(Closed Session items only)
(Closed Session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (August 10, 2020). When participating via teleconference, pleaes remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected. Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (August 11, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-001 - R20-083
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E20-001
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C20-001 - C20-002
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C20-003 - C20-018
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C20-019 - C20-023
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E20-001 - E20-010
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-011 - E20-029
ISSUE:
Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2020-2021 school year?
INFORMATION:
Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year prior to applying for any emergency permits for school personnel. The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.
The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2020-2021 and included an estimate of additional needs that may arise during the school year based upon past experience. At this time, the District estimates minimal need for teachers with emergency permits.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement with Brandman University?
INFORMATION:
Brandman University has established an approved program of specialized training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socioeconomic, and special needs. The District has the supervision needed by Brandman University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement with California Lutheran University?
INFORMATION:
California Lutheran University has established an approved program of specialized training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socioeconomic, and special needs. The District has the supervision needed by California Lutheran University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the amendment to the agreement with Western Governors University, extending the term of the agreement to July 1, 2020, through June 30, 2023?
INFORMATION:
Western Governors University has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. The District has the supervision needed by Western Governors University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Shall the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and California Baptist University ("CBU") for a School Psychology and School Counseling Internship Program for the term of 07/30/2020 through 06/30/2025?
INFORMATION:
CBU has established an approved program of special training to provide counseling experience through supervised counseling to students enrolled in teacher training curricula. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision, and equipment needed by CBU trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the contract for legal services for July 1, 2020, through June 30, 2021?
INFORMATION:
From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firm is presented for 2020-2021:
FISCAL IMPACT:
Varies depending on use.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Hanna Interpreting Services |
Language Interpreters |
DEC |
NTE $3,000 |
1 |
| Isaac's Piano Service | Piano repair | TOH | $310 | 1 |
FISCAL IMPACT:
Schools site funds, or PTA/PFA funds, and/or District funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Memorandum of Understanding between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?
INFORMATION:
The purpose of the Memorandum of Understanding is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD). This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.
FISCAL IMPACT:
$10,649.94 to be paid out of Title I, Title IIA, and Indian Education funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the APEX Learning Agreement for Conejo Valley Unified School District for the period of August 23, 2020, to August 22, 2021?
INFORMATION:
APEX Learning provides e-Learning solutions for education. It offers many online course options to assist in the balance of classroom and virtual learning. The digital curriculum offers an active learning experience that engages all students in rigorous course work to prepare them for college and the workforce.
The cost to the District includes all materials and training that are needed to continue this program in our District's high schools.
FISCAL IMPACT:
$66,200.00 will be paid by Instruction and Intervention funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the Kami contract?
INFORMATION:
Kami is a leading digital classroom app built to transform any existing document into an interactive learning experience. Kami helps to improve engagement and collaboration while teaching in the classroom or online. This is a three-year contract. The cost of this program includes all materials and training needed.
FISCAL IMPACT:
Year 1 = $28,800.00
Year 2 = $28,800.00
Year 3 = $28,800.00
Total = $86,400.00 charge to 0FLU, COVID Stimulus funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the AVID College Readiness System for Conejo Valley Unified School District high schools for an agreement period of July 1, 2020 to June 30, 2021?
INFORMATION:
AVID College Readiness System is a professional learning program for educators to improve college readiness for all students, especially those traditionally under-represented in higher education. It offers many trainings, conferences, and resources for our educators to assist our high school students in preparing for college. The cost of this program includes all materials and training needed.
FISCAL IMPACT:
$14,037.00 will be paid for by the College Readiness Grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the Companion Corporation Agreement for Conejo Valley Unified School District for the period of July 1, 2020 to August 31, 2021?
INFORMATION:
Companion Corporation provides the District with Alexandria Library Software services for a textbook and library management system that is now web-based for all 26 schools within the CVUSD.
FISCAL IMPACT:
$27,400.00 out of 0ALX
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve the Harcourt Mifflin Harcourt Agreement for a Scholastic Reading Inventory Subscription for the Conejo Valley Unified School District for the period of July 1, 2020, through June 30, 2021?
