1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only)

Subject
B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2020031007
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session item only)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code Section 54956.9(d)(1), SCSS Holdings, Inc. v. Art Trek and Conejo Valley Unified School District Case 56-2019-00536246-CU-CO-VTA
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session item only)

 

 

 

Subject
D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: La Canada Park, El Capitan Park, and Waverly Park. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent, Business Services. Negotiating Party: Conejo Recreation and Park District. Negotiation: Price and Terms
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

(Closed Session item only)

 

 

 

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
F. Comments - Board of Education
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Business Services - Measure I Oversight Committee Annual Report and Update
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

The Conejo Valley Unified School District was successful in the election conducted on November 4, 2014, in obtaining authorization from the District's voters to issue up to $197,000,000 aggregate principal amount of the District's school facilities bond, Measure I (click here for more information about the Measure I ballot question as it appeared on the November 4, 2014 election ballot) Pursuant to Section 15278 of the Education Code, the District is obligated to establish an Independent Citizens' Bond Oversight Committee in order to satisfy the accountability requirements of Proposition 39.

 

Conejo Valley Unified School District is proud to share information on an on-going basis about Measure I, and the transformative Measure I projects taking place across the Conejo. Tonight's presentation is the annual report to the Board of Education presented by Tony Gitt, the 2019-20 Chair of the Independent Citizens' Bond Oversight Committee.

Subject
I. Business Services - Public Hearing - 2020-2021 Preliminary Budget - General Fund and Ancillary Funds
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information, Public Hearing

ISSUE:

 

The Board of Education will hold a public hearing on the preliminary 2020-2021 District budget.

 

INFORMATION:

 

The 2020-21 Budget public hearing was advertised in The Star on June 2, 2020.  The District has prepared a preliminary budget taking into consideration the Legislative proposed budget to include anticipated Federal Stimulus of approximately $7.4 million. If the Federal Stimulus does not materialize, the Legislative proposal is written to maintain funding and COLA levels through a system of deferrals which may require the District to borrow money to cover the State's planned deferrals which would result in a cash shortfall.  The Legislature is expected to present and adopt their version of the budget on June 15 at which time it will go to the Governor for approval.  Recent news noted that the Governor and the Legislature have not come to an agreement on the budget; therefore, we expect the final budget will require the District to make changes after the final State budget is signed which is expected no later than June 30, 2020.

 

FISCAL IMPACT:

 

Estimated General Fund Revenues: $200,804,772

Estimated General Fund Expenses: $196,726,365

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
J. Business Services - Public Hearing - Resolution #19/20-25: Education Protection Account (EPA) Spending Plan, 2020-2021
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information, Public Hearing

ISSUE:

 

The Board of Education will hold a public hearing to receive comment on the proposed 2020-2021 EPA spending plan.

 

INFORMATION:

 

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

 

The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

 

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."

 

Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent.  The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2020-21.

 

FISCAL IMPACT:

 

$3,526,758 allocated to certificated salaries

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

Subject
K. Presentation - COVID-19 and Equity Task Force Update
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information
3. ACTION ITEMS - GENERAL
Subject
A. No Items
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent), Minutes
Recommended Action
Approve the Board of Education meeting minutes, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Human Resources - Personnel Assignment Orders
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R19-333 - R19-337

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E19-121 - E19-205

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-597 - C19-609

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C19-610 - C19-653

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: E19-597 - E19-646

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E19-647 - E19-686

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Approval of an MOU with the District's three Associations - Salary Adjustment; District Management and Confidential Employees - Salary Adjustment; Board of Education - Monthly Compensation Adjustment
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the MOU with the District's three Associations - Salary Adjustment; District Management and Confidential Employees - Salary Adjustment; Board of Education - Monthly Compensation Adjustment, as submitted.
Goals
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.

PROCEDURAL MATTER:

 

A procedural error occurred during the June 2, 2020, Board meeting in the voting procedure for this item.  Staff has taken the opportunity to provide greater clarity on this matter by including two additional attachments related to this item.  

 

ISSUE:

 

Should the Board of Education approve the proposed MOU with the District's three Associations - Salary Adjustment; District Management and Confidential Employees - Salary Adjustment; Board of Education - Monthly Compensation Adjustment, as submitted.


BACKGROUND:
 

The District and the Associations negotiated in good faith during the 2019-2020 school year to reach a multi-year salary agreement based on the funding projections prior to the March 2020 outbreak of the COVID-19 pandemic. The Board of Education unanimously approved the salary increase on April 7, 2020. Using assumptions from the Governor’s January budget proposal, the District moved forward with implementation of the salary schedule modification. As we have now received updated financial projections from the Governor’s May Revision to the State budget, it is imperative that the District and the Associations work together, as they have in past financially challenging times. 

