1. CLOSED SESSION
Subject
A. Comments - Public
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(On Closed Session agenda items only)

Subject
B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2020060250
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action (Consent)

(Closed Session item only)

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (August 31, 2020).  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected. 

 

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (September 1, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

 

 

Subject
F. Comments - Board of Education
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Presentation: Addressing Learning Loss by Dr. Lisa A. Miller, Assistant Superintendent, Student Services and Mr. Kenny Loo, Director, Middle School Instruction and Professional Learning
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information
Subject
I. Presentation: Equity Task Force by Dr. Lisa A. Miller, Assistant Superintendent, Student Services
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

 

 

 

3. ACTION ITEMS - GENERAL
Subject
A. Adoption of Resolution #20/21-08: Commitment to Racial Equity in the Conejo Valley Unified School District - Community Member Request
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #20/21-08: Commitment to Racial Equity in the Conejo Valley Unified School District, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education adopt Resolution #20/21-08:  Commitment to Racial Equity in the Conejo Valley Unified School District, as submitted?

 

INFORMATION:

 

The Board of Education was contacted by community groups with interest in ensuring a more equitable education for all students through upholding the responsibility of handling and combating racism, sexism, and other forms of bias appropriately.  Recent events of police brutality against Black Americans have brought increased scrutiny to all forms of racism, so it is important to acknowledge past and present racial injustices experienced by CVUSD students, families and staff, and continue to work toward a positive and safe learning environment.

 

FISCAL IMPACT:

 

To be determined.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

 

Subject
B. Student Services - Resolution #20/21-01 for National Hispanic Heritage Month - District/Community Member Request
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Adopt Resolution #20/21-01 for National Hispanic Heritage Month, as submitted.
Goals
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)

ISSUE:

 

Should the Board of Education adopt Resolution #20/21-01, declaring September 15, 2020, to October 15, 2020, as National Hispanic Heritage Month in the Conejo Valley Unified School District?

 

INFORMATION:

 

National Hispanic Heritage Month began as a week-long observance in 1968, expanded to a month-long observance in 1988 and was enacted into law that same year on the approval of Public Law 100-402.  National Hispanic Heritage Month is celebrated nationwide from September 15 to October 15 to honor the contributions Hispanic and Latino Americans have made to our Nation and society.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Lisa A. Miller

Assistant Superintendent, Student Services

 

MWM:LAM:kp

 

 

Subject
C. Student Services - Resolution #20/21-06: Celebration of the Centennial of the 19th Amendment - Community Member Request
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #20/21.06: Celebration of the Centennial of the 19th Amendment, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #20/21-06:  Celebration of the Centennial of the 19th Amendment, as submitted?

 

INFORMATION:

 

The year 2020 marks the 100th anniversary of the passage of the 19th Amendment, guaranteeing and protecting women's constitutional right to vote. It is appropriate for the Board of Education to publicly recognize and commemorate a milestone of democracy and to explore its relevance to the issues of equal rights today.  

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:sf

 

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Human Resources - Personnel Assignment Orders
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R20-084 - R20-169

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E20-002 - E20-003

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C20-024 - C20-045

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C20-046 - C20-047

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E20-030

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E20-031

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Approval of Memorandum of Understanding (MOU) and Remote Learning Schedules Tentatively Agreed Upon Between the Conejo Valley Unified School District and the Unified Association of Conejo Teachers (UACT)
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Memorandum of Understanding (MOU) and Remote Learning Schedules Tentatively Agreed Upon Between the Conejo Valley Unified School District and the Unified Association of Conejo Teachers (UACT), as submitted.

ISSUE:

 

Should the Board of Education approve the proposed Memorandum of Understanding and Remote Learning Schedules tentatively agreed upon between the Unified Association of Conejo Teachers (UACT)?

 

INFORMATION:

 

The District and UACT recognize the need to customize the instructional model(s) during the COVID-19 Pandemic to optimize the learning environment and promote student emotional well-being while adhering to the health and safety orders of public health agencies. To that end, the District and UACT negotiated during the summer to establish safety protocols and procedures, instructional delivery models, schedules, professional learning, and teacher expectations. The District and UACT continue to have a mutual interest to work collaboratively for the benefit of the students and communities we serve. The attached MOU is a result of the collaboration and was ratified by the association on August 12, 2020. The remote learning schedules attached were amended on August 14, 2020, and ratified by the association on August 18, 2020.

 

FISCAL IMPACT:

 

None

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services -Approval of Consolidated Application and Reporting System (CARS) Application for Funding 2020/2021
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Consolidated Application and Reporting System (CARS) application for funding 2020/2021, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2020/2021 Consolidated Application and Reporting System (CARS)?

 

INFORMATION:

 

Each year, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year.  The signature of the Assistant Superintendent - Instructional Services, assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations.  Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs.  Participating eligible schools and allocations are also included in the Spring Collection.

 

The District is anticipating the following estimated funding entitlements for the 2020/2021 school year.  The amounts below reflect allocation projections only based on previous year allocations.

 

Federal Funds: Title I, Part A: Basic Grant                         $1,500,000

                      Title II, Part A: Teacher & Principal Training      325,000

                      Title III, Part A: Program for LEP Students       195,000

                      Title IV, Part A: Student Support and

                                              Academic Enrichment             110,000

                             Total Consolidated Funding                  $2,130,000

 

It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District.  Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:

 

FISCAL IMPACT:

 

Total of $2,130,000 in federal Title I-IV funding to support our students and staff.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Purchase Orders under $5,000
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

Noteflight

Online Music Subscriptions

MS

$2,849.00

1

Noteflight

Online Music Subscriptions

HS

$2,249.00

1

 

Sight Reading Factory (SRF)

Online Music Subscriptions

MS

$2,603.90

1

 

Sight Reading Factory (SRF)

Online Music Subscriptions

HS

$1,916.00

1

 

 

FISCAL IMPACT:

 

Budget:  0FLU.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of Edpuzzle Contract
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Edpuzzle contract, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the EdPuzzle Agreement for Conejo Valley Unified School District for the 2020/2021 school year?

 

INFORMATION:

 

EdPuzzle is a software video tool used by teachers to deliver their video lessons and allow students to access personalized video learning safely. EdPuzzle can seamlessly integrate with Canvas. 

 

FISCAL IMPACT:

 

$17,400.00 to be paid for by COVID Stimulus funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Student Services - Approval of Contract with Achieve 3000, Inc.
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Achieve 3000, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract with Achieve 3000, Inc.?

 

INFORMATION:

 

Achieve 3000, Inc. will provide: 

 

FISCAL IMPACT:

 

$38,600.00 will be paid from CARES funds and $57,900.00 will be paid from Title III Limited English Proficient Program funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services 

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Student Services - Approval of Contract with Imagine Learning, Inc.
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Imagine Learning, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract with Imagine Learning, Inc.?

 

INFORMATION:

 

Imagine Learning, Inc. will provide English Learners at the Emergent and Expanding stage of language acquisition in grades 3-5 an intervention program that will address potential learning loss and literacy gaps in their academic achievement. 

 

FISCAL IMPACT:

 

$71,666.00 will be paid from CARES Funds and $143,334.00 will be paid from Title III Limited English Proficient Program Funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services 

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of July 25, 2020, through August 11, 2020, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

 

FISCAL IMPACT:

 

General Fund: $6,755,998.16

Adult Education: $18,100.00

Child Development Fund: $10,000.00

Deferred Maintenance Fund: $53,545.00

Bond Measure I: $5,856,128.14

Developer Donation Fund #2: $70,000.00

TOPASS Fund: $7,500.00

Worker Compensation Fund: $20,000.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Business Services - Approval of Ad Hoc Maintenance Agreements for 2020-2021
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 ad hoc maintenance service agreements, as submitted.

ISSUE:

 

Should the Board of Education approve the agreements listed below for ad hoc maintenance services from July 1, 2020, to June 30, 2021?

 

INFORMATION:

 

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All agreements will expire on June 30, 2021.

 

Vendor

Service

Not to Exceed Amount – Funding Source

Low Voltage Solutions, Inc.

Fire Panel Service & Repair

$5,000 General

Pape Material Handling, Inc.

Scissor Lift & Forklift Service

$5,000 General

White Clover Consulting Services, Inc.

Cooling Tower Water Treatment

$19,000 General

 

FISCAL IMPACT:

 

General Fund: Up to $29,000, as needed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi

Director, Maintenance and Operations

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Business Services - Notices of Completion
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a Notice of Completion for the contracts, as listed.

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount

Funding Source

Contractor

 

Westlake Hills ES

May 15, 2020

MMR

HVAC

MP19/20-530-WHL

B21-00240

$116,000

DD

Western Allied Corporation

 

Weathersfield ES

June 17, 2020

MMR

Exterior Paint

MP20/21-415-WFL

B21-00289

$45,000

TOPASS

European Style Painting

 

Acacia ES

June 17, 2020

MMR

Exterior Paint

MP20-21-401-ACA

B21-00284

$33,850

TOPASS

US National Corp

 

Maple ES

June 17, 2020

MMR

Exterior Paint

MP20/21-410-MAP

B21-00284

$40,600

TOPASS

US National Corp

 

Conejo ES

June 17, 2020

MMR

Exterior Paint

MP20/21-405-CON

B21-00286

$55,555

TOPASS

Pacific Contractors Group, Inc

 

