(Closed Session items only)
(Closed Session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. Due to Governor Newsom's Executive Orders N-33-20 and N-29-20 respectively in regards to the COVID-19 virus, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (June 29, 2020). When participating via teleconference, pleaes remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected. Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed.
Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 30, 2020). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Following a public hearing on June 16, 2020, to receive comment on the 2020-2021 Preliminary Budget, should the Board of Education approve the 2020-2021 Proposed Budget?
INFORMATION:
Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. The proposed budget is based on a limited set of known variables. It is important to note that the variables used as the building blocks for the District’s 2020/21 budget are based on estimates and incomplete information as the "agreed" upon budget between the Governor and the Legislature has yet to be approved and signed. It is very likely that these variables will change over the next few weeks and months as the Governor and Legislature continue to work together on the state budget given state tax receipts are due in July and highly dependent on economics related to the COVID-19 pandemic, while the District continues its work to align public health guidelines and student needs to determine the most practical instructional model for the upcoming school year.
FISCAL IMPACT:
Estimated General Fund Revenue: $199,843,644
Estimated General Fund Expenses: $205,577,843
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education adopt Resolution #19/20-25: Approval of Education Protection Account (EPA) Spending Plan 2020-2021?
INFORMATION:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in an open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2020-21.
A public hearing was held on June 16, 2020.
FISCAL IMPACT:
General Fund: $3,526,758
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the nomination of Ms. Dawn Megli of the Thousand Oaks Acorn for a CSBA Golden Quill Award?
INFORMATION:
The California School Boards Association (CSBA) established the Golden Quill Award to recognize the essential role journalists play in increasing understanding of the objectives, operations, accomplishments, challenges and opportunities related to public schools. The Golden Quill Awards are given in recognition of fair, insightful and accurate reporting on public school news by individual print, broadcast and online news media representatives.
Cindy Goldberg, Board President, and Jenny Fitzgerald, Board Vice President, have nominated Ms. Megli for this prestigious honor in recognition of her dedication to increasing awareness of public education in our community.
FISCAL IMPACT:
None
Respectfully submitted,
Cindy Goldberg, Board President
Jenny Fitzgerald, Board Vice President
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the recommended applicant to serve on the Independent Citizens' Bond Oversight Committee?
INFORMATION:
Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.
State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.
Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.
According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was May 29, 2020, at 12:00 p.m.
There is one Committee position to be filled: Business Organization Member position
After reviewing the applications and conducting interviews, the subcommittee comprised of President Cindy Goldberg, Vice President Jenny Fitzgerald and Superintendent Dr. Mark McLaughlin recommend the Board appoint the following candidate:
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-338 - R19-393
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: No Items
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-654 - C19-659
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-660 - C19-691
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-687 - E19-688
B. Specialist, Proctor, Student Helper, Others
Orders #: No Items
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the 2020/2021 Local Control and Accountability Plan (LCAP) Operations Written Report (OWR), as submitted?
INFORMATION:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
The LCAP Operations Written Report must be presented for approval by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education.
Through an executive order dated April 23, 2020, Governor Newsom extended the deadlines for local educational agencies to submit Local Control and Accountability Plans (LCAP), which are multi-year planning documents tied to budget projections. By law, LCAPs must be developed in collaboration with parents, students, teachers, and community groups. Given the COVID-19 pandemic, school leaders are appropriately focused on managing the immediate needs of their students and families.
Therefore, local educational agencies will publish a written report to their communities explaining how they are responding to COVID-19. The Operations Report requires that districts explain steps they have taken to:
The report will help provide transparency and accountability to communities.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Career-Applied Technology Carl Perkins Education Grant for 2020/2021?
INFORMATION:
The purpose of the Carl D. Perkins Vocational and Technical Education Act of 1998, P.L. 105-332, is to assist local education agencies in conducting applied technology education programs/services. These programs are directly related to the preparation of students for employment or advanced training in vocational fields upon graduation and are conducted at the high school level through the Career-Applied Technology Education Department, as well as the Career Centers and Work Experience programs. In order to comply with the provisions of the laws governing Career-Applied Technology Education funds, the acceptance of grant funding must be approved by the Board of Education of the local education agency. The funding is as follows:
Title I, Part C, Section 131 - Secondary Education - $98,584.00
Approval of the 2020/2021 application will make available to the CVUSD $98,584.00 to expand, improve and create career-applied technology education programs for high school students.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with AEGIS Security and Investigations, Inc.?
INFORMATION:
The majority of the applicants for Campus Safety Assistant are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school. We have been unable to recruit a Campus Safety Assistant willing to work evenings with adults on an open campus.