 

The Memorandum of Understanding would delay the implementation of the salary increases for years 2020-2021 and 2021-2022. UACT, CVPPA, and CSEA further commit to negotiating budget efficiencies throughout the coming summer and into the 2020-2021 school year, including cost saving measures relating to staffing. The District and its Associations have a mutual interest to continue to work collaboratively for the benefit of the students and communities served by the District and its teachers and staff.

 

The attachment recommends a delay in the implementation of the salary increases for the years 2020-2021 and 2021-2022 with regard to District Management and Confidential Employees.  It also commits to District Management proposing further budget adjustments that impact management only in an effort to generate cost saving measures moving forward. 

 

The attachment recommends, at the Board of Education request to decline the stipend increases and revert to the 2018 monthly compensation rate and forgo the approved monthly compensation increase for the 2019-2020, 2020-2021, and 2021-2022 school years and repay any stipend increase for the 2019-2020 school year that has already been processed.

 

RATIONALE:

 

The Memorandum of Understanding and salary adjustment allows the District to mitigate its funding deficit.

 

FISCAL IMPACT:

 

The budget savings is estimated to be $2.1 million for the 2020-2021 school year and $4.3 million for 2021-2022 school year.

 


Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - Readmission of Expelled Student #1-19/20 E
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Readmit student #1-19/20 E to a comprehensive campus effective 8/19/2020.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education readmit student #1-19/20 E who was expelled commencing on September 13, 2019?

 

INFORMATION:

 

On October 1, 2019, the Board of Education approved to expel student #1-19/20 E. The student violated the following Education Code:

 

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

 

E.C. 48900 (h) Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or possession by a pupil of his or her own prescription products.

 

The student was allowed to participate in the Gateway Community Day School and Breakthrough program. The student was eligible to apply for readmission on or after June 12, 2020.

 

Based on the terms of the expulsion order, the student is eligible to apply for readmission. The student and his/her parent have met conditions imposed by the Voluntary Consent to Discipline agreement.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Approval of Contracts Under $5,000
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contracts, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

The Deluxe Balloon Co

Balloon Arch for Culmination

WAL

$429.00

1

CJ Seto

Disposal of Photo Chemicals

NPH

$2,500.00

2

Accommodating Ideas

Language Interpreters

All Schools

NTE $3,300.00

1

 

FISCAL IMPACT:

 

Schools will pay for these activities with site funds and/or PTA/PFA funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Student Services - Contract for Non-Public School Placement for Student #34-19/20
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for non-public school placement for Student #34-19/20, as submitted.
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.

ISSUE:

 

Should the Board of Education approve a contract for non-public school placement for Student #34-19/20?

 

INFORMATION:

 

Special Education classes and services for Student #34-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/24/2020 through 6/30/2020. The total cost for this non-public school placement is $69,622.98, less reimbursement (from SELPA Mental Health Fund) of $53,617.98, and less District income of $2,842.10. The total District cost is $13,162.90.

 

FISCAL IMPACT:

 

Special Education Fund: $13,162.90

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Business Services - Ratification of Warrants - May 2020
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the warrants lists for May 2020, as submitted.

ISSUE:

 

Should the Board of Education approve the ratification of the warrant lists for May 2020?

 

INFORMATION:

 

The warrant summary for May includes warrants paid for the period of May 1, 2020, through May 31, 2020. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

 

FISCAL IMPACT:

 

As per the attached reports.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Business Services - Acceptance of Donations/Gifts
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the donation/gifts, intended location and purpose, as submitted.

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the May 1 to May 31, 2020, gift and donation report?

 

INFORMATION:

 

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

 

FISCAL IMPACT:

 

Total deposited to the General Fund on this report: $6,109.70

Total deposited to the General Fund for 2019-20: $448,541.65

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Business Services - Approval of Transfer of Funds - May 2020
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Transfer of Funds Summary for May 2020, as submitted.

ISSUE:

 

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of May 2020?

 

INFORMATION:

 

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of May 1, 2020, through May 31, 2020.

 

FISCAL IMPACT:

 

Change to Fund Balance: $2,014,211

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Business Services - Resolution #19/20-26: Approval of Expense Transfers for the 2020-2021 Fiscal Year
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-26: Approval of Expense Transfers for the 2020-2021 fiscal year, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #19/20-26: Approval of Expense Transfers for the 2020-2021 Fiscal Year?

