1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only)

Subject
B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2020040034
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session item only)

 

Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case E-19/20
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session item only)

 

 

 

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone.  If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (June 29, 2020).  When participating via teleconference, pleaes remember that you are participating in an official meeting of the District's Governing Board.  Disruptive individuals will be disconnected.  Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. 

 

 

Written Public Comments

 

If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 30, 2020). Board members will review these written comments prior to the Board meeting.  The information on these cards will be become a part of the public record.

 

Subject
F. Comments - Board of Education
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Business Services - 2020-2021 Proposed Budget(s) - General and Ancillary Funds
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the 2020-2021 Proposed Budget(s) for the General and Ancillary Funds, as submitted.

ISSUE:

 

Following a public hearing on June 16, 2020, to receive comment on the 2020-2021 Preliminary Budget, should the Board of Education approve the 2020-2021 Proposed Budget?

 

INFORMATION:

 

Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. The proposed budget is based on a limited set of known variables.  It is important to note that the variables used as the building blocks for the District’s 2020/21 budget are based on estimates and incomplete information as the "agreed" upon budget between the Governor and the Legislature has yet to be approved and signed. It is very likely that these variables will change over the next few weeks and months as the Governor and Legislature continue to work together on the state budget given state tax receipts are due in July and highly dependent on economics related to the COVID-19 pandemic, while the District continues its work to align public health guidelines and student needs to determine the most practical instructional model for the upcoming school year.

 

 

FISCAL IMPACT:

 

Estimated General Fund Revenue: $199,843,644

Estimated General Fund Expenses: $205,577,843

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
B. Business Services - Resolution #19/20-25: Education Protection Account (EPA) Spending Plan 2020-2021
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #19/20-25: Education Protection Account (EPA) Spending Plan for 2020-2021, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #19/20-25: Approval of Education Protection Account (EPA) Spending Plan 2020-2021?

 

INFORMATION:

 

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers.  A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

 

The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

 

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:

The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in an open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."

 

Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2020-21.

 

A public hearing was held on June 16, 2020.

 

FISCAL IMPACT:

 

General Fund: $3,526,758 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
C. Nomination for the CSBA Golden Quill Awards
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the nomination for the CSBA Golden Quill Award, as submitted.

ISSUE:

 

Should the Board of Education approve the nomination of Ms. Dawn Megli of the Thousand Oaks Acorn for a CSBA Golden Quill Award?

 

INFORMATION:

 

The California School Boards Association (CSBA) established the Golden Quill Award to recognize the essential role journalists play in increasing understanding of the objectives, operations, accomplishments, challenges and opportunities related to public schools.  The Golden Quill Awards are given in recognition of fair, insightful and accurate reporting on public school news by individual print, broadcast and online news media representatives.

 

CRITERIA:

Cindy Goldberg, Board President, and Jenny Fitzgerald, Board Vice President, have nominated Ms. Megli for this prestigious honor in recognition of her dedication to increasing awareness of public education in our community.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Cindy Goldberg, Board President

Jenny Fitzgerald, Board Vice President

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Board of Education - Approval of Subcommittee's Recommendation for Citizens' Bond Oversight Committee Member Selection
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the subcommittee's recommendation, as submitted.

ISSUE:

 

Should the Board of Education approve the recommended applicant to serve on the Independent Citizens' Bond Oversight Committee?

 

INFORMATION:

 

Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

 

State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.

 

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

 

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was May 29, 2020, at 12:00 p.m.

 

There is one Committee position to be filled: Business Organization Member position

 

After reviewing the applications and conducting interviews, the subcommittee comprised of President Cindy Goldberg, Vice President Jenny Fitzgerald and Superintendent Dr. Mark McLaughlin recommend the Board appoint the following candidate:


FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Personnel Assignment Orders
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R19-338 - R19-393

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: No Items

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-654 - C19-659

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C19-660 - C19-691

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E19-687 - E19-688

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: No Items

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - 2020/2021 Local Control and Accountability Plan (LCAP) - Operations Written Report
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020/2021 Local Control and Accountability Plan (LCAP) - Operations Written Report, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education of the Conejo Valley Unified School District approve the 2020/2021 Local Control and Accountability Plan (LCAP) Operations Written Report (OWR), as submitted?