The environment on the Waverly campus in the evening is very different than traditional schools and requires a different skill set. Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations. In addition, we experience a high degree of neighborhood, baseball field and general park traffic. Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain safety for our students and staff, as well as a rapport with our neighbors. Even if our campus population is significantly reduced by the Health Department orders, we may need the support to ensure that everyone complies with mandated protocols.
FISCAL IMPACT:
NTE $25,376.00, to be paid by Conejo Valley Adult Education Program funding.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
ISSUE:
Should the Board of Education approve the contract amendment with Secural Security Corporation?
INFORMATION:
The original Secural Security Corporation contract is being amended to include the services that were used at Westlake High School and Newbury Park High School for graduation security.
FISCAL IMPACT:
$5,000.94 to be paid for by 0ADV.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.
Company |
Activity |
School |
Amount |
LCAP Goal |
CJ Seto |
Disposal of Photo Chemicals |
TOH |
469.52 |
2 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contract for Cyber High: Fresno County Superintendent of Schools?
INFORMATION:
Cyber High: Fresno County Superintendent of Schools is used to secure cyber high tests for students that are completing courses using Cyber High. This contract will allow for unlimited testing across the school district. This agreement is a renewal agreement to cover the next year.
FISCAL IMPACT:
$37,023.00 to be paid for by Instructional funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the IO Assessment contract?
INFORMATION:
IO Assessment is a student assessment platform and data warehouse that allows CVUSD to deliver common assessments, build and analysis aggregate reports of standardized assessments, and provide students practice for the SBAC assessments.
FISCAL IMPACT:
$123,498.21 to be paid for by Instructional funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the PowerSchools Group LLC "Schoology" Learning Management System contract?
INFORMATION:
PowersSchools Group LLC "Schoology" is a learning management system that will allow CVUSD to deliver high-quality blended and remote instruction. Adopting a full LMS will allow for one common platform across grade-levels, which will provide cohesion to the instructional program for staff, students, and families.
FISCAL IMPACT:
$106,085.75 to be paid for by COVID Stimulus Dollars
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the Zoom Video Conferencing Platform contract?
INFORMATION:
The Zoom Video Conferencing Platform provides a way for staff, students, and the community to interact virtually in a social distancing environment. This contract will allow for CVUSD staff to have the subscriptions necessary to provide live virtual direct instruction, host staff meetings, and provide live community-based webinars.
FISCAL IMPACT:
$30,350 to be paid for by COVID Stimulus Dollars
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the Instructure, Inc Canvas Learning Management System contract?
INFORMATION:
Instructure, Inc Canvas is a learning management system that will allow CVUSD to deliver high-quality blended and remote instruction. Adopting a full LMS will allow for one common platform across grade-levels, which will provide cohesion to the instructional program for staff, students, and families.
This is a three-year agreement to be paid for in yearly installments.
FISCAL IMPACT:
Installment 1: $98,000 to be paid for by COVID Stimulus Dollars
Installment 2: $63,000
Installment 3: $63,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contract with Therapy Staff?
INFORMATION:
Thereapy Staff is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with Therapy Staff to hire temporary staff to fill vacant Occupational Therapist positions through July 16, 2020.
FISCAL IMPACT:
$9,200.00 paid from the Special Education budget with funds allocated for Occupational Therapists for Extended School Year (ESY).
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with Rosetta Stone Ltd.?
INFORMATION:
Rosetta Stone will provide English Learners at the Emergent English proficiency level a supplemental language acquisition tool that will accelerate English proficiency.
FISCAL IMPACT:
Title III Limited English Proficient Program: $37,800.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:DM:ia
ISSUE:
Should the Board of Education approve a contract with EdFiles?
INFORMATION:
EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.
FISCAL IMPACT:
$5,616.00 funded from the Special Education Data Storage budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with IGNITE Collective?
INFORMATION:
This contract will allow IGNITE Collective to provide assessment and support services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $3,000.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the June 1 to June 30, 2020, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $35,676.33
Total deposited to the General Fund for 2019-20: $484,217.98
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?
INFORMATION:
The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.
FISCAL IMPACT:
Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2020. Current estimate: $176,066.90
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service?
INFORMATION:
The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District.
FISCAL IMPACT:
General Fund: $175,576.81
Cafeteria Fund: $22,889.10
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:lb
ISSUE:
Should the Board of Education approve Resolution #19/20-38: Declaring the Westlake High School STEM Building Construction Project Exempt from the Zoning and Land Use Ordinances of the City of Thousand Oaks?
