1. CLOSED SESSION
Subject
A. Public Comments (Via telephone if requested by 5:00 p.m. on May 4, 2020)
Meeting
May 5, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only)

Subject
B. Consideration of Student Discipline, Education Code §35146, Action other than expulsion
Meeting
May 5, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information

Stipulated Agreement #15-19/20 SA

Stipulated Agreement #16-19/20 SA

Stipulated Agreement #18-19/20 SA

Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2019080424
Meeting
May 5, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information
Goals
Goal N/A

(Closed Session item only)

Subject
D. Public Employee Appointment/Employment/Evaluation, Pursuant to Government Code §54957; Title: Superintendent
Meeting
May 5, 2020 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action

(Closed Session item only)

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Announcements from Closed Session and Open Session Procedures
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Pledge of Allegiance
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public (Via telephone if requested by 5:00 p.m. on May 4, 2020)
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
F. Comments - Board of Education
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. COVID-19 School Closure Update
Meeting
May 5, 2020 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

Presentation by Executive Cabinet.

3. ACTION ITEMS - GENERAL
Subject
A. Human Resources - Resolution #19/20-23: "Classified School Employee Week" - May 17-23, 2020
Meeting
May 5, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve the attached resolution declaring May 17-23, 2020, as “Classified School Employee Week.”
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

ISSUE:

 

Should the Board of Education adopt a resolution declaring May 17-23, 2020, as “Classified School Employee Week?”

 

BACKGROUND:

 

The California Legislature recently passed a resolution declaring May 17-23, 2020, as “Classified School Employee Week.”  Districts are encouraged to adopt board resolutions commending classified employees and to publicize the role of classified employees in the educational process.

 

RATIONALE:

 

The Senate of the State of California established May 17-23, 2020, as “Classified School Employee Week.”  It is appropriate that the Board of Education publicly recognize classified employees for the hard work and dedication of these individuals to the students, schools, and community.  This resolution would be shared with each school and worksite to honor the Classified employees.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Jeanne Valentine

Assistant Superintendent, Human Resources

 

MWM:JV:ecl

Subject
B. Human Resources - Resolution #19/20-31: "National School Nurse Day" - May 6, 2020
Meeting
May 5, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #19/20-31 for "National School Nurse Day," as submitted.

ISSUE:

 

Should the Board of Education adopt a resolution declaring May 6, 2020, as “National School Nurse Day?”

 

BACKGROUND:

 

The California Department of Education and National Association of School Nurses encourage districts to celebrate School Nurses for supporting students and student health every day, and to recognize the contributions that school nurses are making to the health and learning of our nation's children.  This year's theme for National School Nurse Day is "Supporting Students in Time of Crisis." 

 

RATIONALE:

 

The Conejo Valley Unified School District establishes May 6, 2020, as “National School Nurse Day.”  It is appropriate that the Board of Education publicly recognize School Nurses for the hard work and dedication of these individuals to the students, schools, and community, and for their accomplishments in supporting health and ensuring that students are healthy, safe and ready to learn.  This resolution would be shared with each school and worksite to honor the School Nurses.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

 

Subject
C. Board of Education - Approval of Superintendent's Contract - Amendment #1
Meeting
May 5, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Amendment #1 of the Superintendent's Contract.
Subject
D. Board of Education - Approval of Resolution #19/20-32: Protecting Our Children from Preventable Gun Violence via Secure Home Firearm Storage
Meeting
May 5, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #19/20-32: Protecting Our Children from Preventable Gun Violence via Secure Home Firearm Storage, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-32:  Protecting Our Children from Preventable Gun Violence via Secure Home Firearm Storage, as submitted.

 

INFORMATION:

 

The Board of Education was contacted by community members with interest in having safe gun storage information added to the materials that are sent home to students every August.  Upon Board approval, the information provided in the attached resolution will also be included in the Student Handbook to ensure parent/student access.  

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

 

Subject
E. Board of Education - Resolution #19/20-33: In Support of Additional Summer Credits
Meeting
May 5, 2020 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #19/20-33: In Support of Additional Summer Credits, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-33:  In Support of Additional Summer Credits, as submitted?