 

INFORMATION:

 

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

 

The LCAP Operations Written Report must be presented for approval by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. 

 

Through an executive order dated April 23, 2020, Governor Newsom extended the deadlines for local educational agencies to submit Local Control and Accountability Plans (LCAP), which are multi-year planning documents tied to budget projections. By law, LCAPs must be developed in collaboration with parents, students, teachers, and community groups. Given the COVID-19 pandemic, school leaders are appropriately focused on managing the immediate needs of their students and families.

 

Therefore, local educational agencies will publish a written report to their communities explaining how they are responding to COVID-19. The Operations Report requires that districts explain steps they have taken to:

The report will help provide transparency and accountability to communities.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Career-Applied Technology Education Grant Application
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Career-Applied Technology Education Grant Application, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the Career-Applied Technology Carl Perkins Education Grant for 2020/2021?

 

INFORMATION:

 

The purpose of the Carl D. Perkins Vocational and Technical Education Act of 1998, P.L. 105-332, is to assist local education agencies in conducting applied technology education programs/services. These programs are directly related to the preparation of students for employment or advanced training in vocational fields upon graduation and are conducted at the high school level through the Career-Applied Technology Education Department, as well as the Career Centers and Work Experience programs. In order to comply with the provisions of the laws governing Career-Applied Technology Education funds, the acceptance of grant funding must be approved by the Board of Education of the local education agency. The funding is as follows:

 

Title I, Part C, Section 131 - Secondary Education - $98,584.00

 

Approval of the 2020/2021 application will make available to the CVUSD $98,584.00 to expand, improve and create career-applied technology education programs for high school students.

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Approval of Contract - AEGIS - CVAE
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with AEGIS Security, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve a contract with AEGIS Security and Investigations, Inc.?

 

INFORMATION:

 

The majority of the applicants for Campus Safety Assistant are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school.  We have been unable to recruit a Campus Safety Assistant willing to work evenings with adults on an open campus.

 

The environment on the Waverly campus in the evening is very different than traditional schools and requires a different skill set.  Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations.  In addition, we experience a high degree of neighborhood, baseball field and general park traffic.  Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain safety for our students and staff, as well as a rapport with our neighbors.  Even if our campus population is significantly reduced by the Health Department orders, we may need the support to ensure that everyone complies with mandated protocols.

 

FISCAL IMPACT:

 

NTE $25,376.00, to be paid by Conejo Valley Adult Education Program funding.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mike Sanders

Principal, Conejo Valley Adult Education

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:MS:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Approval of Contract Amendment -Secural Security Corporation - WHS and NPHS
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract amendment with Secural Security Corporation, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract amendment with Secural Security Corporation?

 

INFORMATION:

 

The original Secural Security Corporation contract is being amended to include the services that were used at Westlake High School and Newbury Park High School for graduation security.

 

FISCAL IMPACT:

 

$5,000.94 to be paid for by 0ADV.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High Schools and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Instructional Services - Approval of Contracts Under $5,000
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

CJ Seto

Disposal of Photo Chemicals

TOH

469.52

2

 

FISCAL IMPACT:

 

Schools will pay for these activities with site funds and/or PTA/PFA funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Instructional Services - Approval of Contract - Cyber High: Fresno County Superintendent of Schools
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract for Cyber High: Fresno County Superintendent of Schools, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract for Cyber High: Fresno County Superintendent of Schools?

 

INFORMATION:

 

Cyber High: Fresno County Superintendent of Schools is used to secure cyber high tests for students that are completing courses using Cyber High. This contract will allow for unlimited testing across the school district. This agreement is a renewal agreement to cover the next year.