INFORMATION:
Houghton Mifflin Harcourt for Scholastic Reading Inventory (SRI) provides the District with Reading Assessment Licenses to help determine Reading Lexile Scores. This program provides immediate data on students' reading levels and helps educators differentiate instruction, make interventions as needed and help forecast growth for standardized tests.
FISCAL IMPACT:
$30,404.00 to be paid with school site funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve the TurnItIn.com agreement for use by grades 4 through 8 across the Conejo Valley Unified School District?
INFORMATION:
TurnItIn.com is currently used by Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School as a platform for our students and teachers to collaborate on assignments. TurnItIn.com would be offered to all students and teachers to use in grades 4 through 8. It will give students in these grades an additional way of completing assignments and communicating with their teachers.
Turnitin.com is a web-based writing assessment toolkit which allows instructors to provide feedback to students through markup tools, rubrics, proofing tools and originality reports to detect plagiarism. Turnitin also provides peer review options. Districts and school sites purchase licenses to use the software as a service (SaaS) website, which checks submitted documents against its database and the content of other websites with the aim of identifying plagiarism. Results can identify similarities with existing sources, and can also be used in formative assessment to help students learn to avoid plagiarism and improve their writing.
This is a two-year agreement.
FISCAL IMPACT:
$25,165.27 charge to #0FLU COVID Stimulus funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the ESGI agreement for the Conejo Valley Unified School District for the period of July 1, 2020, through June 30, 2021?
INFORMATION:
ESGI Software provides Grades K-2 with one-on-one online assessments with instant data reports including assessments with letters, numbers, sight words, math facts or sounds.
FISCAL IMPACT:
$11,830.00 charge to 0MRD
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve the Renaissance Freckle Agreement for the 2020/2021 school year?
INFORMATION:
Freckle is a differentiated learning platform for English Language Arts and Math that includes adaptive practice as well as targeted assignments/skills practice, benchmark assessments, and performance reports. Freckle will be used to support core instruction and provide teachers with information and feedback to determine skill areas where students may need additional practice in order to remediate learning loss.
FISCAL IMPACT:
$102,000.00 charge to #0FLU, COVID stimulus funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:ss
ISSUE:
Should the Board of Education approve the Lexia Agreement for the 2020/2021 school year?
INFORMATION:
Lexia is a reading instruction & intervention program that focuses on foundational literacy skills, including phonics, phonemic awareness and word study. It is a Tier 2 reading intervention that will be utilized in grades TK-5 to remediate learning loss.
FISCAL IMPACT:
$149,800.00 charge to #0FLU, COVID stimulus
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:ss
ISSUE:
Should the Board of Education approve the Student Field Placement Agreement for Counseling/Psychology Interns with California Lutheran University?
INFORMATION:
California Lutheran University (CLU) partners with CVUSD to provide free social emotional support to graduate students who are obtaining degrees in Marriage and Family Counseling. CLU connects graduate students with the CVUSD, Mental Health Team in exchange for supervised hours which are required by the Board of Behavioral Sciences. Graduate students work with School Counselors who identify students experiencing social emotional challenges. Identified students are then linked to a CLU student for weekly counseling sessions.
The partnership targets the fourth LCAP goal to enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. Over the past years, CLU graduate students have served 266 students with the goal of improving social emotional coping and decision-making with the anxiety, depression and feeling overwhelmed consistently identified as the most common reasons for participation.
FISCAL IMPACT:
None – Graduate students provide services free of charge.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with Maxim Healthcare Services?
INFORMATION:
Maxim Healthcare Services is an agency that contracts with school districts in Ventura County for the purpose of providing nursing and special education related services as vacancies arise. Conejo Valley Unified School District's Special Education and Student Support Services Departments will enter into a contract with Maxim Healthcare Services to hire temporary staff to fill vacant nurse, school psychologist, speech/language therapist, occupational therapist and behaviorist positions.