 

INFORMATION:

 

Currently, CVUSD Board Policy 6146.1 limits the amount of credits earned by students over the summer to fifteen. As a result of the COVID-19 pandemic, this resolution will allow students to earn five additional credits above the pre-established fifteen units, for a total of 20 units, toward high school graduation through correspondence instrution or on-line learning.  This resolution will benefit CVUSD students by diminishing barriers in order to support our students in learning and allowing them to earn additional credits toward graduation during these challenging times.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
B. Board of Education - Resolution #19/20-24: Grading During Emergency School Closures
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve Resolution #19/20-24: Grading During Emergency School Closures, as submitted.

ISSUE:

 

Should the Board of Education approve Resolution #19/20-24:  Grading During Emergency School Closures, as submitted?

 

INFORMATION:

 

The Conejo Valley Unified School District (CVUSD) and the Unified Association of Conejo Teachers (UACT) will enter into a temporary grading policy during the COVID-19 school closures.  The attached Resolution and MOU are reflective of the hardships and potential inequities created by distance learning, the determination that both parties agree that there should be "no harm" to students during the period of school closures due to the COVID-19 public health crisis and the establishment of a temporary shift in grading practice to complete the 2019-2020 school year.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Human Resources - Personnel Assignment Orders
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items.

 

      B.  New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R19-319 - R19-325

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: No Items

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-579 - C19-581

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: No Items

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #: No Items

 

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: No Items

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Instructional Services - Stipulated Agreement #15-19/20 SA
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
1. Approve an educational plan for student #15-19/20 SA effective March 13, 2020, pursuant to the conditions described in the "Stipulated Agreement" signed March 12, 2020.
2. Place student #15-19/20 SA on probationary status through June 12, 2020.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a Stipulated Agreement for student #15-19/20 SA who was recommended for expulsion commencing on March 13, 2020.

 

INFORMATION:

 

On or about March 5, 2020, a student violated the following Education Code:

 

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

 

E.C. 48900 (j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

 

A meeting was held with the Student and Parent on March 12, 2020 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

 

 

Respectfully submitted,

Mark W. McLaughlin

Ed.D. Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Instructional Services - Stipulated Agreement #16-19/20 SA
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
1. Approve an educational plan for student #16-19/20 SA effective March 13, 2020, pursuant to the conditions described in the "Stipulated Agreement" signed March 12, 2020.
2. Place student #16-19/20 SA on probationary status through June 12, 2020.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a Stipulated Agreement for student #16-19/20 SA who was recommended for expulsion commencing on March 13, 2020.

 

INFORMATION:

 

On or about March 5, 2020, a student violated the following Education Code:

 

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

 

A meeting was held with the Student and Parent on March 12, 2020 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Instructional Services - Stipulated Agreement #18-19/20 SA
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
1. Approve an educational plan for student #18-19/20 SA effective March 18, 2020, pursuant to the conditions described in the "Stipulated Agreement" signed March 13, 2020.
2. Place student #18-19/20 SA on probationary status through June 12, 2020.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a Stipulated Agreement for student #18-19/20 SA who was recommended for expulsion commencing on March 18, 2020.

 

INFORMATION:

 

On or about March 9, 2020, a student violated the following Education Code:

 

  1. 48900 (b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

A meeting was held with the Student and Parent on March 13, 2020 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Instructional Services - Approval of Contracts Under $5,000
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve contracts as submitted.

ISSUE:

 

Should the Board of Education approve the contracts listed below?

 

INFORMATION:

 

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

 

Company

Activity

School

Amount

LCAP Goal

The Fischer Group

Leadership Training

NPH

$3,000.00

1

 

FISCAL IMPACT:

 

Schools will pay for these activities with site funds and/or PTA/PFA funds.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Instructional Services - Approval of New Middle School Pilot Course
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the attached pilot course, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the proposed middle school pilot course?

