(Closed Session items only).
Stipulated Agreement #12-19/20 SA
Stipulated Agreement #13-19/20 SA
Stipulated Agreement #14-19/20 SA
(Closed Session item only)
Oral Public Comments:
The District will permit members of the public to address the Board via telephone. If members of the public would like to speak on an agenda item via telephone, they must advise the District by submitting their request via email to Sfehlman@conejousd.org (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Extension 1101, by no later than 5:00 p.m. the day before the meeting (April 20, 2020). Members of the public will be required to provide the District with the telephone number where they can be reached to address the Governing Board when the item is being discussed during the Governing Board meeting.
Written Statements in Lieu of Public Comments:
Members of the public may participating the meeting by submitting a written statement on a topic in lieu of providing a public comment via email to Sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide written statements to the Board of Education members, please submit your written statements prior to 2:00 p.m. on the day of the meeting (April 21, 2020). Board members will review these written statements prior to the Board meeting.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education adopt a resolution declaring May 4-8, 2020, as "National Teacher Appreciation Week?"
BACKGROUND:
California Education Code Section 37222, designates May 4-8, 2020, as "National Teacher Appreciation Week" as a means of expressing appreciation to the state's teachers, instructors, professors, and other educators. This proclamation would be shared with each school and worksite to encourage recognition activities and the communication of the proclamation to the school and community.
RATIONALE:
In 1982, the State of California Legislature established the "National Teacher Appreciation Week." Since that time, the Conejo Valley Unified School District has also formally and publicly recognized the substantial contribution teachers make to their students, the community, and society as a whole. It is appropriate that the Board of Education, in keeping with legislative intent and past practice, continue to publicly recognize its teachers.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MM:JV:ecl
ISSUE:
Should the Board of Education approve Resolution #19/20-21: Termination of Certificated Employees, as submitted?
BACKGROUND:
On February 18, 2020, the Board of Education approved Resolution #19/20-19 authorizing the layoff of 3 FTE certificated employees. Initial layoff notices were provided to the appropriate teachers prior to March 15, 2020. The impacted employees were provided notice of their right to a hearing, and did not request a hearing to challenge their layoff. Prior to May 15, 2020, employees who received a March 15 layoff notice must be notified in writing that they will not be re-employed for the 2020-2021 school year, i.e., that the layoff is confirmed. Alternately, they must be provided written notification that the original layoff notice has been rescinded and they will be employed in 2020-2021. The language of Resolution #19/20-21 has been provided by District legal counsel and satisfies Education Code provisions.
In the interest of finalizing certificated staffing, teacher placement, and establishing class lists and secondary master schedules for the 2020-2021 school year, the District will send final layoff notices to all Certificated employees included on Attachment A.
RATIONALE:
Staff is recommending the Board approve Resolution #19/20-21. Staff believes this resolution allows principals and teachers to move forward with certainty to prepare for a smooth opening of school while also providing for future budget protection. It also provides certainty for certificated employees who received layoff notices, reducing not only their anxiety, but the concerns of principals, fellow teachers, students, and parents who care about them.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
Pursuant to Election Code Section 1302(b) and Education Code Section 5340, a consolidated election is required to be held for Governing Board Members whose terms expire on the second Friday in December 2020. The County Superintendent of Schools has adopted Resolution No. 20-01 which consolidates the Governing Board Member Election of the Conejo Valley Unified School District with all other elections held on November 3, 2020, by certain other school districts or other political subdivisions on the same day and in the same area.
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-318 - R19-318
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-117 - E19-119
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-563 - C19-565
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-566 - C19-578
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-543 - E19-569
B. Specialist, Proctor, Student Helper, Others
Orders #: E19-570 - E19-592
ISSUE:
Should the Board of Education approve a contract with Frontline Education?
INFORMATION:
Frontline Education software proactively manages employee absences, substitutes, and time and attendance. The upgraded system will provide the District with streamlined processes to fill vacancies, link to payroll programs and keep accurate employee records.
FISCAL IMPACT:
$27,819.00 paid from the general fund from the 2020-2021 school year budget and a one-time implementation fee of $7,500 paid from the 2019-2020 school year budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #12-19/20 SA who was recommended for expulsion commencing on March 9, 2020.
INFORMATION:
On or about February 28, 2020, a student violated the following Education Code:
E.C. 48915 (a)(1)(B) Possession of any knife or other dangerous object of no reasonable use to the pupil
A meeting was held with the Student and Parent on March 5, 2020, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
Respectfully submitted,
Mark W. McLaughlin Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #13-19/20 SA who was recommended for expulsion commencing on March 16, 2020.
INFORMATION:
On or about March 6, 2020, a student violated the following Education Code:
E.C. 48900.7 Suspension – Terroristic Threats
(a) In addition to the reasons specified in Sections 48900, 48900.2, 48900.3, and 48900.4, a pupil may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has made terroristic threats against school officials or school property, or both.