 

FISCAL IMPACT:

 

$37,023.00 to be paid for by Instructional funds

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Instructional Services - Approval of Contract - IO Assessment
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the IO Assessment contract, as submitted
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the IO Assessment contract?

 

INFORMATION:

 

IO Assessment is a student assessment platform and data warehouse that allows CVUSD to deliver common assessments, build and analysis aggregate reports of standardized assessments, and provide students practice for the SBAC assessments.

 

FISCAL IMPACT:

 

$123,498.21 to be paid for by Instructional funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Instructional Services - Approval of Contract - PowerSchools Group LLC "Schoology" Learning Management System
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approved PowerSchools Group LLC "Schoology" Learning Management System Contract, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the PowerSchools Group LLC "Schoology" Learning Management System contract?

 

INFORMATION:

 

PowersSchools Group LLC "Schoology" is a learning management system that will allow CVUSD to deliver high-quality blended and remote instruction. Adopting a full LMS will allow for one common platform across grade-levels, which will provide cohesion to the instructional program for staff, students, and families.

 

FISCAL IMPACT:

 

$106,085.75 to be paid for by COVID Stimulus Dollars

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Instructional Services - Approval of Contract - Zoom Video Conferencing Platform
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Zoom Video Conferencing Platform contract, as submitted
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve the Zoom Video Conferencing Platform contract?

 

INFORMATION:

 

The Zoom Video Conferencing Platform provides a way for staff, students, and the community to interact virtually in a social distancing environment. This contract will allow for CVUSD staff to have the subscriptions necessary to provide live virtual direct instruction, host staff meetings, and provide live community-based webinars.

 

FISCAL IMPACT:

 

$30,350 to be paid for by COVID Stimulus Dollars

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Instructional Services - Approval of Contract - Instructure, Inc Canvas Learning Management System
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approved the Instructure, Inc Canvas Learning Management System Contract, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the Instructure, Inc Canvas Learning Management System contract?

 

INFORMATION:

 

Instructure, Inc Canvas is a learning management system that will allow CVUSD to deliver high-quality blended and remote instruction. Adopting a full LMS will allow for one common platform across grade-levels, which will provide cohesion to the instructional program for staff, students, and families.

 

This is a three-year agreement to be paid for in yearly installments.

 

FISCAL IMPACT:

 

Installment 1: $98,000 to be paid for by COVID Stimulus Dollars

Installment 2: $63,000

Installment 3: $63,000

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer
Director, High Schools and Assessment

 

On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Student Services - Approval of Individual Service Contract - Therapy Staff
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Therapy Staff, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract with Therapy Staff?

 

INFORMATION:

 

Thereapy Staff is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with Therapy Staff to hire temporary staff to fill vacant Occupational Therapist positions through July 16, 2020.

 

FISCAL IMPACT:

 

$9,200.00 paid from the Special Education budget with funds allocated for Occupational Therapists for Extended School Year (ESY).

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Student Services - Contract with Rosetta Stone Ltd.
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Rosetta Stone Ltd., as submitted.

ISSUE:

 

Should the Board of Education approve the contract with Rosetta Stone Ltd.?

 

INFORMATION:

 

Rosetta Stone will provide English Learners at the Emergent English proficiency level a supplemental language acquisition tool that will accelerate English proficiency.

 

FISCAL IMPACT:

 

Title III Limited English Proficient Program: $37,800.00 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services

 

On behalf of, 

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:DM:ia

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Student Services - Approval of Contract - EdFiles - Special Ed DO
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with EdFiles, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract with EdFiles?

 

INFORMATION:

 

EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.

 

FISCAL IMPACT:

 

$5,616.00 funded from the Special Education Data Storage budget.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Student Services - Approval of Contract - IGNITE Collective, Inc.
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with IGNITE Collective, Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract with IGNITE Collective?

 

INFORMATION:

 

This contract will allow IGNITE Collective to provide assessment and support services to a student enrolled in our District.

 

FISCAL IMPACT:

 

Special Education Fund: $3,000.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - Acceptance of Donations/Gifts
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the donation/gifts, intended location and purpose, as submitted.