 

INFORMATION:

 

Board approval is sought for assignment of pilot status to this course for the 2020-2021 school year. Attached is the course of study for this pilot course:

 

Course

Subject

School

English 6 ACE

(Academy for Civic Engagement)

English

Colina

 

Middle school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. This course received unanimous support from their appropriate Articulation Committees. On April 1, 2020, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended this course as well.

 

The teachers have given serious attention to the development of course objectives and content for this new course as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended this course.

 

FISCAL IMPACT:

 

Textbook funds will be used to purchase textbooks.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director, Middle School and Professional Development

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:KL:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Instructional Services - Approval of Changes to High School Courses
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the high school course changes, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the proposed changes on the following high school courses?

 

INFORMATION:

 

Board approval is sought to change the following high school courses from ROP courses to CVUSD courses beginning in the 2020-2021 school year. Attached are the courses of study for each course:

 

 

Original Course Name New Course Name Subject
ROP Public Safety Careers Public Safety Careers Career Technical Education
ROP Construction Technology Construction Technology Career Technical Education
ROP Advanced Construction Technology Advanced Construction Technology Career Technical Education
ROP Honors Construction Technology Honors Construction Technology Career Technical Education
ROP Drafting and Computer Aided Design Drafting and Computer Aided Design Career Technical Education
ROP Honors Drafting and Computer Aided Design Honors Drafting and Computer Aided Design Career Technical Education
ROP Emergency Medical Responder Emergency Medical Responder Career Technical Education
ROP Emergency Medical Technician Emergency Medical Technician Career Technical Education

 

CTE teachers design new courses which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On April 1, 2020, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well.

 

The teachers have given serious attention to the development of course objectives and content for these courses, as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses.

 

FISCAL IMPACT:

 

Textbook funds will be used to purchase textbooks.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High School and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:KL:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Instructional Services - Approval to Recycle Unused Pilot Books
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the request to recycle unused pilot books, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the recycling of unused Spanish pilot books?

 

INFORMATION:

 

The attached is a list of books that were ordered for the Spanish adoption pilot. The unused books are located in the warehouse at the District Operational Center. At this time, these books have been deemed with no value and are eligible to be recycled per our representative from the Textbook Warehouse. The exact number of books eligible for recycling is unknown at this time.  Once approved, Instructional Services will arrange to have the books recycled. Recycling these pilot books will free up much-needed space in the warehouse. 

 

FISCAL IMPACT:

 

None.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Brian Mercer

Director, High School and Assessment

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:KL:ss

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Business Services - Approval of 2020-2021 Major Project List
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 Major Projects List, as submitted.

ISSUE:

 

Should the Board of Education approve the 2020-21 Major Projects List?

 

INFORMATION:

 

The annual process for developing the major project list consists of a review of the Master Plan document that was generated with input from each site stakeholder group, planning and construction information, discussions with Maintenance and Operations, followed by site reviews. Major projects are then identified, and estimated budgets are established. Projects are funded by Measure I, Developer Fees, TOPASS, Deferred Maintenance and/or the General Fund. The list of projects may be modified from time to time as needs change. 

 

The project list was reviewed by the Citizens' Bond Oversight Committee on April 30, 2020.

 

FINANCIAL IMPACT:

 

Bond Measure I Fund: $8,582,944

Developer Donation Fund #2: $476,700

TOPASS Fund: $1,739,140

Deferred Maintenance Fund: $296,510

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe,

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Business Services - Notices of Completion
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a Notice of Completion for the contracts, as listed.

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount

Funding Source

Contractor

Thousand Oaks HS

Feb. 11, 2020

MMR

Pool Heater Replacement

MP19/20-529-TOH

B20-01093

$82,749

MI

Waterline Technologies, Inc.

Weathersfield ES

Sept. 4, 2019

MMR

Window Replacement

MP19/20-24-WFL

B20-00715

$307,200

MI

Ardalan Construction Company, Inc.

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Bond Measure I Fund: $389,949

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe,

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Business Services - Approval of Contract with Recycle International
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Recycle International, as submitted.

ISSUE:

 

Should the Board of Education approve the contract with Recycle International for electronic waste recycling services?

