(Closed Session items only).
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The Board will vote on their Official 2020 Delegate Assembly Ballot candidate selections.
The Subregion 11-B Delegate candidates are:
Matthew Almaraz (Ventura ESD)
Scott Blough (Simi Valley USD)
Darlene Bruno (Hueneme USD)*
Efrain Cazares (Ocean View USD)*
Debra Cordes (Oxnard SD)
Jenny Fitzgerald (Conejo Valley USD)
*denotes incumbent
ISSUE:
Should the Board of Education adopt Resolution #19/20-16 in support of Proposition 13: Public Preschool, K-12, and College Health and Safety Bond Act of 2020?
INFORMATION:
Proposition 13 would authorize a $15 billion bond for school modernization and construction projects, allotting $9 billion for K-12 schools and $2 billion each for community colleges and the state's two public university systems, the California State University and the University of California. Lawmakers have voted to put this proposition on the ballot due to California's urgent need to modernize its facilities, and in consideration of the $9 billion school bond approved in 2016 that has been accounted for and oversubscribed.
FISCAL IMPACT:
To be determined.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
ISSUE:
Should the Board of Education adopt a resolution declaring February 1 to February 29 as National Black History Month in the Conejo Valley Unified School District?
INFORMATION:
Black History Month is celebrated nationally from February 1 to February 29, and was started by historian Carter G. Woodson and other prominent African Americans. This celebration recognizes and honors the role that African-Americans have had in shaping U.S. history, and to acknowledge the contributions that they have made to our culture and society.
RATIONALE:
The support and observation of National Black History Month is consistent with the District's interest in acknowledging those who have made a positive contribution to society and honoring them for their achievements.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits for 2018-2019?
INFORMATION:
The Building Fund (Measure I) Financial and Performance Audit for 2018-2019 was conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor’s findings and conclusions are stated in the audits.
The Auditor's opinion: "In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Building Fund (Measure I) of the Conejo Valley Unified School District at June 30, 2019, and the respective changes in financial position for the year ended in accordance with accounting principles generally accepted in the United States of America."
The Auditor's opinion regarding the performance audit: "The results of our tests indicated that, in all significant respects, the Conejo Valley Unified School District has properly accounted for the expenditures held in the Building Fund (Measure I) and that such expenditures were made for authorized Bond projects. Further, it was noted that funds held in the Building Fund (Measure I), and expended by the District, were used for salaries only to the extent they perform administrative oversight work on construction projects as allowable per Opinion 04-110 issued on November 9, 2004, by the State of California Attorney General."
FISCAL IMPACT:
Bond Measure I: $7,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-272 - R19-279
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-084 - E19-086
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C19-464 - C19-476
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-477 - C19-483
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-484 - C19-486
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-484 - E19-493
B. Specialist, Proctor, Student Helper, Others
Orders #: E19-494 - E19-508
ISSUE:
Should the Board of Education approve an overnight trip request for the Newbury Park High School Choral program to attend the Choir Spring Tour in San Francisco, California?
INFORMATION:
Mr. John Sargent, Newbury Park High School Choral Music Director, Mr. Steve Lepire, Newbury Park High School Principal, Ms. Lisa Ross, Newbury Park High School Teacher, and four volunteers, request permission to take 68 students to San Francisco, California for the Choir Spring Tour. The trip will take place on Thursday, April 2, 2020, through Sunday, April 5, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via charter bus to and from the competition.
Students will learn and work on vocal ensemble honors curriculum, make career connections, and build group and individual skills in performance settings.
FISCAL IMPACT:
$72,300.00 to be paid for by the Choral Booster Club.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Westlake High School Varsity Dance Team to attend the USA Nationals Dance Competition in Anaheim, California?
INFORMATION:
Ms. Brandy Jones, Westlake High School Dance Coach, Ms. Sasha Cortes, Westlake High School Dance Assistant Coach, and Ms. Dena Sellers, Principal at Lang Ranch Elementary School, request permission to take 25 students to Irvine, California for the USA Nationals Dance Competition. The trip will take place on Thursday March 19, 2020, through Sunday, March 22, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via charter to and from the competition.
Attending this competition will allow the Westlake High School Varsity Dance Team to compete against other high caliber dance teams from across the region.
FISCAL IMPACT:
$8860.00 to be paid for by the Westlake High School Dance Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with American Jewish University?
INFORMATION:
American Jewish University will provide services related to the Orchestra at Westlake High School. The Orchestra participants will be attending an Orchestra Rehearsal Camp at the American Jewish University.
The camp is located at the American Jewish University - Brandeis-Bardin Campus, 1101 Peppertree Lane, Simi Valley, and will take place February 21 through February 23, 2020. The American Jewish University will provide the event location, event planning, activities, and food package for the students attending camp.
FISCAL IMPACT:
$16,675.00 to be paid for by The WHS Orchestra Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Karen Kennedy |
Speaker |
WFL |
$429.00 |
1 |
|
Art Trek |
Assembly |
WFL |
$1,200.00 |
1 |
|
Jolly Jump |
ASB Winter Event |
SCS |
$810.00 |
4 |
|
Mister Softee |
Ice cream @ Dance |
SCS |
$0.00 |
4 |
|
SLiKentertainment |
DJ @ Dance |
SCS |
$350.00 |
4 |
|
SOS Entertainment |
DJ/Black Light Event @ Dance |
SEQ |
$3,247.50 |
1, 4 |
|
Hilary Bilbrey |
Speaker |
WHS |
$2,500.00 |
2 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve Maple's request to become a Schoolwide Title I school?