INFORMATION:
Government Code Sections 53090, et seq., pertain to the regulation of local agencies by counties and cities. Those provisions recognize that school districts are agencies of the State for local operation of the statewide public school system, and therefore, immune from most aspects of local regulation. Government Code Section 53091(b) exempts school districts from local building ordinances when the district is acting under the State Contract Act (Public Contract Code section 10100, et seq.) Government Code Section 53094(b) permits a school district’s governing board, by a two-thirds vote, to render local zoning ordinances inapplicable to a proposed project for classroom facilities on district property. The school district must inform the local city of any action taken under Government Code Section 53094(b) within 10 days.
The District intends to construct a new 26,103 square foot STEM building at Westlake High School. The project is indisputably for classroom facilities. Therefore, the attached Resolution exempts the Westlake High School STEM building construction project from local zoning ordinances pursuant to Government Code Section 53094(b) and makes related findings. The Resolution also delegates authority to the Superintendent, or his designee, to inform the City of Thousand Oaks of any action taken under Government Code Section 53094(b), as required by applicable law.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve Resolution #19/20-41: Designating the District as Lead Agency for CEQA Purposes for the Westlake High School STEM Building Construction and Determining Project is Exempt from CEQA?
INFORMATION:
In August 2020, the District intends to commence construction of a new 3-story, 26,103 square foot STEM building at Westlake High School. The building will consist of 11 science classrooms, teacher support spaces and restrooms, and construction will include installation of native, drought-tolerant landscaping around the new building. Construction will be completed on an existing asphalt basketball court adjacent to the gymnasium and swimming pool structures. After construction is complete, nine (9) portable classrooms will be removed from the property, resulting in a net increase of two (2) classrooms. Student capacity will not increase due to this project.
The California Environmental Quality Act (CEQA) requires “lead agencies” to identify the significant environmental impacts of any activities that constitute a “project” and, if feasible, to avoid or mitigate those impacts. Additionally, applicable law provides that certain classes of projects have been determined not to have a significant effect on the environment. These projects are classified as “categorically exempt” from CEQA.
The attached Resolution designates the District as the lead agency for the WHS STEM building construction; determines that the project is categorically exempt from CEQA pursuant to 14 CCR 15302 (replacement or reconstruction of existing structures and facilities) and 14 CCR 15314 (minor additions to existing schools); and makes related findings. The Resolution also authorizes the Superintendent, or his designee, to file a notice of exemption with the Ventura County Clerk and the California Office of Planning and Research.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the Flooring Replacement project at Conejo Valley Unified School District sites, to the lowest responsive and responsible bidder?
INFORMATION:
The Conejo Valley Unified School District publicly advertised for bids for the Flooring Replacement Project at ten (10) sites. Nine (9) contractors attended the mandatory pre-bid job walk on May 26, 2020. Four (4) of the contractors who attended the mandatory job walk submitted bids for this project on the June 2, 2020, deadline. Bid results are attached, with the lowest responsive and responsible bid shown as highlighted in bold.
FINANCIAL IMPACT:
Developer Donation Fund #2: $38,100
TOPASS Fund: $278,131
Deferred Maintenance Fund: $72,530
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the Excess Workers’ Compensation Insurance coverage with Arch Insurance Company?
INFORMATION:
The Conejo Valley Unified School District is self-insured for Workers' Compensation insurance. The District absorbs the first $750k of any claim and carries excess coverage should a claim be significant enough to exceed the threshold. The District worked with our broker and solicited quotes from multiple carriers. Arch Insurance Company had the most competitive quote, which represents a savings of approximately $16k from the current year premium. With this quote, the District’s retention per claim is increased from $600K to $750K per claim. Based on claims for the past 10 years, the estimated fiscal impact is estimated as an additional retention of $15k per year.
In preparation for this quote, Poms & Associates, the District’s broker, solicited quotes from other excess carriers with the following results:
Carrier |
Response |
Midwest Employers |
Declined. Indicated $1.25M to $1.5M SIR |
Chubb |
Indicated min. $1.5M SIR @ $200K min. premium |
USSU Star Ins. Co. |
Declined. Indicated min. $1M SIR @ $200K premium |
Safety National |
Passed. Adverse Loss history |
FISCAL IMPACT:
Workers Compensation Fund: $146,471
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of June 1, 2020, through June 18, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
2019/2020:
General Fund: $687,098.13
Adult Education Fund: $9,200.00
Bond Measure I: $174,929.28
Bond Measure I Endowment: $25,766.73
Developer Donation Fund #2: $10,438.75
TOPASS Fund: $32,500.00
2020/2021:
General Fund: $5,271,588.10
Adult Education Fund: $123,541.00
Child Development Fund: $19,100.00
Deferred Maintenance Fund: $43,867.00
Bond Measure I: $23,153.00
Developer Donation Fund #2: $203,866.96
TOPASS Fund: $418,482.30
Worker Compensation Fund: $1,699,750.00
Health & Welfare Fund: $23,776,112.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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