(b) For the purposes of this section, "terroristic threat" shall include any statement, whether written or oral, by a person who willfully threatens to commit a crime which will result in death, great bodily injury to another person, or property damage in excess of one thousand dollars ($1,000), with the specific intent that the statement is to be taken as a threat, even if there is no intent of actually carrying it out, which, on its face and under the circumstances in which it is made, is so unequivocal, unconditional, immediate, and specific as to convey to the person threatened, a gravity of purpose and an immediate prospect of execution of the threat, and thereby causes that person reasonably to be in sustained fear for his or her own safety or for his or her immediate family's safety, or for the protection of school district property, or the personal property of the person threatened or his or her immediate family.
A meeting was held with the Student and Parent on March 11, 2020 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
Respectfully submitted,
Mark W. McLaughlin
Ed.D. Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #14-19/20 SA who was recommended for expulsion commencing on March 16, 2020.
INFORMATION:
On or about March 6, 2020, a student violated the following Education Code:
E.C. 48900.7 Suspension – Terroristic Threats
(a) In addition to the reasons specified in Sections 48900, 48900.2, 48900.3, and 48900.4, a pupil may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has made terroristic threats against school officials or school property, or both.
(b) For the purposes of this section, "terroristic threat" shall include any statement, whether written or oral, by a person who willfully threatens to commit a crime which will result in death, great bodily injury to another person, or property damage in excess of one thousand dollars ($1,000), with the specific intent that the statement is to be taken as a threat, even if there is no intent of actually carrying it out, which, on its face and under the circumstances in which it is made, is so unequivocal, unconditional, immediate, and specific as to convey to the person threatened, a gravity of purpose and an immediate prospect of execution of the threat, and thereby causes that person reasonably to be in sustained fear for his or her own safety or for his or her immediate family's safety, or for the protection of school district property, or the personal property of the person threatened or his or her immediate family.
A meeting was held with the Student and Parent on March 11, 2020 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
Respectfully submitted,
Mark W. McLaughlin
Ed.D. Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #32-19/20?
INFORMATION:
Special Education classes and services for Student #32-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/04/2020, through 6/30/2020. The total cost for this residential treatment center placement is $63,926.00, less reimbursement (from SELPA Mental Health Fund) of $47,362.00, and less District income of $1,787.30. The total District cost is $14,776.70.
FISCAL IMPACT:
Special Education Fund: $14,776.70.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #33-19/20?
INFORMATION:
Special Education classes and services for Student #33-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/27/2020, through 6/30/2020. The total cost for this residential treatment center placement is $50,115.18, less reimbursement (from SELPA Mental Health Fund) of $40,390.80, and less District income of $1,963.10. The total District cost is $7,761.28.
FISCAL IMPACT:
Special Education Fund: $7,761.28.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2020.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the purchase of ClassLink software for teachers and students to use as a means to access digital resources?
INFORMATION:
ClassLink is a multifaceted platform that will replace our current account onboarding solution while providing extra functionality so we can keep up with business/educational needs. This software will provide insights and metrics on student online application usage and have a single sign-on homepage for students and staff which will allow for a more efficient way to create accounts. ClassLink will also create a space for unified search and access of files in Google, Office 365, and internal file storage. Finally, it will save time by rostering student information automatically into applications for teachers, such as creating Google Classroom accounts automatically.
FISCAL IMPACT:
General Fund: $3,995 for the remainder of current fiscal year license
$43,625.75 for 2020-2021 license
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:br
ISSUE:
Should the Board of Education award the Modular Addition - Classroom Building project at Horizon Hills/Century Academy?
INFORMATION:
At the meeting of the Board of Education held on June 18, 2019, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Award Schedule (CMAS), and other approved California State contracts, for the 2019-20 school year.
Proposals were solicited for this project from three (3) modular manufacturers who have approved contracts in place. Due to DSA code requirements for 2019, all modular classrooms, unless being left on site for less than 24 months, must be set on permanent foundations. Two of the three manufacturers could not supply buildings meeting these guidelines. Mobile Modular Management Corporation, utilizing the approved piggyback contract from Pajaro Valley Unified School District, submitted a proposal meeting these requirements in the amount of $101,147.11. The addition of two modular buildings are to be used for classrooms at Horizon Hills/Century Academy.
FISCAL IMPACT:
Bond Measure I Fund: $101,147.11
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On Behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the Modular Addition – Child Care project at Westlake Hills Elementary?
INFORMATION:
At the meeting of the Board of Education held on June 18, 2019, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2019-20 school year.
Proposals were solicited for this project from three (3) modular manufacturers who have approved contracts in place. Due to DSA code requirements for 2019, all modular classrooms, unless being left on site for less than 24 months, must be set on permanent foundations. Two of the three manufacturers could not supply buildings meeting these guidelines. Mobile Modular Management Corporation, utilizing the approved piggyback contract from Pajaro Valley Unified School District, submitted a proposal meeting these requirements in the amount of $47,849.28.
FINANCIAL IMPACT:
Bond Measure I Fund: $47,849.28
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of March 26, 2020, through March 31, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $275,198.40
Cafeteria Fund: $7,333.33
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education ratify the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of March 1, 2020, through March 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $350,301.44
Adult Education Fund: $27,526.40
Child Development Fund: $8,744.24
Cafeteria Fund: $3,566.19
Bond Measure I: $17,863.58
Bond Measure I Endowment: $14,352.91
Worker Compensation Fund: $14.98
Health & Welfare Fund: ($152.10)
Private Purpose Trust Fund: $3,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AF:ls
|
|