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the June 1 to June 30, 2020, gift and donation report?

 

INFORMATION:

 

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

 

FISCAL IMPACT:

 

Total deposited to the General Fund on this report: $35,676.33

Total deposited to the General Fund for 2019-20: $484,217.98

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Approval of Agreement for the ESCAPE Financial and Payroll/Personnel System Between the Ventura County Office of Education and the Conejo Valley Unified School District for the 2020-2021 Fiscal Year
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement for the ESCAPE Financial and Payroll/Personnel System between the Ventura County Office of Education and the District for the 2020-2021 fiscal year, as submitted.

ISSUE:

 

Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?

 

INFORMATION:

 

The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.

 

FISCAL IMPACT:

 

Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2020. Current estimate: $176,066.90

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. Business Services - Approval of Agreement for the Q SIS Hosting Service Between Ventura County Office of Education and the Conejo Valley Unified School District for the 2020-2021 Fiscal Year
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement for the Q SIS Hosting Service between the Ventura County Office of Education and the District for the 2020-2021 Fiscal Year, as submitted.

ISSUE:

 

Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service?

 

INFORMATION:

 

The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District.

 

FISCAL IMPACT:

 

General Fund: $175,576.81

Cafeteria Fund: $22,889.10

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:lb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. Business Services - Resolution #19/20-38: Declaring the Westlake High School STEM Building Construction Project Exempt from Local Zoning Ordinances
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Resolution #19/20-38: Declaring the Westlake High School STEM Building Construction Project Exempt from Local Zoning Ordinances, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-38:  Declaring the Westlake High School STEM Building Construction Project Exempt from the Zoning and Land Use Ordinances of the City of Thousand Oaks?

 

INFORMATION:

 

Government Code Sections 53090, et seq., pertain to the regulation of local agencies by counties and cities.  Those provisions recognize that school districts are agencies of the State for local operation of the statewide public school system, and therefore, immune from most aspects of local regulation.  Government Code Section 53091(b) exempts school districts from local building ordinances when the district is acting under the State Contract Act (Public Contract Code section 10100, et seq.)  Government Code Section 53094(b) permits a school district’s governing board, by a two-thirds vote, to render local zoning ordinances inapplicable to a proposed project for classroom facilities on district property.  The school district must inform the local city of any action taken under Government Code Section 53094(b) within 10 days.

 

The District intends to construct a new 26,103 square foot STEM building at Westlake High School.  The project is indisputably for classroom facilities.  Therefore, the attached Resolution exempts the Westlake High School STEM building construction project from local zoning ordinances pursuant to Government Code Section 53094(b) and makes related findings.  The Resolution also delegates authority to the Superintendent, or his designee, to inform the City of Thousand Oaks of any action taken under Government Code Section 53094(b), as required by applicable law. 

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
W. Business Services - Resolution #19/20-41: Designating District as Lead Agency for CEQA Purposes for Westlake High School STEM Building Construction and Determining the Project is Exempt from CEQA
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Resolution #19/20-41: Designating District as Lead Agency for CEQA Purposes for Westlake High School STEM Building Construction and Determining Project is Exempt from CEQA, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-41: Designating the District as Lead Agency for CEQA Purposes for the Westlake High School STEM Building Construction and Determining Project is Exempt from CEQA? 

 

INFORMATION:

 

In August 2020, the District intends to commence construction of a new 3-story, 26,103 square foot STEM building at Westlake High School.  The building will consist of 11 science classrooms, teacher support spaces and restrooms, and construction will include installation of native, drought-tolerant landscaping around the new building.  Construction will be completed on an existing asphalt basketball court adjacent to the gymnasium and swimming pool structures.  After construction is complete, nine (9) portable classrooms will be removed from the property, resulting in a net increase of two (2) classrooms.  Student capacity will not increase due to this project. 