FISCAL IMPACT:
Estimated Fiscal Impact is $213,000.00
$137,000 paid from Special Education with funds allocated for school psychologists, speech/language therapists, occupational therapists and behaviorists for the 2020/2021 school year.
$48,000.00 paid from Student Support Services with funds allocated for nurses for the 2020/2021 school year.
$28,000.00 paid from the District's allocated Outdoor School funds for the 2020/2021 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Milller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA:kp
ISSUE:
Should the Board of Education approve the contract with The Stepping Stone?
INFORMATION:
The Stepping Stone is an agency that contracts with school districts in Ventura County for the purpose of providing staff for nursing and special education related services positions as vacancies arise. Conejo Valley Unified School District's Special Education and Student Support Services Departments will enter into a contract with The Stepping Stone to hire temporary staff to fill vacant nurse and special education service provider positions, such as speech/language therapist, occupational therapist, psychologist or behaviorist, that are not able to be filled by other CVUSD approved agencies.
.
FISCAL IMPACT:
Estimated Fiscal Impact is $213,000.00
$137,000.00 from Special Education with funds allocated for special education allocated for special education service providers for the 2020/2021 school year.
$48,000.00 paid from Student Support Services with funds allocated for nurses for the 2020/2021 school year.
$28,000.00 paid from the District's allocated Outdoor School funds for the 2020/2021 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Milller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with The Genesis Group?
INFORMATION:
The Genesis Group is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education related services positions as vacancies arise. Conejo Valley Unified School District's Special Education Department will enter into a contract with The Genesis Group to hire temporary staff to fill vacant school psychologist, speech/language therapist, occupational therapist and behaviorist positions.
FISCAL IMPACT:
Estimated Fiscal Impact is $176,000.00 from Special Education funds allocated for special education positions funded for the 2020/2021 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Milller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with Pioneer Health Care Services, LLC?
INFORMATION:
Pioneer Health Care Services, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education related services as vacancies arise. Conejo Valley Unified School District's Special Education Department will enter into a contract with Pioneer Health Care Services, LLC to hire temporary staff to fill vacant special education positions, such as school psychologist, speech/language therapist, occupational therapist and behaviorist positions, as needed.
FISCAL IMPACT:
Estimated Fiscal Impact is $130,000.00 from Special Education funds allocated for special education positions funded for the 2020/2021 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Milller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2020.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the application to receive Mandated Block Grant Funding for the fiscal year 2020-2021 in lieu of submitted individual reimbursements for claims activity?
INFORMATION:
The Mandate Block Grant simplifies the process of mandate reimbursement through an ADA allocation. The State has implemented this process to relieve Districts of the administrative burden caused by completing detailed logs and submitting other documentation to support reimbursements of mandated programs, directives, and policies. Districts that elect to continue to claim under this system still have the power to submit itemized records; however, there is no dedicated funding source in the current fiscal year for that purpose.
FISCAL IMPACT:
The 2020 Budget Act appropriates $241,516,000 for the MBG program. Allocation of funds is based on average daily attendance (ADA) calculated as of the 2019-20 Second Principal Apportionment. Specific categories of ADA used to calculate funding are available on the CDE's MBG web page.
The 2020-2021 funding rates set forth in Item 6100-296-0001 of the 2020 Budget Act are displayed in the table below. If available funds are insufficient to apportion funding to participating LEAs at the established rates, funding rates shall be reduced proportionally.