INFORMATION:
Maple Elementary has been identified as a targeted Title I school for the 2019-2020 school year, with the request to move to a Schoolwide Title I status, pending the approval of our School Board. They believe that the schoolwide model will support all students (including GATE, EL, SED, SWD) in achieving to their greatest ability through focused goals and actions. The Leadership Team at Maple Elementary used the research-based SWIFT-FIA Assessment Tool to engage in a comprehensive needs assessment process. Through this process, they identified focused action steps to support schoolwide growth on their SPSA. This was approved by Maple's School Site Council on November 20, 2019.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
ISSUE:
Should the Board of Education approve a contract amendment with Team Play Events?
INFORMATION:
Team Play Events will provide services related to the Senior Associated Student Body at Westlake High School. Team Play Events will provide an event location, event planning, entertainment, DJ and a food package for the 2020 Senior Picnic.
FISCAL IMPACT:
$11,683.93 to be paid for by ASB.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #30-19/20?
INFORMATION:
Special Education classes and services for Student #30-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/13/2020, through 6/30/2020. The total cost for this non-public school placement is $17,494.04, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,930.00. The total District cost is $14,564.04.
FISCAL IMPACT:
Special Education Fund: $14,564.04
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with The Genesis Group, Inc.?
INFORMATION:
The Genesis Group, Inc. is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with The Genesis Group, Inc. to hire temporary staff to fill vacant Speech/Language Therapist positions through June 30, 2020.
FISCAL IMPACT:
$60,000.00 paid from the Special Education budget with funds allocated for Speech/Language Therapists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Transportation Services Agreement with West Shield Adolescent Services?
INFORMATION:
This agreement allows for West Shield Adolescents Services to provide transportation services for the 2019/2020 School Year.
FISCAL IMPACT:
Special Education Fund: $28,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the agreement with Gold Coast Tours for transportation services?
INFORMATION:
Gold Coast Tours provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
FISCAL IMPACT:
General Fund: estimated $10,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:jb
ISSUE:
Should the Board of Education award the contract for audit services for the fiscal years 2019-20, 2020-21 and 2021-22 for the District's funds and Measure I?
INFORMATION:
The District publicly advertised for bids for audit services for fiscal years 2019-20, 2020-21, and 2021-22 for the General Fund and Measure I. Five (5) companies submitted bids by the deadline on November 8, 2019, and the District interviewed four (4). Bid results are listed below, with the lowest responsive and responsible bid shown in bold.
|
Company |
Total Bid |
|
Christy White Associates |
$171,174 |
|
Clifton Larson Allen, LLP |
$177,975 |
|
Eide Bailly, LLP |
$173,000 |
|
Harshwal & Company, LLP |
$101,382 |
|
Wilkinson Hadley King & Co., LLP |
$178,500 |
FISCAL IMPACT:
General Fund: $88,400 for 3 years
Bond Measure I: $12,982 for 3 years
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount Funding Source |
Contractor |
|
Westlake ES |
October 14, 2019 |
Maint |
HVAC Evaporator Coil |
B20-00857 |
$23,190 General |
Western Allied Corporation |
|
Sequoia MS |
September 13, 2019 |
SS |
Security Signage – ADA Compliant |
B20-00714 |
$21,700 MI |
Great Pacific Sign Works |
|
Redwood MS |
December 17, 2019 |
SS |
Security Cameras |
B20-00983 |
$64,936.26 MI |
Digital Networks Group, Inc. |
|
Conejo Valley USD – DOC |
November 1, 2019 |
New Electrical and Fixtures |
B20-01027 |
$23,985 TOPASS |
Scott and Sons Electric |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
||||||
FISCAL IMPACT:
Bond Measure I: $86,636.26
General Fund $ 23,190.00
TOPASS Fund $23,985.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of January 1, 2020, through January 31, 2020, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $358,280.95
Adult Education Fund: $16,146.41
Child Development Fund: $11,882.95
Child Dev - Infant/Toddler: $715.14
Cafeteria Fund: $5,772.30
Bond Measure I: $25,849.54
Developer Donation Fund #2: $8,397.38
TOPASS Fund: $25,178.43
Worker Compensation Fund: $30.74
Health & Welfare Fund: -$320.42
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 15, 2020, through January 31, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $468,947.70
Adult Education Fund: $47,149.00
Cafeteria Fund: $9,800.00
Deferred Maintenance Fund: $36,481.00
Bond Measure I: $595,493.17
Bond Measure I Endowment: $59,469.20
TOPASS Fund: $49,997.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
|
Location |
Description |
Location |
Description |
Location |
Description |
|
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
|
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
|
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
|
030 |
Banyan |
220 |
University |
49D |
Risk Management |
|
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
|
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
|
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
|
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
|
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
|
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
|
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
|
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
|
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
|
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
|
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
|
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
|
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
|
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorize the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb