(Closed Session items only)

(Closed Session item only)

Student Reporters - 2019/2020

Century Academy: Lyn Caviezel

Conejo Valley High School: Lucy Sussman

Newbury Park High School: Paige Hajiloo

Thousand Oaks High School: Kiara Benioff

Westlake High School: Kyle Huemme

This meeting will include reports from the following Parent Support Organizations:

Special Education District Advisory Council (SEDAC), Cindy Liu, President

Student District Advisory Council, Mikayla Quintana, SDAC President

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the submission of the 2019-2020 Second Interim Financial Statements?

INFORMATION:

In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The Second Interim report details the District's financial status and projections as of January 31. Certifications are as follows:

1. POSITIVE: Will meet financial obligations for the current and two subsequent years.
2. QUALIFIED: May not meet financial obligations for the current or two subsequent years.
3. NEGATIVE: Unable to meet financial obligations for the current or two subsequent years.

The Conejo Valley Unified School District can make a POSITIVE certification.

FISCAL IMPACT:

N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve Resolution #19/20-18:  Ordering of Seniority of Certificated Employees Who First Rendered Service on the Same Day, as submitted?

BACKGROUND:
 

Administrative staff is recommending the Board of Education approve the issuance of March 15 notices to employees providing particular kinds of certificated services notifying them that their services will not be required for the ensuing school year.  The Education Code requires that notices be provided to certificated employees who are the least senior certificated employees providing the particular kind of certificated services approved by the Board for reduction.  The Education Code defines seniority based upon the first day the certificated employee provided paid District service in a probationary status.  Since there are often multiple employees sharing the same first date of paid service, the Education Code allows Governing Boards to approve criteria breaking ties, and ordering the order of termination, based solely on the needs of the District and its students. 

RATIONALE:

In consultation with legal counsel assisting the District with the certificated layoff action, staff is recommending criteria for ordering ties in seniority as contained in Resolution #19/20-18.  The recommended criteria for ordering ties in seniority was brought forward for Board approval during the 2009-2010, 2010-2011, 2011-2012, 2016-2017 and 2018-2019 school years.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve Resolution #19/20-19:  Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year, as submitted?

BACKGROUND:

Pursuant to Education Code Sections 44955 and 44949, the Governing Board of the Conejo Valley Unified School District has determined that it shall be necessary at the close of the current school year to reduce or discontinue the particular kinds of services of the District as itemized in Resolution #19/20-19, and as a result of this reduction or discontinuance in particular kinds of services, terminate the employment of certain Certificated employees of the District at the end of the 2019-2020 school year.

RATIONALE:

Due to projected budgetary constraints, the Board of Education must reduce particular kinds of services and give notice not to re-employ appropriate certificated personnel in a timely manner.  Site administration has identified particular kinds of certificated services for elimination or reduction.  Those services are listed on Resolution #19/20-19. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

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These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of January 21, 2020

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items.

      B.  New Employment / Assignment Change / Change in Status:  Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R19-280 - R19-294

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E19-087 - E19-107

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-487 - C19-513

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C19-514​​​​ - C19-533

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E19-509 - E19-516

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E19-517 - E19-532

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate Board agenda item.

FISCAL IMPACT:

Schools will pay for these activities with site funds and/or PTA/PFA funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve the 2019/2020 Elementary and Secondary School Plans for Student Achievement?

INFORMATION:

California Education Code 64001 and the Every Student Succeeds Act (ESSA) requires schools that receive federal funds through the ConApp to consolidate all school planning requirements into the School Plans for Student Achievement (SPSA). Site SPSA are aligned with the District's Local Control and Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifiable state, district, and local data that includes the California Assessment of Student Performance and Progress (CAASPP) which includes the Smarter Balanced Assessment Consortium (SBAC) and the California Alternate Assessments (CAA), California English Language Development Test (CELDT) and/or the English Language Proficiency Assessments for California (ELPAC), and local measures of pupil achievement including benchmark and common assessments. The English Language Proficiency (ELP) assessments; Initial ELPAC used for EL identification and Summative ELPAC used to monitor progress of English acquisition, are both implemented. The Initial Assessment (IA) of ELPAC is in full operation as of July of 2019, and the Summative Assessment (SA) of ELPAC continues to be administered within the State’s window between February and April of every spring.