Newbury Park HS

June 17, 2020

MMR

Exterior Paint

MP20/21-6-NPH

B21-00286

$236,000

MI

Pacific Contractors Group, Inc

 

Walnut ES

June 17, 2020

MMR

Exterior Paint

MP20/21-414-WAL

B21-00286

$33,333

TOPASS

Pacific Contractors Group, Inc

 

Westlake Hills ES

April 22, 2020

MMR

Modular Addition – Child Care

MP19/20-530-WHL

P20-06721

$47,849

MI

Mobile Modular

 

Thousand Oaks HS

July 2, 2020

MMR

Exterior Paint

MP20/21-46-TOH

B21-00639

$147,000

TOPASS

GDL Painters, Inc.

 

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Bond Measure I: $283,849

Developer Donation Fund #2: $116,000

TOPASS Fund: $355,338

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Business Services - Award of Contract – Various Trades for New Athletic Field and Parking Lot – Newbury Park High School
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contracts for various trades for the new athletic field and parking lot at Newbury Park High School, as submitted.

ISSUE:

 

Should the Board of Education award the contracts for the below trades for the new Athletic Field and Parking Lot project at Newbury Park High School to the lowest responsive and responsible bidder(s)?

 

INFORMATION:

 

The Newbury Park High School project has been out to bid following Public Contract Code. After lengthy analysis, an evaluation of the current construction environment, and a review of the Districts' ability to manage a large scale project, the District will proceed with the project through a multi-prime delivery method where the District will act as the General Contractor. The District has identified significant savings using this method, and though it bears some risk, it bears significant advantages and greater control during the construction process. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. This first phase of contracts were publicly advertised for bids in compliance with public contract and bidding laws with results as follows:

 

Trade

Job Walk Date

# Attending

# Bid

Award to:

Contract Amount

Asphalt/Grading

July 27, 2020

16

6

Civic Construction Associates

$98,000

Concrete

July 27, 2020

11

3

Ardalan Construction Company, Inc.

$125,000

Electrical

July 27, 2020

5

4

Scott and Sons Electric

$133,500

Landscape

July 27, 2020

8

5

Marina Landscape, Inc.

$117,100

Fencing

July 27, 2020

12

2

Ardalan Construction Company, Inc

$147,000

 

FINANCIAL IMPACT:

 

Bond Measure I: $620,600

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Business Services - Change Order 1 – Flooring – Various Sites – Reliable Floor Covering, Inc.
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Change Order 1 to modify the contract with Reliable Floor Covering, Inc. as submitted.

ISSUE:

 

Should the Board of Education ratify Change Order 1 to the contract with Reliable Floor Covering, Inc., for the flooring project at various school sites?

 

INFORMATION:

 

On July 1, 2020, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc. for the flooring project at various sites.  Details of this change order are attached, and the total cost adjustment of this change order is a decrease of $11,396 to the original scope of work.  Reference purchase order B21-00585.

 

Original contract amount: $ 388,761

Change order 1 amount: ($11,396)

New contract amount: $377,365

 

FINANCIAL IMPACT:

 

TOPASS Fund: ($11,396)

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Business Services - Accept Grant for Fresh Fruit and Vegetable Program (FFVP)
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the Fresh Fruit and Vegetable Program (FFVP) grant, as submitted.

ISSUE:

 

Should the Board of Education accept the grant for the Fresh Fruit and Vegetable Program (FFVP)?

 

INFORMATION:

 

The Child Nutrition Department submitted a grant to enhance and encourage our offerings of fresh fruit and vegetables for students. Claims are submitted monthly and the Child Nutrition Department is reimbursed for food costs by the USDA. The Fresh Fruit and Vegetable Program (FFVP), authorized by Congress in 2002, was established to promote providing healthier food choices in the nation's schools. It provides fresh produce (no canned, cooked or frozen permitted) to students at schools who have at least a 50% Free/Reduced Meal percentage.

 

Schools must serve:

FISCAL IMPACT:

 

Cafeteria Fund: $2,757.15

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Virginia Beck

Director, Child Nutrition

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Business Services - Approval of Amendment to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

ISSUE:

 

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Board Policy 3551 is amended to reflect new law (SB 265) which provides that students with unpaid meal fees must not be denied a reimbursable meal of their choice, eliminating the possibility that any student is required to receive an alternate meal. The Policy also reflects a waiver granted by the U.S. Department of Agriculture extending the three-year Administrative Review cycle to a five-year cycle for school years 2017-18 through 2021-22. The Administrative Regulation 3551 is amended to reorganize the section on "Unpaid and Delinquent Meal Charges" to emphasize the prohibition against directing any action toward a student to collect unpaid school meal fees and reflect requirements, as amended by SB 265, to treat students with unpaid meal fees the same as other students.