|
Grade Span |
2020-2021 ADA Funding Rate |
|
Grades K-8 |
$32.18 |
|
Grades 9-12 |
$61.94 |
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of June 1, 2020, through July 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
2019/2020:
General Fund: $161,582.93
Adult Education Fund: $1,423.56
Child Development Fund: $1,887.46
Child Dev - Infant/Toddler: $1,407.33
Cafeteria Fund: $2,114.31
Bond Measure I: $16,824.54
Bond Measure I Endowment: $5,763.90
Worker Compensation Fund: $30.90
Health & Welfare Fund: $726.74
Private Purpose Trust Fund: $3,000.00
2020/2021:
General Fund: $692,093.03
Adult Education Fund: $129,137.39
Child Development Fund: $38,801.61
Cafeteria Fund: $2,602.64
Deferred Maintenance Fund: $39,459.63
Bond Measure I: $31,527.54
Bond Measure I Endowment: $5,696.27
Developer Donation Fund #2: $10,762.76
TOPASS Fund: $18,613.00
Worker Compensation Fund: $1,000.00
Health & Welfare Fund: $4,750.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of June 19, 2020, through July 24, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
2019/2020:
General Fund: $125,166.69
Bond Measure I Endowment: $5,108.93
2020/2021:
General Fund: $5,567,756.18
Child Development Fund: $5,562.00
Cafeteria Fund: $1,400,889.10
Deferred Maintenance Fund: $165,489.67
Bond Measure I: $651,632.69
Bond Measure I Endowment: $12,254.87
Developer Donation Fund #2: $59,149.00
TOPASS Fund: $456,367.00
Worker Compensation Fund: $190,030.64
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?
INFORMATION:
Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District. These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.
The items below detail contracts awarded, July 1, 2020, as follows:
|
Contractor |
California State License Board # (CSLB) |
Department of Industrial Relations # (DIR) or Other |
Specialty |
|
Central Coast Demolition |
1045062 |
1000064286 |
Relocation/Demolition |
|
Zeller Electric |
467139 |
1000059740 |
Electrical |
|
Empire Cabling, Inc |
833422 |
1000015851 |
Low Voltage |
|
Criterion Environmental, Inc |
N/A |
N/A |
Environmental Testing |
|
VenTerra Environmental, Inc |
989629 |
1000021207 |
Environmental Abatement |
|
Carter Fence Co. Inc |
304464 |
1000008710 |
Fencing |
|
Fence Factory |
275524 |
1000003937 |
Fencing |
|
Kiwitt General Building Contractor |
431960 |
1000004196 |
General Construction |
|
American Building Comfort |
888126 |
1000021375 |
HVAC |
|
Oak Ridge Landworks, Inc |
942231 |
1000368021 |
Landscaping Irrigation |
|
Salinas & Sons Rooter Service |
836540 |
1000008412 |
Rooter Service |
|
Tuff Shed |
661664 |
1000018682 |
General Construction |
|
Gold Coast Tree Service |
721441 |
1000061345 |
Tree Service |
|
HR Towers |
851083 |
1000011947 |
General Construction - Steel |
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contracts for the below trades for the STEM Building project at Westlake High School to the lowest responsive and responsible bidder(s)?
INFORMATION:
The Westlake High School STEM project has been out to bid via two legally permitted mechanisms, straight bid and lease-leaseback, with each resulting in bids coming in significantly higher than the estimated budget of $13.9 million. After lengthy analysis, an evaluation of the current construction environment, and a review of the Districts' ability to manage a large scale project, the District will proceed with the project through a multi-prime delivery method where the District will act as the General Contractor. This District has identified significant savings using this method and though it bears some risk, it bears significant advantages and greater control during the construction process. The District will work directly with sub-contractors to allow scheduling input, define milestone targets, review change orders, and report to a District representative that will be on-site each day for the duration of the project. This first phase of contracts were publicly advertised for bids in compliance with public contract and bidding laws with results as follows:
|
Trade |
Job Walk Date |
# Attending |
# Bid* |
Award to: |
Contract Amount |
|
Grading/Earthwork |
June 22, 2020 |
4 |
4 |
Ardalan Construction Co, Inc |
$189,900 |
|
Underground Utilities |
June 23, 2020 |
3 |
2 |
R-Help Construction Co |
$249,010 |
|
Electrical |
June 23, 2020 |
3 |
3 |
Scott and Sons Electric |
$1,305,000 |
|
Plumbing |
June 23, 2020 |
1 |
1 |
Precision Plumbing~Mechanical |
$932,921 |
|
Structural Concrete |
June 22, 2020 |
5 |
3 |
Enterprise Construction |
$1,290,000 |
|
Structural Steel |
June 22, 2020 |
4 |
2 |
Ironman, Inc |
$2,136,600 |
*Detailed bid results are attached, and the lowest responsive and responsible bid is highlighted.