 

INFORMATION:

 

In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2020-2021 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Business Services - Resolution #19/20-27: Approval of Inter-fund Transfers for the 2020-2021 Fiscal Year
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-27: Approval of Inter-fund Transfers for the Fiscal Year 2020-2021, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #19/20-27: Approval of Inter-fund Transfers for the 2020-2021 Fiscal Year?

 

INFORMATION:

 

In order to allow for the normal flow of business, it is necessary that the attached Resolution for inter-fund transfers for the 2020-2021 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting inter-fund transfers.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Business Services - Resolution #19/20-28: Approval of Appropriation Transfers for Fiscal Year 2020-2021
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-28: Approval of Appropriation Transfers for Fiscal Year 2019-2020, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #19/20-28: Approval of Appropriation Transfers for Fiscal Year 2020-2021?

 

INFORMATION:

 

In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2020-2021 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Business Services - Resolution #19/20-29: Approval of Year-End Budget Transfers for Fiscal Year 2019-2020
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-29: Approval of Year-End Budget Transfers for Fiscal Year 2019-2020, as submitted.

ISSUE:

 

Should the Board of Education adopt Resolution #19/20-29: Approval of Year-End Budget Transfers for Fiscal Year 2019-2020?

 

INFORMATION:

 

At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the District incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Business Services - Resolution #19/20-30: Approval of Temporary Loans Between District Funds for the 2020-2021 Fiscal Year
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-30: Approval of Temporary Loans Between District Funds for the 2020-2021 Fiscal Year, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-30: Approval of Temporary Loans Between District Funds for the 2020-2021 Fiscal Year?

 

INFORMATION:

 

In order to meet cash flow needs, it is necessary that the attached resolution for temporary loans between District funds be approved for the 2020-2021 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.

 

FISCAL IMPACT:

 

N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Business Services - Approval of Blanket Authorization for Contract Change Orders Not to Exceed Statutory Limits for Summer Construction Work
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the blanket authorization for contract change orders not to exceed statutory limits for summer construction work, as submitted.

ISSUE:

 

Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?

 

INFORMATION:

 

Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of Board meetings impacts the ability of the Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2020, through September 30, 2020.

 

FISCAL IMPACT:

 

Change orders; if required, cannot exceed the statutory limit of ten percent (10%) of contract value or $15,000 (whichever amount is greater) under this authorization

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Business Services - Approval of Annual Signature Authorization for the 2020-2021 Fiscal Year
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Annual Signature Authorization form for 2020-2021 fiscal year, as submitted.

ISSUE:

 

Should the Board of Education approve the Annual Signature Authorization for the 2020-2021 fiscal year?

 

INFORMATION:

 

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.

 

FISCAL IMPACT:

 

N/A

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Business Services - Approval of Agreements for Legal Services
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreements for legal services for the fiscal year 2020-2021, as submitted.

ISSUE:

 

Should the Board of Education approve the contracts for legal services for July 1, 2020, through June 30, 2021?

 

INFORMATION:

 

From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2020-2021 (in alphabetical order):

  1. Adams, Silva & McNally, LLP
  2. Atkinson, Andelson, Loya, Ruud & Romo
  3. Burke, Williams & Sorensen, LLP
  4. Fagen, Friedman & Fullfrost, LLP
  5. Hatch & Cesario
  6. Myers, Widders, Gibson, Jones & Feingold, LLP

FISCAL IMPACT:

 

Varies depending on use.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - Approval of Agreement with School Services of California, Inc.
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement with School Services of California, Inc., as submitted.

ISSUE:

 

Should the Board of Education approve the agreement with School Services of California, Inc.?

 

INFORMATION:

 

School Services of California, Inc. provides the District assistance regarding issues of school finance, legislation, school budgeting, and general fiscal issues.

 

FISCAL IMPACT:

 

General Fund: $3,840

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Approval of Child Nutrition Vendor Bid Awards
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Child Nutrition Vendor Bid Awards for the 2020-2021 school year, as submitted.

ISSUE:

 

Should the Board of Education approve the Child Nutrition Vendor Bid Awards for the 2020-2021 school year?

 

INFORMATION:

 

Requests for proposals were issued for provisions of food and supplies to the Child Nutrition Department. The bids were evaluated and the bid awards were given to the most responsive and responsible vendors.