 

LEGEND:

 

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - notes provided for information only

Strikeouts - language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

Subject
B. Instructional Services - Approval of New Middle School Core Literature Titles
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve these new middle school (6-8) core literature titles for English Language Arts instruction?

 

INFORMATION:

 

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”


CVUSD English Language Arts teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of these titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
 

Title Author ISBN Grade
Twelfth Night, or, What You Will William Shakespeare 1586638513 8
A Midsummer Night's Dream William Shakespeare 0743477545 7
Number the Stars Lois Lowry 9780547577098 6

 

 

 

 

 

 

http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

 

As part of the District's Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff. 

 

SYNOPSIS:

 

"Twelfth Night, or, What You Will"

 

A delightfully comic tale of mistaken identities, Twelfth Night revolves around the physical likeness between Sebastian and his twin sister, Viola, each of whom, when separated after a shipwreck, believes the other to be dead. The theatrical romp begins when Viola assumes the identity of Cesario, a page in the household of the Duke of Orsino. The Duke is enamored of the Countess Olivia, who spurns him for the newly arrived young page. The comical machinations of Malvolio, Sir Toby Belch, the maid Maria, and Sir Andrew Aguecheek add to the ensuing confusion — all of which is pleasantly resolved when Viola and Sebastian meet once again. Filled with some of the finest comedic scenes in the English language, this entertaining masterpiece remains one of Shakespeare's most popular and most performed comedies.

 

"A Midsummer Night's Dream"

 

In A Midsummer Night’s Dream, Shakespeare stages the workings of love. Theseus and Hippolyta, about to marry, are figures from mythology. In the woods outside Theseus’s Athens, two young men and two young women sort themselves out into couples—but not before they form first one love triangle, and then another. Also in the woods, the king and queen of fairyland, Oberon and Titania, battle over custody of an orphan boy; Oberon uses magic to make Titania fall in love with a weaver named Bottom, whose head is temporarily transformed into that of a donkey by a hobgoblin or “puck,” Robin Goodfellow. Finally, Bottom and his companions ineptly stage the tragedy of “Pyramus and Thisbe.”

 

"Number the Stars"

 

As the German troops begin their campaign to "relocate" all the Jews of Denmark, Annemarie Johansen’s family takes in Annemarie’s best friend, Ellen Rosen, and conceals her as part of the family. Through the eyes of ten-year-old Annemarie, we watch as the Danish Resistance smuggles almost the entire Jewish population of Denmark, nearly seven thousand people, across the sea to Sweden. The heroism of an entire nation reminds us that there was pride and human decency in the world even during a time of terror and war.

 

FISCAL IMPACT:

 

Funds ($20,000) allocated in the LCAP, Goal 1.



Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent

Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

 

 

 

Subject
C. Instructional Services - Approval of New High School Core Literature Titles
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve these new high school (9-12) core literature titles for English Language Arts instruction?

 

INFORMATION:


The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”

 

CVUSD English teachers reviewed these proposed titles. CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of the titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

 

Title

Author

ISBN

Grade

The Underground Railroad

Colson Whitehead

978-0385542364

11

Between the World and Me

Ta-Nehisi Coates

978-0182993543

IB/AP, 11CP


As part of the District’s Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff.

 

SYNOPSIS:

 

The Underground Railroad:

 

Cora is a slave on a cotton plantation in Georgia. Life is hell for all the slaves, but especially bad for Cora; an outcast even among her fellow Africans, she is coming into womanhood—where even greater pain awaits. When Caesar, a recent arrival from Virginia, tells her about the Underground Railroad, they decide to take a terrifying risk and escape. Matters do not go as planned—Cora kills a young white boy who tries to capture her. Though they manage to find a station and head north, they are being hunted.

Between the World and Me:

 

Author and award-winning journalist Ta-Nehisi Coates pulls back the curtain and allows us to see the black condition in America today. We see how policies and culture have given them an unfair horizontal trajectory. Coates wrote this book as a letter to his teenage son.   

 

FISCAL IMPACT:

 

Funds ($20,000) allocated in the LCAP, Goal 1.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

       

 

Report on activities/events at the sites in relation to acknowledgement of resolutions 

Discussion on how Measure I funds can address health/safety needs for on campus learning

Update on how to increase enrollment during/after COVID-19 

Update on Sexual Education

Agenda time for Justice in the Classroom group

Addition of curriculum/literature written by people of color/incorporation of programs and events to include culture

Cell Phones - How each site handles student usage

Bathroom issues at the school sites (TBD)

Technology Committee Report

Subject
B. Adjournment
Meeting
Sep 1, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

September 15, 2020

 

5:00 p.m. Closed Session, 6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.