School Site Councils (SSC) analyze the academic performance data of all students, including English learners, foster and homeless youth, gifted and talented students (GATE), socio-economically disadvantaged (SED) students, and students with disabilities (SWD). At the request of the Instructional Services Department, the SPSA template vendor Document Tracking Systems (DTS) provided additional data input screens to facilitate the analysis of disaggregated data for every student group. The SSC also obtains and considers the input of their school communities as provided through the District LCAP Survey and other local surveys and feedback systems.

SPSA must also include budgets that are discussed, jointly developed, and approved by School Site Councils and English Language Advisory Councils, as appropriate. The completed plans and budgets were submitted in December of 2019 for review and approval of the Instructional Services Department.

Approved plans are posted on each school’s website for public review at http://www.conejousd.org/SARC-SPSA, 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis A. Lichtl

Assistant Superintendent, Instructional Services

State and Federal Program Coordinator

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ISSUE:

Should the Board of Education adopt a resolution proclaiming March 2, 2020, through March 6, 2020, as “Read Across America Week” in the Conejo Valley Unified School District in honor of Dr. Seuss’s birthday on Monday, March 2, 2020?

INFORMATION:

In February/March, millions of children across the country will celebrate Dr. Seuss’s birthday as part of Read Across America, an annual event sponsored by the National Education Association and many of the country’s leading literacy and youth groups.  The event is co-sponsored by the Unified Association of Conejo Teachers and the District.

Schools will participate in activities such as inviting local celebrities and politicians to read to students in the classrooms; encouraging students, teachers, and parents to visit schools of younger students and read to those students; having family reading parties at the school; and organizing student reading events at the school.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve an overnight trip request for the Westlake High School Academic Decathlon Team to attend the Academic Decathlon State Competition in Sacramento, California?

INFORMATION:

Mr. Joe Nigro, Westlake High School Teacher, and Mr. Doug Freed, Westlake High School Teacher, request permission to take eight students to Sacramento, California for the Academic Decathlon State Competition. The trip will take place on Thursday, March 26, 2020, through Sunday, March 29, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via rental van to and from the competition.

Attending this competition will allow the Westlake High School Academic Decathlon Team to compete against other decathlon teams from across the region.

FISCAL IMPACT:

$5647.00 to be paid for by school site fund 001A.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Luis Lichtl
Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve these new elementary (K-5) core literature titles for English/Language Arts instruction specific to EARThS Magnet and Ladera STARS Magnet, with access for all elementary schools ?

INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education's Recommended Literature List. However, the California Department of Education notes "The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. It is the responsibility of the district to select literature according to the selection policies that are in place."

These science-based titles will support and strengthen the core curriculum and broaden students' knowledge and skills related to STEM and NGSS, specifically at EARTHS and Ladera STARS Magnet schools. The CVUSD English/Language Arts Articulation Committee has reviewed the merit of placing these titles on the elementary core literature list. This discussion and review also took place at the Secondary Curriculum Advisory Council (SCAC) meeting. The titles listed below were chosen to move forward for Board approval.

The CVUSD Elementary Core Literature list can be found on the District's website at: https://www.conejousd.org/Portals/0/Departments/Instructional%20Services/Curriculum,%20Instruction,%20and%20Assessment/Documents/K-5%20Core%20Literature.PDF

The Literature Adoption Process web page is as follows: http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process

FISCAL IMPACT:

Approximately $11,000, paid for with site funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #31-19/20?

INFORMATION:

Special Education classes and services for Student #31-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/27/2020 through 6/30/2020. The total cost for this non-public school placement is $23,226.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2.871.40. The total District cost is $20,354.60.

FISCAL IMPACT:

Special Education Fund: $20,354.60

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the Transportation Services Agreement for Bill Lane & Associates?

INFORMATION:

This agreement allows for Bill Lane & Associates to provide transportation services.

FISCAL IMPACT:

Special Education Fund: $10,000.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the contract with Reality Improv Connection, Inc.?