FINANCIAL IMPACT:
Bond Measure I: $6,103,431
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPN:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
|
Westlake Hls ES |
May 27, 2020 |
MMR |
Foundation/Modular Add MP19/20-530-WHL |
B20-01205 |
$32,900 MI |
Hughes General Engineering, Inc. |
|
|
Westlake HS |
May 7, 2020 |
MMR |
Tennis Court Resurface MP20/21-422-WHS |
B20-01197 |
$32,500 TOPASS $10,000 GRANT |
Trueline Construction & Surfacing, Inc. |
|
|
Westlake HS |
April 6, 2020 |
SS |
Fencing – Parking Lot MP20/21-417-WHS |
B20-01158 |
$17,655 TOPASS |
Magnum Fence and Security, Inc. |
|
|
Colina MS |
June 12, 2020 |
MMR |
Interior Paint MP20/21-404-COL |
B21-00282 |
$24,800 TOPASS |
Jeff Painting |
|
|
Maple ES |
April 14, 2020 |
MMR |
Beam Repairs MP20/21-410-MAP |
B21-00241 |
$22,500 TOPASS |
Kiwitts General Building |
|
|
Westlake Hls ES |
April 29, 2020 |
MMR |
Roofing Replacement MP20/21-606-WHL |
B20-01182 |
$125,420 DD |
Channel Islands Roofing |
|
|
Sequoia MS |
April 1, 2020 |
MMR |
Roofing Replacement MP20/21-411-SEQ |
B20-01156 |
$129,740 TOPASS |
Channel Islands Roofing |
|
|
Thousand Oaks HS |
May 17, 2017 |
MMR |
Energy Efficiency Design/Build MP17/18-513-TOH |
B18-02631 B20-00471 |
$7,937,392 MI $643,586 Prop 39 |
Schneider Electric |
|
|
Westlake HS |
November 21, 2018 |
MMR |
HVAC Controls MP18/19-74-WHS |
B19-01732 |
$1,032,081 MI |
Schneider Electric |
|
|
Aspen ES |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-25-ASP |
B19-00103 |
$139,946 MI |
Schneider Electric |
|
|
Cypress ES |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-25-CYP |
B19-00103 |
$371,766 MI |
Schneider Electric |
|
|
Newbury Park HS |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-54-NPH |
B19-00103 |
$1,348,377 MI |
Schneider Electric |
|
|
Sequoia MS |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-53-SEQ |
B19-00103 |
$215,974 MI |
Schneider Electric |
|
|
Westlake ES |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-76-WLE |
B19-00103 |
$218,415 MI |
Schneider Electric |
|
|
Wildwood ES |
June 20, 2018 |
MMR |
HVAC Controls MP18/19-79-WWD |
B19-00103 |
$165,070 MI |
Schneider Electric |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $11,461,921
Developer Donation Fund #2: $125,420
TOPASS Fund: $227,195
Grant – City TO: $10,000
Proposition 39: $643,586
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of July 2020?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and my affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of July 1, 2020, through July 31, 2020.
FISCAL IMPACT:
Change to Fund Balance: -$189,675
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for June and July 2020?
INFORMATION:
The warrant summary for June and July includes warrants paid for the period of June 1, 2020, through July 31, 2020. Expenditures outlined in the attachments are in accordance with the 2019/2020 and 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve these new middle school (6-8) core literature titles for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of these titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
| Title | Author | ISBN | Grade |
|---|---|---|---|
| Twelfth Night, or, What You Will | William Shakespeare | 1586638513 | 8 |
| A Midsummer Night's Dream | William Shakespeare | 0743477545 | 7 |
| Number the Stars | Lois Lowry | 9780547577098 | 6 |
http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff.