 

The California Environmental Quality Act (CEQA) requires “lead agencies” to identify the significant environmental impacts of any activities that constitute a “project” and, if feasible, to avoid or mitigate those impacts.  Additionally, applicable law provides that certain classes of projects have been determined not to have a significant effect on the environment.  These projects are classified as “categorically exempt” from CEQA.

 

The attached Resolution designates the District as the lead agency for the WHS STEM building construction; determines that the project is categorically exempt from CEQA pursuant to 14 CCR 15302 (replacement or reconstruction of existing structures and facilities) and 14 CCR 15314 (minor additions to existing schools); and makes related findings.  The Resolution also authorizes the Superintendent, or his designee, to file a notice of exemption with the Ventura County Clerk and the California Office of Planning and Research. 

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
X. Business Services - Award of Contract - Flooring Replacement - Various Sites
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contract for flooring replacement at various sites to Reliable Floor Covering, as submitted.

ISSUE:

 

Should the Board of Education award the Flooring Replacement project at Conejo Valley Unified School District sites, to the lowest responsive and responsible bidder?

 

INFORMATION:

 

The Conejo Valley Unified School District publicly advertised for bids for the Flooring Replacement Project at ten (10) sites.  Nine (9) contractors attended the mandatory pre-bid job walk on May 26, 2020.  Four (4) of the contractors who attended the mandatory job walk submitted bids for this project on the June 2, 2020, deadline. Bid results are attached, with the lowest responsive and responsible bid shown as highlighted in bold. 

 

FINANCIAL IMPACT:

 

Developer Donation Fund #2: $38,100

TOPASS Fund: $278,131

Deferred Maintenance Fund: $72,530

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Y. Business Services - Approval of Excess Workers' Compensation Insurance Coverage with Arch Insurance Company
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement for Excess Workers' Compensation Insurance coverage with Arch Insurance Company, as submitted.

ISSUE:

 

Should the Board of Education approve the Excess Workers’ Compensation Insurance coverage with Arch Insurance Company?

 

INFORMATION:

 

The Conejo Valley Unified School District is self-insured for Workers' Compensation insurance.  The District absorbs the first $750k of any claim and carries excess coverage should a claim be significant enough to exceed the threshold.  The District worked with our broker and solicited quotes from multiple carriers.  Arch Insurance Company had the most competitive quote, which represents a savings of approximately $16k from the current year premium. With this quote, the District’s retention per claim is increased from $600K to $750K per claim. Based on claims for the past 10 years, the estimated fiscal impact is estimated as an additional retention of $15k per year.

 

In preparation for this quote, Poms & Associates, the District’s broker, solicited quotes from other excess carriers with the following results:

 

Carrier

Response

Midwest Employers

Declined. Indicated $1.25M to $1.5M SIR

Chubb

Indicated min. $1.5M SIR @ $200K min. premium

USSU Star Ins. Co.

Declined. Indicated min. $1M SIR @ $200K premium

Safety National

Passed. Adverse Loss history

 

FISCAL IMPACT:

 

Workers Compensation Fund: $146,471

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Gary Bradbury, CSP, CSRM, CEA, CPSI

Director, Safety and Risk Management

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:GB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Z. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of June 1, 2020, through June 18, 2020, is presented for approval.  Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.  

 

FISCAL IMPACT:

 

2019/2020:

General Fund: $687,098.13

Adult Education Fund: $9,200.00

Bond Measure I: $174,929.28

Bond Measure I Endowment: $25,766.73

Developer Donation Fund #2: $10,438.75

TOPASS Fund: $32,500.00

 

2020/2021:

General Fund: $5,271,588.10

Adult Education Fund: $123,541.00

Child Development Fund: $19,100.00

Deferred Maintenance Fund: $43,867.00

Bond Measure I: $23,153.00

Developer Donation Fund #2: $203,866.96

TOPASS Fund: $418,482.30

Worker Compensation Fund: $1,699,750.00

Health & Welfare Fund: $23,776,112.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
AA. Business Services - Approve Designation of VCSSFA Representative and Alternate
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the designation of VCSSFA representative and alternate, as submitted.