 

INFORMATION:

 

Recycle International provides services to recycle District electronic devices such as monitors, televisions, laptops, batteries, and other electronic hardware that are broken or damaged. Recycle International pays the District at the cost of the negotiated per pound of waste provided within the contract. Recycle International delivers certificates of destruction to confirm that the electronic equipment has been destroyed correctly and in compliance with the California Environment Protection Agency (CalEPA). The duration of this agreement is valid for 26 months, expiring on June 30, 2022.

 

FISCAL IMPACT:

 

General Fund: Estimated revenue per recycle collection ranged between $100-$1,000 as based on prior electronic waste collections.  

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

David Hubbard

Director, Technology Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:DH:br

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Business Services - Approval of Purchase Order Report (POs exceeding $5,000)
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 Purchase Order Report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of April 1, 2020, through April 14, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $863,102.69

Deferred Maintenance Fund: $38,507.00

Bond Measure I: $96,278.75

Bond Measure I Endowment: $51,060.74

Developer Donation Fund #2: $24,641.00

TOPASS Fund: $47,483.18

Worker Compensation Fund: $18,952.50

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Anthony Frutos, CPPB, CPSM

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AF:ls

 

Location

Description

Location

Description

Location

Description

000

District Office

190

Sequoia

44D

Fiscal Services

010

Acacia

195

Sycamore Canyon

45D

Technology Services

020

Aspen

200

TOHS

46D

Purchasing

030

Banyan

220

University

49D

Risk Management

040

Colina

230

Walnut

50D

Maintenance & Operations

050

Conejo ES

245

Century Academy

54D

Grounds

060

CVHS

24D

Special Ed

55D

Middle School Instruction

070

Cypress

250

Weathersfield

56D

High School Instruction

080

Glenwood

260

Westlake ES

59D

Planning & Facilities

100

Ladera

270

WHS

84D

Student Support Services

105

Lang Ranch

280

Westlake Hills

BRK

BreakThrough

110

Los Cerritos

28D

Instructional Services

CND

Child Nutrition

120

Madrona

290

Wildwood

CVAD

Conejo Valley Adult Ed

135

EARTHS

29D

Elementary Instruction

NCS

Neighborhood City Center

140

Maple

37D

Superintendent

PSC

Printing Services Center

160

NPHS

41D

Personnel

TRAN

Transportation

17W

Park Oaks Central Kitchen

42D

Classified Personnel

WHNP

Central Warehouse

180

Redwood

43D

Business Services

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Business Services - MEASURE I: Award of Contract - NCPA Playground Replacement - University Early Care Center
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Award the contract for the NCPA playground replacement and ADA compliance project at University Early Care Center to Landscape Structures, Inc., as submitted.

ISSUE:

 

Should the Board of Education award the Playground Replacement and ADA Compliance project at University Early Care Center?

 

INFORMATION:

 

At the meeting of the Board of Education held on June 18, 2019, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2019-20 school year. 

 

Following discussions about this project with the staff, two playground manufacturers and designers were consulted. Both manufacturers have Piggyback Contracts that meet our purchasing requirements and conform with Board Policy. It was determined that the best design and equipment for this project would be received from Recwest Outdoor Products, Inc.  A quote was submitted for this project from Landscape Structures, Inc., utilizing the NCPA 10-03, in the amount of $149,926.59.

 

FINANCIAL IMPACT:

 

Bond Measure I Fund: $149,926.59

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Business Services - 2020-2021 District Fee Review: School Lunch Menu Pricing
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 School Meal and Ala Carte pricing, as submitted.

ISSUE:

 

Should the Board of Education approve the School Meal Prices for the 2020-2021 School Year?

 

INFORMATION:

 

The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. Conejo Valley Unified School District meal prices are comparable to similar school districts' meal prices and meet the National School Lunch Program requirements as fiscally responsible. No change to pricing is recommended for the 2020-2021 school year.

 

FISCAL IMPACT:

 

Cafeteria Fund: N/A

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Virginia Beck

Director, Child Nutrition Program

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:VB

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Business Services - 2020-2021 District Fee Review: Transportation Fees
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 Parent-Pay Fee Schedule for Transportation, as submitted.