SYNOPSIS:
"Twelfth Night, or, What You Will"
A delightfully comic tale of mistaken identities, Twelfth Night revolves around the physical likeness between Sebastian and his twin sister, Viola, each of whom, when separated after a shipwreck, believes the other to be dead. The theatrical romp begins when Viola assumes the identity of Cesario, a page in the household of the Duke of Orsino. The Duke is enamored of the Countess Olivia, who spurns him for the newly arrived young page. The comical machinations of Malvolio, Sir Toby Belch, the maid Maria, and Sir Andrew Aguecheek add to the ensuing confusion — all of which is pleasantly resolved when Viola and Sebastian meet once again. Filled with some of the finest comedic scenes in the English language, this entertaining masterpiece remains one of Shakespeare's most popular and most performed comedies.
"A Midsummer Night's Dream"
In A Midsummer Night’s Dream, Shakespeare stages the workings of love. Theseus and Hippolyta, about to marry, are figures from mythology. In the woods outside Theseus’s Athens, two young men and two young women sort themselves out into couples—but not before they form first one love triangle, and then another. Also in the woods, the king and queen of fairyland, Oberon and Titania, battle over custody of an orphan boy; Oberon uses magic to make Titania fall in love with a weaver named Bottom, whose head is temporarily transformed into that of a donkey by a hobgoblin or “puck,” Robin Goodfellow. Finally, Bottom and his companions ineptly stage the tragedy of “Pyramus and Thisbe.”
"Number the Stars"
As the German troops begin their campaign to "relocate" all the Jews of Denmark, Annemarie Johansen’s family takes in Annemarie’s best friend, Ellen Rosen, and conceals her as part of the family. Through the eyes of ten-year-old Annemarie, we watch as the Danish Resistance smuggles almost the entire Jewish population of Denmark, nearly seven thousand people, across the sea to Sweden. The heroism of an entire nation reminds us that there was pride and human decency in the world even during a time of terror and war.
FISCAL IMPACT:
Funds ($20,000) allocated in the LCAP, Goal 1.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve these new high school (9-12) core literature titles for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”
CVUSD English teachers reviewed these proposed titles. CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of the titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
The Underground Railroad |
Colson Whitehead |
978-0385542364 |
11 |
|
Between the World and Me |
Ta-Nehisi Coates |
978-0182993543 |
IB/AP, 11CP |
As part of the District’s Core Literature adoption process, preview events will be held that provide parents and community members the opportunity to view the titles and ask questions of available staff.
SYNOPSIS:
The Underground Railroad:
Cora is a slave on a cotton plantation in Georgia. Life is hell for all the slaves, but especially bad for Cora; an outcast even among her fellow Africans, she is coming into womanhood—where even greater pain awaits. When Caesar, a recent arrival from Virginia, tells her about the Underground Railroad, they decide to take a terrifying risk and escape. Matters do not go as planned—Cora kills a young white boy who tries to capture her. Though they manage to find a station and head north, they are being hunted.
Between the World and Me:
Author and award-winning journalist Ta-Nehisi Coates pulls back the curtain and allows us to see the black condition in America today. We see how policies and culture have given them an unfair horizontal trajectory. Coates wrote this book as a letter to his teenage son.
FISCAL IMPACT:
Funds ($20,000) allocated in the LCAP, Goal 1.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the SHINE Homeschool Curriculum Options for TK-8 for the 2020-21 school year?
INFORMATION:
Board Approval is sought for assignment of pilot status for the SHINE Homeschool curriculum options for Grades TK-8 in order to continue to make the SHINE Homeschool program more competitive with other home-based Charter Schools.
FISCAL IMPACT:
Information forthcoming, cost will be dependent on enrollment and need. Charge to #0MRD
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve new Board Policy 0415 - Equity?
INFORMATION:
This new policy addresses the District's recognition and response to the unique barriers facing historically underserved and underrepresented student populations. The policy also expresses the District's intent to proactively identify class and cultural biases as well as practices that impede equal access to opportunities for all students. Board Policy 0415 - Equity, presents examples of strategies to promote equity in District programs and activities.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dr. Lisa A. Miller
Assistant Superintendent, Student Services
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
FUTURE BOARD MEETINGS
September 1, 2020
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.