INFORMATION:

Reality Improv Connection, Inc. is a nonprofit corporation. They are a youth development program engaging youth in environmental prevention strategies and advocacy. Reality Improv Connection, Inc. provides classroom workshops and engages middle and high school students in youth advocacy projects to support the Conejo Valley Unified School District’s Tobacco Use Prevention Education (TUPE) grant objectives.

FISCAL IMPACT:

$14,000, a not-to-exceed amount, paid from the TUPE grant funds in the 2019-2020 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the contract with Hissho, Inc.?

INFORMATION:

Hissho, Inc. is a corporation that supports the Conejo Valley Unified School District’s Tobacco Use Prevention Education (TUPE) grant objectives. Hissho, Inc. will provide presentations, “Drug Addiction – It’s All In Your Brain” to all eighth grade students, all students at Conejo Valley High School, and all tenth grade students at each comprehensive high school. In addition, Hissho, Inc. will provide an evening presentation on the same topic for parents and students to attend together.

FISCAL IMPACT:

$14,000, a not-to-exceed amount, paid from the TUPE grant funds in the 2019-2020 school year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the contract with Interface Children & Family Services?

INFORMATION:

Interface Children & Family Services is a nonprofit corporation that provides mental health and trauma treatment services to Conejo Valley Unified students that are referred by school staff. Interface Children & Family services provides registered and/or licensed mental health professionals to provide counseling services, and work collaboratively with school administrative and counseling staff in support of student attendance and achievement. Parent permission is obtained prior to any services commencing.

FISCAL IMPACT:

No cost to the District.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Shauna Ashmore

Director, Student Support Services

On behalf of,

Lisa A. Milller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the 3-year service contract with VCEdNet (Ventura County Education Network) to provide internet access to the District’s Data Center in order to allow staff and students access to needed online resources?

INFORMATION:

The District currently contracts with VCEdNet, a department within the Ventura County Office of Education, to provide a 4Gbps internet connection supplied directly to the District’s Data Center, which is then filtered through to each school site. VCEdNet has offered the District a 3-year contract, effective July 1, 2020, that will enable the District to provide internet services for students and staff at an annual cost of $18,850. With the Federal E-Rate program, the annual net cost to the District for this service will be $9,425 (The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize our school district contracts with Internet service providers).

FISCAL IMPACT:

General Fund: $9,425

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Hubbard

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the contract with Frontier to provide internet access for the City Center Preschool?

INFORMATION:

The District currently contracts with Frontier to provide a 150Mbps internet connection solely for the City Center Preschool location, which is not eligible for internet connectivity through the District’s data center. Frontier has provided the District with a contract to supply internet services for an annual cost of $2,700. With the Federal E-Rate program and CTF, the annual net cost to the District for this service will be $674.97. (The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize our school district contracts with Internet service providers. The California Teleconnect Fund (CTF) will provide an additional 50% off).

FISCAL IMPACT:

General Fund: $674.97

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Hubbard

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the 3-year intranet service contract that will provide network connections between District school sites and the Data Center to the lowest responsive and responsible bidder?

INFORMATION:

The District issued a request for proposal (RFP) to service providers in order to seek out competitive bids for intranet connection services that will provide online access for students and staff for the 2020-21, 2021-22, and 2022-23 school years. Bids were received and evaluated in conjunction with the District's E-Rate (the Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services, and computer networking services and hardware) consultant Infinity Communications and Consulting, Inc. Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.

FISCAL IMPACT:

General Fund: $203,913 total over 3 years

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Hubbard

Director, Technology Services

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the agreement with American Logistics Corporation for transportation services?

INFORMATION:

American Logistics Corporation provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.

FISCAL IMPACT:

General Fund: estimated $25,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Janet Boland

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the agreement with Pegasus Transit, Inc. for transportation services?

INFORMATION:

Pegasus Transit, Inc. provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.

FISCAL IMPACT:

General Fund: estimated $13,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Janet Boland

Transportation Specialist

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 1, 2020, through February 11, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund:  $47,046.71

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by, 

Jon Aasted

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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