ISSUE:

 

Should the Board of Education approve the designation of a Ventura County Schools Self-Funding Authority (VCSSFA) Representative and Alternate Representative, per the attached proposal?

 

INFORMATION:

 

The District is a member of the Ventura County Schools Self-Funding Authority (VCSSFA), a joint powers authority of Ventura County public school districts providing self-funding property and liability insurance. VCSSFA requires that the Board of Education approve the designation of a Representative and Alternate Representative to the Authority. The Representative is authorized to and shall act as the District's agent in all matters related to VCSSFA business. Decisions of VCSSFA may have a significant financial impact on the school district. Consequently, the District has traditionally assigned the Assistant Superintendent of Business Services as the VCSSFA Representative and the Director of Safety and Risk Management as the Alternate Representative.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
BB. Business Services - Approve Property Agreements with Conejo Recreation and Park District for La Canada Park, El Capitan Park, and Waverly Park
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the updated agreements with the Conejo Recreation and Park District for La Canada Park, El Capitan Park, and Waverly Park, as submitted.

ISSUE:

 

Should the Board of Education approve the updated agreements with the Conejo Recreation and Park District (CRPD) for La Canada Park, El Capitan Park, and Waverly Park?

 

INFORMATION:

 

According to the National Park and Recreation Association, public parks provide equal access to all citizens regardless of age, gender, socioeconomic status, ethnicity, or ability. Parks and recreation facilities can foster community pride, bring people together, create destination-oriented places, and connect people to each other and nature.

 

The Conejo Valley Unified School District (CVUSD) and the Conejo Recreation and Park District have entered into joint ventures for the benefit of the community.  The CVUSD owns land that is not currently being used for District purposes, and CRPD has the means and desire to utilize the land for park and recreation open to the community.  Both CVUSD and CRPD are desirous to strengthen, renew, and update the lease terms to better support their cooperative relationship for the benefit of the community.  These agreements replace and supersede the agreements put in place dating back to the early eighties.

 

FISCAL IMPACT:

 

General Fund: $1 per year each

Community Impact: Priceless

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
CC. Business Services - Planning & Facilities and Maintenance & Operations Departments - Approval of Contracts for 2020-2021
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts for 2020-2021, as submitted.

ISSUE:

 

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020 to June 30, 2021?

 

INFORMATION:

 

Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.  These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

 

The items below detail contracts awarded July 1, 2020, as follows:

 

Contractor

California State License Board # (CSLB)

Department of Industrial Relations # (DIR) or Other

Specialty

Fence Factory

275524

1000003937

General Construction, Fencing

Oak Ridge Landworks, Inc.

942231

1000368021

Landscaping

Creative Window Solutions

908626

1000016107

Window Coverings

VenTerra Environmental, Inc.

989629

1000021207

General Construction, Asbestos Abatement

NV5 West, Inc

Exempt

Exempt

Civil/Geotechnical Engineering

Empire Cabling, Inc

833422

1000015851

Low Voltage Systems

Magnum Fence & Security, Inc.

719567

1000010033

Fence Repair & Replacement

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
DD. Business Services - Child Care - Approval of Contracts
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the summer camp contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the summer camp contracts for the Child Care program?

 

INFORMATION:

 

The contracts listed are for services during summer camp for Child Care programs at the school sites.

 

Vendor

Learning Experience

Amount

Margaret Randazzo

One hour yoga instruction

$400

Wax Creation

Making wax hands

$1,785

Danny Moreno dba Arty Loon Show

Magic show

$750

Mister Softee

Soft serve ice cream

$1,047.68

Sub Zero Ice Cream

The science behind ice cream

$1,896.28

Carl Abajian

Learning about sea creatures

$1,485

Balloon Décor by Ritchie

Balloon twist

$240

Art Trek, Inc.

Art lessions

$700

Heavenly Delights Cakes dba Siblings Bakery

Cupcake decorating

$400

 

FISCAL IMPACT:

 

Child Development Fund: $8,704

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Amie Mills

Director, Child Development

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AM:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
EE. Business Services - Approval of Contract with BorderLAN Security
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with BorderLAN Security, as submitted.