ISSUE:

 

Should the Board of Education approve the Transportation Fees for the 2020-2021 School Year?

 

INFORMATION:

 

On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who are determined eligible according to the State of California Food Stamp and Aid to Families Dependent Children (AFDC) criteria were offered free or reduced transportation services.

 

The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. No change to pricing is recommended for the 2020-2021 school year.

 

There are approximately 485 students taking advantage of the program with 72% free-eligible, 7% at the reduced rate, and 22% paying the full fare.

 

Proposed Transportation Fees for the 2020-2021 school year are as follows:

 

*Discount for one payment (in August) for entire year

Round Trip

One Way

Semester

Year

Semester

Year

First Student

$230

$415*

$120

$220*

Each Additional Student

$210

$385*

$110

$200*

Reduced

$95

$190

$55

$110

 

FISCAL IMPACT:

 

General Fund: estimated revenue $42,700

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Janet Boland

Transportation Specialist

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:jb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Business Services - 2020-2021 Facilities Agreement with BRIDGES Charter School
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the 2020-2021 facilities agreement with BRIDGES Charter School, as submitted.

ISSUE:

 

Should the Board of Education approve the Facilities Agreement with BRIDGES Charter School at the former Park Oaks Elementary School site?

 

INFORMATION:

 

On October 31, 2019, BRIDGES Charter School submitted a request for facilities under Proposition 39 pursuant to Cal. Admin. Code, title 5, § 11969.9(c). The Charter School's request for facilities was based upon a projected total ADA of 342.95. On November 26, 2019, the District, under Cal. Admin. Code, title 5, § 11969.9(d), responded to BRIDGES' facilities request and stated that it would not issue a counter-projection to the Charter School's projections.

 

Education Code § 47614 and the implementing regulations obligate the District to offer space sufficient to accommodate the Charter School's in-District students. However, continuing the practice offered by the District years ago, the District will base its facilities offer on the Charter School's total classroom ADA, including out-of-District students. The Facilities Agreement grants use of facilities, furnishings and equipment at Park Oaks Elementary School, located at 1335 Calle Bouganvilla, Thousand Oaks, CA 91360, through the 2021 school year.

 

FISCAL IMPACT:

 

General Fund: $130,907 revenue

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. Business Services - Approval of Amendment to Administrative Regulation 3580 - District Records
Meeting
May 5, 2020 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendment to Administrative Regulation 3580 - District Records, as submitted.

ISSUE:

 

Should the Board of Education approve the amendments to Administrative Regulation 3580 - District Records??

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

Administrative Regulation 3580 is updated to revise material related to the retention of electronic records, including records pertaining to district business that are created, saved, sent, or received on an employee's or Board member's personal device, to reflect new court decision (City of San Jose v. Superior Court) which held that such records may be accessible to the public in accordance with the California Public Records Act.

 

LEGEND:

 

Black/Bold - new language from GAMUT

Black/Bold/Italics - new language created by CVUSD staff

Red - note provided for information only

Strikeouts - language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
A. Instructional Services - Presentation on English Language Arts/English Language Development Instructional Materials by Mr. Luis Lichtl, Assistant Superintendent, Instructional Services
Meeting
May 5, 2020 - Regular Board Meeting
Category
5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information

Presentation by Luis Lichtl, Assistant Superintendent, Instructional Services

6. ADJOURNMENT
Subject
A. Future Board Topics / Activities
Meeting
May 5, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

 

       1. 1:1 Student Devices (May 19)

       2. District Provided Summer School and Extended School Year (ESY) (May 19) 

       3. EARThS - Boundaries (May 19)

          

           

   

Other Topics:

  1. Board Bylaws 9000 (on-going)
  2. Cell Phones - How each site handles student usage
  3. Bathroom issues at the school sites (TBD)
  4. Technology Committee Report
Subject
B. Adjournment
Meeting
May 5, 2020 - Regular Board Meeting
Category
6. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

MAY 19, 2020

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.