 

Food or Supply Items

Vendor

Beverages and Snacks

Sysco Food Service of Ventura

Bread

Gold Star Foods

Canned and Dry Goods

Gold Star Foods

Catering Products

Sysco Food Service of Ventura

Frozen Entrees, Sides, Desserts

Gold Star Foods

Milk and Dairy Products

Driftwood Dairy

Paper and Plastic

Lots 1, 2, 3, 4, 5 – P & R Paper Supply

Lot 6 – Platium

Pizza, Fresh

Domino’s Pizza

Produce

Gold Star Foods

 

FISCAL IMPACT:

 

None to the General Fund

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Virginia Beck

Director, Child Nutrition

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:VB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. Business Services - Approval of Vended Meals Contract with BRIDGES Charter School
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the meals service contract with BRIDGES Charter School, as submitted.

ISSUE:

 

Should the Board of Education approve the Child Nutrition Programs Department to provide meal service for BRIDGES Charter School during the 2020-2021 school year?

 

INFORMATION:

 

BRIDGES Charter School will act as their own "Food Authority" with the California Department of Education (CDE), submitting an annual application to the CDE, accepting and approving their students' Meal Benefit applications and filing monthly claims for reimbursement. BRIDGES Charter School will purchase breakfast and lunch from CVUSD, but provide their own labor for serving students.

 

FISCAL IMPACT:

 

Estimated income, after expenses, for Child Nutrition Fund: $35,000

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Virginia Beck

Director, Child Nutrition

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:VB:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. Business Services - Approval of Ad Hoc Maintenance Agreements for 2020-2021
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 ad hoc maintenance service agreements, as submitted.

ISSUE:

 

Should the Board of Education approve the agreements listed below for ad hoc maintenance services from July 1, 2020, to June 30, 2021?

 

INFORMATION:

 

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All agreements will expire on June 30, 2021. 

 

Vendor

Service

Not to Exceed Amount –

Funding Source

American Environmental Group, Inc.

Asbestos & Mold Testing

$8,000 General

Ron O’Brien & Troy Corley, DBA Bee Specialist

Bee & Hive Removal

$5,000 General

CJ Seto Support Services

HAZMAT Pick-up, Transport, & Disposal

$5,000 General

Conejo-Simi Fire Protection

Fire Extinguisher Service

$12,000 General

Corvus Industries Ltd., DBA FaciliServ

Bleacher/Facility Service & Repair

$5,000 General

Gold Coast Tree Service

Tree Maintenance

$50,000 General

Industrial Boiler Service, Inc.

Boiler Service & Repair

$5,000 General

Carter Fire Protection Inc., DBA Integrated Fire & Safety

Fire Sprinkler Service & Repair

$40,000 General

Lloyd’s Plumbing Inc.

Plumbing Service & Repair

$35,000 General

John S. Bascom, Inc., DBA Precision Plumbing-Mechanical

Plumbing Service & Repair

$12,000 General

ARM Glass & Windows, Inc., DBA Preferred Glass & Windows

Window & Glass Repair & Replacement

$11,000 General

E.N. Dell Co. Inc., DBA Republic Elevator Co.

Elevator Inspections, Service & Repair

$25,000 General

Taft Electric Company

Electrical Service & Repair

$5,000 General

Showscapes Inc., DBA Treescapes

Tree Maintenance

$50,000 General

The Willis Corp., DBA Ventura County Overhead Door

Overhead Door Service & Repair

$5,000 General

 

FISCAL IMPACT:

 

General Fund: Up to $273,000, as needed. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Riccardi
Director, Maintenance and Operations

 

On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services

 

MWM:VPH:DR:sb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 13, 2020, through May 31, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $564,777.65

Adult Education Fund: $71,990.50

Cafeteria Fund: $6,837.60

Bond Measure I: $92,228.35

Bond Measure I Endowment: $39,888.10

Worker Compensation Fund: $10,111.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
W. Business Services - Ratification of Purchase Order Report (PO's under $5,000)
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of the under $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of May 1, 2020, through May 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

 

FISCAL IMPACT:

 

General Fund: $201,748.12

Adult Education Fund: $3,149.66

Child Development Fund: $523.85

Cafeteria Fund: $411.37

Bond Measure I: $4,601.86

Bond Measure I Endowment: $48,145.30

Developer Donation Fund #2: $875.00

TOPASS Fund: $4,708.00

Private Purpose Trust Fund: $2,000.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
X. Business Services - Field Contracts for 2020-2021
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the field contracts for 2020-2021, as submitted.

ISSUE:

 

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?