ISSUE:

 

Should the Board of Education approve the contract with BorderLAN Security for the purchase of Linewize Internet Content Filter?

 

INFORMATION:

 

The Linewize Web Content Filter will allow the District to monitor, manage, and adjust access to web pages based on curricular value while maintaining Family Educational Rights and Privacy Act (FERPA), Children's Online Privacy Protection Act (COPPA), and Children's Internet Protection Act (CIPA) compliance. A web filter controls access to the Internet in an attempt to prevent online access to materials that are obscene, contain adult content, or are harmful to minors. The Linewize web filter will allow the District to have greater flexibility to the type of devices it can manage, both on the school network and off. The duration of this agreement is valid for 12 months, from July 1, 2020, through June 30, 2021.

 

FISCAL IMPACT:

 

General Fund: $55,897.50

 

 

Respectfully submitted, 

Mark W. McLaughlin, Ed.D. 

Superintendent 

  

Prepared by, 

David Hubbard 

Director, Technology Services 

  

On behalf of, 

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services 

 

MWM:VPH:DH:br 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
FF. Business Services - Approval of Award of Contract for Pupil Transportation Services (Athletic and Field Trips)
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contract for pupil transportation services (athletic and field trips) pending negotiated agreements, as submitted.

ISSUE:

 

Should the Board of Education approve the 5-year pupil transportation services contracts pending negotiated agreements to three (3) qualified firms that will provide District-wide bus transportation services for athletic trips and field trips?

 

INFORMATION:

 

The Conejo Valley Unified School District publicly advertised a Request for Proposals, RFP #2020-01, to create and retain a qualified list of providers for District-wide bus transportation services for athletic trips and field trips based on specifications developed by staff.  Six (6) firms attended the mandatory pre-proposal meeting on June 5, 2020. Three (3) firms submitted proposals on the June 12, 2020, deadline.  The results of the evaluated proposals are shown below.

 

Firm

RFP Responsiveness

Total Points (out of 100)

Final Rank

American Transportation Systems

Responsive

74

1

Durham School Services, L.P.

Responsive

72

2

Fast Deer Bus Charter, Inc.

Responsive

60

3

Kango

No Bid

0

-

H & L Charter Co., Inc.

No Bid

0

-

Certified Transportation Services

No Bid

0

-

 

 

FISCAL IMPACT:

 

General Fund: To be determined dependent on use based on the submitted pricing schedules.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
GG. Business Services - Approval of Award of Contract for Pupil Transportation Services (Home to School)
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contract for pupil transportation services (home to school) pending negotiated agreement, as submitted.

ISSUE:

 

Should the Board of Education approve the pupil transportation services contract pending negotiation to the qualified firm that will provide home to school transportation services?

 

INFORMATION:

 

The Conejo Valley Unified School District publicly advertised a Request for Proposals, RFP #2020-02, to create and retain a qualified provider, or qualified providers, for home to school bus transportation services based on specifications developed by staff.  Three (3) firms attended the mandatory pre-proposal meeting on June 19, 2020. One (1) firm submitted proposals by the June 26, 2020, deadline.  The results of the evaluated proposals are shown below.

 

Firm

RFP Responsiveness

Total Points (out of 100)

Final Rank

American Transportation Systems

Responsive

74 1

Durham School Services, L.P.

No Bid 0 -

Pegasus Transit, Inc.

No Bid

0

-

 

FISCAL IMPACT:

 

General Fund: estimated $11,286,000 total over 5 years, however may vary depending on routes, ridership, COVID-19 response and other unknown factors.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. No Items
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type

 

 

 

 

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

       

  1. Board Bylaws 9000 (on-going)
  2. Cell Phones - How each site handles student usage
  3. Bathroom issues at the school sites (TBD)
  4. Technology Committee Report
Subject
B. Adjournment
Meeting
Jun 30, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

TBD

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.