site handles student usage (TBD)
• Bathroom issues at the school sites (TBD)

FUTURE BOARD MEETINGS

OCTOBER 6, 2020

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.