 

INFORMATION:

 

Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities and expectations by this District.   These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

 

The items below detail contracts awarded, July 1, 2020, as follows:

 

Contractor

California State License Board # (CSLB)

Department of Industrial Relations # (DIR) or Other

Specialty

Digital Networks Group

822511

1000001928

Low Voltage Systems, Electrical

Magnum Fence & Security, Inc.

719567

1000010033

Fencing, Doors, Gates, and Activating Devices

Reliable Floor Covering, Inc.

639258

1000001948

Flooring and Floor Covering, Tile

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Y. Business Services - Approval of Participation in Bids/Contracts of Other Public Agencies, Cooperative, Purchasing Contracts (Piggyback), California Multiple Awards Schedule (CMAS), and Other Approved California State Contracts, When Applicable, for the 2020-2021 Fiscal Year
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the participation in bids/contracts of other public agencies, cooperative, purchasing contracts, CMAS, and other approved California State contracts for the 2020-2021 fiscal year.

ISSUE:

 

Should the Board of Education approve participation in bids/contracts of other public agencies, (school districts, cities and government agencies), cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2020-2021 fiscal year?

 

INFORMATION:

 

Many public agencies and other school districts agree to permit school districts to “piggyback” on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture and miscellaneous items. This does not preempt a school district the right to bid and procure on its own but provides alternate resources. Authorization to participate does not include facilities improvement, construction or Public Works projects.

 

Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public’s best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services. This section only applies to procurement, and not construction. Subsections of PCC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.

 

FISCAL IMPACT:

 

Variable dependent on use

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Z. Business Services - Notices of Completion
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a Notice of Completion for the contracts, as listed.

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount

Funding Source

Contractor

Aspen ES

April 6, 2020

MMR

Urinal Replacement

MP20/21-602-ASP

B20-01140

$24,641

DD

Ardalan Construction Company, Inc.

Cypress ES

April 13, 2020

MMR

Trellis Repairs

MP20/21-407-CYP

B20-01165

$18,900

TOPASS

David Atkin Construction, Inc.

Sequoia MS

March 10, 2020

MMR

Roofing Replacement

MP20/21-411-SEQ

B20-01127

$129,740

TOPASS

Channel Islands Roofing, Inc.

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Developer Donation Fund #2: $24,641

TOPASS Fund: $148,640

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
AA. Business Services - Award of Contract - Exterior Painting - Various Sites
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contract for exterior painting at various sites, as submitted.

ISSUE:

 

Should the Board of Education award the Exterior Painting project at Conejo Valley Unified School District sites to the lowest responsive and responsible bidder?

 

INFORMATION:

 

The Conejo Valley Unified School District publicly advertised for bids for the Exterior Painting Project at nine (9) sites.  Twenty-six (26) contractors attended the mandatory pre-bid job walk on May 5, 2020.  Twenty-two (22) of the contractors who attended the mandatory job walk submitted bids for this project on the May 19, 2020, deadline. Bid results are attached, with the lowest responsive and responsible bid highlighted. 

 

FINANCIAL IMPACT:

 

TOPASS Fund: $669,338

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services - 2020/2021 Local Control and Accountability Plan (LCAP) - Operations Written Report
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes.
Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff.
Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools.
Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services.

ISSUE:

 

Should the Board of Education of Conejo Valley Unified School District approve the 2020/2021 Local Control and Accountability Plan (LCAP) Operations Written Report (OWR), as submitted?

 

INFORMATION:

 

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

 

The LCAP Operations Written Report must be presented for approval by the local Board of Education (Board) at the same meeting at which the annual budget is approved (June 30, 2020). The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. 

 

Through an executive order dated April 23, 2020, Governor Newsom extended the deadlines for local educational agencies to submit Local Control and Accountability Plans (LCAP), which are multi-year planning documents tied to budget projections. By law, LCAPs must be developed in collaboration with parents, students, teachers, and community groups. Given the COVID-19 pandemic, school leaders are appropriately focused on managing the immediate needs of their students and families.

 

Therefore, local educational agencies will publish a written report to their communities explaining how they are responding to COVID-19. The Operations Report requires that districts explain steps they have taken to:

The report will help provide transparency and accountability to communities.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

Subject
B. High School Graduation - Community Member Request
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Discussion

A community member made a request for graduation ceremonies to be discussed.

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

       

  1. Board Bylaws 9000 (on-going)
  2. Cell Phones - How each site handles student usage
  3. Bathroom issues at the school sites (TBD)
  4. Technology Committee Report
Subject
B. Adjournment
Meeting
Jun 16, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

June 23, 2020

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.